Overview of Companies (Auditors Report) Order 2003

CA. Aseem Trivedi

Sec 227 is Audit Code for Companies

227(1) Right of Auditors 227(1A) Inquire in 6 matters 227(1A) (a) to (f) 227(2) Report to the members about true and fair view of Balance Sheet & Profit & Loss Account 227(3) 8 matters(a),(b),(bb),,(d),(e),(f),(g) 227(4) Reasons for the negative answers 227(2) Clauses (i) & (ii)
227(3) (a),(b),(bb),,(d)

227(4A) Central Government general or special order 227(5) Deeming Provision

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Non Applicability of CARO,2003

Banking company Insurance company Section 25 company Private company
paid up capital and reserves upto fifty lakh rupees and Loan outstanding from bank or FI upto 25 lakhs and Turnover upto 5 crores
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Paragraph 4(i)- Fixed Assets

Questions
Proper records with particulars like quantity and location Physical verification at reasonable intervals Dealing with discrepancies. if any Disposal of substantial portion of FA Fixed Assets Register showing classification Management representation on physical verification Evidence of verification and differences Shareholders resolution for disposal [section 293(1)(a)]

Documentation

References
Companies Act(section 293), AS 10, 24,and 26 and AAS 16
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Paragraph 4(ii)- Inventory

Questions
Physical verification at reasonable intervals Verification procedure is adequate to companys size and nature of business Proper records Discrepancies noted are properly dealt with

Documentation
Evidence of physical verification List of location & inventory Management representation regarding Verification procedure

References
AS 2, SA501
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Paragraph 4(iii)- Loans

Documentation
Details of loans taken from & given to persons covered in register under section 301 Terms , conditions and rate of interest of above loans prima facie prejudicial to the interest of company Repayments regular Management representation on reasonable steps taken for recovery of amounts >1 lakh

References
Companies Act(section 227,297,299,301) Non-Banking Financial Companies Prudential Norms (Reserve Bank) Directions, 1998 (Paragraph 6A)
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Paragraph 4(iv)- internal control system

Questions
Adequacy of internal control system commensurate with company size and business for purchase of inventory and fixed assets and for sale of goods and services Continuing failure to correct major weaknesses

Documentation
Internal control questionnaire, flowchart Management representation on steps taken to correct major weaknesses Internal audit reports

References
AAS 6
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Paragraph 4(v)-Contracts
Questions
Details of contracts/arrangements referred in section 301 entered in register Transactions made at reasonable prices with regard to prevailing market prices

Documentation
List of companies, firms, parties covered u/s 301 Copy of Form 24AA Details of statement of contracts u/s 301 Prevailing market prices of similar items management representation on reasonableness of prices

References
Companies Act(section 301), AS 18, SA540
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Paragraph 4(vi)-Deposits
Questions
Compliance with RBI directives , section 58A,58AA & other relevant provisions of the Act Details of nature of contraventions Compliance with orders of CLB, NCLT, RBI or any Court

Documentation
Return filed with ROC Checklist for rules u/s 58A & 58AA Copy of order of CLB, NCLT, RBI or any Court Management representation for compliance with RBI directives

References
Companies Act(section 58A & 58AA)
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Paragraph 4(vii)-Internal control system

Questions
Existence of internal audit system commensurate with size & nature of business for:
Listed companies or, Companies with paid up capital and reserves >50 lakhs or, Average annual turnover >5 crores for 3 consecutive years

Documentation
Existence of internal audit department Its organisational chart Internal audit reports

References
SA 600
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Paragraph 4(viii)-Cost records

Questions
Maintenance of cost records prescribed by Central Government u/s 209 (1)(d)

Documentation
List of records maintained u/s 209 (1)(d)

Reference
Companies Act(section 209)

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Paragraph 4(ix)-Statutory dues

Questions
Regular payment of undisputed statutory dues including PF, ESI,Income tax, Sales tax, service tax , custom duty, excise duty, cess or other statutory dues
Auditor to give details of Arrears of outstanding statutory dues for more than 6 months Details of disputed dues

Documentation
List of statutory dues with details and evidence of payment Management representation regarding completeness of information List of disputed dues Schedule of contingent liability

Reference
Companies Act(section 205C), Income tax (section 44AB)
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Paragraph 4(x)-Sickness
Questions
For a company registered for not < 5 years
Accumulated losses not < 50% of net worth Cash losses in current financial year and preceding financial year

Documentation
Statement of net worth and accumulated losses, if any

Reference
Companies Act[section 2(29A)]
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Paragraph 4(xi)-Default in repayment

Questions
Details of default, if any , in repayment of dues to financial institutions, banks or debenture holders Period and amount of default

Documentation
Schedule showing loans taken with terms, conditions & repayment schedule Details of debentures with redemption date, payment date etc Loan agreement, debenture trust deeds

Reference
Companies Act, 1956 (section 372A)& SEBI DIP Guidelines, 2000(chapter X)
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Paragraph 4(xii)-Loans on security

Questions Adequacy of records & documents where loans & advances granted on security of shares, debentures & other securities
Details of deficiencies , if any

Documentation
List of loans & advances granted by pledge of security List of records maintained by company Statement of holding stating registration in companys name( D-mat shares & securities)

Reference
Companies Act, 1956 (section 125, 372A and Schedule VI)
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Paragraph 4(xiii) Chit Fund/Nidhi/ Mutual benefit fund / societies Questions

Compliance with provisions of any special statutes applicable
Check
a)Net Owned Funds to Deposit Liability Ratio > 1:20 as on date of Balance Sheet b)Compliance with prudential norms on income recognition and provisioning against Non Performing Assets c)Existence of proper credit appraisal procedures d) Repayment schedule of various loans granted by nidhi based on the borrowers capacity to repay

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Paragraph 4(xiii) Chit Fund/Nidhi/ Mutual benefit fund / societies Documentation

Management representation on applicability of special statute Procedure of company for credit appraisal, credit needs, borrowers repayment capacity Statement showing net owned funds vis a vis liability ratio

Reference
Companies Act (section 620A),Chit Fund Act ,1982
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Paragraph 4(xiv) Companies Dealing in shares etc.

Questions Maintenance of proper records of transactions and contracts and timely recording of entries by companies who deal or trade in shares, securities, debentures and other investments.
securities to be held in companys own name subject to exemption under Section 49 of the Companies Act

Documentation
List of records maintained Statement of holding stating registration in companys name( D-mat shares & securities)

Reference
Companies Act (section 49),AS 13
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Paragraph 4 (xv)- Guarantees

Questions
Whether the company has given guarantee for loans taken by others from bank or financial institutions, the terms and conditions whereof are prejudicial to the interest of the company

Documentation
List of guarantees provided with details of name, amount ,period and purpose Board resolution Management representation stating reason for guarantee

Reference
Companies Act (section 372A)
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Paragraph (xvi) Application of Term Loans

Questions Whether term loan applied for purpose obtained Documentation
List of loans taken Board resolution Sanction letter to verify the purpose of loan

Reference
The Companies Act [section 227(1A)]
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Paragraph (xvii) Short term Funds

Questions Verify whether the funds raised on shortterm basis used for long term investment;
if yes, the nature and amount is to be indicated

Documentation
Prepare statement showing long term sources of funds vis a vis long term application of funds
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Paragraph (xviii) Preferential Allotment

Questions
Preferential allotment of shares to parties and companies covered in the Register maintained under section 301 of the Companies Act
Issue price of shares is prejudicial to the interest of the company

Documentation
List of companies, firms, parties covered u/s 301 Board resolution for preferential allotment Valuation report

Reference
The Companies Act (section 301),SEBI DIP Guidelines, 2000
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Paragraph (xix) Security for Debentures

Questions

Creation of security or charge for debentures issued

Documentation
List of debentures issued Board resolution for creation of charge or security Verify creation of charge from ROC documentation

Reference
The Companies Act , SEBI Act, 1992
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Paragraph (xx) End Use of Money

Questions
Disclosure of end use of money raised by public issues
Verification of same by auditor

Documentation
Copy of prospectus Management representation on completeness of disclosure

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Paragraph (xxi) - Fraud

Questions whether any fraud on or by the company has been noticed or reported during the year,
if yes, the nature and amount involved is to be indicated

Documentation Representation by management regarding the fraud risk factors their assessment and course of actions Reference
SA240
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Questions

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THANK YOU

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