CHNG I: LM QUEN VI OUTLOOK 2007 1. Gii thiu s lc Outlook 2007 2.

Cc thao tc c bn CHNG II: CC CNG C TIN CH TRONG OUTLOOK 1. Cc chc nng khc trong Outlook 2007 P1 2. Cc chc nng khc trong Outlook 2007 P2 3. To ch k cho Email 4. To ch k n tng CHNG III: QUN L HP TH CA BN V DUNG LNG V LU TR 1. Qun l hp th I: Xc nh kch thc hp th v lm gim dung lng 2. Qun l hp th II: Tm hiu cc ty chn khi lu tr thng tin 3. Qun l hp th III: di chuyn hoc sao chp tin nhn vo cc th mc c nhn 4. Qun l hp th IV: Lu tr cc th t c 5. Qun l hp th V: Truy tm, lu tr, chia s th t CHNG IV: S DNG LCH LM VIC MT CCH HIU QU 1. Calendar I: Cn bn v Outlook Calendar 2. Calendar II: Xem v s dng nhiu lch lm vic CHNG V: QUN L CC THNG TIN 1. To v s dng Electronic Business Card

Hng dn s dng Microsoft Outlook 2007

Theo Microsoft Vit Nam

Phn I: Lm quen vi Microsoft Outlook 2007 1. Gii thiu s lc Outlook 2007 a. Tm hiu v Ribbon Giao din mi ca Outlook 2007 c tn gi l Ribbon. Nu bn s dng Microsoft Office Word 2007, cc giao din s quen thuc vi bn hn v trong Outlook 2007 c son tho da trn Word 2007, cc lnh trong Word s c sn khi bn son son ni dung trn Outlook. Ribbon ca outlook 2007 c sp xp nh sau:

1 Tabs: cc giao din c to ra t cc Tab khc nhau. hnh trn l giao din ca tab Message. Trong cc tab l cc lnh v cc nt lnh. 2 Groups: Mi Tab c cc lnh lin quan n nhau, ta c th gom thnh mt nhm (group). V d hnh trn l nhm Basic Text. 3 Trong hp Font chc cha cc kiu ch dng nh dng cc kiu ch. b.Thanh cng c mini

Thanh cng c mini gip ngi dng nh dng vn bn thun li v nhanh chng hn. 1 Chn vn bn ca bn bng cch ko chut t khi, sau Click chut phi, th thanh cng c s hin ra. 2 Thanh cng c s xut hin chm trn nn vn bn. Nu bn tr n n, n s hin ni ln v bn c th s dng n nh dng vn bn. c. Phm tt ca Outlook 2007

Bn c th dng cc phm tt thay cho dng chut. Cc phm tt bt u bng cch nhn Alt hoc Ctrl, sau nhn cc phm khc th thanh cng c s hin ra, bn c th truy cp cc cng c mt cch nhanh chng. VD: Alt + F (m nt File), Ctrl + N (to mt email mi) trong qu trnh s dng Outlook bn s t bit c nhiu phm tt l th khc na.. d. Calendar - Lch lm vic

1 Khi bn nhn vo cc Tab Day, Week, Month th n s nhanh chng chuyn i lch gia hng ngy, hng tun, hng thng. 2 Quay li v chuyn tip nt cho php bn nhanh chng i vo ngy hm sau, tun hoc hng thng trong lch. 3 Vi Tasks: Bn c th s dng khu vc ny theo di cc ghi ch ca bn. Bn c th hihglight cc ghi ch ny bng cch thm c v t mu cho n. e. Tc dng ca Contacts

Bn c nhiu mi quan h, bn khng th nh ht ngh nghip, a ch ca tng ngi. Trong Outlook 2007, Contacts c tc dng lu tr thng tin ca i tc ca bn, d dng cho vic tm kim. Bn c th lu bt k thng tin ca ai trong Contacts. 2. Cc thao tc c bn a. To email mi

to mt Email mi c cc nhiu cch. Bn c th lm mt trong cc cch sau: 1 Nhp vo biu tng New Mail Message 2 Nhp vo File chn New chn tip Mail Message 3 Bn c th dng phm tt bn phm: Ctrl + N Sau khi m c form (biu mu) email mi, bn g a ch Email ngi bn mun gi vo hp To v ch vo hp Subject. Sau bn nhp ni dung ch form bn di. Bc cui cng l bn nhp vo nt Send, th email s c gi i. b. Gi mt email cho nhiu ngi

Bn c th gi mt ni dung Email cho nhiu ngi bng cch: Ghi thm a ch nhng ngi cn gi vo hp CC c. To ch k trong ni dung email

Vi Microsoft Outlook 2007 bn c th to ch k nh km trong email gi i. Bn c th thay i ch k hoc to mi, cng nh thit lp mt ch k mc nh, bng cch nhp vo Signature nh hnh trn (c 2 phn chnh). 1 Nu bn to ch k trc , bn s thy h lit k y 2 to ch k mi, thit lp mt ch k mc nh, hoc sa i hin c ch k, bm vo Signnature d. Tr li Email

Khi bn m mt email trong Outlook c ni dung v bn mun tr li mt email ny th ch cn nhp nt Reply. Mt form (mu biu) email mi m ra c ghi sn a ch gi n ngi gi email cho bn. Bn ch cn vit ni dung thng bo v nhp vo nt Send. e. Thm mt Contact

Bn mun lu li nhng thng tin ngi gi email cho bn, th chnh Outlook l mt cng c tuyt vi v qun l danh sch cc tn v a ch v n d s dng nh s tay nh ca bn. nhp mt contact mi, nhn nt Contacts trong Navigation Pane, sau nhp nt New trn thanh cng c m form nhp New Contact. in vo cc ch trng trn form v sau nhp Save and Close. . f. nh km file vo Email

Bn mun nh km file no vo thng bo bn gi i (VD: file Word, Exel) bn lm cc bc sau: 1 Nhp a ch ngi nhn Email hp TO 2 Nhp tiu Email hp Subject 3 Nhp vo biu tng Attach file, chn ng dn n ni lu tr file , chn file bn mun gi. Nhn Insert hoc phm Enter. 4 Bn c th nhp hoc khng nhp ni dung email mun gi, sau nhn vo nt Send, Email c gi i cng file nh km. g. Chn hnh nh vo ni dung Emaill

Bn mun nh km file no vo thng bo bn gi i (VD: file Word, Exel) bn lm cc bc sau: 1 Nhp a ch ngi nhn Email hp TO 2 Nhp tiu Email hp Subject 3 Nhp vo biu tng Attach file, chn ng dn n ni lu tr file , chn file bn mun gi. Nhn Insert hoc phm Enter. 4 Bn c th nhp hoc khng nhp ni dung email mun gi, sau nhn vo nt Send, Email c gi i cng file nh km. h. Chnh sa hnh nh bn chn vo email

 chnh sa hnh nh bn lm cc bc sau: 1 Chn hnh nh bn a vo trong email. 2 Bn s thy hnh nh xut hnh trn giao din v cc cng c xung quanh n. 3 Bn dng cc cng c ny chnh sa hnh nh theo ca bn. Bn cng c th s dng cc cng c trn vi biu , bn v, s hoc tin nhn. i. Quan st cc file nh km trc khi gi email

Trong Outlook 2007, khi bn nhn c cc ti liu nh km ta c th quan st cc file ny trc khi m chng hoc lu v a. N gip cho my tnh ca bn an ton hn, trnh lu v cc m c. xem c cc file ny ta nhn vo biu tng file (nh hnh trn). Bn c th quan st cc file ca s c (ct bn tri Outlook). Phn II: CC CNG C TIN CH TRONG OUTLOOK 1. Cc chc nng khc trong Outlook 2007 a. To mt nhim v (cng vic cn thc hin)

Outlook gip bn qun l, nhc nh cc nhim v m bn ra. to nhim v bn thc hin theo cc bc sau: 1 Nhp nt Tasks trong Navigation Bar. Danh sch cc tc v xut hin. 2 Nhp text ghi l Type a New Task. Cc t bin mt, v bn thy con tr (mt ng nhp nhy). 3 G nhp tn ca nhim v Nhim v xut hin trong khi bn di dng Subject trn Task List 4 Nhn phm Enter. Nhim v mi di chuyn xung Task List vi cc nhim v khc khc. b. To mt contact (thng tin lin h)

Contact l mt cng c qun l v lu tr thng tin ca nhng ngi gi email cho mnh mt cch hiu qu. to mt Contact mi, hy lm cc bc sau y: 1 Nhn nt Contacts trong Navigation Pane, sau nhp nt New trn thanh cng c m form nhp New Contact. 2 in vo cc ch trng trn form v sau nhp Save and Close. Th l bn c mt danh sch Contacts. c. Cng dng ca TO-DO BAR

Outlook 2007 c mt tnh nng mi c gi l To-Do Bar vn tp hp li tt c nhng vic cn lm v hin th chng trong mt phn ca mn hnh Outlook. Mc ch ca To-Do Bar cho bit s b nhng g cn lm, thay v yu cu ngi dng kim tra lch, sau kim tra hp Inbox v sau kim tra Task List. Cc mc thng thy nhiu nht trong To-Do Bar bao gm: 1 Cc tc v m bn nhp 2 Vi cuc hn k tip 3 Cc thng bo email c thm c tin hnh. d. u tin theo di email bng c

nh du bng c cho Email c tc dng phn bit cc Email, hoc lm du cho cc Email quan trng. nh du bng c, hy lm cc bc sau: 1 Nhp chut phi vo tiu Email chn Follow Up. 2 Sau chn mu c. Cch n gin hn, pha bn phi ca tiu Email c hnh l c m, ch cn nhp chut phi chn mu c nh du. e. Thay i cc mc trong TO-DO BAR

 thay i cc mc trong TO-DO BAR, hy lm cc bc sau: 1 Nhn vo Contacts, thanh cng c TO-DO BAR s xut hin bn phi Outlook. 2 Nhp text ghi l Type a New Task. Cc t bin mt v bn thy con tr (mt ng nhp nhy). 3 G nhp tn ca nhim v. Nhim v xut hin trong Task Lis ca To-Do Bar 4 Nhn phm Enter. Nhim v mi di chuyn xung Task List ca To-Do Bar vi nhng nhim v khc. f. nh du cc nhim v hon tt

Cc nhim v khi hon thnh xong bn c th xa n i, nhng hy nh du nhng nhim v hon thnh thay v xa n, nh vy s hay hn. nh du mt nhim v hon tt, lm theo cc bc sau: 1 Nhp nt Tasks trong Navigation Pane (hay nhn Ctrl+4). Module Tasks m. 2 Nhp cc t Simple List trong mc Current View ca Navigation Pane. 3 Nhp hp k bn tn nhim v m bn mun nh du hon tt. Hp trong ct th hai k t bn tri l hp bn cn nh du kim. Khi nh du kim vo hp, tn ca nhim v thay i mu v c mt ng thng xuyn qua n. Nh vy l bn nh du xong mt nhim v hon tt.

g. Cch tt, m TO-DO BAR

Nu bn thch cng c TO-DO BAR, bn c th a n ra mn hnh Outlook m khng cn phi vo Contacts. thc hin bn lm theo cch sau y: Nhn vo View, chn TO-DO BAR, chn Normal. n TO-DO BAR bn nhn Ctrl+ F2 hoc nhn vo Minimize the To-Do Bar.

tt TO-DO BAR bn nhn ALT + F2 hoc nhn Close TO-DO BAR

h. T mu cho nhng Email quan trng

Bn mun nhng Email sp gi cho bn u c mu ni bt (VD: mu ). Vi Outlook 2007 th vic tht d dng, hy lm theo cc bc sau y: 1 T MS Outlook, chn Tool >> Organize, bn s thy trn cng ca Outlook xut hin 1 hp thoi Ways to Organize Outlook.

2 Trong hp thoi ny, bn chn Using Colors. Trong mc Color message, chn From. Nhp a ch email ca sp hp thoi k bn, sau chn mu m bn mun hp thoi k tip. 3 Nhp vo Apply Color, vy l nhng l th ca sp s c mu theo bn. i. Sp xp hp th bng mu sc

Bn c th sp xp hp Inbox mail bng vic nh du mu sc. VD nh bn chn mu xanh cho cc Email gi t cng ty, mu tm l cc Email ca bn hc v Mu l Email ca sp 1 T MS Outlook, chn Tool >> Organize, bn s thy trn cng ca Outlook xut hin mt hp thoi Ways to Organize Outlook. 2 Trong hp thoi ny, chn Using Colors. Trong mc Color message, chn From. Nhp a ch email la chn hp thoi k bn, sau chn mu thch hp hp thoi k tip. 3 Nhp vo Apply Color, vy l cc Email s c sp xp theo cc mu chn. j. nh du cc Email bng th mu Categories

Hng ngy bn c qu nhiu Email x l, c mt s Email ngi dng mun nh du sau ny quay li x l sau. Bn c th nh du cc Email bng th mu trong Categories, hy lm theo cch sau y to cc th mu: Nhn chut phi ln tiu Email, chn Categorize, sau chn cc th mu theo bn m nh du.

k. To cc th mc chuyn nghip

Mc ch ca vic to cc th mc l phn loi cc Email vo nhng nhm ring bit, v cc Email s khng cn nm ln ln vi nhau na. l. Cch to th mc

Cch to cc th mc ny rt n gin, ch nhn chut phi vo INBOX v chn New Folder, t tn cho th mc va to v OK. m. Di chuyn cc email vo th mc va to

Sau khi to ra mt th mc, bn c th di chuyn cc Email vo trong th mc . Email c th di chuyn vo th mc ny bng cch ko th hoc nhn chut vo tiu Email, gi cht chut v di chuyn n cc th mc v bn th chut ra. n. Di chuyn cc Email vo th mc bng lnh

Ngoi cch di chuyn cc Email bng cch ko v th th ta c th dng lnh lm cng vic ny. dng lnh di chuyn bn thc hin cc bc sau: 1 Nhn chut phi vo tiu Email. 2 Chn Move To Folder. 3 Chn th mc bn mun lu 4 Ok

o. Xa cc th mc cha Email

Bn c th xa b th mc cha cc email bng cch: Click chut phi vo th mc mun xa, chn Remove from Favorite Folders. Th mc s bin mt. ng lo lng v th mc ny vn trong hp Inbox, n ch n i thi. p. Tm Email mt cch nhanh chng

Cc Email ca bn trong outlook rt nhiu, i khi bn cn tm kim mt Email c nhng bn khng bit Email nm u trong c ngn Email c lu trong cc th mc. Vi Outlook 2007 th bn s khng mt thi gian tm tng Email na. q. Tm Email nhanh vi cng c Instant Search

Vi cng c Instant Search thi cng vic tm kim Email ca bn rt d dng, Bn cn phi c mt t thng tin v Email bn cn tm, bn c th ghi a ch Email hoc mt s t ng ca ni dung Email . Tt c cc kt qu tm thy s hin ra mt cch nhanh chng. 2. To ch k cho Email a. Ni dung ch k Email

Ch k ca bn bao gm cc thng tin v bn, cc nh kinh doanh th thng thng tin lin lc, cc khch hng v i tc ca h d dng lin lc vi h. Mt ch k cng c th bao gm mt thng ip tip th hoc thm ch l mt ni yu thch th hin gi tr hi hc hay c nhn Thng tin trong mt email rt n gin vi ch k c th bao gm: 1 Tn ca bn. 2 Chuyn mn ca bn. 3 a ch v s in thoi. Bn cng c th thm vo a ch Website, hay mt ch k bng tay. Logo ca cng ty, hoc hnh nh ca mnh. Hnh nh, hnh nh, clip v ngh thut c th lm chm vic gi Email. Do dung lng ca cc thng ip bn thm vo phi tng i nh. b. Cch to ch k trong Email

Bn phi quyt nh khi no a vo mt ch k m bn c php to trong Outlook Web Access. Ch k ca bn dnh cho cng vic kinh doanh c th rt quan trng. Trong trng hp , bn c th thch n bn ngoi cc thng bo m bn gi n nhng ngi bn ca bn hn. To mt ch k trong ni dung Email: Nhn vo nt Signature chn Signatures, mt form s hin ra. c. Nhp tn tiu cho ch k

Bn nhn vo New, Nhp tn tiu cho ch k, nhn OK. C th cho ch k l tn ca bn, hoc chn bt c iu g khc. Nu mun to ra nhiu hn mt ch k, bn c th s dng thm tn m t v bn thn bn. d. Trang tr cho ch k

Sau khi nhp cc thng tin v bn trn ch k, bn c th dng cc cng c chnh sa, trang tr cho ch k ca bn p hn. Cc cng c nh Font, t mu Sa i ch k ca bn: Sau khi bn to ra mt ch k, tht d dng sa i n. Nu bn mun tit kim thi gian cho mt bi vit, ch cn sa i ch k ngay trong bi vit - lm cho thay i cng nh sa i bt k cc k t ca vn bn Email ca bn. Nu bn mun sa i lu ch k, bn s cn phi tr v Ch k v thc hin cc thay i ca bn t . e. Chuyn i cc ch k

Khi bn to ch k u tin ca bn, Outlook s mc nh ch k s p dng n cho tt c cc bi vit mi t ng. V vy, s dng ch k khc ca bn, ch cn bt u to thm mt ch k mi. Nu bn to ra nhiu hn mt ch k, bn c th xc minh c ch k c thit lp l mc nh, bng cch xem trong hp New Message: mc nh ch k c lit k bn cnh cc tin nhn mi theo mc nh Chn ch k. f. Khng s dng ch k trong Email na

Nu bn khng mun t ng thm ch k vo ni dung email, bn c th iu chnh cc ci t ch k ca bn trong Outlook. Trong hp Mew Messages, nhp chut vo bn chn None

xo ch k, hy chn vo tiu ch k v nhn nt Delete. 3. To ch k n tng a. a hnh nh vo ch k

Nu trong ch k l mt hnh nh hoc logo ca cng ty, th n c tc dng gip khch hng d dng nhn dng v bn hoc cng ty ca bn. thm mt hnh nh, nhp chut vo nt Picture, chn hnh nh v nhn Insert. Lu hnh nh c dung lng ln cn phi resize li trc khi chn. Bn c th thm vo ch k ca bn mt lin kt Website. V d: bn c th s dng qung co cho mt cng ty ca bn, ca mt trang web hoc ngi nhn trc tip n mt a ch email. lin kt bn nhn vo nt Insert Hyperlink, ghi a ch bn cn link ti, nhn insert.

b. a Business Card vo ch k

Business Card (hoc EBCs) l tnh nng mi ca Outlook 2007, n cho php bn d dng chia s thng tin lin lc vi nhng ngi khc. Sau khi to mt s thng tin cho chnh mnh, bn s c mt Business Card s dng, sau bn c th a vo ch k trong Email: Ch cn bm vo nt Business Card trong Ch k v hp thoi s hin th nh trong hnh trn. Mt EBC s thm vo mt chuyn mn lin lc, ngi nhn email c th d dng lu thng tin lin lc ca bn, bi v mt EBC c hai phn: mt hnh nh v mt tp tin. Tp tin nh dng vCard (tiu chun cho vic gi v nhn thng tin lin lc trn internet), c ngha l thng tin lin lc, lin kt vi cc th s d dng cho ngi nhn tit kim thi gian. 4. Thm RSS vo Outlook Thm RSS vo Outlook

Khi thm mt RSS vo Outlook, bn nhn c tin tc trn cc website t ng gi n hp th Outlook ca bn. Thng tin RSS c gi qua mt phng tin gi l feed. Feed ch l mt c cu cp nht thng tin khi n thay i. Cc blog v podcast thng cung cp cc feed RSS nhm cho php bn theo di cc mc hoc tp mi. Hu ht cc dch v tin tc cng cung cp RSS bn c th c tin tc mi nht trn Outlook ca bn. T New York Times, Wall Street Journal, Associated Press v nhiu dch v tin tc khc c RSS v hi n nay rt nhiu t bo Vit Nam cng c chc nng ny. Outlook 2007 c mt folder ring bit nhn cc RSS bn c th t chc thng tin theo cch bn thy hu dng.

ng k mt RSS Feeds trong Internet Explorer nh sau: 1 Nhp nt Feeds phn trn cng ca mn hnh. Khi m mt website hoc blog cung cp mt feed RSS, nt Feeds phn trn cng ca mn hnh Internet Explorer thay i t mu m thnh mu cam. 2 Nhp link Subscribe to This Feed. Hp thoi Subscribe to This Feed xut hin. 3 Nhp nt Subscribe Hp thoi Subscribe to This Feed ng li. By gi bn c th xem Feeds trong Internet Explorer 7 hoc Outlook 2007 Phn III: QUN L HP TH CA BN V DUNG LNG V LU TR 1. Xc nh kch thc hp th v lm gim dung lng a. Dung lng ca Email

Mt s dch v email hoc cc nh cung cp h thng qun tr vin s khng cho php bn gi hoc nhn Email c dung lng ln, do vy cn phi qun l dung lng ca Email. b. Dung lng cc ng dng trong Outlook

Khi hp th t n gii hn, th Email s b gii hn nhiu chc nng. V d: t 90 MB bn c th c c mt cnh bo; t 100 MB bn c th khng cn c th gi email, v t 110

MB bn c th khng cn nhn email. Outlook t ra mt gii hn 20 gigabytes (GB). Nu hp th ca bn qu ln, Outlook s khng cho php bn thm bt c a ch hoc thm d liu na. c. Xem dung lng hp th

nhanh chng tm kch thc ca hp th ring ca bn, s dng ca s danh mc chnh chuyn sang th mc xem kch c: nhn vo mc Folder Sizes. Bn c th xem c dung lng ca cc th mc m bn lu. Thng thng dung lng c tnh bng kilobyte (KB). Cc mi quan h gia kilobyte, megabyte, v gigabyte l cng mt n v o lng, bn c th i cc thng s vi nhau: 1024 Kilobyte = 1 Megabyte. 1.024 Megabyte = 1 Gigabyte. d. Dung lng ca cc Email

Cc Email c kch c khc nhau. Thng thng Email c nh km ti liu th c kch c ln Dung lng ca hp th ca bn c xc nh bi kch thc ca cc th mc. Dung lng ca th mc c xc nh bi kch c ca cc Email (v lch cuc hn, thng tin lin lc, ghi ch, v nh vy trn) cha trong n. Mt s ph thuc vo cc file nh km trn cc Email. Kch c trung bnh cho mt Email l khong 30 Kb. Nh vy dung lng ca hp th, Email c hn ch c thit lp bi mt qun tr h thng my ch. Bn khng th thay i iu ny trong Outlook.

e. Kim tra dung lng cc th mc bng Mailbox Cleanup

Bn c th xem dung lng cc th mc trong Mailbox Leanup.Vo tab Tools Chn Mailbox Cleanup. Th mc mailbox Cleanup s hin ra. f. Lu cc tp tin nh km vo a

Sau khi xem qua dung lng ca cc Email, bn s nhn thy rng cc Email c dung lng ln thng bao gm nhng ti liu nh km. Nu cn lu tr cc ti liu nh km trong hp th. Bn s dng Lu tp tin nh km cc lnh trn Microsoft Office nt trnh n v lu cc ti liu nh km vo mt s v tr thun tin trn a cng ca bn. Sau khi lu cc tp nh km, bn c th xa cc Email khng cn thit . Trc khi bt u lu ti liu nh km vo a cng, phi nh v tr lu sau ny ngi dng c th xem li cc ti liu . lu tp tin nh km vo a bn lm theo cch sau: 1 M Email c cha tp tin nh km. 2 Nhn vo biu tng Microsoft chn Save As 3 Sau bn chn Save attachments. 4 Chn ng dn lu tp tin, sau nhp Ok g. Xa vnh vin cc Email ra khi hp th

Mi khi bn xa mt email, n i vo th mc Deleted Items.Khi xo nhiu th th mc ny c th pht trin nhanh chng v chim nhiu dung lng, do cn phi lm sch th mc Deleted Items cng nh dung lng ca ton hp th. Bi vy, nn xa vnh vin cc Email ny ra khi hp th. Cch xa vnh vin cc Email n gin nht l vo th mc Deleted Items, bn s thy cc Email xa bn ngoi. Nhp chut vo cc Email ny, nhn chut phi chn Delete. Ngoi ra bn c th xo vnh vin cc Email bng lnh. Bn nhn chut phi vo th mc Deleted Items chn Empty Deleted Items Folder, chn Ok. Vy l tt c cc Email trong th mc Deleted Items c xo ra khi hp th ca bn. h. Tc dng ca Junk Mail

Junk Mail c tc dng lc th rc (Spam mail), gip cho ta phn loi c th rc nh cc th qung co, .... Junk Mail cng l ni cha cc th rc . Junk Mail khng mun cc Email rc nm ln ln vi cc Email cn thit.

2. Tm hiu cc ty chn khi lu tr thng tin a. Cn bn v kho lu tr

Email t ng lu tr vo hp th c nhn ca bn (hnh trn).Vi vic s dng lnh AotuArchive th cc Email s t hp th ca bn s t di chuyn vo th mc, th mc gi l th mc t lu tr. 1 bt u bn chon Yes. 2 Email ang di chuyn vo trong hp th. 3 V Email c lu vo th mc t lu tr. Th mc con trong hp th s c t ng to ra trong th mc lu tr. b. Qun l cc th mc c nhn

Khi lu tr bng th mc c nhn, bn phi to ra cc subfolders, sau a cc Email vo bng phng php ko th (nh hnh v minh ho). Lu tr bng cch ny c li th l bn c th t chc lu tr theo mnh. 3. Di chuyn hoc sao chp tin nhn vo cc th mc c nhn a. Lu cc email vo th mc c nhn

Bn mun c mt th mc c nhn cha cc tp tin ring ca bn, iu tng t c mt t ng cc h s c nhn. Vi th mc c nhn, bn to tp tin ring cho mnh. Sau khi bn to ra th mc c nhn v cch di chuyn cc tp tin vo th mc c nhn ny. b. Cch to cc th mc c nhn

s dng mt th mc tp tin c nhn, trc tin bn cn phi to ra n. to th mc c nhn bn lm theo cc bc sau: 1 Chn file sau nhn vo New chn Outlook Data File 2 Bn chn tip Office Outlook Personal Folders (.pst). 3 Chn OK, th mc c nhn ca bn c to ra nh hnh trn. c. Cch chn cc subfolder trong th mc c nhn

Sau khi bn to xong th mc c nhn, bn c th to thm cc th mc con subfolder trong th mc c nhn. Bn lm iu ny t Ca s Danh mc chnh: Nhn chut phi vo th mc Personal Folders chn New Folder. t tn cho th mc va to, nhn OK. Sau bn s thy mt th mc con trong th mc c nhn ca bn. d. Di chuyn Email vo th mc c nhn

Sau khi bn to xong cc th mc con trong th mc cc nhn. di chuyn mt hoc nhiu Email n th mc con, bn lm theo cc bc sau: 1 Nhn chut phi vo Email chn Move to Folder 2 Bn chn th mc con trong th mc c nhn v nhn OK. Nhng cch khc di chuyn cc Email vo th mc c nhn l dng phng php ko th. Bn nhn chut tri vo Email, gi cht chut v di chuyn chut ti th mc con trong th mc c nhn, sau bn th chut ra, Email s xut hin trong th mc c nhn. e. Lu tr emai ra a

Thng thng bn lu tr cc Email vo th mc c nhn. Nhng cc th mc ny vn nm trong Outlook. Tuy nhin c cch back up d liu khc l lu tr cc Email vo a. Trong hnh hin th cng c Import and Export trong trnh n File, y l cng c xut Email ra ngoi ra v nhp Email vo trong Outlook. Lu : Nu mc tiu ca bn l sao lu ton b hp th ca bn, th bn mi dng cng c ny. 4. Lu tr cc th t c a. Lm quen vi AutoArchive

1 Nu chn Run AutoArchive every (s ngy) th AutoChive s kim tra hp th ty theo s ngy bn chn. (V nu bn khng thch AutoArchive, bn c th khng chn n). 2 S lng ngy cho bit vi tn s m AutoArchive s chy. vo hp thoi AutoArchive bng cch nhp chut vo tab Tools chn Options, nhp chut vo Other v sau nhp chut vo nt AutoArchive. b. Xc nh Email c trong AutoArchi

Vi AutoArchive, mi ln Email b di chuyn s nhn c mt thng bo kim tra. Tuy nhin, i khi bn khng nhn c thng bo kim tra, do AutoArchive c ci t mc nh. Sau khi di chuyn th nhng Email c cho l c v bn c th thay i iu ny. i vi mt s ngi Email c v c sau khi hai tun, nhng i vi ngi khc th c th l 2 thng. Bn l mt c quyt nh v bn c th lm c iu ny trn mt c s cho mi th mc nu bn mun. c. Lu tr email theo thi gian nhn

Lu tr t ng Email theo thi gian l di chuyn Email n mt th mc kho lu tr khi n t c tiu chun thi gian c xc nh bi cc ci t m bn ch nh trong hp thoi AutoArchive. Thi hn xc nh Email c l thi gian bn cha chm vo Email . Hnh ng Forwarding , Replying, Replying to all, Editing and saving, Moving v Copying lm thay i th i gian c a Email v do s nh hng n khi c Email c lu tr t ng. d. Linh hot trong lu tr

Chc nng lu tr trong Outlook 2007 c tnh linh hot rt cao. Bn c th lm iu bt c lc no v bn khng cn phi lu tr tt c mi th i vi chc nng t ng lu tr. e. Cc trng hp ngoi l

Bn khng phi lm bt c iu g trong vic t ng lu tr, nhng nu bn mun ty chnh chc nng ny, th Outlook 2007 cho php bn thc hin mt cch d dng. Bn c th thit lp quy tc lu tr trn mt th mc theo mnh. Bn cng c th loi b ton b th mc l s la chn ca bn. Bt u bng cch bm chut phi vo th mc, nhp chut vo Properties, v chn AutoArchive. Sau khi bn chn cc ci t AutoArchive xong th nhn vo Apply th xem nh qu trnh ci t c hon thnh. f. Thc hin lu tr khi bn mun

Gi s bn lp biu thi gian cho Email t ng lu tr l 2 tun. Nhng bn mun Lu tr Email ngay by gi th ch vi ng tc cch nhp chut vo Archive trn trnh n File, th ngay lp tc Email s c lu tr. g. Lu tr Calendar

AutoArchive c nhiu tc dng ngoi vic lu tr cc Email. AotuArchive cn lu tr c cc nhim v t trong Calendar hoc cc th mc trong n. V cng ging nh cch iu cnh ci t cho Email, bng cch bm chut phi vo th mc trong danh mc chnh ca ca s v bm vo Properties, bn c th ty chnh cc ci t cho cc Calendar hoc cc th mc. 5. Truy tm, lu tr, chia s th t a. S dng li cc Email lu tr

Cho d bn ang s dng cc phng php lu tr trong Personal Folders hay trong cc th mc khc th cc Email cng c lu tr di dng tp tin PST trn my tnh. Bn c th ly li c cc Email m bn lu tr. VD: bn mun ly li mt Email c cha thng tin v mt khch hng ca bn. ly li Email ny, bn cn phi m tp tin PST v ly li. b. Tm Email t th mc c nhn hay th mc archive

tm Email m bn c lu gi trong mt file PST, bn s m th mc Personal Folders (th mc c nhn) hoc th mc Archive (th mc lu tr) bng cch sau: 1 M danh mc File chn Open. 2 Chn tip Outlook Data File, chn Personal Folder.pst hoc Archive.pst 3 Nhn vo OK Khi m cc th mc c lu di dng file PST bn nn lu . Mt khc bit ln gia file PST vi cc loi file khc l bn khng th m mt tp tin PST bng cch dng chut doubleclick vo file ny. Nu bn th, bn s thy mt thng bo tng t vi hnh trn. c. ng Archive Folder khi hon tt

Nu c qu nhiu file PST m ti mt thi im s lm chm hiu sut ca Outlook. Nu bn khng cn cn phi lm vic vi cc file ca mt PST, bn c th xa n khi danh mc chnh ca ca s. Bn lm iu ny bng cch bm chut phi vo n v nhn vo Close Archive Folders hoc Close Personal Folder. d. Copy file sao lu d liu

Nu my tnh ca bn hng, hoc nu bn t c c hi kt ni internet, do phi lu tp tin vo mt ni khc nh trn mt a CD hoc USB. Bn c th lm c iu ny bng cch sao chp mt file PST. Bn c th di chuyn, sau sao chp file mt my tnh khc hoc vo mt a CD. y l mt cch to mt bn sao ca mt PST: Bn bt u trong Windows Explorer to mt bn sao ca tp tin. Bn cn phi ng Outlook trc khi copy. 1 Click chut phi vo tp tin trong Windows Explorer v nhn chut vo Copy. 2 Di chuyn con tr n cc a im m bn mun dn cc bn sao ca tp tin, nhp chut phi v bm vo Paste. 3 Kt qu: Cc tp tin sao chp xut hin vi phn ui l Copy.pst bit rng l mt bn sao. C mt cng c gi l Outlook Personal Folders Backup Tool m bn c th ti v sao lu file PST. Nu bn sao chp ca PST vo mt a CD hoc thit b lu tr tng t, bn s cn phi sao chp n vo mt my tnh khc trc khi s dng, v Outlook khng th c thng tin

a CD. e. Tm file PST trn my tnh

Sau khi sao lu mt file PST v di chuyn n mt my tnh khc. Lm th no tm thy file PST sao chp vo Outlook. Trc ht cn phi ng Outlook trc khi sao lu. tm kim cc file PST: 1 Bc u tin l nhn vo tab File v chn Data File Management. 2 Chn tab Data File chn tip Open Folder 3 Chn file PST m bn mun sao chp 4 Click OK f. Cc li khi thao tc vi file PST

Lu tr d liu trong mt file PST c th c nhiu li th. Tuy nhin, nu bn khng cn thn khi chuyn file, i tn, hoc sao chp mt file PST th c th gp thng ip li nh hnh trn. trnh li trn trong Outlook sau ny, th trc khi bn di chuyn, i tn, hoc sao chp mt tp tin file PST, trc tin ng n t danh mc chnh v sau ng Outlook. Phn IV: S DNG LCH LM VIC MT CCH HIU QU 1. Cn bn v Outlook Calendar a. To cc mc trong Calendar

C bn s la chn khc nhau cho Calendar trong Outlook 2007. Bn c th iu chnh trong Calendar v cuc hn, cc cuc hp, s kin hng ngy v nhim v. Bng cch to ra cc danh mc trong Calendar, th ngi dng s s dng chc nng ny rt hiu qu cho cng vic ca mnh. b. Kim tra Calendar

Khi vo Calendar bn c th nhn thy nhng nhim v, lch cc cuc hn hay cc s kin m bn to ra trong calendar. Cch xem nhim v trong Calendar: Nhn vo biu tng lch. Click vo mt ngy trn lch, bn s thy cc nhim v hoc cc cuc hn m bn sp xp s xut hin trn To-Do Bar.

Khi bn ang tm ngy thng trn lch th bn c th cng c pha trn di chuyn ngy thng mt cch d dng:

1 Nhn vo Day, Week, Mooth nhanh chng chuyn i thi gian ngy thng mun xem. 2 Dng phm mi tn di chuyn ngy thng mt cch tin li3 C th cho hin th hoc n ngy ph thuc vo cch xem ca bn. c. Chn la cch lp biu trong Calendar

Bi v cc yu cu khc nhau, nn bn phi lp biu khc nhau cho cc yu cu . Cuc hn: Mt cuc hn cn din ra chnh xc theo thi gian, do ta s lp biu ti mt thi gian. Cuc hp: Mt cuc hp xy ra ti mt thi gian, d kin, ging nh mt cuc hn. S khc bit l bn s mi nhng ngi khc bng cch s dng mt cuc hp yu cu c gi qua email. S kin: Mt s kin l mt hot ng ko di c ngy di. Khng ging nh mt cuc hn hoc cuc hp, mt s kin. Vi mt s kin, bn vn c th c cc mc xut hin trong lch trnh ca bn cho ngy hm . Nhim v: Mt nhim v l mt yu cu bn lm g trong mt khong thi gian, bn c th lp biu nhim v cho mi ngy d. To cc cuc hn

nhp mt cuc hn, lm theo cc bc sau y: 1 Nhp biu tng Calendar trong Outlook Bar. Lch xut hin, trnh by cc cuc hn ca bn

2 Nhp nt New trong thanh cng c phn trn cng ca mn hnh. Form New Appointment xut hin. 3 Nhp hp Subject v nhp mt tn cho cuc hn. Nhp ni dung m t cuc hn, chng hn nh C hn vi John, Microsoft. 4 Nhp tam gic k bn hp Start Time. Mt lch nh xut hin e. To lch cho cc cuc hp

Khi to lch cho cuc hp, cc yu t cn phi c l thi gian, thnh phn tham d v a im cuc hp. Nu bn thit lp mt cuc hp, trong khi bn li c mt cuc hp khc th n s bo cho bn bit hai cuc hp trng gi. Trong mt cuc hp bn s thy nhng: 1 a im ca cuc hp 2 Tn ca cuc hp f. To lch cho vic tham gia hi tho

Nu s dng Outlook, bn c th kim tra thi biu ca mi ngi, chn mt khong thi gian v ngh mt thi gian hi tho m mi ngi c th tham gia bng Email. mi mt s ngi tham gia hi tho, lm nh sau: 1 Chn File > New > Meeting Request (hoc nhn Ctrl+ Shift+Q).

Form New Appointment m ra. 2 Click nt Scheduling. Trang Attendee Availability xut hin. S dng trang Attendee Availability mi nhng ng s d mt cuc hi tho. 3 Mt danh sch x xung xut hin. 4 Chn Add from Address Book. Hp thoi Select Attendees and resources xut hin. 5 Click tn ca mt ngi m bn mun mi d hi tho. Tn bn click c bt sng cho thy bn chn n. 6 Click nt Required hoc Optional ph thuc vo vic s tham d ca ngi c tm quan trng i vi cuc hi tho nh th no. Tn m bn chn xut hin trong hp Required hoc Optional ph thuc vo nt no bn click. 7 Lp li cc bc 5 v 6 cho n khi bn chn mi ngi m bn mun thm vo cuc hi tho. Cc tn m bn chn xut hin trong hp thoi Select Attendees and Resources Bn c th chn nhng bn b ca bn v bn c th chn cc cuc hi tho ca bn. 8 Click OK. Hp thoi Select Attendees and Resources ng li v cc tn m bn chn xut hin trong Attendee Availability List. Danh sch Attendee Availability cng cho bn thy mt s v thi biu ca mi ngi bn c th thy khi no mi ngi c thi gian rnh. 9 Thi gian bn chn xut hin trong hp Meeting Start Time nm cui danh sch Attendee Availability. Nu bn khng thy mt khong thi gian m mi bn mi d cuc hi tho ca bn c sn, click nt Autopick Next v Outlook s tm mt thi gian hi tho kh thi cho mi ngi. 10 Click nt Appointment. Trang Appointment xut hin vi tn ca nhng ngi m bn mi d hi tho trong hp To nm phn trn cng ca form. 11 G nhp ch ca cuc hi tho trong hp Subject. 12 Nhp bt k thng tin khc m bn mun nhng ngi tham d bit v cuc hi tho. Bn c th a vo a im hoc hng mc. 13 Click Send. Yu cu tham gia hi tho ca bn c gi n thnh phn tham d.

g. Kim tra cc nhim v to ra

Khi to ra mt nhim v trong Calendar th khng cn phi c lp k hoch cho mt thi gian c th trong ngy. Bn s thy cc khu vc chung khi bn nhn vo trong lch Tun, Ngy thng xem nht. V d, nu bn c mt s cng vic cn phi lm, ch cn nhp cng vic nh l mt nhim v. Khi bn hon thnh mt nhim v, kim tra n. Khi nhim v hon thnh trong mt ngy xc nh s c mt danh sch hon thnh nhim v hin th ngy . Trong hnh trn: cc cng vic hon thnh mt kim tra v nh du mt dng gch gia tiu nhim v v thi gian hon thnh. Bn c th nhp mt nhim v vi ngy d kin bt u v ngy kt thc nhim v. Nu bn khng hon thnh mt nhim v trc ngy kt thc, n s t ng chuyn tip v xut hin trn nhng ngy hin ti cho n khi bn hy b n hay kim tra iu chnh n. h. Cc ng dng ngoi vic gi Email trong Outlook

Trong Outlook th Calendar gip bn tit kim c nhiu thi gian. Gip bn lm cc cng vic nh: nhc bn v thi gian, gip bn lm c nhiu vic hn trong thi gian t hn Ni v thi gian, Outlook nhc nh bn v cc cuc hp quan trng gip ta lun lun ch ng sp xp cng vic. Outlook cng cho php bn hin th thi gian rnh ca bn cho ngi khc bit, h c th xem khi no bn sn sng trao i cng vic vi h.

i. Hin th li cc nhim v

Cc nhim v c nhp s c hin th nhiu ln m bn khng cn phi nhp li nhim v . Outlook s nhc nh nhiu ln v nhim v theo ca bn. Di y l thanh cng c iu chnh n.

j. iu chnh nhim v theo nh k

Khi m Calendar xem cc mc nhim v hoc cuc hn trong . Ta c th xem li cc chi tit hoc thay i n. thay i ta lm cc bc: Nhn double vo mc lc, bn s thy mt thng bo nh mt trong hnh, s c hai la chn: Open this occurrence: c th xem hoc thay i ni dung. Open the series: c th thay i thi gian ca ton b mc nhim v hoc cuc hn ny Sau khi chn Open the series thay i, nhn vo nt Recurrence sau chn tab Appointment.

Khng nn xo mc nhp theo nh k. Ta c th iu chnh thi gian ca ca chu k hin th mc nhim v . k. Chn cch nhc nh

Khi bn to ra bt k mc no trong Calendar (Mc nhim v hoc mc thng bo cuc hn), mt li nhc nh c thit lp t ng. Outlook s thng bo cho bn v cuc hn v cc cuc hp 15 pht trc khi cuc hp bt u. Trong hnh trn th hin cc bc thay i thi gian nhc nh cho bt k mc lch bng cch m cc mc nhp v iu chnh cc ci t trong hp Reminder trn tab Appoiment. 1 Nhn Double vo cuc hn m n. 2 Chn thi gian nhc nh 3 Mt nhc nh s xut hin thi gian xc nh. Cc s kin s c nhc nh t ng, Outlook s thng bo cho bn v s kin 18 gi trc khi h bt u. Bn khng th thay i thit lp t ng ny, nhng bn c th s dng cng mt bc m chng ti hin th trong hnh thay i li nhc cho cc s kin. l. T mu cho cc hng mc

Lm theo cc bc sau y thay i mu ca mt hng mc: 1 Click nt Categories v chn All Categories. Hp thoi Color Categories xut hin. 2 Click hng mc m bn mun gn mt mu mi. Hng mc bn chn c bt sng. 3 Click nt Color. Mt hp x xung xut hin, hin th cc mu m bn c th chn. 4 Chn mu m bn mun gn. Mu m bn chn xut hin thay th cho mu c. 5 Click OK. Hp thoi Color Categories ng li. 2. Xem v s dng nhiu lch lm vic a. To mt Calendar mi

to mt Calendar mi bn lm cc bc sau: 1 Nhn vo File chn New 2 Sau chn tip Calendar th hp thoi Crete New Folder xut hin. 3 Bn nhp tn cho Calendar mun to sau nhn OK 4 Mt Calendar mi s xut hin trong mc My Calendar. b. Qun l cc th mc c nhn

Sau khi to thm cc Calendar mi, cc Calendar s xut hin trong My calendar. Chng ta s xem nhiu Calendar theo m hnh hnh v trn. C 3 nhm Calendar: My Calendars, Other Calendars, Peoples Calendar.Mun xem c lch ca Calendar no th bn nh du check vo mt trc tiu ca Calendar . Bn ct hin th s thy c ton b th mc trong Calendar . Nu bn mun xem ht ton b cc Calendar th ch vic nh du ht cho tt c cc Calendar. Khi ct hin th s thy c tt c cc Calendar. Nu bn khng mun hin th Calendar no th ch vic b du check i c. To mt cuc hn nhiu Calendar

i khi bn mun c mt cuc hn c hai Calendars khc nhau. Bn s to tng cuc hn trong tng Calendar. Bn khng nn lm cch ny v sao chp mt cuc hn t Calendars ny sang Calendar khc rt n gin: Trc ht bn cho hin th c hai Calendars, sau dng phng php ko th, ko th mc cha cuc hn t Calendar ny v th vo Calendar kia. d. To nhm cho cc Calendar trong Navigation Pane

Trc ht phi phn nhm cho cc Calendars m bn to ra theo tn ca tng Calendar. Trong hnh trn th hin cc bc to mt nhm mi v cch di chuyn cc Calendar:1 Trong Nagavition Pane nhn vo Add New Group. 2 Nhp tn cho nhm va to. 3 Dng phng php ko th, ko cc Calendars bn chn a vo cc nhm va to ra. Phn V: QUN L CC THNG TIN To v s dng Electronic Business Card a. To cc thng tin v bn thn

to mt business card cho chnh mnh, ch cn to mt s thng tin lin lc cho mnh. Trong mu lin h, bn s thy loi thng tin lin lc ca ring bn. Outlook c nhng form bn ghi vo. Form ny l business card ca bn. Nu bn c nhiu cng vic khc nhau th c th to ra nhiu business card khc nhau nhm th hin tng vai tr trong cc Email khc nhau. c. Thm v xa thng tin trn Business Card

Cc thng tin v bn xut hin trn cc Business Card c lit k trong hp thoi Fields, (hnh trn). Bn c th thay i cc lnh vc ang hin th trn th ca bn bng cch thm hoc loi b chng khi danh sch. 1 thm thng tin mi vo Business Card, bn nhn vo Add trong hp thoi Fields, chn cc danh mc c sn v thm thng tin vo. 2 xa mt lnh vc trn Business Card, bn chn lnh vc cn xo, sau nhn vo Remove trong hp thoi . d. Chuyn i cc thng tin trn Business Card

Trong Business Card, bn c th thay i v tr cc lnh vc mt cch d dng. di chuyn cc lnh vc trong business card: chn cc lnh vc trong danh sch, v sau s dng nt Move Field Up v Move Field Down (l cc nt hnh mi tn) di chuyn. Nh hnh trn, thay i v tr gia tn cng ty v lnh vc ta lm cc bc sau: 1 Chn Edit Business Card trong Business Card. 2 Chn Job Title sau nhn lnh Move Field Up Ta thy Actuary thay i v tr vi Humongous Insuarance e. iu chnh tt c trong Business Card

Cn mt cng c na trong Business Card gip ta iu chnh ni dung thng tin. Chn Edit Business Card trong Business Card. Trong hp Edit bn c th thay i cc ni dung thng tin hoc c th trang tr cho Business Card ca bn. f. Gi Email c km theo Business Card

Sau khi to ra Business Card, bn c th s dng n chia s thng tin lin lc ca mnh vi i tc v bn b. Bn thc hin iu bng cch nh vo Email. Di y l mt tm tt cc bc thc hin: 1 T mt Email mi, bn nhn vo Business Card chn Other Business Card. 2 Chn Business Card t danh sch. 3 Business Card xut hin trong Email trong hp nh km di dng file vcf. File nh km l nh dng vCard l tiu chun cho vic to v chia s kinh doanh th o trong Internet. g. nh km Business Card trong phn ch k

Ngoi cch chn Business Card vo Email bng tay. C mt ty chn khc l chn Business Card t ng bng cch thm n vo mc ch k trong Email. Business Card nm trong mt ch k, bm vo nt Business Card v chn th ca bn t danh sch. Bn c th chn hin th kch thc khc hn 100 phn trm cho hnh nh ca th, nh c hin th trong hnh. h. Khi thay i Business Card tr li mc Contacts

Chng ti tho lun ca hai phng php m bn c th s dng nh km ca bn Business Card n mt Email: nh km n trn mt Email ti mt thi im bng cch s dng nt Business Card, hoc nh km n vo Email bng cch cho n trong mt ch k Nu bn thay i cc thng tin xut hin trong Business Card, cn thc hin cc bc sau: 1 Xa km file c nh dng vcf t Email. (hoc xa cc th t ch k, nu bn s dng phng php ). 2 Quay tr li mc Contacts thc hin sa cha i. To khong trng trong Business Card

Bn c th s dng khong trng to s ch n chi tit quan trng trong Business Card. Bi khon trng s to ra khon cch cc lnh vc vi cc mc quan trng hn. Trong mt Business Card, bn to khong trng bng cch chuyn cc lnh vc Blank Line ln hoc xung. Ht