Professional Documents
Culture Documents
Filing Catalog Cards
Filing Catalog Cards
4/21/12
Basic Rule
a.) Arrange all entries according to the order of the English alphabet.
A,B,C,D,E..
b.) Arrange word by word, alphabeting letter by letter to the end of each word.
New Amsterdam New England
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NOT
Abbreviations
a.) Arrange abbreviations as if spelled in full;
e.g., Dr.,Mr.,Mrs.,Mlle.,S.,St.,Ste., etc., as Doctor ( or in German,Doktor), Mister, Mistress, Mademoiselle, Sn or Sanctus, Saint, Sainte, etc.
Colonel Carter Col. Ross of Piedmont Colonel Withersbys strike Dr. Gratten The doctor, his wife and the clock
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Dr. Jekyll and Mr. Hyde Mrs. Ames Mistress and maid St.Petersburg Saint Pierre U.S. camera magazine Etc.
An explanatory reference should be made from the abbreviation to the full form whenever necessary.
Numerals
a.) Arrange numerals in the titles of books as if spelled out in the language of the rest of the title. Spell numerals and dates as they are spoken, but omit the and in spoken numerals except at a decimal point between two digits and in mixed numbers.
100 as one hundred ( not as a hundred) 101 as one hundred one ( not as one hundred and one 1000 as one thousand 1500 as fifteen hundred ( not as one thousand five hundred) 1812 as eighteen twelve, if a date; otherwise as eighteen hundred twelve Etc. 4/21/12
b.) Numerals at the beginning of such titles as Annual report, Course in, Proceedings, Report, etc., are to be arranged numerically and not alphabetically.
General account First report Second report Third report Not First report Fourth report General account Second report
c.) Numerals following headings that are otherwise identical usually indicate a numerical or chronological arrangement.
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b.) ALTERNATIVE RULE: When the headings begin with a word that may be spelled in two ways, arrange according to the spelling of the title page. Refer from one spelling to the other.
Labor, see also the spelling Labour LABOR AND LABORING CLASSES Labor econimics LABORATORIES Laboulaye Labour, see also the spelling Labor Labour and industry Labour in the commonwealth
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This rule may also apply to titles beginning with such a compound ( e.g., Hand book, Hand-book, Handbook).
The book and its story BOOK-BINDING, see BOOKBINDING BOOK COLLECTING 4/21/12
C.) Arrange as one word, words with hyphened prefix such as anti-, co-, electro-, ex-, inter-, mid-, non-, pan-, post-, pre-, pro-, re-, trans-, tri-, etc.
ANTI LANGUAGE
ANTICHRIST ANTI-INJUNCTION LAW, see INJUCTIONS ANTI-RENT TROUBLES, NEW YORK, 1839-1846 Cooperative marketing Co-operative movement Inter arma Interaction ETC.
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without hyphen, as separate words. This includes names beginning with New, Old, East, North, Saint, San, Santa, etc.
St. Petersburg Saint Vincent Sainte Beuve Saintine San Francisco San Jose scale San born
New Hampshire The New republic New thought Newark North Africa North Haven North Wales
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Defoe
Delaware DeMorgan Eldorado, Neb. Lasale Lassalle
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b.) Names beginning with the prefix M and Mc are filed as if spelled Mac, because they are so pronounced. An explanatory reference should be made from the abbreviated for to the full form, as
McHardy