V s t chc trong MS Office Bn mun v mt s t chc?

c? Trong b office c h tr chc nng ny nhng chng ta t v s dng n n, phn ny h tr v s trong MS-Word, MS-Excel, MS-Power Point... Bn c th v mt s bng chc nng Drawing c sn, tuy nhin, s nhanh chng hn nhiu nu chng ta s dng chc nng Organization Chart (s t chc) ca MS Office h tr sn (Nu my tnh ca bn cha ci chc nng ny th dng a ci office trn my bn thm vo). u tin, bn vo Insert\Picture\Organization Chart. Khi , bn s c mt s gm mt v 3 nhnh nh bn di. ng thi, thanh cng c h tr cng s hin ln bn thun tin cho vic hiu chnh s . Trn thanh c bao gm cc nt: Insert Shape thm vo cc nhnh nh, nhnh ngang cp, nhnh con, nhnh r; nt Layout dng hiu chnh hnh dng cc nhnh r v cc ni dung; nt select dng la chn cc nhnh; nt Autoformat dng la chn cc kiu nh dng chun c sn cho s : mu sc, ng nt s ...; nt Text Wrapping dng hiu chnh v tr ca s so vi ni dung ca cc dng ch: n bn di, hin bn trn, cng hng... Tt c cc nt u c hnh minh ha rt c th, sinh ng. Ngoi nhng mu chun c sn, bn c th iu chnh nhanh mu sc (colors), ln (sizes), ng vin (Lines)... ca cc ng ni, cc s , bng cch click phi chut vo i tng cn iu chnh v chn Format AutoShape. ch mc nh ban u, cc dng ch nm theo chiu ngang, bn mun n nm theo chiu ng (do s lng cc nhnh nhiu) th bn lm nh sau: Click chut vo mun iu chnh, vo Format\Text Direction v la chn chiu quay ca dng ch theo mun ca mnh. Kt hp Excel v Word to ch thch nghing theo hnh v

Vi phng php ny, bn c th to ra nhng ch thch nghing theo cc hnh v trong MS Word, v d nh to ch thch cho bit di cnh huyn ca mt tam gic vung chng hn. - Bc 1: Khi ng Excel, trn thanh Drawing, vo menu AutoShapes v v ra mt tam gic vung. - Bc 2: Nhp chut vo mt no c v tr nm trn cnh huyn ri g vo di 7 cm. Vo menu Format\ Cells, chn th Alignment, khung Orientation, bn nhn chn ng thng c ch Text v ko theo hng nghing ph hp vi nghing cnh huyn ca tam gic. Nhn OK.

- Bc 3: iu chnh li v tr ca tam gic sao cho tht khp vi ch thch nghing. Ph khi vng cha hnh nh ca tam gic v ch thch, vo menu Edit\ Copy (Ctrl+C).

- Bc 4: Bn vo MS Word, chn Edit\ Paste Special ri chn nh dng l Picture (Enhanced Metafile). Nhn OK. Lc ny hnh nh tam gic vung c km ch thch s c dn vo Word v d bn c li n i u chng na th ch thch v hnh tam gic vn song hnh vi nhau. Cu hi 1 : Giu cng thc trong Excel cch no ? Tr li : C nhiu cch : 1/ Bn c th Copy t Menu Edit / Copy, sau s dng Edit / Paste Special / Value 2/ Bn c th giu lun thanh Formula bng cch vo Tools/ Options/View, b du kim Formula Bar, sau , bn vo Tools/Protection/Protect Sheet v g Pssword 3/ Vo Menu Format/ Cells, tm th Protection, y c 2 Locked v Hidden. - Nu bn b chn Locked, th khi ci Password, nhng ny s cho php bn nhp v thay i d liu. Nhng no chn Locked, s khng cho php bn sa i g ht - Nu bn chn Hidden, nhng ny s khng th hin bt c ci g cha trong ln thanh Formula khi bn ci Password. n y, cc bn s hiu khi no ta chn Locked v Hidden, khi no khng chn nhiu vng d liu trn cng mt Sheet mt cch nhanh chng, ta s dng Menu Edit/Goto - u tin, chn All tan b bng tnh, vo Format / Cells b du kim Locked - Sau , vo Menu Edit/ Goto, nhn Special, chn Formula, chn cc c cng thc, v chn Locked cng vi Hidden V by gi, bn vo Tools/Protection ci Password Nu ch bo v cng thc khng cho ngi khc sa i, nhng vn cho thy cng thc ca bn, bn c th dng thm Validation 4/ - Chn vng d liu bn mun bo v. - Chn menu Data / Validation. - Trong tab Settings, chn trong Allow l Text length, Data chn : between, Minimum, bn nh gi tr chiu di ti thiu ca chui (v d l 10000), Maximum, nhp gi tr chiu di ti a ca chui (v d 50000). Chn tab Error Alert. Trong Style chn Stop, Title bn hy nhp tiu ca thng bo (v d Cm!), Error message, bn nhp ni dung ca thng bo (v d: khong duoc dung vao du lieu cua nguoi khac). Nh chn the check box : Show error alert after invalid data is entered. - xo nhng vng d liu c t Validation bn hy chn Clear All. Bn c th lm n lun c mt Sheet c cha cng thc bng cch : 5/ Vo Tool-Macro-Vual Basic- chn sheet cn n, chn mc Visible l 2-xlSheetveryVisible Khng cho php sa d liu trc tip trn Thng khi mun sa d liu trc tip trn , bn ch cn Double Click vo , con tr chut s hin din v gip bn thc hin vic sa cha ny. Mun v hiu ha chc nng ny, bn hy chn Tool/Options, chn Edit. Trong mc Edit, b chn mc Edit directly in Cell. By gi, nu bn cho n thanh Formula Bar, th ngi khc s gp kh khn trong vic chnh sa d liu y Word: Bn c gp kh khn khi mun to danh sch cc mc ng vi s trang? S c mt s bn ngh ra cch to mc lc n ca mnh bng cch to ra bng v chia ct, sau nhp th cng tn cc mc v s trang. Tuy nhin, h ni dung file thay i mt cht ni dung cng khin bn mt c bui ngi cn v in li s trang tng ng. Bi vit ny s hng dn bn chi tit vic to mc lc t ng.

* Mt s t hp phm tt thng dng: - Alt + Ctrl + 1: Heading 1 ( mc 1) - Alt + Ctrl + 2: Heading 2 ( mc 2) - Alt + Ctrl + 3: Heading 3 ( mc 3) T Heading 4 tr i s khng dng tip c phm tt nh trn. Tuy nhin c th dng t hp phm Ctrl + Shift + S vo hp Style trn thanh Formatting, sau cng phm mi tn la chn loi Heading. * Cch to Heading: 1. Dng 1 trong 3 t hp phm trn to loi Heading tng ng. V d: Dng t hp phm Alt + Ctrl + 1 p dng cho loi Heading 1. Nu khng dng 3 loi Heading 1, 2, 3 th c th vo hp Style v chn loi Heading ty thch:

2. Thay i li nh dng font ch ca Heading Trng hp dng Office 2000: 1, Sau khi chn mc l Heading 1, bn thay i nh dng font ch bnh thng. 2, Kch vo hp Style trn thanh Formatting (hoc dng phm tt Ctrl + Shift + S), lc nh v s hin th dng Heading 1 3, G phm Enter 4, Xut hin thng bo Modify Style .

Update the style to reflect recent changes?: Bn c mun cp nht s thay i mi ca Style (heading)? Reapply the formatting of the style to the selection: S dng kiu nh dng mc nh. Automatically update the style from now on: T ng cp nht kiu nh dng t thi im ny. 5. Chn nt OK hon thnh thay i nh dng li font ch cho heading 1. Vic thay i ny ch p dng c cho file bn ang s dng, sang file mi nhng heading s tr li ch mc nh ca Office 2000. Trng hp dng Office 2003: 1, Vo hp Style\More

Hoc vo Format\Style and Formatting 2, Trn mn hnh s xut hin panel Style and Formatting bn phi, chn Heading1:

3, Trn Formatting of selected text, chn Modify:

4, Xut hin hp thoi Modify Style:

Name: Tn Heading Formatting: nh dng font ch. Add to template: p dng nh dng mi ny cho c nhng file sau. Nu khng nh du th ch p dng cho file hin ti. Automatically update: Khi thay i thm nh dng khc cho Heading s t ng cp nht m khng cn phi vo hp thoi Modify Style sa i. Nt Format: Mt s nh dng cho Heading

Font: M hp thoi Font, thay i nh dng phng ch

o Paragraph: M hp thoai Paragraph, thay i nh dng on vn bn.

Tabs: M hp thoi Tabs, t Heading c nh dng tabs.

o Border: M hp thoi Boder, t Heading c nh dng ng vin.

o Language: M hp thoi Language, thay i kim tra li chnh t ngn ng.

o Frame: M hp thoi Frame, t Heading thnh frame c th di chuyn mi v tr file vn bn.

o Numbering: M hp thoi Bulleted and Numbering. t Heading c nh s th t, k t u dng t ng.

o Shortcut key: M hp thoi Customize Keyboard, sa hoc b sung phm tt dng cho loi Heading.

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5, Sau mi thao tc chn nt OK hoc Close hon thnh vic nh dng Heading. * Cho hin th mc lc t ng theo cc mc to 1. La chn v tr t mc lc: (Thng t cui file hoc u file) 2. Vo Insert \ Reference \ Index and Tables

Trng hp dng Office 2000: Vo Insert \ Index and Tables

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3. Xut hin hp thoi Index and Tables, chn th Table of Contents

Print Preview: Kiu mc lc s hin th khi in Web Preview: Kiu mc lc s hin th dng trang web Show page numbers: Hin th s trang. Right align page numbers: Hin th s trang bn l phi. Use hyperlinks instead of page numbers: C s dng lin kt t mc lc ti trang t Heading. Tab leader: Chn loi ng tab t cui cc Heading n s trang. Show levels: S cp Heading. Nt Show Outlining Toolbar: Cho hin th thanh cng c Outlining trn ca s MS Word Nt Options: M hp thoi Table of Contents Options: Ty chn thm mt s tnh nng khc.

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 Nt Modify: M hp thoi Style, sa i nh dng font ch cho ni dung phn mc lc t ng.

Trng hp trong file c mc lc t ng, v bn ng thay i nh dng font ch bng hp thoi Style s xut hin thng bo: Bn c mun thay th nh dng cho bng ni dung mc lc khng?"

Chn nt Yes: ng . Ngoi font ch ca ni dung bng mc lc thay i, MS Word cn t ng cp nht li s trang cho cc mc. 4. Kch v nt OK MS Word hin th mc lc.

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 ti phn mc lc ny, t ng c lin kt cho php bn click chut (hoc dng kt hp phm Ctrl + click chut) nhy n ng mc v s trang cn n. Trng hp bn tip tc lm vic vi file, c th xa ni dung mc lc to v lm li thao tc Cho hin th mc lc t ng theo cc mc to cp nht li cc mc chnh xc ti s trang hin th. Vi ni dung trn c th di bi chng ti hng dn tng i c th, nhng khi bn hiu th cng vic li hon ton n gin v ngn gn. Chc bn thc hin thnh cng! Hi: Trong mt ti liu mnh ch mun to header v footer cho nhng trang theo mnh, ch khng phi cho ton b ti liu. Cm n.
p:

Ban co th chia cac vn ban dai ra thanh nhiu phn (section) va t Header va Footer ring cho tng phn. Co nghia la co th anh lai s trang t u mi phn. Nu oc Help, se thy Microsoft co hng dn tao mt vn ban Master Document. Mi phn phai anh thanh vn ban ring nhet vao vn ban Master. iu nay tht kho chiu, nu nh chung ta co vn ban khng dai lm. Co mt meo nho thc hin, la ngt cac phn ra, ri tin hanh iu chinh tng phn. n gian, ban hay anh tt ca cac phn chung vao mt vn ban. t tro thanh (tro cua ban phim) tai vi tri cn ngt phn, chon trinh n Insert Break. Hay chon Next page muc Section break types. Nh vy ban a thc hin chen khng phai du ngt trang ma la du ngt phn. T y ta nhin xung thanh trang thai se thy dong tng t nh sau: Nghia la ban a co 2 phn: section 1 va section 2. Ban co th thc hin lp lai cac bc trn tao thm cac phn mi. Chon View/Header and Footer in ni dung u va chn trang in. Tt bo nut Same as Previous ni dung u va chn trang in cua section hin tai khac vi cac section trc o.

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Vic in ni dung u va chn trang in thi qua n gian. Ti mun b sung thm cho ban mt s chc nng khac thng qua cac trng cua Word. Nhn Ctrl+F9 hin ra du {|} mau xam go trng Word. Mun chen s Section, nhp {SECTION} Mun chen tng s trang cua mt Section, nhp {SECTIONPAGES} S trang cua section hin tai co th anh tip tuc theo s cua section trc o. Hoc co th anh lai bt u t s khac bng cach chon Format Pages Number. y co 2 la chon: Chon Continue From Previous Section: anh s trang tip theo phn trc. Chon StartAt: anh s trang khng k tha phn trc o va bt u t gia tri ma ban chon. Mun chen s trang cua toan vn ban: chon nut Number of Pages hoc nhp vao {NUMPAGES} Ban co th chen s trang hin tai bng chon nut Page trn thanh cng cu, hoc nhp vao {PAGE} Do cac gia tri trng Word tra v kiu s nn ban co th cng, tr, nhn, chia chung. Vi du nh trng di y se thc hin phep tinh ly tng s trang cng 4 va tr s cua trang hin tai. {={NUMPAGES} +4 -{PAGE}} Hi: Khi s dng Word ti mun to nhanh dng du chm (....) nhanh m cha bit cch. Ti phi lm th no 1. Vo Format\Tabs

2. Xut hin hp thoi Tabs

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Tab stop position: di tnh t u dng ca tab n v tr im cui dng. Default tab stops: Ch mc nh ca tab (thng l 1,27cm) Alignment: Cn l dng tab. Left: L tri Center: Gia dng Right: L phi. Leader: La chn kiu ng tab (, ____, ---) Nt Set: Thit lp 3. Kch vo nt OK hon thnh vic to tabs. Trong cng 1 dng c th to c nhiu tab khc nhau. * Nu mun b ng Tab: 1. 2. 3. 4. Ti hp thoi Tabs, chn loi ng tab Tab stop position Chn nt Clear: Xa 1 tab chn Chn nt Clear All: Xa ton b cc ng tab. Chn nt OK hon thnh.

Chn ghi ch chn trang Vo Insert \ Reference \ Footnote

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(Vo Insert \ Footnote vi Office 2000) 2. Xut hin hp thoi Footnote:

Location: V tr t ghi ch: o Footnote: Chn trang (thng ghi ch chn trang) o Endnotes: t v tr di cng ca file vn bn. Format: nh dng. o Number format: nh dng kiu nh s ghi ch (1, 2, 3; a, b, c; i, iii, iii,) o Custom mark: T nhp k t lm k t ghi ch. o Start at: Bt u nh s th t t s... o Numbering: Continuous: nh tip s th t Restart each section: Bt u nh li s th t tnh trong on Restart each page: Bt u nh li s th t tnh theo trang. Apply changes: p dng nh ghi ch cho c file (whole document). Nt Symbol M hp thoi Symbol: Chn k t c bit lm k t nh ghi ch.

3. Chn nt Apply v Insert bt u nhp ni dung ghi ch. 17

Trong mt s trng hp khi xy dng mt vn bn (thng l cc n, lun vn...), ta c nhu cu trnh by phong ph v a dng trong cng mt tp tin vn bn, v d nh thit lp nhiu h thng l cho vn bn; hng giy khi in n; nhiu h thng header, footer khc nhau; nhiu h thng th t s trang v thit lp ch bo v khc nhau cho mi on... trong cng mt vn bn. C th bng cch ny hay cch khc, bn dng cc cng c trong ng dng thc hin c cc tnh nng trn, tuy nhin chng ta c th s dng mt phng php chia on v s thc hin cc chc nng trn tng on nh cng c chia on Section. 1. Chia vn bn thnh nhiu Section (on, phn). t con tr vo v tr mun chia on, sau chn thc n Insert, chn Break, ta c cc la chn nh sau:

chn thm section, ta chn 4 la chn mc Section break types, c th nh sau - Next page: Section mi bt u t u trang tip theo. - Continuous: Section mi bt u ngay ti v tr con tr. - Even page: Section mi bt u t trang chn tip theo. - Odd page: Section mi bt u t trang l tip theo. Sau khi thc hin xong thao tc trn, vn bn c chia thnh hai phn, phn sau cch phn trc bi ranh gii l du Section break m ta va chn vo (c th nhn thy du phn cch ny khi ta chn thc n View v chn Nomal, s th t ca section cng th hin trn thanh trng thi). Bng cch ny, ta c th chia mt tp tin vn bn thnh nhiu Section theo mun. 2. Thit lp nhiu h thng l (Margin) v hng giy in (Orientation) trong cng mt vn bn. Ta c th thit lp mi mt section c mt h thng l (Margin) khc nhau theo mun, cch lm nh sau: t con tr vo Section mun thit lp l, chn File, chn Page setup, chn th Margin. Ta thit lp l cho trang in bnh thng theo mun, v cui cng, mun ch l va thit lp ch p dng cho Section cha con tr th ti mc Apply to ta chn This section (hnh minh ho), nu mun ch 18

 cn l p dng cho ton b vn bn ta chn Whole document. Tng t ta cng thit lp c hng giy in cho ring tng Section ti th Paper size.

3. Thit lp nhiu h thng tiu trn v tiu di (header and footer) cho cc Section. Ti Section sau, ta mun c tiu trn v tiu di khc vi Section trc ta lm nh sau: t con tr ti Section sau, chn thc n View, chn Header and footer, trc khi son vo ni dung tiu chng ta nhn vo nt Same as previous cho nt ny ang ch ln xung thnh ch bnh thng nhm loi b tu chn cc Header v footer ca tt c cc Section u ging nhau (hnh minh ho).

Lc ny cc Header v footer m ta g vo, s khc vi cc Header v footer ca Section trc . Bng cch ny, ta c th to cc Header v footer cho ring tng section. 4. Thit lp nhiu h thng s trang trn cng mt vn bn. Ta c th to mi mt Section c mt h thng s th t ca trang (page number) khc nhau, cch lm nh sau: t con tr ti Section mun to h thng s trang ring, chn thc n Insert, chn Page numbers, ca s Page numbers hin ra, chn nt Format. Ti mc Page numbering ca ca s Page Number Format, ta nh du vo mc Start at v chn s th t u tin ca trang u tin ca Section (hnh minh ho). Khi hon thnh, Section ny s c mt h thng s th t trang ring theo mun ca bn. 19

5. Thit lp ch bo v ni dung cho tng on vn bn. Sau khi to c cc Section cn bo v ni dung, ta lm nh sau: Chn th n Tools, chn Protect Document, hp thoi Protect Document hin ra, ta nh du vo mc Forms, khi nt Sections mi c cho php kch hot (sng ln), ta chn vo nt Sections.

Hp thoi Sections Protection hin ra, trong c cc Section c nh s theo th t t 1 n 9. bo v Section no, bn hy nh du vo Section , th d Section 2.

Tr li hp thoi Protect Document, bn nhp mt khu vo Password (Options). Hp thoi Confirm Password hin ra, bn g li mt khu c mt ln na trong Reenter Password to open. Sau khi hon thnh cc bc ny, vn bn c bo v theo tng Section theo ca bn, tt c ni dung trong on c bo v s khng th sa cha (tt nhin l tr chnh bn). 20

Mun sa cha ni dung ca vn bn, bn chn thc n Tools, chn Unprotect Document. Hp thoi Unprotect Document hin ra, g ng mt khu vo Password ta mi c th sa cha c on vn bn m ta bo v. To ng vin Vo Format \ Border and Shading

- Hoc: Vo File \ Page Setup, chn th Layout:

Chn Nt border bt u to ng vin cho trang 2. Xut hin hp thoi Border and Shading, chn th Page border:

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Setting: Kiu loi border: o None: Khng c ng vin o Box: Kiu ng vin bnh thng o Shadow: Kiu ng vin c hnh bng o 3-D: Kiu ng vin 3D. o Custom: Kiu ng vin ty chn Style: Kiu nt ng vin. Color: Mu ng vin Width: rng ng vin. (nt m, nht) Art: Chn kiu ng vin hoa vn ngh thut Apply to: p dng cho: o Whole document: Ton b cc trang trong file vn bn o This section: Cho trang hin ti, o This section First page only: Ch p dng cho trang u ca file vn bn o This Section All except First page: p dng cho ton b cc trang trong vn bn tr trang u tin. Nt Show Toolbar: Hin th thanh cng c Tables and Borders dng hiu chnh ng vin.

Nt Horizontal Line => Xut hin hp thoi Horizontal Line: La chn kiu ng vin ngang.

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Nt Options => Xut hin hp thoi Border and Shading Options: Thay i mt s thuc tnh v khong cch t l ti nt ng vin.

Nu mun border m st vi ni dung text ca file th trong hp thoi Border and Shading Options ny, mc Measure from chn l Text. 3. Kch nt OK hon thnh vic to ng vin cho on vn bn. 23

MS Word: To tiu trang (Header) v chn trang (Footer) 20/6/2006 15h:39

1. Vo View \ Header and Footer

=> Xut hin thanh cng c Header and Footer

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2. Nhp ni dung tiu trang & chn trang. Chi tit chc nng v thanh cng c Header v Footer nh sau: Insert Auto text: Chn ni dung t ng - - PAGE - : - Chn s trang - Author, Page #, Date: Chn tn my tnh, s trang, ngy thng nm (ly theo ngy hin th trn my tnh). - Confidential, Page#, Date: Chn Confidential, s trang, ngy thng nm. - Created by: Hin th Created by: tn my tnh - Created on: Hin th Created on: ngy, thng, nm, gi (ngy thit lp my tnh) - Filename: Tn file - Filename and path: ng dn ca file v tn file - Last Printed: Hin th Last printed ngy, thng, nm, gi. (ngy thit lp my in) - Last saved by: Hin th Last saved by tn t khi ci windows, - Page x of y: Trang th x trn tng s y trang ca file. - Chn s trang - Chn tng s trang ca file - T nh s trang bt u ty thch. - Chn ngy, thng, nm (tnh theo ngy hin ti trn my tnh) - Chn gi hin ti trn my tnh - nh dng li kch thc header & footer v l trang - n / hin ni dung file khi to ni dung header & footer - Same as previous: Hin th ni dung header & footer ging file trc - Di chuyn gia Header vi Footer - Quay ln trang trc trang hin ti - Hin th trang sau trang hin ti - Thit lp mt s tnh nng khc cho thanh cng c Header and Footer. Trng hp mun c ng gch ngang cng vi ni dung Header & Footer, bn hy dng thanh v ca MS Word l Drawing nh bnh thng, v mt ng ngang v tr ph hp (v d):

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Close: Thot khi mn hnh to header & footer. Sau khi to xong ni dung header & footer bn c th kch p chut ra mn hnh ni dung trang thot. * Trng hp bn mun nhp ni dung Header & Footer ca trang chn, trang l khc nhau: 1. Vo File \ Page Setup

=> Xut hin hp thoi Page Setup \ chn th Layout:

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2. Ti mc Headers and Footers: Different odd and even: La chn vic nhp ni dung Header & Footer ca trang chn, trang l khc nhau. Different first page: La chn vic nhp ni dung Header & Footer trang u tin ca file khc vi mi trang.

3. Sau bn nhp li ni dung Header & Footer ca trang chn, trang l ring. Bn th lm cch ny xem sao: (copy tu excel sang cad) Trong MS Excel: Nhn phi chut trn thanh toolbars chn Customize, nhn tip vo tab Commands ri chn Tools trong Categories, sau tm nt lnh Camera trong vng commands. Nhn v gi chut ko ra thanh cng c no . Chn vng cn Copy, ri nhn vo biu tng Camera Nhn chut vo mt v tr bt k trn sheet to ra 1 lin kt nh, nhn tip Ctrl+C. Sang AutoCAD, nhn Ctrl+V (Paste), s xut hin hp thoi OLE Text Style, c nhn OK. Vy l xong! (Ti lm trn AutoCAD 2006 khng bit AutoCAD 2000 c c khng?)

Cc th thut hay nht trong Excel!

gip qu v khai thc cc tnh nng u vit trong cng tc x l bng tnh i vi phn mm Microsoft Excel, xin gii thiu mt s th thut c coi l hay nht ca phn mm ny. Tuy nhin, qu v c th ch xem theo ch c lin quan n cc thao tc thng dng trong cng vic ca mnh: Hin th i s ca cc hm xem i s trong mt cng thc, hy nhn Ctrl- Shift- A. V d, nu bn g =RATE v nhn Ctrl- Shift -A, bn c th nhn thy tt c cc i s cho hm ny (v d =RATE (nper, pmt, pv, fv, type, guess)). Nu bn mun bit chi tit hn, g theo: =RATE V nhn Ctrl+A hin th theo Function Wizard. Tham chiu cc hm tham chiu cc hm ng dng trong Excel, bn hy gi phm Shift-F3, Excel s a ra hp thoi cha tt c cc hm ng dng v hng dn cc c php c th cho tng hm khi bn di chuyn con tr im sng n hm mun tham chiu. y cng l cch nhp cng thc nhanh m khng cn g ton b c php. Dng F9 tnh tm thi Nu bn to mt bn tnh c cha cng thc qu di nn khng th bit ngay kt qu, bn c th ko con tr chn mt phn ca cng thc trong thanh cng thc, v n phm F9. Lp tc, kt qu ca mt cng thc con trong dy cng thc ca bn s hin trn mn hnh. Quan trng hn, l bn khng c n Enter, mt phn ca cng thc s b mt, nn chc chn bn phi n phm ESC. Tuy nhin nu bn nh n Enter, th hy th n t hp phm Ctrl- Z phc hi li cc thay i. Lin kt text box ti d liu trong Bn c th lin kt mt text box ti d liu trong mt ca bn tnh bng cch to ra

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mt text box v lin kt cng thc tr li kt qu ca ti text box. 1. Nhp vo biu tng to mt text box trn thanh cng c Drawing. Nhp vo bng tnh v ko con tr to mt text box. 2. a con tr ti thanh cng thc, g cng thc cho kt qu ti cn lin kt vo text box. (V du: trong A1 bn c s liu l 2. Trn thanh cng thc, ban g =A1). V n Enter. 3. Text hay s liu bn g trong lin kt (v d A1) s xut hin trong text box. Trong v d trn th text box s c gi tr trong l 2. Bn c th di chuyn text box ti mt vi bn tnh khc trong tp bng tnh nu bn mun. Lin kt mt hnh nh ti mt dy Bn c th copy mt dy v dn nhanh chng nh mt hnh nh trong mt bn tnh. y cng l mt cch tinh xo d dng nhn thy no ti mt vi ni trong bng tnh ca bn. Bn c th s dng phng php ny in cc trong mt trang. Khi cc lin kt thay i th cc nh dng ny cng c p dng cho cc c lin kt. to mt hnh nh c lin kt, bn theo cc bc: 1. Chn cc c cha d liu gc. 2. Nhp vo Copy trn menu E(bay.) 3. Chn m bn mun dn hnh nh va chn xut hin. 4. Trong khi gi phm Shift, nhp vo Paste Picture Link trn menu E(bay.) Kt qu s cho nhanh chng. S dng Advanced Filter Nu bn to mt danh sch Shift trong Microsoft Excel v mun chn ti d liu v copy chng ti bng tnh khc, hy s dng lnh Advanced Filter. bt u s dng lnh ny, nhp vo Filter trong menu Dat, nhp vo Advanced Filter v lm theo cc ch dn. S dng hm Sum+ If tnh tng d liu Advanced Filter Gi s bn to mt danh sch d liu trong t A1 n A10 v mun tnh tng tt c cc gi tr ln hn 50 v nh hn 200. lm c vic ny, s dng theo dng cng thc di y: =SUM( IF( A1:A10 >=50, IF( A1: A10 <=200, A1:A10,0),0)) chc chn bn nhp cng thc nh l mt dy, bn hy n Ctrl- Shift- Enter. Sau bn s nhn thy du ngoc {} trong cng thc. Nhng khng c n Enter khi ang g cng thc. S dng hm Sum+ If m d liu Bn c mt danh sch d liu trong cc A1: A10, v mun m tt c cc gi tr ln hn 50 v nh hn 200. Bn s dng cng thc sau:

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=SUM( IF( A1:A10 >=50, IF( A1: A10 <=200, 1,0),0)) in nhanh d liu bng cc ging nhau Bng cch nhp p chut vo gc phi di ca mt lm xut hin con tr hnh du cng s to ra mt chui d liu ging ht gc trong cc tip theo ca ct. V d, nu bn g d liu trong cc A1: A20, g mt cng thc hay text vo trong B1. Nhp hai ln chut vo gc di ca B1. Microsoft Excel s in d liu xung pha di ct t B1 ti B20. Sp xp mt danh sch c lc sp xp mt danh sch c lc, chn Data\ Sort, v chn ct thch hp t hp iu khin Sort by. c bit bn cn lu l sp xp theo th t tng dn (Ascending) v gim dn (Descending) v nhp vo OK. Ly cc b lc khi cng vic hon thnh Nu bn s dng AutoFilter lc cc bn ghi, bn kt thc vic hin th cc record , nhng sau bn li mun xem li tt c cc bn ghi ca bn mt ln na. nhn c cc bn ghi , n gin bn chn All t danh sch th xung ca b lc hin ti. Nu bn mun tt chc nng AutoFilter, chn Data\ Filter v xo chn trong AutoFilter. Lm va d liu trong mt trang Excel rt "c gng" a tht nhiu d liu cho va mt trang, nhng bn c th gim bt hay lm tng thm cho cc d liu bng tnh ca bn bng cch thay i la chn Adjust To % Normal Size. Hay bn c th s dng la chn Fit To Pages nn d liu cho y s trang ring bit. n gin, bn chn File\ Page Setup v th nghim vi hai la chn bng cch thay i cc thit t ca chng. Cui cng, nhp vo nt Print Preview xem kt qu. Hin th cc hay dng tm ra bt c no m bn hay dng, chn Auditing t menu Tools v chn Show Auditing Toolbar. Nhp vo mt cng vi mt cng thc, khi chn Trace Precedents (nt u tin trn thanh cng c Auditing), v a mi tn ti cc m bn s dng tnh ton cc gi tr ca ring , lc ny hnh mi tn mu xanh s xut hin c lin kt t cc d liu ti kt qu. xo cc mi tn, nhp vo nt Remove All Arrows. Tm nhanh cc c cha cng thc tm ra ni cc cha cng thc mt cch nhanh chng trong bng tnh, chn Go To t menu E(bay.) Trong hp thoi xut hin, chn Special\ Formulas, v nhp vo OK. Khi , mi c cha mt cng thc s c la chn. nh du vo Formulas trong hp thoi Go To chn c cng thc. B sung Shift nn web vo bng tnh b sung d liu "sng" t cc bng tnh nn web ti bng tnh hin ti ca bn: m bng tnh Web, g URL vo trong hp thoi File Open sau chn v copy cc bn mun. Trong bng tnh ca ban, chn Paste Special t menu Edit v nhp vo nt Paste Link.

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S dng tham chiu v nhn text trong cc cng thc s dng cc tham chiu cng vi nhn text trong mt cng thc, bn ch vic g mt k hiu (&) gia tham chiu v text. V d, hin th dng d liu l "25 Departments", g (=A1 & "Departments"), trong A1 cha s 25. Lm th no n nh mt macro ti mt nt? Bn mun chy macro hay hm ch bng mt thao tc nhp vo mt nt? Bng cch gn mt hm hay mt macro ti mt nt tu bin bn c th thc hin rt nhanh chng m khng phi chn Tools\Macro. n nh mt macro ti mt nt, chn View\ Toolbars\ Customize. Nhp vo tab Commands v chn Macros trong iu khin Categories. K ustom Button trong Commands ti mt thanh cng c. Khi bn b sung xong nt macro, nhp vo nt c biu tng hnh mt ci mu vng v nhp vo nt Modify Selection trong hp thoi Customize. Chn Assign Macro t menu shortcut mi xut hin. Cui cng, ng nht macro bn mun ti gn vo nt macro, nhp vo OK, v nhp vo Close. Hin th cng thc mt cch an ton Bn nh phi lun lun ghi bng tnh trc khi chuyn ti cng thc hin th bng cch n Ctrl - ~. Khi bn quay li bng tnh sau khi hin th cc cng thc, bn c th tm thy mt vi nh dng khc nhau. V d, Excel c th thay i rng ct cng mt vi ct khc ca bn. Nu iu ny xy ra, n gin m li bng tnh quay li nh dng mt. Phng php khc l chuyn bng tnh theo cch trn v tt bng cch vo menu Tools\Options chn Views v nh du chn vo Formulas. Nhp v OK kt thc. Sp xp cc k t in hoa v in thng Excel khng quan tm n trng hp cc k t ch ci khi sp xp, tr khi bn thng bo ti n. Nu bn mun phn bit gia ch in hoa v in thng trong qu trnh sp xp, chn d liu bn mun sp xp, chn Data\Sort. Nhp vo Options trong hp thoi Sort v chn la chn Case Sensitive. Nhp vo OK hai ln. Bn s phi nh chn la chn ny mi ln v Excel s khng gi li thit t ny. Chuyn i cc nhn ti cc s Text dng s l mt kiu d liu hp l. V d mt s phone khng hon ton l mt s. Khi lu tr kiu d liu ny, bn c th thm vo d liu nhp vo bng k t ('). Tuy nhin, thnh thong cc gi tr s c nhp vo c nhp nh l text s v iu ny c th xy ra rc ri. May thay, c th d dng chuyn i text s ti dng s. Bn theo cc bc sau: chn cc d liu bn mun chuyn i. Chn Data\ Text To Column. Nhp vo Next hai ln. Chn General format v nhp vo Finish. Excel s chuyn i text s thnh d liu s.

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m k t trong vn bn MS Word: Khi bn tham gia mt cuc thi no , yu cu bn cn trnh by ni dung bng file.doc v c hn ch s lng t. Lm th no bn m c s lng t, s lng k t cng vic ny rt n gin, QuanTriMang.com s hng dn bn cch m k t trong file vn bn nh sau: 1. La chn (bi en) on vn bn cn m. 2. Vo Tools \ Word count

3. Xut hin hp thoi Word Count:

Cc thng s thng bo nh sau: - Pages: S trang - Words: S t - Characters (no spaces): S k t (khng tnh k t trng) - Characters (with space): S k t (Tnh c k t trng) - Paragraphs: S on - Lines: S dng. - Include footnotes and endnotes: Khng m ch thch 31

Include footnotes and endnotes: m c ch thch - Nt Show Toolbar: Hin th thanh cng c Word Count
R

Th thut Word Microsoft rt c gng nhm hon thin v b sung thm nhiu tnh nng mi tin dng hn cho b phn mm Microsoft Office. Nhng phn ln sc mnh tim n ca MS Office nhng la chn n, nhng tnh nng cha h c bit n hay nhng shortcuts - u gn nh khng c bit n hay khng c s dng. Thng qua bi vit ny chng ti mong mun c gii thiu n bn nhng th thut n gin v hiu qu cho Word, Excel, Outlook, v PowerPoint. C th ni nhng th thut ny s gip bn s dng hiu qu hn b phn mm vn phng ny, khai thc nhng kh nng tim tng hoc tu bin theo phong cch ring ca mnh. Tuy nhin chng ti cng xin ch bn l hu ht nhng th thut sau y s vn hnh rt tt i vi phin bn Microsoft Office XP v 2003. Th thut chung Phng to hay thu nh Nu bn ang s hu mt mouse (con chut my tnh) c thanh cun gia (scroll button) th bn hon ton c th phng to hay thu nh vn bn ca mnh trong ca s MS Office cc k nhanh chng bng cch gi phm Ctrl v xoay thanh cun xoay ln pha trc l phng to v v pha sau l thu nh li. nh dng nhanh chng Mt trong nhng vin ngc n trong MS Office chnh l Format Painter c hnh dng nh chic chi sn trn thanh cng c chun (Standard toolbar). Nu cha c bn c th vo Tool | Commands, tm n mc Format v ko biu tng ca cng c th vo thanh cng c chun. Khi bn nhp chut vo biu tng chic chi sn, cng c s copy li nh dng vn bn ti ni con tr chut xut hin. Nu bn la chn c mt on (paragraph) hay mt (cell) ri mi nhp chut vo biu tng cng c th nh dng ca on hay s c sao chp li. Sau bn ch cn ko chut la chn on vn bn bn mun dn nh dng ging nh on ngun l xong. Bng cch nhp p chut ln biu tng ca Format Painter, bn c th p dng nh dng c sao chp lin tc cho n khi bn n phm Esc. Thm nhiu la chn hn 32

Nu bn gi nguyn phm Shift sau chn File trong ng dng Word hoc trong ca s son e-mail mi ca Outlook, bn s thy s thay i trong menu File. Vi Word v Outlook bn s thy c thm la chn Save All v Close All cn trong Excel bn s ch thy c Close All. Xung dng khng to ch mc Trong mt on c ch mc nu bn mun xung dng m khng mun dng c ch mc th bn ch cn n t hp phm Shift-Enter. Ln ti bn n Enter xung dng v tip tc theo danh sch ch mc. Ring trong Excel xung dng trong mt bn hy n Alt-Enter. Cc Smart Tags Smart Tags - bt u xut hin trong phin bn Microsoft Office XP chnh l nhng biu tng ng dng cng ngh XML nn c th xut hin ngay lp tc trn hoc di cc d liu ph hp vi tnh nng ca Smart Tags. kch hot cc Smart Tags bn hy vo Tools | AutoCorrect Options ri chuyn sang mc Smart Tags v la chn nhng loi tags m bn mun kch hot. Ly v d v Paste Options Smart Tags: Paste options: Sau khi bn dn (paste) d liu trong bt k ng dng Office no bn c th chn Smart Tag (xut hin ngay bn cnh on d liu va dn c hnh ging nh mt clipboard) vi nhng la chn nh dng phong ph - Match Destination Formatting (chuyn nh dng d liu va dn ging vi nh dng ca c vn bn) v Keep Source Formatting (gi nguyn nh dng ca on d liu va dn). Truy cp nhanh n cc vn bn thng s dng Cch nhanh nht v thng dng nht truy cp n cc tp tin vn bn thng s dng trong Microsoft Word hin nay l vo File ri tm n vn bn cn m ra. im bt li ca cch ny l s lng tp tin lu trong danh sch ny tng i hn ch, cho d ngi s dng vo Tools | Options | General chnh thng s Recent used file list ln mt con s ln hn. Nhng MS Word li c mt tnh nng n khc cc k hu dng trong vic nhanh chng tm n cc vn bn thng s dng. Bn hy s dng cch sau y. Bn vo View | Toolbars | Customize hoc bn c th nhp chut phi vo bt k u trn cc thanh cng c toolbars ri chn Customize. Khi ca s Customize m ra bn chuyn sang tab Commands. Trong ca s Customize | Commands, bn mc Categories bn ko xung v chn Built-in Menus v trong danh sch hin ra bn tay phi (commands) chn Work. Nhp v gi nguyn chut tri v ko Works ra th vo bt c thanh cng c no thun tin vi bn. Vy l bn to ra c thanh cng c ring cho mnh vi tn l Work. i tn menu ny bn hy m ca s Customize ra ri nhp chut phi vo tn ca menu Work, trong Name bn g tn vo . By gi bn c th s dng menu mi ny lu tn v ng dn n nhng tp tin vn bn bn thng s dng bng cch sau y. Bn m nhng vn bn thng s dng sau chn Work | Add to work menu. Th 33

l tn vn bn c trong sn sng cho bn truy cp n bt c lc no. g b tn ca vn bn no trong danh sch trn menu Work bn hy n v gi Ctrl-AltMinus (phm Minus l phm du tr (-) ngay cnh phm s 0). Lc ny con tr s bin thnh du tr, bn hy click vo menu Work ri tm n tn vn bn cn b i v nhp chut tri mt ln vo . M vn bn c s dng ln cui cng yu cu MS Word mi ln khi ng u m tp tin vn bn m bn s dng ln cui cng trc khi tt Word bn hy th dng cch sau y. Bn hy tm n tp tin Winword.exe thng thng tp tin ny c ng dn nh sau C:\Program Files\Microsoft Office v nm trong th mc Office 10 i vi phin bn XP v Office 11 vi phin bn 2003. Tm c bn hy nhp chut phi vo tp tin chn Send to | Desktop (create shortcut). Hoc bn c th nhp chut phi ln desktop chn New | Shortcut ri tm n tp tin Winword.exe theo ng dn nh trn. Sau bn ra desktop v nhp chut phi vo shortcut va to ra v chn Properties. Trong ca s Properties bn chuyn n mc Target v g vo /mFile1 vo cui cng ng dn trong trng ny, click OK. S dng lnh Paste Special Khi bn copy vn bn trn web hoc t cc tp tin Word khc v dn trc tip vo Word th ng dng s vn gi nguyn nh dng gc - t font ch, mu sc, bng biu gy phin phc rt nhiu trong vic chnh sa li nhng vn bn . trnh nhng iu ny bn hy s dng lnh Paste Special. Cch s dng nh sau: Sau khi copy vn bn t ngun, bn chuyn vo Word v chn Edit | Paste Special. Trong ca s Paste Special bn hy chn Unformatted Text hoc Unformatted Unicode Text. Sp xp li cc on nhanh chng Bn ang mun sp xp li v tr cc on trong vn bn ca mnh? trnh mt thi gian ko th hay copy-paste bn hy s dng cch sau y. La chn on vn bn m bn mun thay i v tr ln hoc xung, n v gi phm Shift-Alt ri dng phm mi tn ln hoc xung iu chnh li v tr ca on vn bn. Xo thng tin c nhn Cc tp tin vn bn ca MS Word c cha nhng thng tin n c th tit l thng tin v bn. Microsoft cng cho ra cng c xo b nhng thng tin n ny Remove Hidden Data trn trang web ca mnh. Tuy nhin cng c ny hi kh s dng. Vy xo b nhng thng tin n ny bn hy lm theo cch sau y. Trc khi ph bin tp tin vn bn, bn hy dng ng dng WordPad (Start | All Programs | Accessories) m vn bn ra trc v lu li vn bn di dng Rich Text Format (.rtf). Cui 34

cng bn ch vic i phn m rng ca tp tin vn bn tr li dng Word. Ly v d bn lu tp tin thnh test.rtf, i li sang dng Word bn dng lnh rename chuyn li thnh test.doc. V mt ng thng Bn hon ton c th d dng k mt ng thng ngang vn bn ca mnh mt cch rt n gin nh sau - Bn g lin tip 3 du gch ngang (-) ri n Enter bn s c mt ng k n. - Bn g lin tip 3 du gch di (_) ri n Enter bn s c mt ng k m - Bn g lin tip 3 du bng (=) ri n Enter bn s c mt ng k i. My tnh c sn trong Word Bn c bit l bn hon ton c th b sung thm mt my tnh vo trong Word khng? ng hon ton c th v s gip bn thm phn thun li trong cng vic hn rt nhiu. Trong MS Word vo View | Toolbars | Customize hoc bn c th nhp chut phi ln bt k thanh cng c (toolbar) no ri chn Customize. Trong ca s Customize - bn c c hi lm quen vi ca s ny trong phn trc ca bi vit - bn hy chn Tools bn khung Categories bn tay tri v chn biu tng Tool Calculate trong khung Commands bn tay phi. Bn nhp v gi chut tri ln biu tng ca Tools Calculate ri ko v th ln bt k thanh cng c no m bn thch. By gi bn c d dng thc hin cc php tnh trong Word bng cch g vo php tnh ca ri la chn ton b php tnh, nhp chut vo Tools Calculate ri n Ctrl-V dn kt qu vo. Tun ho Smart Tags v Spelling, Track changes Bn bao gi b cc dng gch chn long ngong mu xanh mu lm phin cha? Bn cha bit l n t u xut hin? N chnh l tnh nng kim tra li chnh t v kim tra li ng php trong MS Word. Tnh nng ny ch c hiu qu i vi cc vn bn ting Anh cn i vi cc vn bn ting Vit th tht l mt iu v cng phin phc. loi b phin phc ny bn hy vo Tools | Options ri chuyn sang mc Spelling & Gammar. Trong mc ny bn b du kim trc Check spelling as you type v Check grammar as you type, sau l Ok l xong. Smart Tags c th ni l mt trong nhng tnh nng mi tng i hiu qu trong cc phin bn Word mi y. Tuy nhin nhiu lc ngi s dng cng thy kh chu v cc tag ngy, s in thoi, copy-paste lin tc hin ra. Nu bn khng a Smart Tags hy vo Tools | AutoCorrect Options v chuyn sang mc Smart Tags trong ca s AutoCorrect Options v b du kim trong nhng loi Smart Tag bn khng mun hin ra. Cn mt tnh nng na trong Word cng c nhng dng k mu long ngong gy kh chu rt nhiu l Track changes. Tnh nng ny thc s c hiu qu khi bn ngi khc sa vn bn ca bn. Nhng thay i s c Track changes ghi nhn v lit k ngay trong vn bn. b i bn hy vo View ri b nh du trc Markup l xong. Status Bar c g cho bn? Bn bao gi n thanh trng thi (Status bar) trong Word cha? N cng c kh nhiu iu th v . Nhng nu Word ca bn cha h c Status bar th bn hy vo Tools | Options chuyn sang mc View. Trong mc ny bn n phn Show v nh du kim vo Status bar l xong.

35

Thanh trng thi ng nh tn gi ca n cho bn thy thng tin v vn bn ca bn, th t trang hin thi ca bn, phn, dng, to con tr chut . Nhp p chut ln S th t ca trang bn s gi c menu Go to. Bn cnh , trn thanh trng thy bn cn thy c REC TRK EXT OVR. Nhp p chut ln bt c mc no bn s bt tnh nng ln. Nhp p chut ln REC bn s bt tnh nng ghi macro hay cn gi l thao tc t ng, TRK s gip bn theo di ghi nhn mi thay i m bn sa ln vn bn gc, EXT cho php bn c th la chn vn bn m ch cn dng phm mi tn ln xung sang phi sang tri v OVR s bt tnh nng ghi tc l mi k t bn g vo s thay th cho k t lin k n thay v xut hin ngay bn cnh. Tu bin AutoText Chc hn l bn thy nhiu khi Word t ng thay th v gi gip bn nhng cm t kiu nh "Best Wishes", Best regardsy chnh l tnh nng AutoText ca Word. Bn hon ton c th t mnh tu bin danh sch cc t MS Word t ng thay th gip bn. Bn hy vo Tools | AutoCorrect Options ri chuyn sang mc AutoText. Trong ca s AutoText bn hy g cm t m bn mun Word t ng gip bn chn vo mc Enter autotext entries here ri nhp chut vo Add. Mun g b bt c autotext no bn hy chn n ri nhp chut vo Delete. Microsoft Word Track changes - So snh cc vn bn Bn c 2 vn bn ging ht nhau v bn mun so snh xem chng ging v khc nhau im no? Thay v phi ngi so snh tng dng mt, th thut sau y c th s gip bn thc hin cng vic ny mt cch nhanh chng. Nu bn bit s dng tnh nng Track changes trong Word th tht l tin dng. Tnh nng ny s gip bn theo di v ghi li r rng mi s thay i trong vn bn ca bn. bt tnh nng Track changes bn hy vo Tool | Track Changes hoc s dng phm tt Ctrl-Shift-E. Cn nu bn khng bt Track changes t trc th lm th no c th tm ra mi thay i khc bit trong 2 vn bn y. Vn c cch, vn l Trach changes gip bn gii quyt mi vic. Trong Word 2000, bn hy vo Tools | Track changes | Compare documents. Khi hp thoi bt ra bn hy la chn vn bn bn cn em ra so snh vi vn bn hin thi ca bn. Word s gip bn b sung nhng g c thay i vo trong vn bn ca bn. Trong Word XP v 2003 th c khc hn mt cht, bn vo Tools | Compare and Merge Documents. Trong hp thoi bt ra bn hy nh du vo Legal blackline (ngay cnh trng File name) kch hot tnh nng so snh vn bn; nu khng Word s gip bn hp nht 2 vn bn. Qu trnh cn li l ging vi Word 2000. Split So snh nhiu phn ca vn bn Vn bn ca bn di hng chc hng trm trang m bn li mun so snh nhiu phn ca trong vn bn vi nhau - chng hn phn m u vi phn kt lun? Split s gip bn gii quyt kh khn ny. 36

Bn vo Windows | Split. Ngay lp tc con tr s bin thnh mt ng k ngang cho php bn ch nh khong cch chia i mn hnh trong Word. Hy t sao cho tht d nhn ri nhp chut tri 1 ln. Word b chia lm 2 ca s ring bit v bn c th duyt vn bn d dng hn. b tnh nng ny bn li vo Windows v chn Remove Split. Bo v vn bn ca bn C nhiu cch bo v vn bn ca bn ngn chn ngi khc m vn bn ca bn hoc ngn chn ngi khc sa i vn bn ca bn. C nhng cch sau y bo v vn bn ca bn. Bn vo Tools | Options ri chuyn sang mc Security - Bn nhp mt khu vo mc Password to open t mt khu ngn chn ngi khc m vn bn ca bn. Nhp mt khu vo mc Password to modify ngn chn ngi khc sa i vn bn ca bn. Bn vo Tools | Protect Document c thm tnh nng bo mt vn bn. Trong ca s Protect Document bn s thy 3 la chn Track changes (chng mi thay i vi Track changes, ngi khc vn c th c v sa vn bn ca bn nhng mi thay i s c ghi li v menu Tools | Track Changes s b v hiu ho), Comment (ch cho php ngi khc c c vn bn ca bn v b sung thm nhng nhn xt gi comment vo ch khng c thay i vn bn) v Form (ngn chn mi thay i trong vn bn ch cho php thay i trong nhng phn vn bn khng c bo v hoc trong cc form hoc trng) t ng dn mc nh lu v m vn bn Thng thng Word lun chn th mc My Documents l th mc mc nh lu v m cc vn bn ca ngi s dng. Tuy nhin, Word cng cho php ngi s dng c th thay i mc nh. Bn vo Tools | Options ri chuyn sang mc File locations. Trong ca s ny bn nhp chut vo mc cn thay i. V d y l thay i ng dn m v lu vn bn mc nh th bn nhp chut vo mc Documents sau nhp chut vo Modify v ch n th mc ring ca bn. Nhp ok l xong. t font ch mc nh Bn quen s dng mt loi font ch nht nh v mun ln no m Word ra th sn sng font ch cho bn ri. Rt n gin, bn hy th th thut sau y. Bn m bt k mt vn bn no cng c, vo Format | Font. Trong ca s Font hin ra bn hy chn la ng kiu font ch bn quen dng ri nhp chut vo Default gc cui bn tay tri ca ca s font, Word hi bn c mun t font ch mc nh khng, chn Yes l xong. Tnh ton trn bng Word khng phi l mt ng dng bng tnh chuyn nghip nh Excel nhng Word vn c kh nng thc hin c nhng tnh ton c bn trn bng. tnh ton trn bng trong Word bn hy vo Table | Formula ri la chn mt hm tnh ton. Tuy nhin, s lng cc hm tnh ton trong Word l rt hn ch, nhiu khi c th s lm bn tht vng. V d tnh ton trn hng 37

=SUM(LEF)

Trong =SUM(LEF) khng phi bn nhp vo m Word s a ra gi cho bn khi bn vo Table | Formula (hnh minh ho). V d tnh ton trn ct 1 2 3 4 =SUM(ABOVE) Bn cng c th nhp cc cng thc tnh ton n gin nh kiu trong Excel, v d =A1*B2. Mc d tn ca hng v ct trong Word khng hin ra nhng bn yn tm nh dng vn ging ht nh trong Excel. cp nht kt qu tnh ton khi c thay i bn hy la chn cha kt qu ri n phm F9. Hoc cp nht kt qu tnh ton trong phm vi ton bng, bn hy la chn c bng ri n phm F9. To bng nhanh chng Kh nng t ng nh dng ca Word gip bn nhiu khi khng phi ng n chut hay menu m ch cn bn phm l . To bng nhanh chng cng l mt th thut nh vy. c th to bng nhanh chng bn ch cn k t du cng (+) v k t du gch ngang (-). Bn ch cn nhp cc k t ny theo kiu nh dng sau ri n Enter, Word s t ng to bng ngay cho bn. +---------------------+---------------------+---------------------+ Khong cch gia hai du cng (+) s quyt nh n rng ca ct c to ra. Tt tnh nng t ng nh dng ch s trn-ch s di Nhiu khi bn gp rc ri vi tnh nng t ng nh dng ch s trn (superscript) hoc ch s di (subscript) ca Word, nht l bn thng xuyn s dng ting nc ngoi vi cc kiu k t nh 1st, 2nd, 3rd,. Bn khng thch tnh nng ny th hy tt n i bng cch vo Tools | AutoCorrect Options ri chuyn sang mc AutoFormat As You Type v b nh du trc mc Ordinals (1st) l ok.

To mu vn bn c nh xem trc

38

Template - mu vn bn - l mt chc nng v cng hu ch trong Word. Chc nng ny cho php bn to cc vn bn nh dng theo mt kiu mu nht nh v c th s dng li nhiu ln. Ly v d bn to ra mt kiu giy mi ca ring bn ri lu li thnh mu vn bn trong Word. Ln s dng sau bn ch cn m template ra ri in cc thng tin cn thit l c. to ra mu vn bn ca ring mnh, trc tin bn hy to mt vn bn thng thng nh dng theo ng mu vn bn cn thit ca bn. Khi lu vn bn bng File | Save, bn hy chn Document Template (*.dot) trong mc Save as type ca ca s lu vn bn. mu vn bn ca bn c hnh nh xem trc th trc khi lu thnh nh dng template bn hy vo File | Properties ri nh du vo Save Preview Picture. s dng template bn va to ra, hy vo File | New ch khi bng nhim v (Task pane) hin ra bn tay phi bn chn General Templates trong mc New from template v nh nh du vo mc Document v la chn template ca bn to ra hnh nh xem trc ca mu vn bn s hin ra trong khung Preview. Giu tn vn bn trong Recently Used Files Thng thng Word lu li tn v ng dn cc vn bn c s dng gn y ti danh sch Recently used file. truy cp n danh sch ny bn ch cn vo menu File s thy danh sch cc tp tin vn bn c lit k theo th t 1,2,3,4... Mc nh s tp tin vn bn c lu ti danh sch ny l 4. Bn c th chnh con s ny ln hoc giu khng cho hin tn nhng vn bn ny bng cch sau y. Bn vo Tools | Options v chuyn sang mc General. Trong mc ny bn n dng Recently used file list. tng s vn bn trong danh sch Recently used files bn ch cn thay i con s trong ngay bn cnh. Cn khng cho hin danh sch ny bn hy b nh du chn mc ny, nhp OK. Biu t cp nht (Excel) Trong cc phin bn Excel c c th to c mt biu c kh nng t ng cp nht mi khi gi tr tham chiu thay i l rt kh. Nhng k t phin bn Excel 2003 vn ny c gii quyt. Trc tin bn hy bin d liu tham chiu v biu thnh mt danh sch bng cch vo Data | List | Create List v la chn vng d liu ca bn. Gi y s dng danh sch ny v biu th s rt tin li. Mi khi c gi tr mi c b sung vo trong danh sch th vng d liu tham chiu v biu s t ng cp nht thm gi tr.

To bo co t ng trong Word t Excel 39

Khi lm bo co bng Word c s dng s liu t bng tnh Excel, thng ngi ta thc hin 2 cng vic: - Cng vic A: Nhp s liu vo bng Excel tnh. - Cng vic B: M vn bn Word cp nht kt qu tnh ton t Excel (li vn ca bo co ni chung khng thay i l my). Vic cp nht th cng vn bn Word d nhm ln v tn cng khi c nhiu s liu. C mt cch gip lin kt t ng d liu t Excel vi vn bn Word bn ch cn lm cng vic B mt ln, sau mi khi bn thc hin cng vic A xong th Word t ng cp nht nhng thay i v bn ch vic in bo co ra m khng phi thc hin cng vic B na. Hnh 1: Excel, s liu k trc dng cho cc bo co thng 07/2005 V d, chng ta xem xt bo co vn chuyn hnh khch ca 4 hng xe HTX, TNHH, QD v CT. Bo co mi thng bn cn a vo s liu ca thng hin ti v thng trc so snh s tng gim. Hin ti ta cn lm phn tch s liu thng 08/2005. Bc 1 (cng vic A): H.1 ta c sn bng tnh Excel vi s liu ca k trc (thng 07/2005) vi cc cng thc tnh tng s hnh khch, t l hnh khch tng gim so vi thng trc... ta ch cn nhp vo cc s liu ca thng cn bo co, Excel s t ng tnh ra cc s cn li. Sau khi nhp xong ta c bng tnh vi cc s liu ca k hin ti (thng 08/2005) nh H.2. Bc 2: H.3 l phn tch s liu c c trong H.1. iu cn lm l phi sa s liu ca k trc thnh s liu ca k ny trong bng phn tch (tc l sa t H.3 thnh H.4). By gi chng ta s lin kt d liu t Excel sang Word cc k v sau ch cn sa trong Excel ri ra lnh cho Word t ng cp nht d liu t Excel sang. u tin bn vo bng tnh Excel, copy s liu Hnh 2: Excel, s liu k hin ti dng cho cc cn l C2 H.2 ( c t H.2) ri vo bo co thng 08/2005 Word t con tr vo ch cn sa d liu thch hp (ngay trc con s 272.601 H.3). Xa gi tr 272.601 H.3 i ri nhn vo menu Edit > Paste special, bng Paste special xut hin. Bn chn Paste link > Unformated Text ri OK (cc thao tc ny tm gi l Paste link), phn mi c paste vo c gi tr l 273.780 nh trong H.4 nhng phn nn ca s 273.780 ny c mu xm. Thc hin ging nh vy nhng s liu khc cn sa i. (Ch khi copy t Excel phi copy nguyn c ch khng phi ch t en phn s ri copy). Ch , nu vng c Paste link khng c mu xm, bn lm nh sau: vo menu Tools > Options, chn tab View, phn Field shadding chn Always ri OK. Ring i vi nhng s liu c th c gi tr m hoc dng v gi tr ny nh hng n phn li vn trong vn bn Word cn lm phc tp hn mt cht. Nh phn gim 44,44% H.3: thng trc gim 44,44% v gi tr trong Excel tng ng l 40 Hnh 3: Word, phn tch s liu ca H.1

-44,44 ( H.1). Thng ny gi tr trong bng tnh Excel l 16,39 ( H.2), ta phi hin th li vn l tng 16,39% trong Word. Cch lm nh sau: u tin bn m bng tnh Excel (H.2), i vi nhng ct no th hin s tng gim ( v d ny l ct D v ct E) ta phi to thm 2 ct ph dng th hin li vn cho mi ct. Ta lm cho ct D nh sau (ct E lm tng t): - Chn thm 2 ct F v G b sung cho ct D nh H.5. Trong ct F th hin du ca ct D v ct G th hin gi tr tuyt i ca ct D. - Nhp vo F2 cng thc:
=IF(D2=0;"khng tng gim";IF(D2>0;"tng ";"gim "))

Hm ny xt gi tr ca D2, nu =0 th hin th "khng tng gim", nu >0 th hin th "tng ", nu <0 th hin th "gim ". Copy cng thc trn cho cc F3, F4, F5, F6. - Nhp vo G2 cng thc:
=IF(D2<>0;ABS(D2);"")

Hm ny ly gi tr tuyt i ca D2. Copy cng thc trn cho cc G3, G4, G5, G6. Bn s c cc chi tit ging vi H.5. By gi bn tr li Word H.3: - Xa ch "gim", qua Excel copy F5 H.5 ri Paste link vo Word. Hnh 4: Word, phn tch s liu ca H.2

- Xa "44,44", qua Excel copy G5 H.5 ri Paste link vo Word. Thc hin tng t cho cc phn khc cn sa i. Nu thc hin chnh xc bn s c c bn bo co ca thng 08/2005 nh H.4. K t thng sau, bn ch cn nhp s liu trong bng tnh Excel xong, m vn bn Word ln, nhn menu Edit > Select All ri li nhn menu Edit > Links > Update Now, lp tc d liu c cp nht t Excel vo Word. Ch , Word khng t ng cp nht d liu khi m file: vo menu Tools > Options > General, b chn mc "Update automatic links at Open". Nu khng, mi khi bn m file Word no c d liu dng lin kt th Word s lun hi c cp nht d liu hay khng rt phin phc. In n trong MS word 1. Vo File\chn Print (Ctrl + P)

41

Xut

hin

hp

thoi

Print

2. Printer: My in. Nu my tnh ca bn ci t nhiu loi my in cng s dng th lu la chn loi my in ph hp. Nu my tnh ch ci mt loi my in th bn khng cn quan tm n phn ny. Name: Tn loi my in Status: Trng thi Type: Loi my in Where: Cng kt ni vi my tnh 3. Page range: Vng in All: In tt c cc trang trong file Current page: In ti trang con tr nh v Pages: In nhng trang c ch nh V d: nhp s vo hp box 2 -> in trang s 2 2,3,5 -> in trang s 2, 3, 5 2-6 -> in t trang s 2 n trang s 6 (2, 3, 4, 5, 6) Selection: Ch in ti nhng vng c la chn (vng bn bi en) 4. Number of copies: In ra bao nhiu bn 5. Mc Print: Mc nh ch All pages in range 42

r:

All pages in range: In ton b trang Odd pages: Ch in nhng trang l Even pages: Ch in nhng trang chn

6. R Collate: In ln lt t trang 1 n ht, quay li in tip t trang 1 n ht. Collate: In ht trang 1, trang 2, n ht trang cui cng 7. Properties: Chn chi tit loi giy in. Lu : Nu file ca bn t s trang (v d s trang bt u nh t s 10 tr i), nhng bn t lnh in trang s 8 th my in s khng thc hin c lnh in ny. 8. OK Hy b lnh in Trng hp bn thc hin lnh in nhng li mun hy b lun lnh in ny, bn khng nn thc hin lun thao tc xa b lnh in v khi my in ang in nu b lun lnh in rt d xy ra trng hp b kt giy. Trc ht cn b giy ra khi my in sau thc hin ln lt cc bc sau: 1. Kch chut phi vo biu tng my in trn thanh Taskbar, chn Open All Active Printers and Faxes

Hoc: - Kch chut Start \ Settings \ Printers and Faxes Xut hin ca s Printers and Faxes

43

Kch chut phi vo biu tng my in, chn Open (Hoc kch p chut tri vo biu tng my in) Xut hin ca s mi

2. Chn file mun b lnh in 3. Vo Document trn thanh menu

44

Chn Pause: Tm dng lnh in Chn Cancel: Hy b lnh in

4. Nh vy l bn hon thnh thao tc tm dng hoc hy b lnh in. Bn thy trng thi ca file thc hin lnh in l Printing, cn sau khi tm dng hoc hy b lnh in, file s trng thi l Paused hoc Deleting

To mu t mi trong AutoCAD Trong AutoCAD c rt nhiu mu t nhng chc chn khng th c nhng mu t phc v cho mt chuyn ngnh no . linh hot AutoCAD cho php ngi dng t to ra cc mu t ring, c php nh sau:

Code:

*Name [, Description] Angle, Origin-x, Origin-y, delta-x, delta-y [, dash1, dash2...] trong : *: l du bt buc Name: Tn mu t Description: M t mu t (ci ny c th c hoc khng, nhng nu c th c ngn cch vi Name bng du phy (,) Angle: gc nghing ca nt Origin-x, Origin-y: To im u delta-x, delta-y: xe dch theo phng x, y dash1, dash2...: kiu nt dash = 0 --> th hin mt du chm (.) dash > 0 --> di nt v dash < 0--> di mt khong trng Xt v d n gin sau: *Dash45, cau truc mau to 45, 0, 0, 0, 0.375, 0.5, -0.5 C ngha l: Acad dng ng nt t nghing 45 gm cc vch di 0.5 n v xen k vi cc khong trng rng 0.5 n v.

45

TNG QUAN V AUTOLISP - PHN I

1. Gii thiu v Autolisp 1.1. S lc v LISP LISP List Processing l mt chun ngn ng lp trnh c John McCarthy pht trin vo nm 1956 trong d n nghin cu AI (Artificial Intelligence). Phin bn u tin LISP 1.5 c gii thiu vo u thp nin 60 v pht trin vi nhiu bin th nh: BBNLisp, Interlisp, MacLisp, NIL (New Implementation of Lisp), Franz LispVo thp nin 70 v u nhng nm 80 c my tnh chuyn dng nh Lisp Machines c thit ring chy nhng chng trnh LISP. n nm 1981 chun ha LISP cc nh lp trnh tp hp v chun ha thnh chun Common LISP. Nm 1984 Golden Common LISP tr thnh chun chnh thc cho my tnh IBM v sau ny pht trin thnh XLISP- tin thn ca Autolisp ngy nay. 1.2. Lch s pht trin ca Autolisp AutoLisp c pht trin t XLISP l ngn ng lp trnh trn mi trng AutoCAD v c cng b phin bn u tin 2.18 vo thng 01 nm 1986. Cng vi s pht trin ca AutoCAD cc phin bn ca Autolisp ngy cng c hon thin vi nhiu tnh nng mi, c th k n mt vi phin bn tiu biu nh sau: - Chnh thc gii thiu phin bn 2.5 tch hp vo AutoCAD R7 vi mt s tnh tng c bn v cc tng tc vi i tng trong bn v - Phin bn 2.6 tch hp vo AutoCAD R7 vi chc nng 3D v mt s hm mi getcorner, getkword, v initget. - Phin bn tch hp vo AutoCAD R12 gii thiu mt s hm GUI (Graphic User Interface) v ngn ng iu khin hp thoi DCL (Dialog Control Language). - Phin bn Visual LISP gii thiu cng vi AutoCAD R14 l mt mi trng pht trin Autolisp c lp, trc quan vi s h tr ca cc cng c g ri. - Visual LISP c chnh thc tch hp vo AutoCAD 2000 v t n nay c b sung nhiu tch nng mi. 1.3. u v nhc im ca Autolisp 1.3.1. u im Lm vic rt tt v d dng vi im v cc yu t hnh hc. Rt mm do, khng kht khe. Khng cn trnh dch - lp trnh v thc hin lnh. Chy c trn tt cc cc h iu hnh vi cng 1 file Lisp. Qun l i tng vi List - mt kiu d liu vi nhiu u im vt tri trong qun l ta im. M ngun m v cng ng pht trin Autolisp rt rng ln. 1.3.2 Nhc im Hnh thc bn ngoi khng hp dn. C php kh hiu. Hn ch, khng c trnh bin dch. Ngn ng trung gian nn thc thi chm. Hu nh khng th tng tc vi h thng. 2. Nhng kh khn khi tip cn vi Autolisp C th khng nh chc chn mt iu l Autolisp l mt ngn ng rt d tip cn so vi mt s ngn ng lp trnh khc v n l ngn ng lp trnh theo kch bn (Script). Tuy nhin, tip cn c vi Autolisp yu cu ngi hc phi c kin thc nn v lp trnh v nm vng v AutoCAD, ng thi phi c kin thc nht nh v hnh hc. Chng trnh

46

Autolisp l mt t hp nhng kch bn c nh trc nm iu khin AutoCAD thc thi theo suy ngh ca ngi thit k. a s mi ngi mun hc Autolisp l gii quyt nhng bi ton trong lnh vc chuyn mn ca mnh. tip cn v ng dng tt Autolisp trong cng vic yu cu ngi lp trnh phi c s lin h vi nhu cu cng vic thc t, iu ny ph thuc rt ln vo s trng ca mi ngi. Bn ang thc hin mt vi thao tc hon thin bn v ca mnh v bn cht nhn ra n c lp li lin tc. Mt tng ny ra l bn cn thc hin mt on chng trnh Autolisp t ng thc hin cc thao tc ny v chng trnh Autolisp c hon thnh. iu ny c th gii thch c v sao mt s ngi li cm thy kh khn khi tip cn vi Autolisp mt d kh nng t duy v lp trnh ca h kh tt. 3. Mt s khi nim v c php lp trnh 3.1. Gii thiu Mt chng trnh Autolisp lun bt u bng du ( v kt thc bng du ). Mt chng trnh Autolisp n gin nh sau: (defun myProg() (princ "Tecco 533") (princ) ) Autolisp l ngn ng tr v gi tr sau khi thc thi lnh. Bn c th kim tra iu ny bng cch m AutoCAD v g dng lnh sau: (+ 1 2) Kt qu tr v l 3.

3.2. Bin gn gi tr trong Autolisp bn cn s dng t kha setq vi c php: (setq a 1) kim tra gi tr ca bin dng t kha ! vi c php: !a Ging mt s ngn ng lp trnh khc Autolisp cng qui nh cch t tn bin nh sau: - Khng dng cc k t c bit: *, &, ^, $... - Khng dng cc t kha ca AutoCAD: LINE, PLINE, MIRROR - Tn bin khng phn bit ch hoa v ch thng

3.3. Hm Autolisp qui nh t kha defun nh ngha hm thc thi vi c php: (defun myProg() (princ "Tecco 533") (princ) ) Ngoi ra Autolisp cn s dng t kha C: s khai bo vi AutoCAD l chng trnh s thc thi bng lnh ti du nhc lnh Command vi c php: (defun C:myProg() (princ "Tecco 533") (princ) ) Vi hm u tin thc thi bn phi g Command: (myProg) ti dng nhc lnh cn vi hm th hai bn ch cn g Command: myProg ging nh mt lnh trong AutoCAD.

3.4. Kiu d liu Mt s kiu d liu thng dng trong Autolisp nh sau: String: Chui gm cc k t v s

47

Integers: S t nhin Real: S thc List: Kiu d liu c trng v cng l th mnh ca LISP so vi cc ngn ng lp trnh khc. Associated List: y l kiu d liu nh ngha cc i tng trong AutoCAD. Da trn cc kiu d liu trn Autolisp phn loi cc nhm hm dng sn nh sau: - Hm x l chui: substr, strlen, strcase, strcat - Hm x l s: abs, atof, atoi, fix, float, itoa - Hm x l List: car, cdr, cadr, caddr, caar, cddr, foreach, list, cons, nth - Hm chuyn i: fix, float, itoa, atoi, atof, rtos, angtos - Hm ton hc: +, -, *, /, +1, -1, cos, atan, sin, sqrt, expt Hm la chn thc th: entsel, ssget Hm x l tp chn: ssadd, ssdel, sslength, ssname Hm x l i tng: entget, entlast, entnext, entdel, entmod, entupd Hm x l file: pen, close, read-line, write-line

3.5. Bng m DXF AutoCAD nh ngha mt i tng trn bn v theo kiu d liu Associated List nh sau: ((-1 . <Entity name: 30a0510>) (0 . "LINE") (5 . "22") (100 . "AcDbEntity") (67 . 0) (8 . "0") (62 . 4) (100 . "AcDbLine") (10 3.39219 5.3243 0.0) (11 8.72878 3.10374 0.0) (210 0.0 0.0 1.0)) y l mt tp hp cc cp i (m s . d liu) c qui nh trc. Ty theo i tng v thuc tnh i tng m Associated List s c nhng tham s khc nhau. Cc m s ny tun theo mt qui nh trong bng nh ngha cho trc gi l bng m DXF. c th u khin c cc i tng trong bn v AutoCAD yu cu ngi lp trnh phi hiu rt r v bng m DXF ny. 3.6. D liu m rng AutoCAD dng cc m s t 1000 n 1042 biu din cc d liu m rng. Vi d liu m rng ngi lp trnh c th nh du i tng trn AutoCAD thc hin cc thao tc tip theo. Mt ng dng in hnh trn AutoCAD s dng d liu m rng ny l chng trnh Nova-TDN ca Cng ty tin hc Hi Ha. Thng qua d liu m rng chng trnh c th phn bit c u l tim tuyn, u l trc dc, ct ngangTon b d liu m rng c nh ngha trong Associated List vi m s -3. V d: ((-3 ("TECCO533" (1000 . "Tim tuyen"))))

3.7. iu kin Cng ging vi mt s ngn ng lp trnh khc Autolisp h tr ngi lp trnh 02 c php iu kin l iu kin xc nh If v iu kin la chn Cond vi c php nh sau: (if <iu kin> <thc thi khi iu kin ng> <thc thi khi iu kin sau> ) (cond (<th1> <thc thi th1>) (<th2> <thc thi th2>) ... (<thN> <thc thi thN>) )

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3.8. Vng lp Autolisp khng h tr vng lp For m ch h tr 02 vng lp Repeat v While vi c php nh sau: (while < iu kin > <thc thi> ) (repeat <s ln lp> <thc thi> ) 3.9. Ngn ng iu khin hp thoi DCL Autolisp cung cp cho ngi lp trnh mt ngn ng iu khin hp thoi DCL gii quyt v giao din tng tc vi ngi s dng. Thng qua ngn ng DCL ngi lp trnh c th thit k cc Form nhp liu trc quan gip cho chng trnh tr nn thn thin hn. 3.10. Hng i tng Bn thn Autolisp khng phi l ngn ng lp trnh hng i tng, nhng cng vi xu hng pht trin ca lp trnh hng i tng bt u t Visual LISP cho AutoCAD R14 hng AutoDesk tch hp vo AutoCAD cng ngh ActiveX vi k thut lp trnh hng i tng VLA (Visual LISP ActiveX). Thng qua cng ngh ActiveX ngi lp trnh c th diu khin tt cc cc i tng trn bn v qua cc thuc tnh v phng thc ca n. iu c bit l ngi lp trnh c th can thip n mt s chc nng nh in n, nh dng h thng AutoCAD m trc y Autolisp khng can thip c. Cc chng trnh s dng cng ngh ActiveX phi c dch qua chun ARX mi thc thi c trn AutoCAD. 4. Kt lun Autolisp l mt ngn ng lp trnh n gin, d tip cn v hiu qu cng vic n em li l ng k. Hy bt u Autolisp vi nhng cng vic thng ngy. Nhng on chng trnh Autolisp n nhng c th gim c thi gian ng k trong vic hon thin cc bn v. Mt chng trnh Autolisp thnh cng khng phi l chng trnh c qui m ln n vi chc ngn dng lnh m l chng hiu qu, gii quyt c cc yu cu ca ngi thit k v tit kim c thi gian thc hin cng vic.

Trn vn bn trong Winword Trn vn bn l cch a thng tin t danh sch (bng) c vo mt on vn bn c mt s ni dung no . V d: In giy mi, gio bo nhp hc, phiu kt qu hc tp, ... Cc bc thc hin: - Bc 1: To bng danh sch cc ni dung cn trn. V d: DSSV, Bng im, bng danh sch cc cn b cn mi hp,... Sau ghi ln a vi tn bt k. Lu : Bng ny bao gm cc hng v cc ct trong hng u tin cha tiu cn trn nh hoten, ngaysinh, diem,... - Bc 2: M mt tp mi son tho ni dung ca vn bn cn trn nh giy mi, giy bo nhp hc,... - Bc 3: Vo thc n dc Tools\ Mail Merge\ chn nt Create\ chn mc From letters... Chn nt Active Window - Bc 4: Chn nt Get Data\ Open Data Source. Trong hp thoi Open Data Source ta m tp danh sch ghi.(DSSV). Sau chn nt Edit main Document - Bc 5: Sau khi tr v vn bn cn trn ta a tr lnh n cc mc c ni dung chung nh Hoten, ngaysinh, ... Sau vo Insert merge Field trn thanh cng c Mail Merge, chn ni dung cc ct tng ng c trong thc n ny. Ln lt chn cho tt c cc mc cn li ca vn bn cn li ta c th xem bng cch nhy tri chut trn biu tng

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- Bc 6: Vo li Tools\ Mail Merge trong hp thoi ca n ta chn nt Merge khi hp thoi xut hin: Trong hp thoi ny ta chn: + All: trn tt c + From .. To trn t hng no n hng no + Mc When merging Record: chn hoc khng chn vic trn ra cc hng khng c d liu. Cui cng chn nt Merge. To cc hiu ng To ch thch: to ch thch ta t con tr sau t cn ch thch, vo Insert\chn FootNote trong hp thoi ca n ta chn: Auto Number t ng chn th t ch thch. Custom Mark: t nh s hoc chn k t c bit FootNote: ghi dng ch thch cui trang End Note: ghi dng ch thch ngay sau dng vn bn cn ch thch. Chn Options thay i cc ch nh bt u nh s ch thch, kiu nh,... To ch thch ni: Vo Insert\Comment nh ni dung cn ch thch. Cui cng chn Close. Chn ni dung ca mt File khc vo vn bn hin thi: chn ni dung ca mt tp vn bn khc c vo vn bn ta ang son tho ta thc hin nh sau: B1: t con tr ti v tr cn chn. B2: Vo Insert\File... m tp c ni dung cn chn. Khi ni dung ca vn bn c m s xut hin ti v tr con tr trong vn bn hin thi 8.2. In n Xem trc khi in: Chn BT hoc Ctrl + F2. Chnh sa trc khi in: Vo File/ Page Setup/ XHHT: Margins: L trn. L di. L tri L phi. Gy sch. Khong cch vi tiu trn. Khong cch vi tiu di. Chn In 2 mt giy. Chn ngm nh. Pape Size: Chn giy in. Chn in ng. Chn in ngang. Chn OK.

8.3. IN: Vo File/ Print (hoc Ctrl + P hoc chn BT )/ XHHT: Name: Tn my in. All: In tt c. Current page: in trang cha con tr.

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Pages: In c la chn. Number of copies: S bn in.

1. Hm tnh gi tr trung bnh AVERAGE

2. Hm tnh gi tr ln nht (MAX), nh nht (MIN) 3. Hm xc nh phn t ln th k trong vng LARGE: C php: =LARGE(array,k) 4. Hm xc nh phn t nh th k trong vng SMALL: C php: =SMALL(array,k) 5. Hm xc nh phn t hay gp nht trong vng MODE: C php: =MODE(number1,number2,...) 6. Hm xc nh th hng trong danh sch RANK: C php: =RANK(number,ref,order) - Xp gim dn: b qua order hoc order=0. - Xp tng dn: khi order l s ln hn 0 7. Hm tnh phng sai VAR:

C php: =VAR(number1,number2,...) 8. Hm tnh lnh bnh phng trung bnh STDEV:

C php: =STDEV(number1,number2,...) 9. Hm tnh chuyn v ca lch bnh phng trung bnh STDEVP:

C php: =STDEVP(number1,number2,...)

10. Hm xc nh lch ca phn t SKEW: C php: =SKEW(number1,number2,...) Ni dung cng thc:

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11. Hm xc nh nhn hay cn gi l li KURT (kurtosis): C php: =KURT(number1,number2,...) Ni dung cng thc:

12. Hm xc nh hip phng sai COVAR (covariance): C php: =COVAR(array1,array2,...) Ni dung cng thc:

Trong : - n : Tng cc gi tr ring l. - : Gi tr trung bnh ca tp hp gi tr x, tng t i vi y. - x : L ga tr ring l, chnh l xi - s : l STDEV 13. Gi tr trung bnh thng k MEDIAN: l mt gi tr m mt na d liu nm bn trn v mt na nm bn di. V d: 5 l median ca tp hp d liu (0,3,5,7,8)
To mc lc t ng trong Word 2007

To mc lc t ng trong Office 2007 Bi vit hng dn to mt mc lc t ng gip bn tit kim thi gian v cng sc bng cch tn dng nhng tin ch c sn c nng cp thn thin trong MS Word 2007. to ra mc lc, bn nh du cp ni dung v tin hnh chn mc mc bng chc nng c sn ca trnh son tho. nh du ni dung v trch xut thnh mc lc Bc 1: M vn bn bn cn to mc lc t ng

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Bc 2: Bn chn References trn trnh n thng minh ca b MS Office 2007

Bc 3: La chn vng chc nng to mc lc t ng Table of Contents..

Bc 4: Mc lc t ng c to trn nguyn tc cp ni dung, v vy, to n bn phi la chn

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cp ni dung cho ph hp. V d: 3 phn m u, ni dung, kt lun.. bn chn level 1, cc ni dung nh hn s chn level ln hn nh level 2. Level 3. Phn trnh by di s hng dn chi tit cc bn d hnh dung. nh du mc trong bng mc lc, cc bn ch cn t v tr tr chut vo dng cha mc v xc nh mc (level):

Cc bn thao tc tng t vi cc mc khc, ch chn level thch hp.

Sau khi hon thnh vic xc nh mc cc mc trong bng mc lc cc bn di chuyn con tr chut n v tr cn chn mc lc v nhn chn biu tng Table of Contents...

Bn c th chn nhng kiu trnh by sn c(Automatic...) hoc ty chn chi tit bng cch nhn chn Insert Table of Contents...

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Xut hin hp thoi Index and Tables, chn th Table of Contents

Print Preview: Kiu mc lc s hin th khi in Web Preview: Kiu mc lc s hin th dng trang web Show page numbers: Hin th s trang. Right align page numbers: Hin th s trang bn l phi. Use hyperlinks instead of page numbers: C s dng lin kt t mc lc ti trang t Heading Tab leader: Chn loi ng tab t cui cc Heading n s trang. Show levels: S cp Heading. Nt Show Outlining Toolbar: Cho hin th thanh cng c Outlining trn ca s MS Word Nt Options...: M hp thoi Table of Contents Options: Ty chn thm mt s tnh nng khc.

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Nt Modify...: M hp thoi Style, sa i nh dng font ch cho ni dung phn mc lc t ng.

Trng hp trong file c mc lc t ng, v bn ng thay i nh dng font ch bng hp thoi Style s xut hin thng bo: "Bn c mun thay th nh dng cho bng ni dung mc lc khng?"

Chn nt Yes: ng . Ngoi font ch ca ni dung bng mc lc thay i, MS Word cn t ng cp nht

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li s trang cho cc mc. Nhn chn OK trong hp thoi Table of Contens hon tt vic chn mc lc t ng vo vn bn.

ti phn mc lc ny, c lin kt cho php bn click chut (hoc dng kt hp phm Ctrl + click chut) nhy n ng mc v s trang cn n. 3. Chnh sa mc lc t ng - Ti mc lc t ng mi c to ra ta c th chnh sa nh vi mi vn bn bnh thng khc, tc l bn c th chn font ch , c ch, cch dng, mu sc... thch hp theo ca bn. - Trong qu trnh chnh sa vn bn, s trang c th thay i, do vy nu bn mun cp nht li ch cn click chut vo Update Table

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Hp thoi Update Table hin ra vi 2 la chn:

Update pages numbers only: ch cp nht s trang. Update entire table: cp nht c s trang v ni dung mc lc Ty vo yu cu ca bn m c la chn thch hp. Phin bn MS Office 2007 giao din v chc nng ht sc rt thn thin gip ta thc hin cc cng c vn phng d dng v t nhin. Cch to mc lc t ng trong phin bn ny c trc quan ha. Ti hy vng hng dn ny s a n cho cc bn cch to mc lc nhanh chng v chnh xc, nng cao hiu sut lm vic. Vi ni dung trn c th di bi chng ti hng dn tng i c th, nhng khi bn hiu th cng vic li hon ton n gin v ngn gn. Chc bn thc hin thnh cng!
S dng cc tnh nng bo mt Microsoft Office

S dng cc tnh nng bo mt Microsoft Office Nhiu ngi s dng cc sn phm Microsoft Office hng ngy ni lm vic, v trong mt s trng hp, nh. Microsoft Office 2003 cung cp cc tnh nng bo mt c ci t sn bo v thng tin ca bn. c tip tm hiu cch m bn c th s dng ngay cc tnh nng ny tng cng bo v chng li nhng khch khng mi. Trong khi khng c gii php no c m bo, cc ngn chn ny s tng cng ng k kh nng gi b mt thng tin c nhn ca bn. Bc 1: S dng bo v bng mt khu bo v cc tp Word, Excel, PowerPoint, v cc chng trnh Microsoft Office 2003 khc cung cp bo v bng mt khu ("Bo V Tp") gip ngn chn truy cp khng mong mun vo thng tin quan trng ca bn. C hai mc bo v bng mt khu: Ch c (Read-Only) v Bo V Bng Mt Khu (Password Protected). Mc ch c cho php ngi bt k c mt ti liu, nhng ch nhng ngi c mt khu mi c th sa ti liu. Ti liu c bo v bng mt khu ch nhng ngi c mt khu mi c th m c. s dng bo v ch c: 1. M tp. 2. Trong trnh n Tools, nhn vo Options, v sau nhn Security. 3. Trong hp Password to modify, nhp mt khu, v sau nhn OK. 4. Trong hp Reenter password to modify, nhp li mt khu, v sau nhn OK. bo v mt tp bng mt khu:

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1. M tp. 2. Trong trnh n Tools, nhn vo Options, v sau nhn Security. 3. Trong hp Password to open, nhp mt khu, v sau nhn OK. 4. Trong hp Reenter password to open, nhp li mt khu, v sau nhn OK. Bc 2: iu chnh mc bo mt i vi cc macro Macro l cc ng tt tin li m bn c th s dng lu cc ng tc nhn phm v t ng ha cc thao tc thng gp. V d, bn c th to mt macro t ng nhp a ch ca bn trong mt nh dng th khi bn kt hp nhn mt s phm. i khi cc hacker cng s dng ngay nhng tin li ny to cc vi rt macro c th ph hy nghim trng my tnh ca bn. Bn c th tng cng bo mt cho ti liu ca bn bng cch iu chnh mc bo mt c s dng cho cc macro trong bt k chng trnh Microsoft Office. iu chnh bo mt macro trong Word, Excel, PowerPoint, hoc mt ti liu Office khc: 1. Trong trnh n Tools, nhn vo Options. [IMG]file:///C:/DOCUME%7E1/ttphong/LOCALS %7E1/Temp/msohtmlclip1/01/clip_image001.gif[/IMG]Th thut: Nu bn khng nhn thy "Options," ch cho trnh n th xung hon ton. N c th c giu i. 2. Nhn vo Tab Security. 3. Di Macro Security, nhn vo Macro Security. 4. Nhn vo tab Security Level, v sau chn mc bo mt bn mun s dng. Th thut: Chng ti khuyn bn ci t mc bo mt macro "high" (cao) v b hp chn "Trust all installed add-ins and templates" (Tin tng tt c cc phn mm thm vo v template), m bo rng hp chn ny khng c chn. Vic lm ny s tng cng bo mt i vi cc macro hin c trong Office. Bc 3: S dng Office Updates (cc Cp Nht Office) thng xuyn cp nht phn mm ca bn Bn c th quen thuc vi Windows Update (Cp Nht Windows), n l mt cng c trc tuyn cp nht Microsoft Windows v Internet Explorer. C mt cng c tng t, Office Update, cng c ny cp nht cc chng trnh Office ca bn, bao gm Word, Excel, PowerPoint. Nu bn cha tng s dng Office Update, by gi l lc lm quen vi cng c ny. Nu lu bn khng gh thm, d tnh quay tr li cng sm cng tt. Cng c lm vic tt nht khi n c s dng thng xuyn. Do , bt k y l ln u tin hay ln th mi lm bn s dng Office Update, nh ci t mt thi gian nh k kim tra li cc cp nht mi nht. cp nht Word, Excel, PowerPoint, v cc phn mm Office khc s dng Office Update: 1.M trnh duyt ca bn v n Office Update. 2.Nhn sang pha bn tri ca mn hnh ngay trn cng, tm t Downloads. Ngay di n bn s nhn thy Office Update. 3.Trong hp Office Update, nhn vo Check for updates. 4.Office Update s qut my tnh ca bn tm cp nht v a ra mt danh sch cc cp nht quan trng v bnh thng cho Word, Excel, PowerPoint, v cc chng trnh Office khc. 5.Office Update s cung cp cho bn mt danh sch khuyn co. Xem xt cc cp nht. Chn bt k la chn no m bn mun ti xung. Nhn vo cc hp b bt k la chn no m bn khng mun. 6.Office Update s hi bn xem bn c mun bt u vic ti xung v ci t by gi khng. Chn Yes hoc No ty thuc vo bn. Bt u xy dng thi quen bo mt tt hn ngay hm nay Bng cch bt u s dng cc bc ny hm nay, bn c th tng cng bo mt thng tin ca bn trong hn ngn. Tuy nhin, bo mt l kt qu ca s c gng di hn. Bn c th tip tc tng cng bo mt my tnh ca bn bng cch s dng mt tng la, lun cp nht phn mm v duy tr ng k phn mm dit vi rt hin hnh. Tao nhng mt khu manh hn Nu ban a tng mt vi, ban bit cam giac nguy him gy ra bi vic omt ngi nao khac co th i khp ni vi nhn dang cua ban, gia b la ban. Nu mt ngi nao o anh cp cac mt khu cua ban, ho cung co th lam nh vy trn Internet. Mt hacker co th m cac tai khoan the tin dung mi, xin th chp, hoc tro chuyn bng text trc tuyn tra hinh la banva ban se khng bit iu o cho ti khi a qua mun. oc tip tim hiu cach thc co th giup ban bao v nhn dang cua ban trn trc tuyn bng cach tao cac mt khu manh. Bao v cac mt khu cua ban.

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Cac hacker s dung cac cng cu phn mm truy cp nhanh chong hang ngan mt khu co kha nng, tim kim cac muc tiu d dang. Giup bao v bao mt cua ban bng cach s dung cac mt khu it co kha nng oan hoc manh, quan ly mt khu cua ban cn thn va giam sat cac tai khoan cua ban. Nu ban mua hang hoc thc hin cac giao dich trc tuyn, xac lp mt Microsoft .NET Passport min phi ban co th s dung mt tn va mt khu ng nhp tai tt cac cac trang web thanh vin. Nhng gi lam mt khu cua ban manh? Tt nhin, kho khn la tao mt mt khu ma ban co th nh, nhng bt ky ngi nao khac se kho oan. y la mt s nguyn tc chung giup ban xy dng cac mt khu tt hn: Nhng iu Nn Lam Khi Tao Mt Khu Tao cac mt khu dai (it nht la bay ky t) Bao gm cac ch cai vit thng va vit hoa, cac ch s, va cac ky hiu S dung it nht mt ky hiu trong vi tri th hai n th sau S dung it nht bn ky t khac nhau (khng nhc lai cung cac ky t) S dung cac ch cai va ch s ngu nhin Nhng iu Khng Nn Lam Khi Tao Mt Khu Khng s dung tt ca hoc mt phn cua tn ng nhp Khng s dung mt t co nghia trong bt ky ngn ng nao Khng s dung cac ch s thay th cac ch cai tng t tao ra mt t Khng s dung cac ch cai hoc ch s lin tip (vi du, "abcdefg" hoc "234567") Khng s dung cac phim canh nhau trn ban phim cua ban (vi du, "qwerty") Cai thin vic quan ly mt khu Ban se ngac nhin vi vic mt s ngi vit ra mt khu bi mt cua ho, va dan no ln man hinh hoc ct no vao trong ngn keo ban canh may tinh cua ho. y la mt s nguyn tc giup ban quan ly cac mt khu cua ban mt cach an toan hn: Nhng iu Nn Lam Khi Quan Ly Mt Khu Gi bi mt mt khu cua ban S dung cac mt khu khac nhau cho cac trang web khac nhau Thay i cac mt khu cua ban it nht sau thang mt ln Nhng iu Khng Nn Lam Khi Quan Ly Mt Khu Khng vit no ra Khng s dung cac tinh nng "remember my password" (nh mt khu cua ti) trn web Tao cac mt khu manh hn chi la bc u Tao cac mt khu manh hn co th giup bao v ban chng lai vic anh cp nhn dang. Tuy nhin, no khng bao am rng ban c bao v. Ngoai cac bc c phac hoa y, xem xet cac tuyn b tai chinh hang thang cua ban, va goi cng ty hoc ngn hang thich hp ngay lp tc bao cao vn . ngoai ra, xem xet bao cao tin dung cua ban mi nm. Cung nhau, cac bc nay co th giup bao v nhn dang cua banva phn loai tin dung cua ban.

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