Accounts Payable

In the Accounts payable module, you can track all purchases and outgoing expenditures to vendors. Depending on your setup, you can then perform many tasks that are related to vendors and purchases.

Prerequisites: 1) The relevant General Ledger accounts. 2) Bank Accounts created in Bank module. Required:

Set up for Accounts Payable module: The forms that a company must set up to be able to use the basic functionality of the Accounts payable module are listed in the recommended order of setup.

Terms of Payment: Define the terms of payment that you assign to sales orders, purchase orders, customers, and vendors, and that determine invoice due dates in the Terms of payment. SAP calculates the due date on the basis of the invoice date and the terms of payment that are specified for a purchase order or sales order. If you have not specified particular terms of payment for an order, the SAP calculates the due date on the basis of the invoice date and the terms of payment that are assigned to the vendor or customer. Methods of Payment: Create and maintain information about how the company pays its vendors in the Methods of payment. You can assign a default method of payment to each vendor. This method of payment appears on invoice lines for the vendor, but you can change the method of payment as necessary before posting the invoice or in the payment process. Ex:- Check, Wire Transfer, BOE etc. Vendor Groups: Create and maintain groups of vendors that share key parameters for posting, settlement and payment, reporting, and forecasting in the Vendor groups. At least one Vendor needs to be created and one vendor attached to it. Vendor Posting Profiles: Set up the way vendor transactions are posted to the general ledger in the Posting profiles. Accounts Payable Parameters: Set up default settings that are applied if a more specific setting is not specified, parameters for various kinds of functionality, and various number sequences for Accounts payable in the Parameters. Use this form to set up parameters for the module.

Select among various kinds of functionality. Enter default information that will be used if the information has not been specified at a lower level. Select number sequences for the module.

Form Setup: Define the format of various documents that are related to vendors and that are used within the company to keep track of receipts from vendors and to give reason for the flow of payments to vendors in the Form setup form. Not all the details on this form have to be decided right away. You can return to this form at any time to add functionality or to change the setup of vendor documents. Use this form to define the format of information on various documents related to vendors; for example, purchase orders, receipt lists, packing slips, and invoices.

Vendors:
Create and maintain vendors, including the tax authorities to whom your company reports sales taxes in the Vendors.

SAP FI Accounts Payable (AP) End User Documents This set of documents explain in step by step manner with screenshots, how to do transaction in SAP FI Accounts Payable (AP). These documents can be used for power user training or end user training in the final preparation phase during implementation. These documents help you to understand how to run transactions in SAP and complete your business process. These documents are very helpful for the entire sap user even if they are new to SAP screens. In this document set we cover following transactions Master Data FK04 Display Vendor Master Changes XK01 Create Vendor master XK02 Change Vendor Master XK03 Display Vendor Centrally XK05 Block Vendor Master XK06 Mark Vendor for Deletion Invoice Posting FB60 Post Invoice Receipt FBV0 Post Parked Document FBV4 Change Parked Document FBV5 Display Changes Parked Docs FV60 Park Incoming Invoices FV65 Park Incoming Credit Memo Logistics Invoice Verification MIR4 Process Invoice Docs MIR6 Invoice Overview MIR7 Park an Invoice MIRO Enter Vendor Invoice MR8M Cancel Invoice Document MRBR Block and Release Invoice MRKO Consignment and Pipeline Settlement MRRL ERS with LIV

Outgoing Payment F110 Automatic In Out Payment F-47 Vendor Down payment Request F-48 Post Vendor Down payment F-53 Manual Outgoing Payment F-54 Clear Vendor Down payment F-59 Outgoing Payment Request FB60 Hold Vendor Document FBL1N Release for Payment Bill of Exchange F-40 Bill of Exchange Payable Account Clearing F.13 Automatic Account Clearing F-42 Internal Transfer without Clearing F-44 Manual Clearing F-51 Internal Transfer with Clearing Reporting F.40 Vendor Master Accounts List Vendor Account Analysis F.45 Create Vendor Evaluation F.46 Display Vendor Evaluation FBL1N Vendor Line Items FK10N Vendor Account Balance OBAK Select Vendor Evaluation OBAO Specify Data Volume for Vendor Evaluation Vendor Correspondence F.18 Vendor Balance Confirmation F.61 Print Correspondence F.63 Delete Requests F.64 Maintain Request FB12 Vendor Correspondence Request