Excel 2003

Khai thc phn mm bng tnh
Mc lc
Bi 1
Microsoft Excel ......................................................5
Chng trnh bng tnh ....................................................... 6
Chng trnh bng tnh spreadsheet program ..................................... 6

Bng tnh ................................................................................................ 6
Excel ................................................................................ 7
Cc phin bn Excel............................................................................... 7
Giao din chng trnh .......................................................................... 7
Bi 2
Thao tc vi Excel ..................................................9
Di chuyn v cc thao tc b tr ........................................ 10
chuyn v tr sang k tip............................................................. 10

chuyn v tr ti mt bt k ......................................................... 10
Di chuyn ln xung mt trang mn hnh nhn thy c................... 10
Di chuyn ngang mt trang mn hnh nhn thy c......................... 11
Di chuyn gia cc sheet ..................................................................... 12
Di chuyn khng tng tc (ch thao tc vi chut)............................ 12
Phng to/thu nh .................................................................................. 13
Nhp d liu trong Excel ................................................... 13
Chnh sa d liu ............................................................. 14
Chn vng trong Excel...................................................... 15
Chn mt vng lin tc........................................................................ 15

Chn vng khng lin tc .................................................................... 16
Lm vic trong vng gii hn............................................. 16
Di chuyn Active Cell khi lm vic trong vng................................... 17

Sa d liu khi lm vic trong vng .................................................... 17
Di chuyn mn hnh khi lm vic trong vng...................................... 18
Di chuyn, sao chp, xo d liu........................................ 18
Di chuyn v sao chp d liu ............................................................. 18

Xo ni dung ca .............................................................................. 21
in d liu c tnh tun t ............................................... 21
D liu tun t tng dn....................................................................... 22

D liu tng theo quy lut.................................................................... 22
Bi 3
nh dng d liu................................................. 25
nh dng k t ............................................................... 26
Thay i Phng v Kiu....................................................................... 26

Thay i mu sc ................................................................................. 27
nh dng ng bao/t mu ............................................................ 29
Microsoft
Office Excel
2003
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nh dng d liu trong .................................................. 30
nh dng tin t .................................................................................. 33

nh dng ngy .................................................................................... 33
nh dng do ngi dng t nh ngha Custom.............................. 34
Cn chnh d liu trong .................................................. 36
Cn chnh dng .................................................................................... 36

iu chnh hng vn bn ................................................................... 39
Sao chp nh dng trong Excel ......................................... 40
Bi 4
Cng thc v hm ............................................... 43
Ton t v php ton logic ................................................ 44
Tnh ton d liu trong bng ................................................................ 44

Mt s vn thng gp.................................................................... 44
Lm vic vi hm ............................................................. 46
Hm ...................................................................................................... 46
Tham s ca hm ................................................................................. 47
Tm hm ............................................................................................... 48
Cch tnh cc hm n gin ................................................................. 50
Dch chuyn cng thc......................................................................... 51
Bi 5
Lm vic vi nhm hm....................................... 55
Tnh ton vi nhm hm ti chnh....................................... 56
Nhm hm ti chnh Financial function............................................ 56

Lm vic vi nhm hm ton hc ....................................... 58
Nhm hm thi gian ......................................................... 59
Nhm hm tham chiu ...................................................... 59
Tham chiu........................................................................................... 60
Tham chiu tuyt i............................................................................ 60
Tham chiu bng tn ............................................................................ 62
Nhm hm logic ............................................................... 64
Nhm hm logic ................................................................................... 64

Bi 6
Sp xp, lc, tnh ton c la chn...................... 65
Sp xp thng tin ............................................................. 66
Sp xp theo mt tiu ch ..................................................................... 66

sp xp thng tin vi nhiu tiu ch................................................ 66
Lc d liu vi Auto Filter .................................................. 67
Lc d liu ........................................................................................... 67
B lc d liu vi Auto Filter .............................................................. 69
Phng thc lc cao cp Advanced Filter .......................... 69
3
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Office Excel
2003
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Cc la chn ca Advanced Filter ....................................................... 69

Vng iu kin trong Advanced Filter................................................. 70
g b Advanced Filter .................................................................... 71
Nhm hm d liu............................................................ 72
Nhm hm d liu Database Function.............................................. 72

Subtotal.......................................................................... 72
Subtotal ................................................................................................ 72
Bi 7
Biu trong Excel .............................................. 75
To biu ..................................................................... 76
Cc nhm biu ................................................................................ 76

iu chnh biu ........................................................... 80
nh dng i tng trn biu ........................................................ 80

Thay i kiu biu ........................................................................... 81
iu chnh vng d liu....................................................................... 82
Thay i cc thit lp hin th biu ................................................. 82
Thay i v tr biu gia cc sheet .................................................. 82
Bi 8
Cc chc nng h tr c bit .............................. 85
Kim sot s liu ............................................................. 86
nh dng c iu kin Conditional Formatting............................... 86

Kim sot s liu.................................................................................. 86
Tm kim thay th ......................................................... 87
Tm kim .............................................................................................. 88
Thay th................................................................................................ 88
Lm vic hiu qu hn trn bng tnh c ln........................ 89
n dng/ct.......................................................................................... 89
Split ...................................................................................................... 90
Freeze Panes......................................................................................... 91
Bo v s liu .................................................................. 92
Bi 9
In d liu ............................................................. 95
nh dng trang bng tnh ................................................ 96
nh dng l vn bn ........................................................................... 96
Thay i hng v kch c trang in ..................................................... 97
nh dng tiu trn, tiu di..................................................... 98
Lp tiu bng................................................................................. 100
Xem vn bn trc khi in ................................................ 101
Cc thit lp in c bn .................................................... 102
Thit lp in mt phn bng tnh ....................................... 104
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Office Excel
2003
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Bi 1
Bi 1
Microsoft Excel
Mc tiu bi hc
Bi hc gii thiu vi hc vin v chng trnh Microsoft Office Excel bao gm
cc vn
Chng trnh Excel
c im cc phin bn
Giao din ca chng trnh
Microsoft
Office Excel
2003
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Bi 1
Ch A
Chng trnh bng tnh
Chng trnh bng tnh spreadsheet program
Spreadsheet l mt bng thng tin, thng l cc thng tin v ti chnh. Spread
bt ngun t vic m t cc thng tin trn cc ct bo hay tp ch c tri rng
trn hai trang lin k. T kt hp spread-sheet m t vic th hin thng tin vi
cc ct thng tin l cc nhm d liu tng t nhau.
Mt chng trnh bng tnh l mt chng trnh s dng t chc, phn tch d
liu. Trong d liu c t chc theo cc dng, ct; vi cu trc tri rng, rt
ph hp vi cc bng lng, bng thng tin ti chnh c ln.
Bng tnh
Bng tnh c th coi l mt mu biu s dng in cc thng tin dng s, ch,
cc k hiu v.v.. Tt c cc bng tnh u c dng li bao gm cc ct v dng.
Giao gia ct v dng to ra , l thnh phn s dng lu tr d liu.
Trong bng tnh Excel, thng thng, ct hin th theo chiu dc v c tn di
dng ch ci, hng hin th theo chiu ngang v c tn theo dng s.
Column
Row
Cell
i tng
M t
Column
L cc ct d liu trn bng tnh Excel
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Bi 1
i tng
M t
Row
L cc dng d liu trn bng tnh
Cell
L bng tnh, hnh thnh bi giao gia dng v ct
Ch B
Excel
Mt trong cc chng trnh bng tnh rt ph bin ti Vit Nam l Excel chng
trnh h tr ngi s dng lu tr v lm vic vi d liu. Trong ln u lm vic
vi Excel, bn c th cha quen vi cung cch lm vic ca chng trnh. Phn bi
hc ny s trang b cho bn cc kin thc ch yu lm vic vi chng trnh
Excel.
C th bn cho rng bc i ny khng quan trng lm. Nhng hy th tng
tng ln u tin bn nhn cng vic ca mnh. S tht kh khn khi bn bt tay
ngay vo cng vic m cha hiu v mi trng lm vic ca mnh. Thm mt
cht kin nhn trong phn bi ny, bn s c nhng bc tin nhanh trong cc phn
bi sau.
Cc phin bn Excel
Chng trnh Excel c nhiu phin bn. Cc phin bn quen thuc vi ngi s
dng my tnh ti Vit Nam thng l
Microsoft Excel 6.0
Microsoft Excel 95
Microsoft Excel 97
Microsoft Excel 2000
Microsoft Excel 2002 (cn gi l Microsoft Excel XP)
Microsoft Office Excel 2003
Giao din chng trnh

Khi bn m chng trnh Excel, s c hai phn ca s hin ra trong mt ca s ln
chnh. Ca s ln bn ngoi l ca s chnh ca ng dng, v ca s trong l ca
s bng tnh.
Ca s ng dng thng rng trn mn hnh, l ni ngi s dng lm vic vi
ng dng Excel. Ca s tp tin lm vic nm trong ca s chnh v hin th ni
dung lm vic vi d liu.
Microsoft
Office Excel
2003
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Bi 1
Name Box
Active Cell
Formula bar
Ca s ng dng
Task pane
Ca s Workbook
Worksheet tab
Thnh phn
ngha
Ca s ng dng
Ca s ca chng trnh ng dng Excel
Ca s Workbook
Ca s ca phn bng bn ang lm vic
Name Box
Hp tn ang lm vic hay tn ca nhm lm vic
Active Cell
ang lm vic
Formula bar
Thanh cng c nhp d liu, cng thc...
Worksheet tab
Cc nt lt trang bng tnh sheet
Lm vic vi Excel, bn cn ch cch gi tn trong ng dng
Phn ca s trn cng c cc ch ci th hin cho tn ct, phn dc ca s bn tri

th hin tn ca cc dng d liu. Tn dng thng c t bi cc s.
Cch nh tn ct t A n Z, sau tip tc kt hp AA, AB cho ti IV. Cc ct
c nh s tun t t 1 n 65536. S lng Worksheet trong Excel c th ln
ti 255 sheet khc nhau.
Bi 1
Microsoft Excel
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Bi 2
Bi 2
Thao tc vi Excel
Mc tiu bi hc
Trong phn trc, bn bit v chng trnh bng tnh Excel. Phn bi ny s
hng dn bn cch thao tc vi chng trnh bng tnh ny, bao gm
Cch lm vic vi d liu
Cch di chuyn trong chng trnh bng tnh Excel
Nng cao hiu qu khi nhp d liu theo quy lut
Microsoft
Office Excel
2003
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Bi 2
Ch A
Di chuyn v cc thao tc b tr
c th to mt bng d liu, i lc bn cn ti cc thao tc sao cho vic di
chuyn c nhanh chng v hiu qu hn so vi cc thao tc di chuyn thng
thng.
chuyn v tr sang k tip

Bn s dng cc nt mi tn trn bn phm
Phm mi tn
Chc nng
- Ln
Nu v tr bn ang ng (active cell) khng phi

thuc hng trn cng trong bng tnh, thao tc
ny s chuyn la chn t hin ti sang ngay
pha trn.
- Xung

thuc hng di cng trong bng tnh, thao tc
ny s chuyn la chn t hin ti sang ngay
pha di.
- Phi

thuc ct u tin tnh t bn tri trong bng tnh,
thao tc ny s chuyn la chn t hin ti sang
ngay bn tri.
- Tri

thuc ct u tin tnh t bn phi trong bng
tnh, thao tc ny s chuyn la chn t hin ti
sang ngay bn phi.
chuyn v tr ti mt bt k
Bn c th s dng cc phm mi tn di chuyn ti mt bt k.
Hoc s dng chut di chuyn trang mn hnh, sau kch chn vo bn
mun chuyn ti.
Di chuyn ln xung mt trang mn hnh nhn thy c

Bn s dng phm PageUp v PageDown, trong PageUp l chuyn ln mt
trang nhn thy c, PageDown l chuyn xung mt trang nhn thy c. Bn
hy xem hai hnh di y:
Bi 2
Thao tc vi Excel
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Bi 2
Hnh 2-1 Di chuyn trang dc (a)
Hnh 2-2 Di chuyn trang dc (b)
Hnh 1 cho thy bn nhn c cc t dng 1 n dng 33. Khi nhn phm
PageDown, dng trn cng ca mn hnh s l 34, l dng khng nhn thy c
trong hnh mt.
Di chuyn ngang mt trang mn hnh nhn thy c

di chuyn ngang mt trang mn hnh nhn thy c, bn thc hin tng t
thao tc ca phn di chuyn dc mt trang mn hnh nhn thy c. C ngha l s
dng phm PageUp v PageDown. Tuy nhin trong qu trnh s dng hai phm ny,
bn cn nhn thm phm Alt.
Thao tc y
1.
11
Nhn v gi nguyn phm Alt
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Office Excel
2003
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Bi 2
2.
Nhn phm PageUp hoc PageDown tng ln hoc gi nguyn n

khi t c kt qu bn mun.
3.
Th phm Alt
Di chuyn gia cc sheet

Bn thc hin thao tc tng t thao tc di chuyn ngang mn hnh. Tuy nhin,
thay v s dng phm Alt, bn hy s dng phm Ctrl
di chuyn gia cc sheet
1.
Nhn phm Ctrl trn bn phm
2.
Nhn phm PageUp hoc PageDown di chuyn
3.
Th phm Ctrl khi di chuyn xong.
Di chuyn khng tng tc (ch thao tc vi chut)

Thao tc di chuyn khng cn tng tc, c ngha l ngi s dng khng cn phi
kch chut hay s dng bn phm nhng vn di chuyn c mn hnh. Gn tng
t nh mt bng truyn, cc thng tin s ln lt chuyn qua mn hnh.
di chuyn i vi chut 2 nt v mt bnh xe
1.
Nhn nt bnh xe t trn xung (thao tc nh kch chut tri hoc

phi)
2.
Trn mn hnh s xut hin mt biu tng ngay ti v tr con tr

chut.
3.
Di chuyn t t tr chut ln/xung/phi/tri tu theo hng bn

mun di chuyn, khi mn hnh s di chuyn theo.
Lu rng tc di chuyn nhanh hay chm ph thuc vo v
tr tng i ca con chut v biu tng trn mn hnh.
4.
Bi 2
Khi di chuyn ti v tr bn cn, c th nhn nt bnh xe ln hoc

nhn mt nt chut bt k tr v trng thi bnh thng.
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Bi 2
di chuyn i vi chut c bit
Mt s chut (thng l chut c 4 nt), bn s khng nhn c t trn xung i

vi nt bnh xe. Khi , bn c th th s dng nt c bit khc vi nt tri
hoc phi chut.
Phng to/thu nh
Phng to hoc thu nh mn hnh l mt thao tc b tr rt hu ch, c bit khi bn
lm vic trn mt bng tnh ln. y l thao tc c lp, s dng khi bn mun
xem ton b b cc ca bng tnh Excel, ng thi cng l thao tc h tr rt tt
khi bn mun di chuyn nhanh chng gia cc phn trong bng tnh ca mnh.
thc hin thao tc phng to/thu nh
S dng menu
1.
Trn menu, chn ViewZoom.
2.
Trong ca s Zoom, chn t l bn mun
3.
Chn OK xc lp
S dng thanh cng c

1.
Trn thanh cng c Standard, chn nt Zoom
2.
Chn t l phng to/thu nh bn mun
3.
Nu mun xc nh mt t l c bit, g t l bn mun vo , sau

nhn Enter xc nhn
S dng chut (ch dng vi chut c bnh xe)

1.
Nhn v gi nguyn nt Ctrl trn bn phm
2.
Ln nt bnh xe phng to thu nh
3.
Khi t c phng i mong mun, ngng ln bnh xe v th

nt Ctrl
Ch B
Nhp d liu trong Excel
Bn nm c mc tiu s dng, li th v nhiu vn lin quan ti Excel.
Trong phn ny, bn s i vo thc hin cc thao tc trc tip trn Excel.
Th tng tng bn l trng b phn kinh doanh, bn c giao nhim v thit
lp k hoch cho nm hot ng tip theo. S dng Excel gip bn nhanh chng
to ra bng k hoch trong nm ti vi t cng sc v thi gian hn.
13
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Office Excel
2003
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Bi 2
nhp d liu trong Excel
1.
M/to mt bng tnh mi nu cn
2.
Chn bn mun nhp d liu
3.
Nhp d liu bn mun a vo

4.
5.
Bn c th nhp trc tip hoc nhp trn thanh Formula

Formula Bar
c th nhp d liu thnh

nhiu dng, bn gi nguyn
phm Alt, sau nhn Enter.
Nhn Enter hoc Tab khi bn nhp xong d liu

Nu bn nhn Enter, bn s xc nhn d liu, sau v tr

ca bn s t ng chuyn sang ngay di ang nhp d
liu
Nu bn nhn Tab, bn s xc nhn d liu nhp vo, sau

v tr ca bn s t ng chuyn sang k bn phi.
Nhn Esc khi bn mun thot khi ch nhp d liu v hu ton

b d liu bn nhp vo
Ch C
Chnh sa d liu
D liu bn nhp vo khng phi hon ton chnh xc. Ngoi ra, i lc bn
cng c nhu cu chnh sa li d liu trn cc bng tnh sn c.
thay i d liu, bn s cn quan tm ti hai vn :
Xo ton b d liu sn c ri thay bng d liu mi
Gi li phn ln d liu sn c, ch thm bt mt vi thng tin.
Trong phn ny, bn s xem cch c th thc hin c hai vn trn.

xo d liu v nhp mi
Bn c th chn vo d liu trong , thc hin thao tc xo xo d liu, sau

nhp mi vo.
Tuy nhin, cch nhanh nht l bn kch chn d liu cn sa, sau g lun d
liu mi vo.
chnh sa d liu
Thao tc vi chut: bn ch cn nhn kp chut vo cn sa d liu, sau kch

chn vo tng phn bn mun sa hoc s dng phm mi tn di chuyn v sa
trong
Thao tc bn phm: bn di chuyn ti v tr mun sa, sau nhn phm F2. Cc
thao tc cn li tng t nh thao tc vi chut
Thc hin xong, nhn Enter hoc Tab xc nhn.
Bi 2
Thao tc vi Excel
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Bi 2
Ch D
Chn vng trong Excel
Mt trong nhng thao tc khng th thiu khi bn lm vic vi my tnh l thao tc
la chn. Vic la chn s gip bn thc hin thao tc sao chp d liu, tit kim
nhiu cng sc cho ngi s dng.
Cn lu rng khi c mt vng la chn, vic s dng cc nt mi tn ln xung
hoc s dng bt c mt phm no c tc dng di chuyn hin ti active cell; s
lm mt vng la chn.
Chn mt vng lin tc

Thao tc la chn c bn l chn mt vng d liu lin tc. Vng d liu lin tc
y c th l mt hoc mt tp hp cc to thnh mt hnh ch nht.
thc hin thao tc la chn s dng chut
1.
R chut vo nm ti gc ca hnh ch nht bn chn
2.
Nhn v gi nguyn chut, sau ko to thnh mt hnh ch

nht bao quanh nhng bn mun chn
3.
Th chut xc nhn vng la chn
thc hin thao tc la chn vi bn phm
15
1.
Kch chut hoc di chuyn ti nm gc vng la chn
2.
Nhn gi phm Shift trn bn phm
3.
S dng cc nt mi tn di chuyn to thnh vng la chn
4.
Th phm Shift khi t c vng la chn mong mun
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2003
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Bi 2
Chn vng khng lin tc
i lc bn c th cn copy cc thng tin khng nm lin tc nhau trn bng tnh
Excel, vic phi chn ln lt nhiu vng lin tc ri thc hin tng thao tc sao
chp s rt mt thi gian v i hi s kin nhn qu cao ca ngi s dng.
Vic chn v tin hnh thao tc sao chp cc vng khng lin tc s lm tng hiu
qu lm vic.
Ngoi ra, bn c th s dng cc vng khng lin tc vo vic hn ch di chuyn
tha trong khi lm vic. Cc vn ny s c cp ti ngay trong cc phn hc
tip theo.
chn vng khng lin tc
1.
Chn vng th nht
2.
Nhn v gi phm Ctrl
3.
Chn vng tip theo

4.
Thc hin tip thao tc chn cho n khi s vng bn

cn
Th Ctrl khi thc hin xong
Ch E
Lm vic trong vng gii hn
Trong phn xc nh vng chn, ta ni ti vn lm vic trong vng la chn.
Vic lm vic trong mt vng la chn s rt c li cho ngi s dng do ngi
dng khng phi thc hin cc thao tc tha trong qu trnh di chuyn.
Hy th tng tng rng bn cn np cc thng tin v s my l ca nhn vin
trong cng ty. Trong hnh di y:
Bi 2
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Bi 2
Sau khi np xong thng tin, bn phi nhn phm Enter hoc Tab, v tr tip theo s
l C5 hay D4 ty theo la chn ca bn. Sau , bn phi s dng cc nt di
chuyn ti v tr A5 nhp thng tin tip theo.
Khi s dng thao tc nhp d liu trong mt vng. Ngay khi bn nhn phm Tab
chuyn sang tip, thay v chuyn ti ct D, hp la chn s t ng chuyn ti v
tr A5 bn tip tc nhp d liu
Cn lu rng vng la chn s b mt khi bn thc hin cc thao tc di chuyn

lm vic active cell. trnh iu , bn cn ch ti cch lm vic khi ang
trong vng la chn.
Di chuyn Active Cell khi lm vic trong vng

Phm mi tn hay PageUp/PageDown v.v.. s lm di chuyn hot ng active
cell ca bn. trnh vn nhng vn di chuyn c trong vng la chn,
bn cn s dng cc phm.
Thc ra bn ch cn nh cc
phm: Enter v Tab. Khi mun
chuyn ngc li, bn kt hp
thm phm Shift
Di chuyn
Phm
Ln
Shift + Enter
Xung
Enter
Phi
Tab
Tri
Shift Tab
Sa d liu khi lm vic trong vng

sa d liu khi lm vic trong vng. Bn chuyn ti d liu cn sa cha, sau
:
17
G trc tip thng tin cn sa khi bn mun thay hon ton thng tin sn
c bng thng tin mi
Nhn F2 ri chnh sa nu bn mun s dng tip thng tin sn c.
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2003
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Bi 2
Di chuyn mn hnh khi lm vic trong vng
Vic di chuyn hot ng active cell, bn c th thc hin c cng
vic ca mnh. Tuy nhin, trong nhiu trng hp, bn khng ch di chuyn hot
ng m cn cn xem d liu thuc nhiu vng khc nhau trn bng tnh.
di chuyn mn hnh khi lm vic trong vng
1.
Trn bn phm, bt phm Scroll Lock
2.
S dng phm mi tn di chuyn
3.
Tt phm Scroll Lock khi khng cn cn di chuyn tip
Bn c th s dng chut
bng cch kch chut vo cc
thanh cun scroll bar; nm
dc/ngang trn mn hnh
Excel.
Ch F
Di chuyn, sao chp, xo d liu
Tip sau thao tc la chn d liu, bn c th s cn ti vic sao chp hay di
chuyn d liu bn va la chn. Trong nhiu trng hp, vic la chn cng gip
bn xo i cc d liu khng cn thit mt cch nhanh chng.
i vi cc thao tc di chuyn, sao chp hay xo d liu, bn thy rng y u l
nhng thao tc thc hin trc tip vi d liu c th no . Do vy, bn cn nh:
trc khi thc hin thao tc ny, bn u phi la chn d liu bn cn.
Di chuyn v sao chp d liu

Di chuyn v sao chp l thao tc c rt nhiu ngi s dng a thch v thao tc
ny to ra s khc bit c bn gia vic to v iu chnh thng tin trn my tnh
i vi vic to v iu chnh thng tin trn vn bn vit tay thng thng.
Thng tin trong chng trnh bng tnh Excel cng khng phi l trng hp ngoi
l. Trong nhiu trng hp, vic la chn ri di chuyn hay sao chp d liu l
iu rt cn thit tng hiu qu lm vic.
Trong qu trnh thc hin cc thao tc ny, bn c th xem m t trong hnh sau:
Bi 2
Thao tc vi Excel
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Bi 2
Cut/Copy
Clipboard
Paste
Hnh 2-1 Thao tc Copy/Paste
Cc thao tc v sao chp v di chuyn d liu thng thng u s dng n mt

vng m trong my tnh, gi l Clipboard. Vi vng m ny, cc thng tin khi
thc hin thao tc Cut hay Copy s c chuyn vo vng m ny, khi bn thc
hin thao tc Paste, cc thng tin s c chuyn ti v tr bn yu cu.
Mt iu bn cn lu trong qu trnh thc hin thao tc sao chp hay di chuyn
l: cc vng la chn phi to thnh mt khi cn i. Bn c th xem m t trong
hnh di y.
Cut/Copy c
Cut/Copy c
Khng Cut/Copy c
Khng Cut/Copy c
19
Microsoft
Office Excel
2003
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Bi 2
di chuyn d liu
1.
Chn vng thng tin bn cn
2.
Trn thanh menu, chn Edit Cut. Phm tt c s dng thay th

l Ctrl + X
3.
Chuyn n v tr bn cn ghi thng tin, chn Edit Paste. Phm tt

c s dng thay th l Ctrl + V
sao chp d liu
1.
Chn vng thng tin bn cn sao chp
2.
Trn thanh menu, chn Edit Copy. Phm tt c s dng thay

th l Ctrl + C
3.
Chuyn n v tr bn cn ghi thng tin, chn Edit Paste. Phm tt

c s dng thay th l Ctrl + V
Sao chp/di chuyn bng chut v bn phm
Trong qu trnh lm vic, bn phm v chut l la chn u tin c th thao tc

nhanh hn trong mt s trng hp.
Thao tc i vi chut c th kt hp thm bn phm ch cho php bn di chuyn
hay sao chp d liu trong iu kin vng l chn l lin tc. Trong trng hp
vng la chn khng lin tc, bn khng th thc hin c thao tc ny.
1.
Chn vng lin tc
2.
R chut vo phn vin en quanh vng la chn, con tr chut s

c thm hnh bn mi tn bn chiu
3.
Nhn v gi nguyn chut vo vng vin en
4.
Ko sang v tr mi. Khi trn mn hnh s hin th thng tin v

vng a ch mi d liu c chuyn n.
Trong trng hp la chn

vng khng lin tc, bn s
khng thy vin en s
dng thao tc nhn v ko
chut
Th chut khi bn ko n vng thch hp.
Bi 2
Thao tc vi Excel
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20
Bi 2
5.
Trong trng hp bn nh thc hin thao tc sao chp copy, bn

nhn v gi nguyn phm Ctrl trc khi th chut. Khi , ngoi
thng tin v vng d liu mi, bn cnh con tr chut s c thm
hnh du cng.
Sau khi th chut mi th phm Ctrl.
Xo ni dung ca
xo ni dung ca mt trong Excel, bn thc hin tng t nh vic sao chp
hay di chuyn. C ngha l phi chn i tng cn tng tc, sau thc hin
thao tc.
Vng d liu xo trong Excel khng yu cu c bit nh vng d liu sao
chp hay di chuyn. Vng d liu xo c th l bt c vng d liu no m bn
c th l chn c.
xo ni dung
1.
Chn vng cn xo
2.
Trn thanh menu, chn menu Edit Clear Content.

Phm tt thc hin chc nng ny l Delete.
Ch G
in d liu c tnh tun t
Bn bit cch nhp d liu vo cc trong Excel mt cch hiu qu. By gi,
bn mun a vo bng tnh cc d liu c tnh tun t.
Cc d liu bn cn a vo c th l s th t cho mt danh sch thng tin, c th
l cc thng tin theo dng ngy thng v.v..
S dng chc nng Auto Fill trong Excel, bn ch cn mt vi thao tc l c th

np c d liu mnh cn.
21
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2003
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Bi 2
D liu tun t tng dn
L dng d liu c tnh cht chung, c tnh cht tng n gin nh d liu dng s,
ngy thng: chui d liu tng dn: 1, 2, 3, 4, 5 v.v..
in d liu tun t n gin
1.
Nhp d liu cho th nht trong chui
2.
R chut vo vung nh mu en gc di bn phi d liu,

con tr chut s bin thnh hnh ch thp mu en.
3.
Nhn v gi nguyn sau ko chut n v tr cui cng trong

chui
4.
Th chut khi t kt qu mong mun
S dng phm Ctrl chuyn

t trang thi sao chp d liu
sang trng thi in d liu
tun t v ngc li. Th Ctrl
sau khi th chut
D liu tng theo quy lut

Bn s dng cch tng d liu theo quy lut khi bn cn tng d liu theo mt quy
lut n gin nht nh: chng hn chui d liu s chn, chui d liu s l, d
liu cch nhau mt khong c nh v.v..
tng d liu theo quy lut
1.
Bi 2
Np d liu vo cc lin k theo quy lut
Thao tc vi Excel
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22
Bi 2
23
2.
R chut vo gc di cng bn phi, khi tr chut hin thnh hnh

ch thp en nh, nhn v gi nguyn chut
3.
Ko chut, s dng phm Ctrl chuyn trng thi t sao chp sang
in d liu tun t hoc ngc li
4.
Th chut khi t c vng chn mong mun
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2003
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Bi 3
Bi 3
nh dng d liu
Mc tiu bi hc
D liu trong Excel c bn c s dng tnh ton. Trn thc t, Excel ngoi
vic s dng tnh ton cn c th th hin v in d liu theo nhiu tiu ch khc
nhau. Trong phn bi hc ny, bn s xem cch Excel nh dng d liu, bao gm:
25
nh dng ch
nh dng s
Cn chnh d liu
nh dng ng
Sao chp nh dng
Microsoft
Office Excel
2003
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Bi 3
Vn nh dng bn c th gp trong nhiu chng trnh, c bit nh cc
chng trnh son tho vn bn nh Microsoft Word. Trong Excel tuy l phn
mm bng tnh nhng nh dng ng vai tr khng nh. Bn s thy r iu
khi s dng cc chc nng nh dng rt thun tin v hiu qu trong Excel.
Ch A
nh dng k t
Vn bn, m c th l cc thng tin cha trong cc d liu, d l bt c loi thng
tin no cng cn c nh dng.
Khi tin hnh nh dng ch trong bn s gip ngi s dng c ci nhn r rng
v chnh xc hn v cc thng tin hin th trn bng d liu.
mt cht bn s thy cch nh dng k t n thun trong Excel hon ton
ging vi cch nh dng thng tin trong phn mm ch bn Microsoft Word. C
ngha l bn c th s dng thanh cng c Formatting trong Excel nh dng
phn hin th ca k t
Thay i Phng v Kiu

nhn mnh cc thnh phn trong vn bn, bn khng th khng quan tm ti
cc nh dng ch o nh kiu phng, kch c hin th v v phong cch hin th
ca phng ch .
Thay i phng ch
thay i phng ch hin th trn mn hnh, bn ch cn s dng hp danh sch

phng trn thanh cng c Formatting.
Bi 3
1.
Chn cc cn iu chnh phng ch
2.
Chn phng ch trong danh sch phng
nh dng d liu
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26
Bi 3
Thay i kch c ch
Kch c cng l thnh phn mang yu t quyt nh trong bi tr thng tin trn
Excel. thay i kch c hin th thng tin trn Excel, bn ch cn s dng hp
thoi Font Size.
1.
Chn cc cn iu chnh kch c phng ch
2.
Trn thanh cng c Formatting, chn kch c phng ch trong hp

thoi Font Size
Font Size ch hin th cc kch c phng ch t 8 ti 72. Trong

trng hp bn mun thay i phng ch vi kch c ln hay
nh hn, bn phi t nhp kch c vo hp Font Size.
Thay i phong cch hin th phng ch
Tuy thay i c phng ch cng nh kch c, nhng trong vi trng hp th

y khng hn l mt bin php hay.
Trng hp trong mt vn bn lin mch, bn c th bt u quan tm ti vic
nhn mnh mt s ni dung nht nh trong ton vn. lm c iu , vic
thay i cch hin th ch: t ch ng thng thng sang nghin hay m l bin
php rt hp l.
1.
Chn cc d liu cn thay i.
2.
Chn hnh thc th hin bn mun s dng

S dng nt
c phng ch m
S dng nt
c phng ch nghing
S dng nt
c phng ch c gch chn
Thay i mu sc
thay i mu sc k t trong bng tnh cng tng t nh thay i cc thuc
tnh phng ch.
Nhm cng c thay i mu sc bao gm hai thnh phn l mu sc nn ca v
mu sc k t trong . C sn hai cng c trn thanh cng c Formatting c s
dng thc hin thao tc ny
27
Microsoft
Office Excel
2003
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Bi 3
thay i mu sc ca k t trong d liu
1.
Chn nhng d liu cn thay i mu sc
2.
Trn thanh cng c, r chut n nt Font Color

Trong trng hp bn ng vi mu c sn, ch cn nhn

trc tip vo nt Font Color p mu hin ti vo cho k
t bn la chn.
Trong trng hp mu hin ang c khng ph hp vi

bn, bn nhn chut vo nt tam gic ch xung bn cnh
phi nt chn mu trong danh sch mu. Nhn vo mu
bn mun la chn.
Chn Automatic c mu mc nh
thay i mu nn ca d liu
1.
Chn nhng d liu bn mun nh dng mu
2.
Trn thanh cng c, tm nt Fill Color

Trong trng hp bn ng vi mu c sn, ch cn nhn

trc tip vo nt Fill Color p mu hin ti vo cho k t
bn la chn.
Trong trng hp mu hin ang c khng ph hp vi

bn, bn nhn chut vo nt tam gic ch xung bn cnh
phi nt Fill Color chn mu trong danh sch mu. Nhn
vo mu bn mun la chn.
Chn No Fill khng t nn: nn rng
Bi 3
nh dng d liu
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28
Bi 3
nh dng ng bao/t mu
Bng tnh bn nhn thy trn Excel lun c ng bao sn do cu trc hin th l
dng d liu. Tuy nhin bn s khng th nhn thy ng bao khi in d liu
ra.
c th c nhng ng bao ti v tr ph hp khi tin hnh in n, bn c th s
dng chc nng border hin trn thanh cng c Formatting trong Excel tng t
nh s dng chc nng ny trong Word
tin li hn, Excel cung cp sn cho bn chc nng nh dng mnh hn c
trong ca s Format Cells
Hnh 3-1 Giao din nh dng ng bao
Nhm
La chn
M t
Presets
None
Xo ton b thng tin v ng bao
Outline
K ng bao xung quanh
Inside
K ng ni bn trong
Style
Xc nh kiu ng
Color
Xc nh mu ng v
Line
Xc nh cc ng bao ring l
Border
Bng 3-1 Thng s ng bao
nh dng ng bao
1.
29
Chn nhng cng kiu nh dng

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2003
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Bi 3
2.
Trn thanh cng c, chn cng c Border nh dng nhanh
nh dng ng bao vi nhiu la chn
1.
Chn nhng cng kiu nh dng
2.
Trn thanh menu, chn Format Cells, hoc s dng phm tt

Ctrl+1 nu cn
3.
Trong ca s Format Cells, chn tab Border
4.
Thit lp nh dng theo bn mun
5.
Chn OK xc nhn
Ch B
nh dng d liu trong
Bn th nhp d liu nhiu dng trong Excel. Bn cng thy kh nng tnh
ton i vi s trn Excel. Tuy nhin c kh nhiu vn vy quanh cc con s.
Trng hp n gin nh cc kt qu v im s. S khng c nhiu vn vi
cc con s trong phn ny. Bn c th nhp s v tnh ton bnh thng, sau in
kt qu ra v mi vic hon chnh.
Tuy nhin nu l mt bn k v tin lng hay doanh s th mi chuyn khng ch
n gin nh vy. Bn c th thy rng in mt bn in tin t m khng c n v
th kh c th xc nh c loi tin ang c s dng.
Bn c nh vit thm n v vo cho con s cn tnh ton. Hon ton l mt

tt, tuy nhin nu lm th bn c th xem trong hnh di y thy kt qu:
Thao tc bn lm khi thm du $ vo trc s s lm Excel hiu l d liu dng

text v iu hin nhin l khng th thc hin c php ton cng. iu ny
khng hon ton chnh xc cho cc phin bn Excel ra i sau.
khc phc iu ny, Excel cung cp cho ngi s dng phn mm cng c nh
dng d liu trn .
Cng c nh dng ny hon ton khng nh hng ti s liu, s liu vn l s
liu tht v c lu trong Excel. Nhng khi ngi s dng hay my in xem s
Bi 3
nh dng d liu
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30
Bi 3
liu ny s nhn c s liu km vi thng tin hin th. Bn c th xem trong hnh
di y:
D liu lu tr tht
Format Cell
D liu hin th hay d liu khi in
Trn thanh cng c, bn c th gp cc nh dng la chn nhanh

nh dng kiu tin t
nh dng phn trm: nhn vi

100 v thm du % cui
Thm du phy tch nhm:

nghn, triu, t v.v..
Tng/gim s sau phn thp phn
Hnh 3-2 nh dng nhanh trong Excel
Hoc nh dng c nhiu hn cho s, bn c th chn nh dng trong ca s

nh dng Format Cells.
Ca s nh dng cung cp cho bn rt nhiu la chn khc nhau v nh dng
31
nh dng
M t
General
Gi nguyn vn bn khi g vo
Number
nh dng k t s
1.
Decimal places
S ch s sau du thp phn
2.
Use 1000 Separator
S dng du phn nhm
3.
Negative number
nh dng s m
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2003
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Bi 3
nh dng
M t
Currency
nh dng s theo kiu tin t
Accounting
nh dng s theo kiu k ton
Date
nh dng ngy,
nh: 12/12/2004
hay: 12 12 2004
hay: 12 December 2004...
Time
nh dng thi gian
Percentage
nh dng phn trm
Fraction
nh dng c phn s
Scientific
nh dng theo kiu khoa hc
Text
nh dng vn bn
Special
Mt s kiu nh dng c bit nh m s

vng, s in thoi v.v..
Custom
nh dng ring do ngi s dng t nh

ngha
Bng 3-2 Thng s nh dng trong Excel
Hnh 3-3 Ca s Format Cells
Bi 3
nh dng d liu
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32
Bi 3
Ngoi ra, Excel cung cp cho ngi s dng chc nng nh dng khng theo mt
quy lut c sn. C ngha l ngi s dng c quyn t cho mnh mt dng
nh dng ring khng ging vi nhng nh dng thng c trong cc bng tnh
thng thng. Bn c th thc hin chc nng bng cch chn mc Custom
trong ca s Format Cells.
nh dng tin t
Tin t l nh dng cn quan tm ti trong bng tnh Excel bi ngi s dng
Excel thng phi thc hin cc thao tc tnh ton trn cc bng s dng n v
tin t.
Cc thc hin nh dng tin t hon ton ging nh nh dng s. Vn ch khc
nhau dng tin t bn dng c th s dng phn danh sch chn la tin t trong
mc Symbol
nh dng ngy
Ngy l phn thng tin c s dng kh thng xuyn, trn bng tnh, ngy i
lc l cc thng tin lin quan trc tip trn bng tnh hay trn bn in c tnh ti thi
gian.
Tuy nhin nh dng ngy khng phi lc no cng hp bn. Ngy thng c s
dng trong my i khi qu ngn gn.
Nu bn nhp thng tin ngy thng tht di bng tay th kh nng s dng tnh
ton l khng c bi thng tin ngy thng lc ch n gin l mt on vn bn
theo dng text.
33
Microsoft
Office Excel
2003
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Bi 3
khng phi g mt thng tin chi tit v ngy thng m c th c mt thng tin
di v chi tit hn, c th cho php tnh ton c trn thng tin , bn s phi
dng ti nh dng ngy.
nh dng do ngi dng t nh ngha Custom

Trong nhiu trng hp, cc nh dng sn c ca Excel khng cung cp cho
nhu cu ca ngi s dng. Trong trng hp , ngi s dng phi t to cho
mnh cc nh dng cn thit. Hnh di y m t v nh dng ring trong Excel
Bi 3
nh dng d liu
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34
Bi 3
Khc vi nh dng sn c v tin t, v ngy thng, cc nh dng do ngi s
dng t nh ngha yu cu ngi dng phi c kin thc nht nh v cch nh
dng ny. Bn khng th g vo bt c thng tin no bn thch theo mt cch ring
ca bn m phi tun theo mt s quy tc nht nh.
Gi s, bn mun khi vit vo mt trong Excel s 250000, Excel s t ng
chuyn nh dng v 250.000 ng. Nu bn vit vo dng ch 250.000 ng,
iu hon ton c. Tuy nhin, bn s khng th tin hnh tnh ton v my
tnh s hiu thng tin bn nhp vo l dng ch. Trong trng hp mun tnh ton
vi cc con s ny, bn s phi s dng n chc nng nh dng.
Bn thn Excel khng cung cp nh dng ###.### ng vi # l cc con s.
lm c iu , bn phi s dng chc nng nh dng Custom. Cc thng tin
to thnh nh dng trn c th l: #,##0.00 "ng"
Trong hai hp thoi thuc phn
type trong ca s Format Cells,
bn nn ch quan st cc nh
dng sn c trong hp thoi pha
di. Cc nh dng s gip
bn thc hin cng vic nhanh
chng hn, ng thi l nhng
gi hu ch cho nhng nh
dng ring ca bn
tin hnh thao tc nh dng
1.
Chn nhng cn nh dng
2.
Chn loi nh dng trn thanh cng c Formatting
nh dng nhiu hn
thit lp nhiu nh dng hn, bn phi chn m ca s Format Cells
35
1.
Trn thanh menu, chn Format Cells
2.
S dng phm tt l Ctrl + 1
3.
Thit lp cc nh dng trong ca s Format Cells
4.
Nhn OK xc nhn nh dng
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2003
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Bi 3
Ch C
Cn chnh d liu trong
Trong bng tnh Excel khng phi ch c nh dng vn bn l . Nhiu trng
hp sau khi iu chnh li cc thng s hay nhp cc thng tin khng c tng
ng nhau v khun kh khin cho bng d liu tr nn lch lc, mt cn i, dn
ti s kh chu ca ngi xem. Trong phn ny bn s xem xt cc vn v cn
chnh d liu trong bng. S dng chc nng Format Cells.
Hnh 3-4 Ca s Format Cells
Cn chnh dng
Mt bng d liu nh di y hn khng phi l iu bn mun
i vi bng d liu trn, d liu do c cn khng ng cch nn khin cho

bng d liu c xu hng b s. Trong nhiu dng b tr khc, bn cng s phi
i mt vi tnh trng tng t.
Bi 3
nh dng d liu
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36
Bi 3
khc phc tnh trng , bn phi s dng chc nng Format Cells nh dng
li cc thng s hin th trn bng d liu.
Trong ca s Format Cells bn s c nhiu la chn cn chnh gm hai nhm chnh

l cn chnh hng ngang Horizontal v cn chnh theo chiu dc Vertical.
M t
Cn chnh
Horizontal
37
General
S dng cn chnh thng thng
Left (Indent)
Cn bt c loi thng tin no sang tri
Center
Cn bt c loi thng tin no ra chnh gia
Right
Cn bt c loi thng tin no sang phi
Fill
Cn thng tin va trong , thng tin no

nm ngoi s khng hin th c
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2003
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Bi 3
M t
Cn chnh
Justify
Cn thng tin hin y trong d liu, t

ng xung dng hin thng tin
Center Across
Selection
D liu c cn chnh i vi ton b cc

ang c chn nhng khng gp cc ny
Hnh 3-1 Dn ngang c gp
Hnh 3-2 Dn ngang khng gp
Vertical
Bi 3
Top
Cn chnh dng vn bn hin th tnh t trn

xung
Center
Cn chnh dng vn bn sao cho hin th

thng tin chnh gia
Bottom
Cn chnh dng vn bn hin th tnh t di

ln
nh dng d liu
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38
Bi 3
M t
Cn chnh
Justify/Distributed
Cn chnh thng tin hin th u theo chiu

cao.
S khc bit gia hai trng thi Distributed v

Justify l khi chnh sa thng tin:
Justify
Distributed
La chn Distributed khng c trong nhng
phin bn c hn
Bng 3-3 Thng s cn chnh thng tin trn vn bn
cn chnh dng
1.
Chn nhng d liu bn cn cn chnh
2.
Trn thanh menu chn Format Cells hoc nhn t hp phm

Ctrl+1
3.
Chn Tab d liu Alignment nu cn
4.
Chn dng cn chnh bn mun
5.
iu chnh cn chnh hng ngang trong phn Horizontal
iu chnh cn chnh hng theo chiu dc trong phn

Vertical
Chn OK xc nhn nh dng
iu chnh hng vn bn
Trong mt vi trng hp, b tr vn bn nghing i mt gc s to n tng cho
ngi c, ngoi ra, trong mt s bng tnh cn quay hng vn bn, bn s thy
chc nng ny rt thun li.
39
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2003
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Bi 3
Hnh 3-5 iu chnh hng vn bn
1.
Chn nhng d liu bn cn cn chnh
2.
Trn thanh menu chn Format Cells hoc nhn t hp phm

Ctrl+1
3.
Chn Tab d liu Alignment nu cn
4.
Trong phn Orientation
5.
Nhp gc quay trong phn Degrees
Bn c th quay hnh nhanh bng cch s dng nt trong

phn m t pha trn c lng hng quay
Chn OK xc nhn nh dng
Ch D
Sao chp nh dng trong Excel
Trong cc phn trc, bn hiu c th mnh ca vic nh dng, bit c
cch nh dng d liu trong Excel. Tuy nhin, tn ti mt vn m i lc c
Bi 3
nh dng d liu
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40
Bi 3
th s khin bn phi bn khon: vy nu ti mt cng to ra nh dng, sau
ti mun to tip nh dng cho nhng d liu khc trn Excel th sao?
Cu tr li rt n gin: vy bn c to tip cc nh dng trn nhng i
tng mi! Mt cch lm rt n gin! Nhng s hiu qu hn nu bn khng phi
thc hin li hng lot cc thao tc! Ch cn thc hin thao tc sao chp nh dng,
mi vic s nhanh chng hn rt nhiu.
tin hnh thao tc sao chp nh dng
1.
Chn bn mun sao chp nh dng
2.
Trn thanh cng c Standard, kch chn nt Format Painter
Khi con tr chut trn mn hnh s xut hin thm hnh chi
qut bn cnh
, ng thi c chn s hin ng bao
nt t th hin cho thao tc copy
3.
Bn r chut v mt ng bao quanh cc mun c cng nh dng
4.
Th chut xc nhn, cc nm trong vng chn s c nh

dng ng nh bn chn ban u
Bn cn lu rng tt c cc nh dng trn u s c sao chp, bao gm c

nh dng ca ng bao
Copy nh dng, ng bao b mt
41
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2003
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Bi 4
Bi 4
Cng thc v hm
Mc tiu bi hc
Phn bi ny cung cp cho ngi hc cc kin thc v cch to lp cc php ton
trong Excel, bao gm:
43
Lm vic vi ton t
Lm vic vi hm
Microsoft
Office Excel
2003
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Bi 4
Ch A
Ton t v php ton logic
Trong phn lm vic vi cng thc n gin (trang Error! Bookmark not
defined.), bn thao tc vi cc php ton n gin to ra kt qu tnh ton
trn d liu cng nhp trc tip vo cng thc.
Trong phn ny bn s xem cch Excel lm vic vi d liu trong cc trn bng
tnh.
Tnh ton d liu trong bng

Cc php ton bn nhp vo Excel c th l cc s liu c th c th nhp trc tip
t bn phm. Tuy nhin, trong nhiu trng hp, cc s liu bn nhp cn c
thay i v cp nhp lin tc. Trong trng hp th vic nhp d liu trc tip
trong cng thc tnh ca Excel khng phi l mt la chn hp l.
Excel cung cp cho bn kh nng tnh ton da trn cc thng tin nm trc tip ti
cc d liu ca Excel.
Bn tng thc hin php ton cho cc s liu n thun. Vi cc s liu , mi
khi tin hnh tnh ton, bn s b ng trong qu trnh thay i gi tr php ton.
Khi tin hnh php ton da trn s liu nm trong cc trong bng, cc kt qu s
c t ng cp nhp theo cc thng tin hin c trong Excel
tnh ton vi d liu gia cc trong bng
1.
Chn cn hin th kt qu
2.
Vit cng thc kt hp gia cc d liu
3.
Nhn Enter khi thc hin xong cng thc
Mt s vn thng gp
Cng thc vn khng phi vn kh thc hin, tuy nhin thc hin sao cho
chnh xc th khng phi l d. Trong nhiu trng hp bn s gp cc thng bo
li khng mong mun, v bn phi c gng sa nhng li .
nh dng s
Trong Excel, mt cht bn s thy cc gi tr dng s, ngy thuc dng s

liu thng dng tnh ton; thng c t ng cn chnh l phi cn phi. Cc
s liu dng ch dng khng tnh ton; thng c t ng cn tri, bn c th
xem m t trong hnh di y.
Bi 4
Cng thc v hm
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44
Bi 4
Hnh 4-1 S trong Excel
Trong hnh trn, bn thy c tt c l ba s, nhng vi Excel, trong ba s trn,

ch c hai s c coi l s. y l 342 v 32.15.
L do khng phi bi s 24,51 cn tri. L do l bi nh dng s hin ang c
s dng trong Excel l nh dng theo kiu ca Anh M: c ngha l phn phn
cch thp phn c xc nh bi du chm .. Trong trng hp ngi s dng
g du phy , theo cch c kiu Vit Php; my tnh s hiu l ch
24,51.
Excel 2000 hay cc phin bn khc s dng nh dng s theo nh dng s trong
h thng. Do , mun iu chnh nh dng s trong Excel, ngi s dng c th
thay i nh thng tin trong h thng.
i vi mt s phin bn mi hn. Trong Excel c th ch ng thay i c
cch nh dng s m khng cn iu chnh thng tin trong h thng.
Thng bo li c kh nng sa
Trong Excel, c mt s li phn mm c th t ng tin hnh iu chnh sa

cha. Trong hnh di y
45
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2003
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Bi 4
Bn c th thy li thng bo ny sinh khi ngi s dng g thiu du ngoc trong
cng thc. Excel c th nhn thy iu . Kt qu l thng bo li chung chung
c a ra v ngh bn cho php sa cha cng thc: c th l hon thin cc
thng tin bn cha hon thin.
Trong trng hp bn ng , cng thc s c sa theo ca Excel. Trong
trng hp bn khng ng , mt thng bo li chnh thc s gip bn hiu vn
mt cch chnh xc hn.
Ch B
Lm vic vi hm
Excel cung cp cho bn rt nhiu hm tnh ton, logic v.v.. phc v nhiu lnh vc
vi nhiu mc ch khc nhau.
C rt nhiu hm n gin, ng thi cng c nhiu hm phc tp. Tuy nhin cc
hm u lm vic trn cng nguyn l. Khi nm c nguyn l lm vic ca
hm, bn s d dng tip xc vi cc hm khc.
Hm
Trong phn trc bn lm vic vi cc ton t. Ton t l cc thnh phn gm
hai v, c ngha l khi thc hin mt ton t i hi ngi s dng phi a ra hai
thnh phn cho hai v ca ton t.
V d: khi bn s dng ton t cng, bn phi cho bit v th nht l g hay bao
nhiu, sau , cng vi v th hai l g hay bao nhiu.
Hnh 4-2 Ton t trong Excel
Bi 4
Cng thc v hm
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46
Bi 4
i vi hm th cch lm vic li khc. Hm thc hin php ton trong chnh bn
thn hm, sau t tr v gi tr. Khi thc hin, hm c th chy c lp, khng
cn tham s u vo v cho ra kt qu nh hm Now hoc chy thc hin cng
vic c tham s u vo nh phn ln cc hm cn li.
Tham s ca hm
Cc tham s c dng trong hm cng c im khc vi tham s dng trong ton
t. Trong ton t, cc tham s thng l gi tr c th hoc l duy nht tham chiu
ti . Cn i vi hm, cc tham s u bao gm cc tham s trong ton t,
im khc bit nm ch tham s trong ton t ch c th l tham chiu ti mt
n, cn tham chiu trong hm cho php cng lc c nhiu d liu
Hnh 4-3 Hm trong Excel

Phn nh tham s trong hm
Ngoi ra, hm cn c th c cng mt lc nhiu tham s, tham chiu ti nhiu

hay vng d liu khc nhau, lc , cc thnh phn d liu trong hm phi c
phn tch r rt bng cc k hiu phn cch trong hm. Cc k hiu thng gp l
du phy hoc du chm phy.
Quy c v du chm hay phy hay mt k t no khc c th thay i c. Tuy
nhin, nu khng c g thay i c bit, bn thng c th xc nh da theo
thng tin v nh dng s.
Trong cc phin bn Excel c 97, 2000 ngi s dng thng gp nhiu vn
khi s dng cc du phn cch. Trong phin bn 2002, 2003, cc du phn cch
c th hin r ngay di cng thc
Cc tham s trc tip trong cng thc c phn bit bi mu sc, cc tham s th
hin trong phn hng dn c th hin m/nht: phn m l tham s bn ang
lm vic, phn nht l cc tham s khc.
47
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Bi 4
Hnh 4-4 Phn cch hm trong Excel
Thng thng th nu thng tin nh dng s s dng du chm lm phn cch cho
phn thp phn th trong cng thc s s dng du phy lm phn cch cc tham
s. i vi trng hp nh dng s s dng du phy lm phn cch cho phn
thp phn th trong cng thc s s dng du chm phy lm phn cch cc tham
s.
Trong trng hp s dng bng thng tin hm vit cng thc, ngi s dng s
khng cn thit phi quan tm nhiu ti k hiu dng phn cch.
Tm hm
Trong s dng hm th ngoi cch nh v nhp thng tin hm bng tay, bn c th
s dng chc nng thm hm trong Excel
Hnh 4-5 Paste Function

Bi 4
Cng thc v hm
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48
Bi 4
Chc nng thm hm thng b tr hm theo tng nhm cho tin lm vic, bn c
th xem m t trong bng di y.
Nhm hm
ngha
Most RecentlyUsed
Cc hm s dng gn y nht
All
Tt c cc hm
Financial
Hm ti chnh
Date & Time
Hm ngy v gi
Math & Trig
Hm ton v lng gic
Statistical
Hm thng k
Lookup & Reference
Hm tm kim v tham chiu
Database
Hm c s d liu
Text
Hm x l k t
Logical
Hm Logic
Information
Cc hm thng tin
Bng 4-1 Nhm hm trong Excel
Trong phn nhm hm, bn ch cn chn cc hm c th phn ca s bn phi l

c th thm c cc thng s cho hm.
Cc thng s c th hin v c s dng nh trong m t di y
Hnh 4-6 Hm trong Insert Function
49
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Bi 4
Cc thng s hin th vi phn ch mu m l nhng thng s bt buc phi c,
cc thng s phn mu nht l cc thng s khng bt buc phi c.
Phn nm cui cng bn phi ca d liu hin th, lit k cc gi tr c trong
vng thng s u vo.
Bn ng thi c th thy c lun kt qu ca chnh cng thc to ra phn d
liu ngay pha di d liu bn a vo.
Ngay trong phn di cng cho bn bit cc k hiu c s dng th hin phn
phn cch trong cng thc. Trong v d trn bn thy k hiu phn cch phn thp
phn c s dng l du chm phy ;
Phn di cng ca ca s c mc Formula result th hin kt qu tr v chnh
thc s xut hin trn cng thc.
Cch tnh cc hm n gin

Trong phn ny, bn s xem qua mt s hm tnh ton n gin c cng mt
nguyn l lm vic. C ngha l cc thao tc thc hin ca cc hm l hon ton
ging nhau, phn khc nhau ch l tn hm.
Hm
ngha
Sum
Hm tnh tng, c s dng tnh tng cho cc d

liu lin k v khng lin k. Sum thuc dng hm s cn
c t nht mt tham s tnh ton.
Average
Hm tnh trung bnh cng l mt trong s nhiu hm bn

khng th khng bit trong Excel. S dng hm Average
hon ton tng t nh cch s dng hm Sum.
Count
Hm thc hin php m s lng tt c cc c cha

d liu trong phn bn chn
Max
Hm a ra gi tr cao nht trong cc bn chn
Min
Hm a ra gi tr nh nht trong tt c cc bn chn
tnh trung bnh cng
Bi 4
1.
Chn bn mun a kt qu
2.
G du bng bt u cng thc
Cng thc v hm
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Bi 4
3.
Bn g tn hm cn tnh ton, c th trong trng hp ny l

Average
rng pha di cng thc c phn ca s hin ln cho bn

bit khu vc lm vic. Trong hnh trn, tham s u tin c mu
m cho bit bn ang cn nhp tham s ny vo. Trong v d
trn, cng thc c thc hin trn my quy nh cc tham s
phn cch nhau bng du phy.
Hp thoi mu vng hin ln trn

mn hnh c gi l Screen Tip
4.
Bn c th g trc tip gi tr hay s dng chut chn nh bnh

thng.
Bn c th kch chut v ko to vng chn a vng chn
vo cng thc
5.
Nhn Enter hay chn OK trn bng php ton kt thc.

Khi thc hin ht php ton, bn c th ng ngoc hoc nhn
Enter xc nhn lun, Excel s t ng in thm du ngoc
cho bn.
Dch chuyn cng thc

C nhiu vn s ny sinh ngay sau khi bn hon thin c cng thc ca mnh.
Chng hn bn nhn thy v tr cng thc cha hp l v bn cn iu chnh li.
Hoc ch l vic bn khng mun mt cng g li cng thc qu nhiu ln. Bn
mun lm sao cng thc c th thc hin c vi cc d liu c cu trc tng
ng. Trong phn ny bn s xem cch thc hin cc vn
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2003
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Bi 4
Di chuyn cng thc
Trong trng hp bn thy v tr hin ti ca cng thc l khng hp l. Bn mun

di chuyn cng thc sang v tr mi. Ti v tr gi tr cng thc khng thay i,
bn c th thc hin thao tc nh di chuyn cng thc bnh thng
1.
Nhn gi nguyn vo ng vin quanh cng thc
2.
Ko ti v tr mi v th chut
Cn lu thao tc va ri s khng nh hng ti cng thc, c
ngha l cng thc vn gi nguyn ngha. Trong trng hp
bn gi Ctrl trc khi th chut (tng ng thao tc Copy) th
cng thc s b thay i ngha.
Lp li cng thc
Excel l chng trnh bng tnh, do s lng cng thc cn thc hin trong
khng phi l nh. Nu mi ln thc hin cng thc bn phi nhp li cng thc
th iu tr nn rt bt tin v qu kh khn.
trnh khi vn . Excel cung cp cho bn chc nng in cng thc sang
cc tng t c cng dng. Bn c th xem m t trong hnh sau:
D liu trong cc tnh trung bnh ca bng trn cha hm Average hm tnh
trung bnh; bn c th xem trong cng thc pha trn.
bn s thy hm tnh trung bnh ca cc t v tr B6 n F6 i vi hc vin
th nht. Khi thc hin php tnh trung bnh cho hc vin th hai tr i, gi tr tn
dng s phi tng dn. C ngha l khi sinh vin th nht tnh t B6 n F6 th sinh
vin th hai phi l B7 n F7, tng t nh vy cho sinh vin th ba, t v.v..
Excel cung cp cho bn chc nng ko th v in d liu trong cc t dng 7 tr
i tng ng vi d liu trong dng 6. lm iu :
Bi 4
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Bi 4
bn s thy y chnh l
thao tc Fill Cell c trong
bi trc
53
1.
Trong Excel, chn cha cng thc bn s phi lp
2.
R chut vo gc di cng bn tay phi cho ti khi con tr chut

hin thnh hnh ch thp
3.
Khi con tr chut hin thnh hnh ch thp nh mu en, nhn v gi

nguyn chut, ko ti ni bn mun chuyn cng thc, sau th
chut ra.
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2003
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Bi 5
Bi 5
Lm vic vi nhm
hm
Mc tiu bi hc
Trong bn thn chng trnh Excel c rt nhiu hm, bn khng th nh ht c
cc hm cng nh cch lm vic vi nhng hm . Tuy nhin, lm sao bn c
th thc hin tt cng vic ca mnh, thm ch vi nhng hm bn cha bao gi
thc hin, phn bi ny s gip bn c c k nng . Bi hc a ra mt s
cch lm vic c th vi cc nhm hm, cng nh mt s k nng b tr, bao gm:
55
Nhm hm ti chnh
Nhm hm ton hc
Nhm hm thi gian
Nhm hm tham chiu
Nhm hm logic
a ch tuyt i
Truy cp d liu nhanh vi tn
Microsoft
Office Excel
2003
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Bi 4
Ch A
Tnh ton vi nhm hm ti chnh
Nu bn c d liu dng ti chnh trong bng tnh ca mnh, chc chn rng bn s
quan tm ti mt s php ton lin quan ti cc vn ti chnh. Bn c th thc
hin c kh nhiu php ton ti chnh vi cc hm ti chnh sn c trong Excel.
Hy th tnh ra s tin v li bn phi tr cho cn nh bn mi mua. Ngi xung
vi mt cy bt v t giy, thc hin tt c cc php ton cn thit. Nhng nu con
s bn cn bit l tng s tin bn phi tr hng thng trong nm u tin? Bn s
mt kh nhiu thi gian thc hin php ton y! Thay vo , bn ch cn mt
khong thi gian ngn ngi vi Excel gii quyt vn ca mnh.
Nhm hm ti chnh Financial function

Nhng hm thuc nhm hm ti chnh thc hin cc php ton lin quan ti ti
chnh k ton. Cc tnh ton thng lin quan ti cc vn khu hao, u t, cho
vay v.v..
Hm SLN: ch Hng lm trong phng k ton ca mt cng ty ln cn tnh khu
hao ca cc thit b trong cng ty da trn gi mua vo ca thit b , gi tr ca
cc thit b s l bao nhiu vo thi im thanh l c xc nh, thi gian cng
ty s s dng l bao nhiu. Ch Hng chn s dng lm SLN, nhp vo cc thng
tin v gi mua, gi tr vo thi im thanh l, v khong thi gian t khi mua n
khi thanh l.
Hm PMT: anh Huy mun mua mt chic t. Huy khng r anh y phi tr mt
s tin hng thng l bao nhiu. xem chic xe c va vi ti tin ca mnh
khng, Huy s dng hm PMT xem s tin tr hng thng. Vi hm PMT, Huy
nhp vo li sut hng thng, s ln tr tin v gi tr chic xe. Kt qu tr v l s
tin anh phi tr hng thng.
tin hnh tnh ton vi hm thuc nhm hm ti chnh
Bi 4
1.
Chn d liu bn mun t cng thc
2.
Chn nt Insert Function
Cng thc v hm
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Bi 5
57
3.
Trong danh sch Or Select A Category, chn Financial
4.
Chn hm cn s dng trong phn Select a function
5.
Chn OK hin ca s Function Arguments
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2003
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Bi 4
6.
Nhp vo cc tham s

Trong
Cc tham s trong hm, tham s no t m l tham s bt
buc c, tham s vit bng ch nht l tham s khng bt buc
Gi tr cc tham s
Gi tr thc thu c
M t chc nng ca hm
M t chc nng ca tham s hin ti
Gi tr thc c th hin trn kt qu
7.
Chn OK xc nhn
Ch B
Lm vic vi nhm hm ton hc
i lc bn cn to ra mt bng s liu ton hc. Bn c th tnh ton bng my
tnh, hoc s dng chng trnh Calculator trn my tnh...
Nhng s nhanh hn rt nhiu nu bn s dng cc hm ton hc trong Excel. Cc
hm ton hc bn c th s dng y gm hu ht cc hm thc hin php ton
thng thng. Ngoi ra, vi kh nng kt hp nhiu hm trong mt cng thc tnh
ton s gip bn nhanh chng tm ra kt qu mong mun.
s dng cc hm ton hc
Bi 4
1.
2.
3.
Trong danh sch Or Select A Category, chn Math & Trig
Cng thc v hm
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58
Bi 5
4.
5.
6.
Nhp vo cc tham s
7.
Chn OK xc nhn
Ch C
Nhm hm thi gian
Bng tnh l ni bn cha d liu s dng cho nhiu mc tiu khc nhau. Trong
, d liu thi gian thng xut hin kh nhiu. Trong phn mm bng tnh Excel,
thi gian lun c lu , bn hu nh d dng tm thy cc hm thi gian p ng
c cc nhu cu cng vic ca mnh.
Hm Days365: Hong lm cho cng ty chuyn pht nhanh, c phi nhp cc thng
tin v thi gian nhn chuyn hng cho khch v thi gian hng ti ngi nhn.
Trng phng ngh c a vo thi gian chuyn hng. C chn s dng hm
Days365. C a vo khong thi gian nhn hng, tip theo l thi gian giao hng,
Excel tr v cho c kt qu l thi gian hng n ni.
Hm Now: Cng ty thng k kt cc bn hp ng theo cc mu sn v Hong
thng phi in ra cc bn hp ng . Thng tin v thi im k kt thng l
thi im in hp ng. Thay v mi ln in, Hong phi nhp thng tin ngy thng
vo thng tin ngy thng trong Excel, c s dng hm Now. S dng hm Now,
Excel lun tr v cho c thi im c m v s dng tp tin.
lm vic vi cc hm thi gian
1.
2.
3.
Trong danh sch Or Select A Category, chn Date & Time
4.
5.
6.
Nhp vo cc tham s
7.
Chn OK xc nhn
Ch D
Nhm hm tham chiu
Bn bao gi phi lm cng vic tham chiu thng tin?
Mt bng di danh sch m s khch hng v cc giao dch h thc hin trong
bng giao dch.
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Bi 4
Bn phi c m s khch hng trong bng giao dch, quay sang bng thng tin
tham chiu, tm tn khch hng trong bng tham chiu v in tn vo phn
tng ng trong bng giao dch.
Mt cng vic bun t, nhm chn, tn nhiu thi gian v tht khng khip nu bn
c hn 100 giao dch mt ngy!
Tham chiu
Tham chiu l cng vic ly ra thng tin, s dng thng tin tra cu trong mt
bng tham chiu chun, sau tr v gi tr tng ng.
Tham chiu i vi Excel khng ch s dng gi tr tm kim chnh xc m c
th tm kim trong mt khong gi tr ty theo yu cu ca ngi s dng.
Vlookup: c Hin l ch nhim lp 11A3 trong trng. C mun c mt bng xp
loi cc hc sinh trong lp. C chn s dng hm vlookup. Vi hm vlookup, c
to mt bng tham chiu chun bao gm cc tiu ch sp xp nh: hc sinh c im
t 5 n di 7 l trung bnh, hc sinh c im t 7 n 8 l kh v.v.. Sau s
dng hm vlookup tham chiu.
lm vic vi cc hm tham chiu
1.
2.
3.
Trong danh sch Or Select A Category, chn Lookup & Reference
4.
5.
6.
Nhp vo cc tham s
7.
Chn OK xc nhn
Tham chiu tuyt i

Trong mt vi trng hp, bn s khng ch thc hin php ton i vi d liu
cng dng n thun m phi thc hin php ton vi d liu trn dng khc.
Mt trng hp bn c th gp phi l mt tham chiu ti d liu trn mt c
nh. Bn c th xem trong v d m t sau:
Bi 4
Cng thc v hm
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60
Bi 5
Trong bng trn bn c th thy cch xc nh vic mt hc vin c th qua hay

khng qua mn hc da vo im s chun xut hin trn d liu H3.
C ngha l nu hc vin c s im cao hn s c coi l t, v ngc li vi s
im thp hn.
Php so snh theo bn thy, s lun ch ti v tr H3. C ngha l nu ko
xung nh bnh thng, bn s lm tham chiu t H3 thay i thnh H4, H5 v.v..
Trong trng hp , bn phi s dng ti php tham chiu tuyt i, c ngha l
lun tham chiu ti c th mt d liu.
Nh bn thy khi bn ko dc s lm th t theo chiu dc s hng; tng ln,
khi bn ko sang ngang, s lm th t tnh theo chiu ngang ch ch th t
ct; tng ln.
c nh th t , ngi s dng s phi thc hin thao tc c nh s hng
hay ct. K t dng c nh tn hng hay ct c s dng l du la $.
Khi bn vit du $ vo trc s th t hng trong cng thc, s th t s khng
b thay i khi bn ko cng thc chy dc. Khi bn vit du $ vo trc tn ct,
ch biu th tn ct s khng thay i khi bn ko cng thc chy ngang.
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Bi 4
thm vo tham chiu tuyt i
Bn c th thm tham chiu tuyt i bt c lc no, bt c ch no trong cng

thc. Ch cn ti trc v tr cn thm, sau thm k t $ vo trc tn ct hay
tn hng.
Ngoi ra bn c th thc hin thao tc mt cch nhanh chng hn vi phm F4
1.
Trong cng thc, ng ti v tr tn cn thm tham chiu tuyt i.

Bn c th thc hin ngay khi chn d liu bng chut hay nh
tay ln u tin.
2.
Nhn F4, bn s c tham chiu tuyt i t ln tn ca trong cng

thc.
Nhn F4 ln mt bn s c tham chiu tuyt i cho c

dng v ct
Nhn F4 ln hai bn s c tham chiu tuyt i cho hng
Nhn F4 ln ba bn s c tham chiu tuyt i cho ct
Nhn F4 ln bn bn s xo tham chiu tuyt i.
Tham chiu bng tn

Tham chiu tuyt i l cch bn c th truy nhp v c nh v tr ca d liu trn
bng khi copy, di chuyn cng thc.
S khng c vn g khi bn ch nh tham chiu mt ln ri khng s dng n
trong cc cng thc khc.
Nhng nu bn mun s dng cng thc nhiu ln trong nhiu cng thc khc
nhau, hoc bn c th a d liu cho ngi khc xem. Trong cc trng hp ,
mt a ch tham chiu tuyt i kiu nh: $N$2 s kh c th xc nh c l
gi tr g, mc ch s dng ra sao. Bn thng phi vo v tr N2 xc nh xem
v tr c ngha g v gi tr bng bao nhiu.
Thay vo , tham chiu bng tn s gn gi hn vi ngi s dng. Thay v s
dng $N$2, bn c th t cho N2 mt ci tn. Gi s N2 cha phn trm hoa
hng, bn c th t tn: commission. Sau trong cng thc bn ch cn g
commission. Ti thi im , commission s tng ng vi $N$2.
t tn cho hay mt nhm
Bi 4
1.
Chn cc bn mun t tn
2.
Kch chut vo phn Name box t tn cho cc c chn
Cng thc v hm
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62
Bi 5
3.
Nhn Enter xc nhn
Bn cng c th t tn cho cc s dng menu

1.
Trn menu, chn menu InsertNameDefine
2.
Trong ca s Define Name, t tn ca hoc nhm trong phn

Names in workbook

3.
Trong phn Refers to, chn li cc nu cn
Nhn nt Add thm tn mi vo h thng
xo tn trong h thng
63
1.
Trn menu, chn menu InsertNameDefine
2.
Trong ca s Define Name, chn tn mun xo
3.
Nhn nt Delete xo tn khi h thng
Microsoft
Office Excel
2003
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Bi 4
Ch E
Nhm hm logic
Logic l vn bn thng gp trong cuc sng v trong cng vic. Khi gp phi
mt vn , bn thng phi phn tch tm ra hng i ng cho vn .
Cng vic khng hn l 1 + 1 = 2, nhng vi nhng phn tch logic, bn c th a
ra cc hng i ng n trong cng vic ca mnh.
c bit vi cc s liu trn bng tnh Excel, nhiu trng hp bn phi c v
phn tch s liu c mt kt lun hp l. Cc hm trong nhm logic c th gip
bn phn tch s liu bng cc iu kin r nhnh bn a ra: nu... th... v.v..
Nhm hm logic
Hm logic l hm thc hin tnh ton trn s liu da trn cc iu kin. Khng
ging vi cc nhm hm khc, bn ch c 6 hm logic (and, false, if, not, or v
true). Cc hm ny hot ng da trn s ng sai ca d liu.
Hm if: Hi lm trong phng k ton ca mt cng ty kinh doanh. Cc nhn vin
kinh doanh trong cng ty thng c thng mt lng phn trm hp ng nht
nh khi hon thnh vt mt mc ch tiu no . Hi cn tnh ra c tng chi
ph phi tr cho mi mt nhn vin kinh doanh bao gm phn trm hp ng nu
c. Anh s dng hm if xc nh nhanh cc gi tr cn tnh ton da trn hai
iu kin c nhn hoa hng.
lm vic vi cc hm logic
Bi 4
1.
2.
3.
Trong danh sch Or Select A Category, chn Logical
4.
5.
6.
Nhp vo cc tham s
7.
Chn OK xc nhn
Cng thc v hm
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64
Bi 6
Bi 6
Sp xp, lc, tnh

ton c la chn
Mc tiu bi hc
Trong phn bi hc ny, bn s c trang b thm cc kin thc v cch thc sp
xp, lc d liu cng nh tnh ton trn d liu c chn lc, tng hp. Bao
gm
65
Sp xp d liu
Lc d liu
To v s dng phng thc lc d liu cao cp
Tnh ton s dng nhm hm d liu c chn lc
S dng chc nng tnh ton theo nhm subtotal
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2003
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Bi 6
Ch A
Sp xp thng tin
Qu trnh lm vic i lc bn cn iu chnh, sp xp li thng tin tin theo
di. Chng hn bn c mt danh sch cc thnh vin trong cng ty, trc khi in,
bn mun danh sch s c sp xp theo mt trnh t nht nh ngi s dng
d dng tm c thng tin cn thit.
Sp xp theo mt tiu ch
Excel c th gip bn sp xp li danh sch theo mt hoc nhiu tiu ch mt cch
n gin vi cc thao tc sn c trn thanh cng c.
sp xp thng tin trong Excel
Bn chn d liu thuc ct thng tin cn sp xp.

Trn thanh cng c, bn nhn nt Sort Ascending
c trnh t sp xp tng dn hoc gim dn.
hay Sort Descending
sp xp thng tin vi nhiu tiu ch

Vi cch sp xp nhanh ca Excel, bn ch n gin l kch hot cc chc nng
trn thanh cng c c trnh t nh mun. Tuy nhin, vi cch sp xp , ti
mt thi im bn ch c th sp xp theo mt tiu ch.
Excel cung cp cho bn mt chc nng sp xp na, s dng trn menu. Vi
chc nng ny, bn c th to c cc thng tin c sp xp bi nhiu tiu ch
kt hp. Cch sp xp ny th hin trong mt ca s ca s Sort vi nhiu la
chn bn c th iu chnh mt cch thun tin.
Hnh 6-1 Ca s Sort
Bi 6
Sp xp, l!c, tnh ton c l#a ch!n
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Bi 6
L#a ch!n
M t
Mc Sort by/Then by
Th hin cc thng tin c sp xp, ti

a s ch c 3 thng tin c sp xp
Accending
Xc nh sp xp theo trnh t tng dn
Descending
Xc nh sp xp theo trnh t gim dn
Header row
Xc nh thng tin la chn s khng

sp xp c dng trn cng ca bng
No header row
Xc nh thng tin la chn s sp xp

c dng trn cng ca bng
Bng 6-1 Chc nng trong ca s Sort

sp xp thng tin theo nhiu tiu ch
1.
Trn thanh cng c, chn menu Data Sort
2.
Trong ca s Sort, chn ct thng tin cn sp xp v ch sp xp
3.
Chn OK xc nhn ch sp xp
Ch B
Lc d liu vi Auto Filter
Bn c mt lng ln d liu trn bng tnh ca mnh, nhng bn ch mun nhn
thy mt phn d liu theo mt iu kin nht nh. S dng chc nng Filter trong
Excel s gip bn thc hin c iu .
Lc d liu
Lc d liu l phng thc xem d liu, nhng ch mt phn d liu tho mn iu
kin ngi s dng a ra. D liu c th c lc theo mt hoc nhiu iu kin
khc nhau, da trn thng tin v dng s hay theo dng ch. Nhng d liu no
khng tho mn iu kin s b n. Chc nng filter c th sp xp li d liu trn
bng tnh hoc c th copy vo v tr mi.
tin hnh lc d liu
67
1.
Chn cc bn mun lc. Bn c th ch cn ng trong bng, t

ng Excel s xc nhn bng d liu
2.
Chn DataFilterAutoFilter
Microsoft
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2003
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Bi 6
3.
Chn d liu trong danh sch theo iu kin bn mun
4.
Tip tc la chn trong cc hp danh sch c iu kin bn cn
la chn theo cc iu kin m rng
Bi 6
1.
Chn cc bn mun lc. Bn c th ch cn ng trong bng, t

ng Excel s xc nhn bng d liu
2.
Chn DataFilterAutoFilter
3.
Chn d liu trong danh sch theo iu kin bn mun
4.
Tip tc la chn trong cc hp danh sch c iu kin bn cn
5.
Chn OK xc nhn iu kin
6.
Lp li cc thao tc khi bn mun thit lp iu kin cho cc ct tip

theo.
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68
Bi 6
B lc d liu vi Auto Filter
D liu c lc theo bn mun. Tuy nhin, khi khng cn cn thit lc d
liu, khi bn mun xem y d liu nh ban u, bn s phi loi b cc iu
kin v lc d liu trn bng tnh ca mnh.
g b iu kin lc nhng vn gi Auto Filter
1.
Chn vo hp la chn c nt mi tn mu xanh dng
2.
Kch m danh sch, chn All
g b vic lc d liu vi Auto Filter
Trn thanh menu, chn DataFilterAuto Filter. Du la chn bn cnh menu

Auto Filter v cc hp danh sch trn bng d liu s bin mt. Bng d liu s tr
v dng th hin bnh thng.
Ch C
Phng thc lc cao cp Advanced Filter
Bn s dng phng thc lc Auto Filter trong Excel. Tuy nhin, vi phng
thc ny bn cn mt s vn cha khc phc c:
Bn ch c th lc ti a hai tiu ch trn mt ct d liu
Cc tiu ch gia cc ct khng lin kt cht ch vi nhau chng hn Auto

Filter khng th p ng c nu bn mun tm: nhn vin trong nhm
kinh doanh trc tip c doanh s ln hn 5000 USD v nhn vin trong
nhm kinh doanh qua in thoi c doanh s ln hon 3000 USD.
p ng cc nhu cu cao cp hn v lc d liu, Excel cung cp phng thc

lc cao cp Advanced Filter.
Advanced Filter khng ch lc da trn cc iu kin cng nhc sn c. S dng
Advanced Filter, bn c th to thnh cc iu kin lc d liu mm do, p ng
c cc nhu cu v lc d liu. Ngoi ra bn c th tin hnh lc trc tip trn
bn d liu hoc chuyn d liu lc c sang mt v tr mi
Cc la chn ca Advanced Filter

Advanced Filter cung cp kh nhiu la chn bn tin hnh lc d liu hiu qu
hn. Cc la chn y bao gm cc ton t so snh, cc ton t i din d liu
v.v..
69
Microsoft
Office Excel
2003
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Bi 6
Ton t$
ngha
=text
Tm chnh xc cm t nm trong du ngoc kp
K hiu thay th mt k t bt k ti ng v tr tng ng

trong chui d liu
K hiu thay th mt chui k t bt k ti khong v tr

tng ng trong chui d liu
K hiu bng
<
Nh hn
>
Ln hn
<=
Nh hn hoc bng
>=
Ln hn hoc bng
<>
K hiu khng bng
Vng iu kin trong Advanced Filter

Khc vi cc cch t iu kin trong cc hm, cc cng c khc ca Excel,
Advanced Filter s dng phng thc cha iu kin thnh d liu trc tip trn
cc ca Excel.
Chng hn tm tt c cc nhn vin thuc nhm kinh doanh c m s l 300 c
doanh s ln hn $2500, bn s phi to ra mt bng d liu iu kin c dng nh
hnh sau
s dng Advanced Filter
1.
Bi 6
t con tr chut trong bng d liu bn mun s dng Advanced

Filter
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70
Bi 6
2.
Trn menu, chn DataFilterAdvanced Filter
Trong ca s Advanced Filter, khong d liu thng thng

c chn l bng d liu bn ang ng
3.
Trong phn Criteria range, chn vng d liu bn cn
4.
Chn Copy to another location nu bn mun d liu sau khi c

lc s chuyn ti v tr
5.
Nu bn chn Copy to another location, bn s phi chn v tr bt

u cho bng d liu mi
6.
Chn Unique records only nu bn khng mun th hin cc bn ghi

b trng lp d liu
7.
Chn OK xc nhn
g b Advanced Filter
S khng c vn g nu bn thc hin Advanced Filter sau chuyn sang mt
v tr mi.
Trong trng hp bn thc hin Advanced Filter trn chnh bng d liu ca mnh,
g b Advanced Filter, bn chn menu: DataFilterShow All
71
Microsoft
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2003
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Bi 6
Ch D
Nhm hm d liu
Cho n phn ny, bn hon thin cc phng thc lc d liu ca mnh. Sau
khi lc d liu, bn c th thc hin cc phng php tnh ton trn nhng d liu
.
Nm c nhu cu ca ngi s dng. Excel cung cp cho bn mt s hm tnh
ton theo khung iu kin da trn cch lm ca Advanced Filter.
Nhm hm d liu Database Function

y l nhm hm thc hin tnh ton da trn cc iu kin tng t Advanced
Filter. Cc hm trong nhm ny c tn tng t vi cc hm thng thng, phn
khc bit l ch D ng u. Cc hm thuc nhm ny thng c ba tham s: phn
d liu, phn trng v phn iu kin.
1.
2.
3.
Trong danh sch Or Select A Category, chn Database
4.
5.
6.
Nhp vo cc tham s
7.
Chn OK xc nhn
Ch E
Subtotal
Bn xem cch Excel tch lc d liu, bn cng c th tnh ton da trn s liu
to ra do cc phng thc tch lc .
Cc s liu bn tch lc c th hin th thnh cc danh sch d liu khc nhau. Tuy
nhin, trong trng hp bn mun to ra mt tp hp nhiu danh sch d liu khc
nhau hoc iu chnh nhanh cc thnh phn d liu , cc chc nng bn va s
dng c th gip c nhng s khng to ra hiu qu cao nht.
Subtotal
L mt trong nhiu chc nng hu ch ca Excel, subtotal thc hin thao tc gp
cc d liu c sp xp thnh tng nhm. Chc nng sp xp s thc hin
cng vic gp cc d liu thnh nhm. Sau , chc nng subtotal c th thc hin
cc php ton nh tnh tng, trung bnh v.v.. da trn s liu ca nhm . Mi
mt worksheet c th c nhiu subtotal, c s phn cch gia cc subtotal. S liu
tng theo hm cng s c a vo phn trn hoc di cng ca bng.
Bi 6
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72
Bi 6
Bn s phi lm vic vi nhiu la chn trong subtotal
Bng di y m t ngha ca tng la chn

L#a ch!n
ngha
At each change in
Ch ra ct d liu s dng gp nhm
Use function
Ch ra hm s dng tnh ton khi gp nhm
Add subtotal to
Ch ra cc ct d liu s tin hnh tnh ton
Replace current subtotals
La chn ny c s dng khi bn mun thay th

subtotal hin ti thnh subtotal mi
Page break between groups
La chn ny s iu chnh thao tc in tng nhm

thnh cc trang khc nhau
Summary below data
La chn ny xc nh gi tr do php ton tng

nm ti phn di bng, nu khng ch nh, gi tr
ny s nm trn cng
Remove All
Nt la chn xa ton b subtotal
thm subtotal
73
1.
Chn bng d liu bn cn s dng
2.
Sp xp ct d liu lin quan nu cn
3.
Trn menu, chn DataSubtotal
4.
Nhp cc thng tin xc lp subtotal
5.
Chn OK xc nhn
Microsoft
Office Excel
2003
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Bi 7
Bi 7
Biu trong
Excel
Mc tiu bi hc
Bi hc cung cp cho hc vin cc kin thc v to v s dng biu trong Excel.
Bao gm cc vn :
75
Cch to biu
Chnh sa biu
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Office Excel
2003
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Bi 7
Ch A
To biu
Cc nhm biu
Biu &
M hnh chi tit
Biu dng ct
Thng s dng khi bn mun so snh
d liu theo cc nhm
Biu dng thanh Bar

Thng s dng khi bn mun so snh
d liu theo cc nhm
Biu dng ng Line

Th hin ng xu hng theo thi
gian hay theo cc nhm
Biu dng bnh Pie

Th hin d liu thnh tng phn so
vi tng d liu
Biu theo im XY (Scatter)

So snh d liu theo tng i
Bi 7
Biu & trong Excel
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76
Bi 7
Biu &
M hnh chi tit
Biu vng Area

Th hin xu hng phn trm gi tr
tnh theo thi gian hoc theo nhm
Biu bnh vng Doughnut

Th hin d liu theo dng phn trm
nhng chia c thnh nhiu nhm
khc nhau
Biu dng Ra a Radar
Th hin s thay i s liu so vi
im trung tm
Biu dng b mt Surface
Biu dng bng bubble
Biu dng c phn stock
Biu tr trn Cylinder
77
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2003
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Bi 7
M hnh chi tit
Biu &
Biu dng nn Cone
Biu kim t thp Pyramid
to biu dng ct, dng thanh hay dng ng
1.
Trn menu, chn InsertChart khi ng Chart Wizard

Bn c th s dng nt Chart Wizard trn thanh cng c
Ca s Chart Wizard hin ra th hin bc bn ang ng l bc 1,

bn cn chn kiu biu
2.
Bi 7
Trong ca s Chart Wizard, trang Standard Types...

Chn kiu nhm biu trong phn Chart type
Chn kiu c th trong phn Chart sub-type
3.
Nhn Next sang bc hai xc nh d liu
4.
Trong trang Data Range

Chn khong cc cha d liu bn mun a vo biu
Chn kiu phn b d liu
Biu & trong Excel
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Bi 7
5.
Chn sang trang Series
Phn Series th hin cc di d liu khc nhau, bn nn ch

vo phn hnh nh m t pha trn thy r hiu qu
Phn Name bn xc nh tn cho cc di d liu.
Phn Value xc nh chui cc cha gi tr ca tng di

d liu
Phn Category (X) axis labels xc nh chui cc cha tn

ca cc cm d liu (trong hnh v d, tn cc cm cha
c to, mc nh 1, 2, 3)
Nt Add thm cc chui d liu mi

Nt Remove g b chui d liu bn ang chn.
79
6.
Nhn Next sang bc th 3
7.
Trong bc th 3, thit lp cc ty chn ring ca bn, cn lu

rng bn c th thit lp tng ty chn v nhn vo phn ca s bn
cnh c m t v ty chn bn ang s dng
8.
Nhn Next sang bc cui cng
Microsoft
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2003
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Bi 7
9.
Bc cui cng xc nh v tr bn t biu
As object in s a biu ca bn thnh mt i tng ni

trn sheet bn ch nh
Chn As new sheet khi bn mun bn ca bn hin

nguyn trn mt sheet mi. La chn ny cho php bn ch
nh c tn sheet mi
10. Nhn Finish kt thc
Ch B
iu chnh biu
Bn cng bit rng khng phi ci g mi to ra cng hon thin, biu cng vy.
Trong nhiu trng hp, bn cn iu chnh cc thng tin mnh a ra, cc yu
cu, nh dng biu v.v..
nh dng i tng trn biu

Trn biu c rt nhiu thnh phn khc nhau, bn ch cn r chut ln tng khu
vc khc nhau trn biu s thy screen tip hin ln nhc bn bit bn ang r
chut ln khu vc no trn biu .
Phn nn chng trnh
Bi 7
Biu & trong Excel
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80
Bi 7
i tng
ngha
Value Axis
Th hin gi tr theo trc tung
Category Axis
Th hin cc nhm gi tr trc honh
Plot Area
Phn nn ca biu
Value Axis Major Gridlines
ng canh gi tr chnh theo trc tung
Legend
Ch thch
Series
Ch ra chui d liu hin ti
Chart Area
Vng nn biu
nh dng i tng trn biu
1.
Bn r chut ln i tng cn nh dng
2.
Nhn phi chut ln i tng cn nh dng, chn Format <tn i

tng>
3.
Tin hnh cc nh dng trong ca s Format <tn i tng>
4.
Chn OK xc nhn
Thay i kiu biu

Bn c th la chn biu hai chiu 2D v thy rng biu hai chiu
khng c p lm. Bn mun thay i t kiu biu hai chiu sang ba chiu.
Trong trng hp , bn phi xem cch Excel h tr ngi s dng i kiu biu
nh th no.
thay i kiu biu
1.
2.
81
Thao tc thay kiu biu

Bn c th chn trn menu, phn ChartChart Type
Thc hin thao tc chut phi trc tip trn biu vo cc

phn Plot Area, Chart Area, Series, chn Chart Type
Chuyn kiu biu bn mun
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2003
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Bi 7
3.
Chn OK xc nhn
iu chnh vng d liu

Bn cn thm chui thng tin mi vo bng d liu, sau hin th chui thng tin
trn biu cng cc chui thng tin khc. Vic thm bt cc thng tin trn
bng hon ton n gin, tuy nhin, biu hu nh khng c phn ng g i vi
vic bn thm thng tin. Cc thng tin bn la chn th hin trn biu vn c
gi nguyn.
Trong cc trng hp thm mi hay iu chnh vng d liu, iu chnh cc ngun
thng tin v.v.. bn u c th s dng mt chc nng sn c trong Excel.
iu chnh vng d liu
1.
Thao tc iu chnh vng d liu

Bn c th chn trn menu, phn ChartSource Data

phn Plot Area, Chart Area, Series, chn Source Data
2.
iu chnh cc ngun thng tin nh trong bc hai khi to biu
3.
Chn OK xc nhn
Thay i cc thit lp hin th biu

Cc thit lp sn v biu bao gm cch b tr ng k, b tr nn, b tr trc
tung, trc honh v.v.. Cc vn v b tr s kh kh hnh dung khi bn ch xem
cc thng tin nh dng v nhn thng tin preview khng phi bao gi cng hin
thng tin.
thay i cc thit lp v hin th biu
1.

Bn c th chn trn menu, phn ChartChart Options

phn Plot Area, Chart Area, Series, chn Chart Options
2.
iu chnh cc thit lp trong ca s Chart Options nh trong bc

ba khi bn to biu
3.
Chn OK xc nhn
Thay i v tr biu gia cc sheet

Bn c th to biu trc tip trn sheet c cha d liu, theo cc yu cu mi,
bn cn to ra biu nguyn trn mt sheet khc. Bn th thc hin thao tc copy
v thy rng yu cu a ra l khng n. hin th biu trn ton sheet m
khng b nh hng bi bt c thng tin no bn ngoi, bn phi s dng cch thay
i v tr ca Excel.
Bi 7
Biu & trong Excel
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82
Bi 7
Cch thay i ny ng thi cng rt hiu qu khi bn mun chuyn biu i bt
k sheet no khc trong tp tin Excel ca bn.
thay i v tr biu
1.
83

Bn c th chn trn menu, phn ChartLocation

phn Plot Area, Chart Area, Series, chn Location
2.
iu chnh cc thit lp trong ca s Location nh trong bc bn

khi bn to biu
3.
Chn OK xc nhn
Microsoft
Office Excel
2003
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Bi 8
Bi 8
Cc chc nng h
tr c bit
Mc tiu bi hc
Phn bi ny s gii thiu n bn cc chc nng hu ch trong qu trnh lm vic
vi Excel. Bao gm:
85
Kim sot s liu
Tm kim thay th s liu
H tr lm vic vi bng tnh c ln
Bo v s liu
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2003
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Bi 8
Ch A
Kim sot s liu
Trong qu trnh lm vic vi Excel, bn s thy Excel khng ch l mt phn mm
bng tnh n thun m cn c th gip bn qun l, sng lc, sp xp d liu v.v..
iu dn n khi lng d liu lm vic trong Excel ca bn s tng ln,
khng ch mt ngi m cn c th c nhiu ngi cng lm vic. Bn s phi
quan tm ti vic kim sot qu trnh nhp d liu sao cho chnh xc, kim sot
xem s liu trn bng c thc s chun xc hay khng...
nh dng c iu kin Conditional Formatting

c cung cp sn trong Excel, phng thc nh dng c iu kin s gip ngi
s dng nhn thy nhng im bt hp l, cc d liu cn lu tm i vi d liu
trong bng tnh Excel.
Khng hon ton bit c ngha ca i tng, Conditional Formatting pht
hin ra d liu da trn cc iu kin ngi s dng a vo.
nh dng c iu kin
1.
Chn cc d liu bn mun tin hnh nh dng c iu kin
2.
Trn thanh menu, chn FormatConditional Formatting
3.
Trong ca s Conditional Formatting, thit lp cc la chn bn

mun
4.
Chn OK xc nhn
Kim sot s liu

Bn c mt bng d liu trong Excel, bn bit rng cc d liu lun t nhn bt
c dng s liu no m ngi s dng nhp vo. Trong trng hp bn to ra
nhng bng s liu mu ngi s dng nhp vo, bn c th cn yu cu s liu
phi m bo mt tiu ch nht nh.
Bi 8
Cc chc nng h( tr )c bit
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Bi 8
Nu s dng Conditional Formatting, ngi s dng nhp s liu, nu d liu
khng ph hp, gi tr s b i mu. Tuy nhin, c nhiu trng hp ngi nhp
s liu khng hiu s b qua, bn s lm mt thi gian hiu chnh c s liu ph
hp.
Validation c th coi l bin php cng rn yu cu ngi s dng phi nhp s
liu sao cho chnh xc. Trong trng hp s liu nhp khng chnh xc s c cnh
bo v yu cu ngi s dng nhp li s liu.
thit lp Data Validation
1.
Chn cc d liu bn mun thc hin kim sot d liu
2.
Chn menu DataValidation m ca s Data Validation
3.
t iu kin bn mun trong phn Settings

Chn Input Message t thng bo cnh bo ngi s dng
nu cn
Chn Error Alert t thng bo cnh bo ngi s dng khi
nhp d liu sai nu cn thit
4.
Chn OK xc nhn
5.
Kim tra hiu qu ca Validation
Ch B
Tm kim thay th
Bn kh quen thuc vi cch lm vic trong Excel. Khng c vn g trong
vic nhp d liu, thay i ni dung d liu. Vn tip theo trnh by vi bn kh
nng tm kim v thay i d liu tht nhanh chng c cung cp sn trong
chng trnh Microsoft Excel.
87
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Bi 8
Tm kim
Trong trng hp bn c mt bn tnh gn gng c sp xp tt. S khng c vn
g khi bn mun tm kim mt thng tin trn bng tnh ca mnh.
Tuy nhin vi mt bn tnh chng 500 thng tin theo hng, v c th kh nhiu
thng tin c sp xp theo chiu ngang. S d chu hn nu bn c th thc hin
mt thao tc no nh v c thng tin bn quan tm hn l vic bn phi
mt cng tm kim thng tin trong hng lot thng tin trn bng.
Chc nng tm kim c cung cp sn trong Microsoft Excel s gip bn tm ra
d liu bn cn trong hng ni thng tin bn c.
Hnh 8-1 Ca s tm kim thng tin

thc hin chc nng tm kim
1.
Trn menu, bn chn Edit Find
2.
Trong ca s Find, g thng tin cn tm kim vo mc Find what
3.
Nhn Find Next my bt u tm.
Thay th
Thay th l chc nng rt mnh trong Excel.
Thng thng, bn vn quen tm kim theo thng tin, sau bn t thay i thng
tin, ri tip tc tm v thay i...
Thao tc bn c th thc hin i vi mt on thng tin ngn ngi. Nhng vi
mt lng thng tin cn tm kim v thay th kh ln th cng vic ny s kh c
th coi l d chu c.
Microsoft Excel cung cp cho bn chc nng tm kim, v thm mt phn thay th
c t trong . Ngay trong ca s tm kim, bn cng s thy chc nng
Replace c tch hp.
Bi 8
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Bi 8
thc hin chc nng thay th
1.
Trn menu, bn chn Edit Replace
2.
Trong ca s Replace, phn Find what g thng tin cn tm kim
3.
Phn Replace with, g thng tin thay th vo
4.
Nhn Replace thay th
Ch C
Lm vic hiu qu hn trn bng tnh c ln
Bng tnh ca bn c th ch s dng c 10 dng v 5 ct. Nhng c nhng bng
tnh rng ti 20 ct, chiu di ln ti hng ngn dng thng tin. Cng c nhiu
bng tnh khng qu ln nhng thng tin bn cn tham chiu nm ri rc trn nhiu
v tr khc nhau. Lm vic vi nhng bng tnh ln nh vy vi cch di chuyn
thng thng s chng khc g vic bn i c trm cy s vi mt chic xe p
mt phng tin rt th s!
Khng c nhiu thao tc phc tp, nhng s rt hiu qu i vi ngi s dng khi
bn tp s dng v lm quen vi nhng cng c sn c nhng rt hu ch ca
Excel.
n dng/ct
n ct/dng s liu l mt trong nhng bin php nhanh chng bng tnh ca
bn c gn gng. Ngoi ra, bin php ny cng hiu qu i vi mt s bng
tnh, gip bn c th giu bt mt phn s liu khng cn thit trong qu trnh in
n hay hin th.
n dng trong Excel
89
1.
Chn dng bn mun n
2.
Trn thanh menu, chn FormatRowHide
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2003
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Bi 8
hin dng ang b n
1.
Chn dng ngay trn v dng ngay di dng b n
2.
Trn menu, chn FormatRowUnhide
n ct trong Excel
1.
Chn ct bn mun n
2.
Trn thanh menu, chn FormatColumnHide
hin ct ang b n
1.
Chn ct ngay bn phi v ct ngay bn tri ct b n
2.
Trn menu, chn FormatColumnUnhide
Split
n dng, ct l bin php hiu qu khi bn mun theo di s liu trn mt bng
tnh n gin hay giu bt mt s s liu. Tuy nhin, i vi mt bng tnh yu cu
bn phi tham chiu cc s liu trn nhiu khu vc khc nhau th n dng/ct
khng phi l mt bin php hiu qu.
Split c cung cp sn trong Excel cho php ngi s dng c th chia mn hnh
sheet ang lm vic thnh nhiu phn khc nhau. Nh chc nng ny, ngi s
dng c th xem c mt s vng s liu nm ring l trn sheet.
thc hin chc nng Split
Bi 8
1.
Chn d liu trung tm lm im ct
2.
Chn menu WindowSplit ct mn hnh
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Bi 8
di chuyn khung
Cc thao tc di chuyn hon ton nh bnh thng. Tuy nhin, bn c th cn phi

dch chuyn khung nhn ph hp hn vi d liu bn cn theo di hin ti.
Bn c th r chut vo ng ct dc thay i rng cc khung nhn
Bn c th r chut vo ng ct ngang thay i cao cc khung

nhn
R chut vo im giao, bn c th thay i khung theo cc hng
g b ng ct
Trn thanh menu, chn WindowRemove Split
Freeze Panes
Bn c th di chuyn, tham chiu nhiu khu vc khc nhau. Nhng mt vn
bn cn quan tm: vic di chuyn trong bng tnh s lm mt i cc vng thng tin
cn s dng tham chiu.
Bng tnh ca bn thng c phn thng tin thuc dng trn cng cha cc thng
tin m t ngha ca d liu pha di. Khi bn di chuyn khung nhn xung di,
dng thng tin trn cng s mt i:
trnh iu , excel trang b cho bn chc nng Freeze Panes, cho php ngi
s dng c th lm ng cng mt s dng trn cng hoc mt s ct u cng
bn tri.
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thc hin chc nng Freeze Panes
1.
Nu bn mun ng cng ch dng trn cng dng 1, t v tr

Active Cell vo A2
2.
Trn menu, chn WindowFreeze Panes
g b chc nng Freezee Panes
Trn menu, chn WindowsUnfreeze Panes
Ch D
Bo v s liu
Trn bng tnh ca bn c th c mt s thng tin, mt s vng thng tin bn
khng mun ngi s dng thay i thng tin trong cc vng . Excel cung cp
cho bn chc nng kho tc ng ca ngi s dng ti cc d liu ny.
Mc nh trong Excel lun cho php ngi s dng kho d liu trn bng tnh
ngi s dng khng th thay i cc thng tin .
Ca s kho thng tin cho php bn t mt khu bo v bng tnh ca mnh

trnh ngi s dng c th t m kho.
Bi 8
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Phn la chn pha di l nhng hnh ng cho php ngi s dng thc hin khi
bn thc hin thao tc kho d liu.
kho bng
1.
Trn menu, chn ToolsProtectionProtect sheet
2.
Trong hp thoi Protect Sheet, g mt khu kho c mt khu
3.
Khi bn g mt khu vo, chc chn mt khu bn nhp vo l

ng, Excel s hi bn li v mt khu bn nhp vo. G li mt
khu mt ln na xc nh mt khu bn nhp lc u l chnh
xc
4.
Chn OK xc nhn
g b kho
93
1.
Trn menu, chn ToolsProtectionUnprotect sheet
2.
Trong hp thoi Unprotect Sheet, g mt khu m kho
3.
Chn OK xc nhn
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2003
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Bi 9
In d liu
Mc tiu bi hc
Bi hc gii thiu n hc vin cc vn cn chun b khi tin hnh in n trong
Excel, bao gm:
95
La chn giy
Lp li tiu bng trn u cc trang bng khc nhau
Thit lp tiu trn, tiu di
Xem trc khi in
In trang thng thng
In theo mt khu vc
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2003
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Ch A
nh dng trang bng tnh
Trong hu ht cc trng hp, bng tnh Excel khng ch s dng tin hnh tnh
ton m cn cn s dng in n cc bng bo co.
Trong phn ny, bn s xem cch tip cn vi cc nh dng khun kh trang trc
khi in ca Excel.
Cc thao tc trong phn ny bn s phi lm vic vi chc nng nh dng trang
ca Excel. Cc chc nng v nh dng trang ca phn mm ny c t trong
ca s Page Setup.
Trong phn nh dng trang, bn c th nh dng cc thng tin v l, cc tiu
trn di trong vn bn, cc chiu hng in cng nh kh giy s dng trong qu
trnh in n.
Hnh 9-1 Ca s Page Setup
nh dng l vn bn
L l thnh phn c nhc ti u tin khi bn tin hnh in n vn bn. Bn c th
in mt vn bn khng c chm cht qu nhiu ti nh dng bn trong nhng
khng th in mt vn bn vi l trn qu cao m l di qu thp hay khng cn l
tri khi l phi b d qu nhiu.
Ngoi ra, bng tnh khng phi l mt phn mm ch bn nn cu trc th hin ca
bng tnh khng th m bo cho bn in ton b thng tin y trong mt trang.
iu chnh l v ch sao cho hp l s gip bn thu c mt vn bn hon chnh.
Bi 9
In d liu
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Bi 9
Hnh 9-2 nh dng l trong Excel
Thng s
M t
Header
V tr ca tiu trn
Top
V tr ca l trn
Left
V tr ca l tri
Right
V tr ca l phi
Bottom
V tr ca l di
Footer
V tr ca tiu di
Bng 9-1 ngha thng s trong Page Setup

nh dng l trang in
1.
Trn thanh menu, chn menu File Page Setup
2.
Trong ca s Page Setup, chn tab Margins
3.
t cc thng s nh dng bn mun
4.
Chn OK xc nhn v ng ca s
Thay i hng v kch c trang in

Trong nhiu trng hp, trang in ca bn b vt qu, i hi bn phi quay ngang
trang in trnh b thiu thng tin trn trang in.
xoay ngang trang in
1.
97
Trn menu, chn File Page Setup
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Bi 9
2.
Chn tab Page nu cn
3.
Trong phn Orientation
4.
Chn Portrait khi bn mun kh trang in l ng thng
Chn Landscape khi bn mun kh trang in quay ngang
Chn OK xc nhn thng tin nh dng
Ngoi vic quay ngang kh trang, bn cng cn lu ti kch c giy. Kch c

giy mc nh bn thy thng l kh giy Letter. i lc vic cn chnh vn mt
nhiu thi gian nhng vn khng cho mt kt qu ph hp chnh l bi yu t kch
c trang in.
thay i kch c trang in
1.
2.
Chn tab Page nu cn
3.
Trong phn Page size, chn nh dng trang trong danh sch th
xung
4.
Nhn OK xc nhn thng s.
nh dng tiu trn, tiu di

Header/Footer tiu trn, tiu di, l cc thnh phn thng xut hin trn
u hay di y mt trang. Cc thng tin ny thng ging nhau tt c cc trang
vi mc ch th hin cc thng tin km theo.
Bi 9
In d liu
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Bi 9
iu chnh Header/Footer
1.
Trn thanh menu, chn File Page Setup
2.
Trong ca s Page Setup, chn Header/Footer

Bn c th thc hin nhanh thao tc trn bng cc chn View
Header and Footer
3.
Trong ca s Page Setup, phn Header/Footer

iu chnh Header, chn Custom Header
iu chnh Footer, chn Custom Footer
Bn cn lu cc la chn trong ca s Header hay Footer
99
nh dng phng ch
a vo v tr ang ng s trang hin ti
a vo v tr ang ng tng s trang in
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Bi 9
Thm thng tin v ngy thng
Thm thng tin v gi gic
Thm thng tin v tp tin Excel
Thm thng tin v v tr v tn tp tin
Thm thng tin v tn tp tin
Thm thng tin v sheet hin ti
Thm hnh nh vo Header/Footer
iu chnh hnh nh a vo Header/Footer. Nt ny

ch c hiu lc khi trong Header/Footer ca bn c hnh nh
4.
Chn OK xc nhn Header/Footer
5.
Chn OK xc nhn thng tin nh dng. Trong trng hp bn

vo menu ViewHeader and Footer, bn s khng phi chn bc
OK ny.
Lp tiu bng
Mt vn m hu ht ngi s dng gp phi khi in bng d liu di t trang ny
sang trang khc: bng tnh trong trang trc vn bnh thng, nhng phn bng
tnh trong trang sau th khng c tiu .
ng chng dng d liu, sau g tiu vo ng dng u tin ca trang sau l
mt gii php kh hay m mi ngi khi bt u lm vic vi my tnh u c th
ngh ra. Tuy nhin, bn hy xem xem chuyn g xy ra khi cc trang vn bn b
dch chuyn ln xung!
Excel cung cp cho ngi s dng chc nng thit lp cc dng u ca bng tnh
khi sang trang thnh mt dng c bit no c cha tiu bn mun
thit lp tiu cho bng khi sang trang
Bi 9
1.
2.
Chn tab Sheet nu cn
3.
Trong phn Rows to repeat at top, chn hoc nhp thng tin v dng
s lp li ti u mi trang
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Bi 9
4.
Nhn OK xc nhn cc thit lp.
Ch B
Xem vn bn trc khi in
i vi cc chng trnh to vn bn n thun nh Word, bn c th nhn v c
on c gn nh chnh xc kt qu in ra. Vi Excel bn cng c th xc nh
c iu , tuy nhin, khng phi mi vic lc no cng ng nh vy.
thc s chc v kt qu ca khu in n khi bn nh dng xong cc thnh
phn, bn nn s dng chc nng Preview xem kt qu trc khi in.
Khi thc hin chc nng Print Preview, bn thng xem thng tin hin th trn ton
trang in.
Bn cng c th chuyn i gia trng thi xem ton trang in v trng thi xem chi
tit nh trn vn bn thng thng.
Thanh cng c trong ch Print Preview gip bn thc hin c nhiu chc
nng khc nhau
Hnh 9-3 Ca s Print Preview
101
Chc nng
M t
Next
Di chuyn n trang tip theo, chc nng ny s khng

c hiu lc khi bn ang trang in cui cng hay vn
bn ca bn ch c mt trang
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2003
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Bi 9
Chc nng
M t
Previous
Di chuyn n trang trc trang hin ti, chc nng ny

s khng c hiu lc khi bn ang trang in u tin
hay vn bn ca bn ch c mt trang
Zoom
Chc nng thc hin phng to hay thu nh trang hin

th, chc nng ny tng ng vi vic nhn chut
vo trang in khi con chut hin th di dng biu
tng knh lp
Print
Gi ca s in
Setup
Gi ca s Page Setup
Margins
Hin th cc im ko thay i phn nh l ca trang

in.
Page Break
Preview/Normal View
Hin th in ch c k hiu v iu chnh phn

trang Page Break Preview hoc ch xem trang
Excel thng thng Normal View.
Close
S dng ng ca s Print Preview
Help
Gi ca s tr gip
Bng 9-2 Chc nng trong ca s Print Preview

thc hin chc nng Print Preview
1.
Trn thanh cng c, r chut v nhn vo nt Print Preview

Print Preview c th kch hot bng menu File Print

Preview.
Trong qu trnh chun b in n, ti ca s Print c th nhn

Preview chuyn vo ch Print Preview.
2.
Xem v iu chnh thng tin trong ca s Print Preview
3.
Chn Close thot khi ch Print Preview
Ch C
Cc thit lp in c bn
In l thao tc quan trng, khng th thiu khi bn lm vic vi hu ht cc phn
mm trn my tnh. Rt n gin bi cc phng thc lm vic thng thng nh
cc bn bo co, trnh k duyt v.v.. u l cc bn thng tin trn giy.
Bi 9
In d liu
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Bi 9
Bng tnh ca Excel cng khng phi l ngoi l. Bn c th son v tnh ton
thng tin trn Excel, nhng nh vy khng vn cha . Excel cung cp cho bn
y cc chc nng to mt bn bo co n tng. Vy th ti sao ta khng in
bo co trc tip trn Excel.
V mt phc tp, in bo co hay bng tnh trn Excel hu nh khng c g khc so
vi cc dng thao tc khc.
Hnh 9-4 Ca s in trong Excel
Chc nng
M t
Name
Xc nh my in s s dng in
Print range
Xc nh lng trang in:
Print what
103
All in ton b
Page(s) From: nnn To: mmm xc nh in t

trang bao nhiu ti trang bao nhiu
Xc nh khong in:
Selection: in vng la chn
Entire workbook: in ton b tp tin Excel
Active sheet(s): in nhng sheet no ang trong

trng thi hot ng.
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Chc nng
M t
Number of copies
Xc nh s bn s in ra. La chn Collate xc nh in

ht ton b mt bn ri mi ti bn tip theo; b la chn
Collate s xc nh in ton b bn copy ca tng trang
mt.
tin hnh la chn v in
1.
Trn thanh menu, chn menu File Print
2.
Trong hp thoi Print, thit lp nhng thng s bn mun
3.
Chn Print in theo cc thng s c thit lp
4.
Chn OK tin hnh in vn bn
Ch D
Thit lp in mt phn bng tnh
Bng tnh trong Excel thng kh ln v bn khng phi lc no cng quan tm ti
ton b thng tin c trong bng tnh . Trong nhiu trng hp, bn ch quan tm
v in mt vi phn thng tin trong bng tnh.
Nu mi phn thng tin bn quan tm li phi tin hnh copy sang v tr mi, sau
mi thc hin in n th qu phc tp. Microsoft Excel cung cp cho bn chc
nng khoanh vng in, gip bn c th in trc tip mt phn thng tin trn c bng
tnh ln m khng cn phi dch chuyn thng tin gc.
in mt phn bng tnh
1.
Chn cc d liu cn in
2.
Trn menu, chn File Print
3.
Trong ca s Print, phn Print what, chn Selection
4.
Nhn OK tin hnh in
Vi cch in chn vng bng tnh nh trn, bn c th in c bng tnh nhng

khng th lu li trng thi in . Trong trng hp bn mun lu li vng in
ln sau tin hnh in tip m khng cn chn li vng th cch tin hnh va ri l
khng ph hp.
c th tin hnh ghi li vng in xc nh
1.
Chn cc cn in
2.
Trn thanh menu, chn File Print Area Set Print Area
3.
Vng in s c xc nh.
Trong trng hp xc nh vng in. Cc d liu lin tc nhau
s c in trn cng trang, t ng sang trang khi in ht trn
Bi 9
In d liu
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Bi 9
ton trang. Cc d liu khng lin tc nhau s c in trn
nhiu trang khc nhau.
105
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2003
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Excel 2003

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Excel 2003

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Khai thc phn mm bng tnh

Microsoft Excel ......................................................5

Chng trnh bng tnh ....................................................... 6

Chng trnh bng tnh spreadsheet program ..................................... 6

Thao tc vi Excel ..................................................9

Di chuyn v cc thao tc b tr ........................................ 10

chuyn v tr sang k tip............................................................. 10

Chn mt vng lin tc........................................................................ 15

Di chuyn Active Cell khi lm vic trong vng................................... 17

Di chuyn v sao chp d liu ............................................................. 18

D liu tun t tng dn....................................................................... 22

Thay i Phng v Kiu....................................................................... 26

nh dng d liu trong .................................................. 30

nh dng tin t .................................................................................. 33

Cn chnh dng .................................................................................... 36

Cng thc v hm ............................................... 43

Ton t v php ton logic ................................................ 44

Tnh ton d liu trong bng ................................................................ 44

Lm vic vi nhm hm....................................... 55

Tnh ton vi nhm hm ti chnh....................................... 56

Nhm hm ti chnh Financial function............................................ 56

Nhm hm logic ................................................................................... 64

Sp xp, lc, tnh ton c la chn...................... 65

Sp xp thng tin ............................................................. 66

Sp xp theo mt tiu ch ..................................................................... 66

Cc la chn ca Advanced Filter ....................................................... 69

Nhm hm d liu Database Function.............................................. 72

Biu trong Excel .............................................. 75

Cc nhm biu ................................................................................ 76

nh dng i tng trn biu ........................................................ 80

Cc chc nng h tr c bit .............................. 85

Kim sot s liu ............................................................. 86

nh dng c iu kin Conditional Formatting............................... 86

nh dng trang bng tnh ................................................ 96

Chng trnh Excel

Giao din ca chng trnh

L cc ct d liu trn bng tnh Excel

L cc dng d liu trn bng tnh

L bng tnh, hnh thnh bi giao gia dng v ct

Microsoft Excel 6.0

Microsoft Excel 2000

Microsoft Excel 2002 (cn gi l Microsoft Excel XP)

Microsoft Office Excel 2003

Giao din chng trnh

Ca s ca chng trnh ng dng Excel

Ca s ca phn bng bn ang lm vic

Hp tn ang lm vic hay tn ca nhm lm vic

Thanh cng c nhp d liu, cng thc...

Cc nt lt trang bng tnh sheet

Lm vic vi Excel, bn cn ch cch gi tn trong ng dng

Phn ca s trn cng c cc ch ci th hin cho tn ct, phn dc ca s bn tri

Cch lm vic vi d liu

Cch di chuyn trong chng trnh bng tnh Excel

Nng cao hiu qu khi nhp d liu theo quy lut

chuyn v tr sang k tip

Nu v tr bn ang ng (active cell) khng phi

Nu v tr bn ang ng (active cell) khng phi

Nu v tr bn ang ng (active cell) khng phi

Nu v tr bn ang ng (active cell) khng phi

Di chuyn ln xung mt trang mn hnh nhn thy c

Hnh 2-1 Di chuyn trang dc (a)

Hnh 2-2 Di chuyn trang dc (b)

Di chuyn ngang mt trang mn hnh nhn thy c