The District of Columbia Public Library

FY 2011 Preliminary Year-End Report

Wednesday, November 16, 2011

Document #9B Board of Library Trustees Report

FY 2011 Budget Status

As of September 30, 2011 (Preliminary - Unaudited): With the full fiscal year elapsed, approximately 96.6% of the Gross budget has been obligated/expended. Including remaining adjustments, Local budget obligations/expenditures are 99.8% of the approved budget with approximately $63K, or less than two tenths of one percent of the FY 2011 budget, remaining unspent. Federal Grants within the Gross budget will be adjusted to actual expenditures, significantly reducing the current unspent variance. DCPLs Community Computing Resources grant totaling $454.2K will be available (re-budgeted) in FY 2012. The variance or unspent Federal Stimulus intra-District grants with the Office of the Chief Technology Officer totaling $251.7K will also carryover to FY 2012. A final personnel services reprogramming to ensure that the agency does not violate Anti-Deficiency requirements or year-end closing rules is pending. DCPL is seeking to reduce the Special Purpose Revenue, also known as O type, budget to expenditure levels, further reducing the Gross budget variance.

Lastly, final adjustments, including invoice processing, during the closing period may modify the surplus.

FY 2011 Budget Status

(Preliminary Year-End - as of November 7, 2011 - Gross)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 20,064,797 2,057,730 575,551 4,810,123 222,470 27,730,670 Obligations 19,567,116 2,081,003 779,459 4,891,907 306,859 27,626,344 Variance ($) 497,681 (23,274) (203,908) (81,784) (84,389) 104,327 % Oblig 97.5% 101.1% 135.4% 101.7% 137.9% 99.6%

514,991 0 0 0 0 0 0 2,373,850 2,197,900 26,852 6,960,149 12,073,742 39,804,412

474,956 0 0 0 0 0 0 2,366,060 1,827,713 26,852 6,131,693 10,827,274 38,453,617

40,035 0 0 0 0 0 0 7,790 370,187 0 828,456 1,246,468 1,350,795

92.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 99.7% 83.2% 100.0% 88.1% 89.7% 96.6%

FY 2011 Budget Status

(Preliminary Year-End - as of November 7, 2011 - Local)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget Obligations Adjustments Variance ($) 54,246 89,327 21,269 20,483 185,325 436,252 (20,204) (204,055) (96,059) (84,389) 31,545 % Oblig 97.8% 101.2% 135.6% 102.0% 137.9% 99.9% 19,995,769 19,505,271 1,740,750 1,671,626 572,425 755,211 4,729,198 4,804,774 222,470 306,859 27,260,611 27,043,741

427,419 0 0 0 0 0 0 2,204,363 973,336 0 4,299,986 7,905,104

405,816 0 0 0 0 0 0 2,093,958 938,937 0 4,299,630 7,738,342

0 0 0 0 0 0 0 102,692 32,902

135,594 320,919

21,603 0 0 0 0 0 0 7,713 1,497 0 357 31,168 62,713

94.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 99.7% 99.8% 0.0% 100.0% 99.6% 99.8%

35,165,715 34,782,082