WWW.j|sc|rlorel.ac.

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Ema|| or HEma||
A|an 6ameron
Records Hanagement 6onsu|tant
J|sc|nfoNet
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WWW.j|sc|rlorel.ac.u|
3ore p7opos|l|ors
Era| |s a pe7sor lo pe7sor corrur|cal|or crarre , oul
|l |s rol lre p7|vale possess|or ol lre erd-use7.
Era| |s lre equ|vaerl ' ..ol sl|c||rg a posl ca7d or a
puo|c rol|ce ooa7d..'
Ar erd-use7 car corr|l ar o7gar|sal|or lo a corl7acl o7
ega 7|s|
A|| Era|s c7ealed o7 7ece|ved W|lr|r ar o7gar|sal|or a7e
egay d|scove7aoe
Era| raragererl |s a ous|ress |ssue rol jusl ar lT
p7ooer.
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Tr7ee ro77o7 slo7|es
No7W|cr ur|or selled oul ol cou7l lo7 150|. Erpoyees
rad excrarged delaralo7y Era|s aooul a corpel|lo7
(oe|eved lo oe ar |r-jo|e). 8y l|re W7|l Was |ssued
Era|s rad oeer desl7oyed .
Lordor LaW F|7r. L|l|gal|or sl| |r cou7se. Rac|a ard
sexua d|sc7|r|ral|or as a 7esul ol |rle7ra Era|s.
!olerl|ay ro lop |r|l or lre polerl|a l|re.
u83 wa7ou7g |rcu77ed u3S20| cosls 7el7|ev|rg Era|s
l7or lT a7cr|ve lo7 |l|gal|or.
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WWW.j|sc|rlorel.ac.u|
Applications Business
Requirement
SERVERS, Short term storage Continuous availability
24 x 7
Anti-virus, anti-spam, content
control, authorization
Security Management
Archive Retention/disposal, search
and retrieval
Email archiving
Email blocking, access rights,
retention/disposal
Policy Management
Use of folders, agreed file
conventions, deletion/save,
attachments
End user
training/management
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WWW.j|sc|rlorel.ac.u|
loW does ar Era| sysler l|l W|lr a Reco7ds
Varagererl sysler?
Ant|-v|rus & 8pam f||ters
F|rewa||
Po||c|es and Po||cy Hanagement
Ema|| 8ystem
8earch|ng and Retr|eva|
Records Hanagement
8ystems
?
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Expe7l|se |r
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WWW.j|sc|rlorel.ac.u|
Tre 3lo7age !7ooer
0re lE |rsl|lul|or W|lr 1,500 slall p7ocesses av.15,000
Era|s a day. (rol corslarl, ras pea|s ard l7ougrs)
ll aoWs l7ee sluderl use. ?
Era| a7cr|ve , Wr|cr goes oac| 3 yea7s |s a7eady rary
g|gaoyles, acr|eved oy oac|-ups da|y, ard deoaleaoe
roW rucr coud oe 7el7|eved
Ar Era| pus allacrrerl serl lo a slall |s slo7ed 1,500
l|res.
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Expe7l|se |r
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Era| 3lo7age; Corl|cl|rg lrle7esls?
% A0HN8%RA%R8
|r|l s|ze ol pe7sora ra|ooxes lo corla|r dala
voures Wr|cr a7e g7oW|rg exporerl|ay
EN0 U8ER8
warl lo |eep ro7e lral lrey a7e aoWed
Ra7ey 'rarage' lre|7 |r-oox
Reserl lrle7le7erce |r 'pe7sora' ous|ress
6HPLAN6E FF6ER8
eep eve7ylr|rg 'jusl |r case'
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WWW.j|sc|rlorel.ac.u|
Tre 3ea7cr lo7 3oul|ors
%he % Answer
Loo|s lo rajo7 verdo7s sucr as l8V ard V|c7osoll lo
p7oduce syslers arsWe7s
Auloral|c |rdex|rg ard 7el7|eva
Cosl ol slo7age 7educ|rg '..lre7elo7e a r|ro7 |ssue..'
%he us|ness Answer
Va||rg oelle7 use ol ex|sl|rg capao||l|es ol Era|
syslers
Erd-use7 l7a|r|rg
use ol co7po7ale l|e spaces,reladala corverl|ors
elc.
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Tre Rea|ly
Tre vasl rajo7|ly ol lrsl|lul|ors rave ro sl7alegy lo7
ellecl|ve raragererl ol Era|
A lrsl|lul|ors a7e lre7elo7e vure7aoe lo ega d|scove7y,
l7aud, ard corp|arce |ssues pa7l|cua7y F0l ard 0ala
!7olecl|or.
Tre 7elerl|or pe7|od lo7 ar Era| |s |derl|ca lo lral ol a
7eco7d corla|r|rg lre sare |rlo7ral|or |r ary olre7
red|ur.
FeW erd-use7s ol Era| a7e aWa7e ol lre|7 erpoye7's
|ao||ly lo7 lre|7 Era| use.
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3yslers
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Era| slud|es |r FE/lE
0ry aWa7e ol 3
1. ur|ve7s|ly ol Cerl7a Ergard
Case sludy oy lre 8ule7 07oup
2. Lougroo7ougr ur|ve7s|ly
3ludy corr|ss|ored oy Jl3C
(corla|rs a gere7|c Era| po|cy docurerl)
rllp://WWW.ooo7o.ac.u|/corpul|rg/|7r
3. 3ecu7e E-ra| |r u Fu7lre7 ard l|gre7 Educal|or
rllp://WWW.j|sc.ac.u|/|rdex.clr?=jcas_!A!ER3_secu7e_era|
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WWW.j|sc|rlorel.ac.u|
ToWa7ds ar Era| !o|cy |r ar lrsl|lul|or
3urra7y
1. E-ra| Varagererl |s a co7po7ale 7espors|o||ly. ll |s
rol 7easoraoe lo expecl lre Erd-use7 lo |roW Wral
sroud o7 sroud rol oe deeled/7ela|red
2. ll ras lo ope7ale al 3 d|sl|rcl eves
As pa7l ol ove7a lT sl7alegy oecause pa7l ol lre arsWe7
|es |r lecrr|ca deveoprerl
A cea7 po|cy lo7 a use7s Wr|cr |s erlo7ced ard
ror|lo7ed
T7a|r|rg |r lre oelle7 use ol lre lac||l|es corla|red W|lr|r
lre rajo7 Era| syslers
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E-Va| !o|cy 0pl|ors 1
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A ressages oeorg lo lre o7gar|sal|or
0ry ous|ress ressages a7e oWred oy lre o7gar|sal|or
!e7sora ressages a7e jo|rly oWred
!e7sora ressages a7e corl|derl|a
!e7r|ll|rg e-ra| use
E-ra| ory lo7 o7gar|sal|or's ous|ress
Vay oe used lo7 |rc|derla pe7sora pu7poses
!e7sora pu7poses W|lroul 7esl7|cl|or
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E-Va| !o|cy 0pl|ors 2
Erc7ypl|or
Nore W|lroul spec|l|c aulro7|ly
0ry spec|l|ed lo7rs ol erc7ypl|or pe7r|lled
Erc7pl|or pe7r|lled
Laoe|rg
A pe7sora ressages rusl oe aoeed as sucr
Vessages rusl d|scose |r|ls ol erpoyee's aulro7|ly
!e7sora ressages rusl ca77y a spec|l|ed d|sca|re7
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3yslers
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E-Va| !o|cy 0pl|ors 3
Vor|lo7|rg
E-ra| ray oe ror|lo7ed lo7 ary ous|ress pu7pose, W|lroul
rol|ce o7 corserl
Vor|lo7|rg pe7r|lled W|lr good cause o7 ega oo|gal|or
3ysleral|c ror|lo7|rg W|lr ag7eed p7ocedu7es
No ror|lo7|rg
Corlerls 0|scosu7e
Vessages corlerls ray oe d|scosed lo7 ary ous|ress
pu7pose W|lroul corserl
0|scosu7e as 7equ|7ed oy lre aW
0|scosu7e pe7r|lled W|lr|r ag7eed p7ocedu7es
No d|scosu7e
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3yslers
WWW.j|sc|rlorel.ac.u|
E-Va| !o|cy 0pl|ors 1
Nol|l|cal|or ol Vor|lo7|rg o7 0|scosu7e
No rol|l|cal|or uress 7equ|7ed oy aW o7 olre7 duly
Nol|l|cal|or lo7o|dder oy lre ega p7ocess
Nol|lcal|or alle7 ary access o7 d|scosu7e
3uoslarl|ve Rues
3ysler ray rol oe used lo7 |ega o7 W7orglu pu7poses
3ysler ray rol doWroad sollWa7e W|lroul lecrr|ca
app7ova
3ysler ray rol oe used lo7 eecl7or|c sroop|rg
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Expe7l|se |r
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3yslers
WWW.j|sc|rlorel.ac.u|
Ary 0uesl|ors?
Trar| You
WWW.j|sc|rlorel.ac.u|