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  • Process Flow: PDC Warehouse In-Charge

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    Catherine Castillon
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    The document outlines the process flow for check warehousing between the PDC Warehouse In-charge, BDO Warehousing, and GBI Warehousing. It involves steps such as receiving transmittals and postdated checks, registering them in systems, checking bank statements, forwarding checks for accounting entries, placing checks in vaults, preparing advices if checks clear or return, and sending notifications if checks are unfunded.

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    The document outlines the process flow for check warehousing between the PDC Warehouse In-charge, BDO Warehousing, and GBI Warehousing. It involves steps such as receiving transmittals and postdated checks, registering them in systems, checking bank statements, forwarding checks for accounting entries, placing checks in vaults, preparing advices if checks clear or return, and sending notifications if checks are unfunded.

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    4 views1 page

    Process Flow: PDC Warehouse In-Charge

    Uploaded by

    Catherine Castillon
    The document outlines the process flow for check warehousing between the PDC Warehouse In-charge, BDO Warehousing, and GBI Warehousing. It involves steps such as receiving transmittals and postdated checks, registering them in systems, checking bank statements, forwarding checks for accounting entries, placing checks in vaults, preparing advices if checks clear or return, and sending notifications if checks are unfunded.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 1

    PROCESS FLOW

    PDC Warehouse In-charge

    BDO Warehousing

    GBI Warehousing

    Preparation a. Checks and receives Transmittal and Postdated Checks from LC/MFU b. Prepares the transmittal (Hard copy & soft copy). c. Forward to BDO for Warehousing.

    Branches Detailed Steps a. Cashier will register the checks in the SavePlus System. b. Loans Department will register the checks to System Access.

    Lending Center / MFU Checking a. Print bank statement from ebanking system. b. Checks the bank statement against monitoring for checks deposited for the day. c. Forward checks details to co- staff for accounting entry. a. Checks and Receives Transmittal and Postdated checks from branches. b. Forward to Treasury Department.

    Preparation - Treasury Department a. Checks and Receives Transmittal and Postdated checks from LC/MFU. b. Place the checks inside transparent cellophane and kept inside the vault.

    If Cleared Checks

    Checks

    a. Prepares and sends Advice to Credit Loan Payment to branches. b. Receives Official Receipts from branches.

    Checking If Returned Checks a. Get the Returned Checks from BDO. b. Prepares and sends Advice to Debit APCFC to branches and accounting. a. Get the physical checks that are due for the day in the vault and check against the System Access. b. If all are balanced click the Post to SavePlus button for automatic deduction of savings. c. Print all transactions from the System Access and SavePlus System.

    Note: Treasury Staff task

    If Funded Checks a. Sends Advice to Payment Loan Account to branches. b. Receives Official Receipts from branches.

    Checks

    If Unfunded Checks Sends Summary of Returned GBI Check Warehousing to branches

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