106 th thut vi Microsoft Office

Microsoft rt c gng nhm hon thin v b sung thm nhiu tnh nng mi tin dng hn cho b phn mm Microsoft Office. Nhng phn ln sc mnh tim n ca MS Office - nhng la chn n, nhng tnh nng cha h c bit n hay nhng shortcuts - u gn nh khng c bit n hay khng c s dng. Thng qua bi vit ny chng ti mong mun c gii thiu n bn nhng th thut n gin v hiu qu cho Word, Excel, Outlook, v PowerPoint. C th ni nhng th thut ny s gip bn s dng hiu qu hn b phn mm vn phng ny, khai thc nhng kh nng tim tng hoc tu bin theo phong cch ring ca mnh. Tuy nhin chng ti cng xin ch bn l hu ht nhng th thut sau y s vn hnh rt tt i vi phin bn Microsoft Office XP v 2003. Th thut chung Phng to hay thu nh Nu bn ang s hu mt mouse (con chut my tnh) c thanh cun gia (scroll button) th bn hon ton c th phng to hay thu nh vn bn ca mnh trong ca s MS Office cc k nhanh chng bng cch gi phm Ctrl v xoay thanh cun xoay ln pha trc l phng to v v pha sau l thu nh li. nh dng nhanh chng Mt trong nhng vin ngc n trong MS Office chnh l Format Painter c hnh dng nh chic chi sn trn thanh cng c chun

(Standard toolbar). Nu cha c bn c th vo Tool | Commands, tm n mc Format v ko biu tng ca cng c th vo thanh cng c chun. Khi bn nhp chut vo biu tng chic chi sn, cng c s copy li nh dng vn bn ti ni con tr chut xut hin. Nu bn la chn c mt on (paragraph) hay mt (cell) ri mi nhp chut vo biu tng cng c th nh dng ca on hay s c sao chp li. Sau bn ch cn ko chut la chn on vn bn bn mun dn nh dng ging nh on ngun l xong. Bng cch nhp p chut ln biu tng ca Format Painter, bn c th p dng nh dng c sao chp lin tc cho n khi bn n phm Esc. Thm nhiu la chn hn Nu bn gi nguyn phm Shift sau chn File trong ng dng Word hoc trong ca s son email mi ca Outlook, bn s thy s thay i trong menu File. Vi Word v Outlook bn s thy c thm la chn Save All v Close All cn trong Excel bn s ch thy c Close All. Xung dng khng to ch mc Trong mt on c ch mc nu bn mun xung dng m khng mun dng c ch mc th bn ch cn n t hp phm ShiftEnter. Ln ti bn n Enter xung dng v tip tc theo danh sch ch mc. Ring trong Excel xung dng trong mt bn hy n AltEnter. Cc Smart Tags

Smart Tags - bt u xut hin trong phin bn Microsoft Office XP chnh l nhng biu tng ng dng cng ngh XML nn c th xut hin ngay lp tc trn hoc di cc d liu ph hp vi tnh nng ca Smart Tags. kch hot cc Smart Tags bn hy vo Tools | AutoCorrect Options ri chuyn sang mc Smart Tags v la chn nhng loi tags m bn mun kch hot. Ly v d v Paste Options Smart Tags: Paste options: Sau khi bn dn (paste) d liu trong bt k ng dng Office no bn c th chn Smart Tag (xut hin ngay bn cnh on d liu va dn c hnh ging nh mt clipboard) vi nhng la chn nh dng phong ph - Match Destination Formatting (chuyn nh dng d liu va dn ging vi nh dng ca c vn bn) v Keep Source Formatting (gi nguyn nh dng ca on d liu va dn).

106 th thut vi Microsoft Office - Phn 2

- 20/7/2005 15h:45

Microsoft Word Truy cp nhanh n cc vn bn thng s dng Cch nhanh nht v thng dng nht truy cp n cc tp tin vn bn thng s dng trong Microsoft Word hin nay l vo File ri tm n vn bn cn m ra. im bt li ca cch ny l s lng tp tin lu trong danh sch ny tng i hn ch, cho d ngi s dng vo Tools | Options | General chnh thng s Recent used file list ln mt con s ln hn. Nhng MS Word li c mt tnh nng n khc cc k hu dng trong vic nhanh chng tm n cc vn bn thng s dng. Bn hy s dng cch sau y.

Bn vo View | Toolbars | Customize hoc bn c th nhp chut phi vo bt k u trn cc thanh cng c toolbars ri chn Customize. Khi ca s Customize m ra bn chuyn sang tab Commands. Trong ca s Customize | Commands, bn mc Categories bn ko xung v chn Built-in Menus v trong danh sch hin ra bn tay phi (commands) chn Work. Nhp v gi nguyn chut tri v ko Works ra th vo bt c thanh cng c no thun tin vi bn. Vy l bn to ra c thanh cng c ring cho mnh vi tn l Work. i tn menu ny bn hy m ca s Customize ra ri nhp chut phi vo tn ca menu Work, trong Name bn g tn vo . By gi bn c th s dng menu mi ny lu tn v ng dn n nhng tp tin vn bn bn thng s dng bng cch sau y. Bn m nhng vn bn thng s dng sau chn Work | Add to work menu. Th l tn vn bn c trong sn sng cho bn truy cp n bt c lc no. g b tn ca vn bn no trong danh sch trn menu Work bn hy n v gi Ctrl-Alt-Minus (phm Minus l phm du tr (-) ngay cnh phm s 0). Lc ny con tr s bin thnh du tr, bn hy click vo menu Work ri tm n tn vn bn cn b i v nhp chut tri mt ln vo . M vn bn c s dng ln cui cng yu cu MS Word mi ln khi ng u m tp tin vn bn m bn s dng ln cui cng trc khi tt Word bn hy th dng cch sau

y. Bn hy tm n tp tin Winword.exe thng thng tp tin ny c ng dn nh sau C:\Program Files\Microsoft Office v nm trong th mc Office 10 i vi phin bn XP v Office 11 vi phin bn 2003. Tm c bn hy nhp chut phi vo tp tin chn Send to | Desktop (create shortcut). Hoc bn c th nhp chut phi ln desktop chn New | Shortcut ri tm n tp tin Winword.exe theo ng dn nh trn. Sau bn ra desktop v nhp chut phi vo shortcut va to ra v chn Properties. Trong ca s Properties bn chuyn n mc Target v g vo /mFile1 vo cui cng ng dn trong trng ny, click OK. S dng lnh Paste Special Khi bn copy vn bn trn web hoc t cc tp tin Word khc v dn trc tip vo Word th ng dng s vn gi nguyn nh dng gc - t font ch, mu sc, bng biu gy phin phc rt nhiu trong vic chnh sa li nhng vn bn . trnh nhng iu ny bn hy s dng lnh Paste Special. Cch s dng nh sau: Sau khi copy vn bn t ngun, bn chuyn vo Word v chn Edit | Paste Special. Trong ca s Paste Special bn hy chn Unformatted Text hoc Unformatted Unicode Text. Sp xp li cc on nhanh chng Bn ang mun sp xp li v tr cc on trong vn bn ca mnh? trnh mt thi gian ko th hay copy-paste bn hy s dng cch sau y.

La chn on vn bn m bn mun thay i v tr ln hoc xung, n v gi phm Shift-Alt ri dng phm mi tn ln hoc xung iu chnh li v tr ca on vn bn. Xo thng tin c nhn Cc tp tin vn bn ca MS Word c cha nhng thng tin n c th tit l thng tin v bn. Microsoft cng cho ra cng c xo b nhng thng tin n ny Remove Hidden Data trn trang web ca mnh. Tuy nhin cng c ny hi kh s dng. Vy xo b nhng thng tin n ny bn hy lm theo cch sau y. Trc khi ph bin tp tin vn bn, bn hy dng ng dng WordPad (Start | All Programs | Accessories) m vn bn ra trc v lu li vn bn di dng Rich Text Format (.rtf). Cui cng bn ch vic i phn m rng ca tp tin vn bn tr li dng Word. Ly v d bn lu tp tin thnh test.rtf, i li sang dng Word bn dng lnh rename chuyn li thnh test.doc.

106 th thut vi Microsoft Office - Phn 3

- 22/7/2005 8h:15

Microsoft Word
V mt ng thng Bn hon ton c th d dng k mt ng thng ngang vn bn ca mnh mt cch rt n gin nh sau - Bn g lin tip 3 du gch ngang (-) ri n Enter bn s c mt ng k n. - Bn g lin tip 3 du gch di (_) ri n Enter bn s c mt ng k m - Bn g lin tip 3 du bng (=) ri n Enter bn s c mt ng k i.

My tnh c sn trong Word Bn c bit l bn hon ton c th b sung thm mt my tnh vo trong Word khng? ng hon ton c th v s gip bn thm phn thun li trong cng vic hn rt nhiu. Trong MS Word vo View | Toolbars | Customize hoc bn c th nhp chut phi ln bt k thanh cng c (toolbar) no ri chn Customize. Trong ca s Customize - bn c c hi lm quen vi ca s ny trong phn trc ca bi vit - bn hy chn Tools bn khung Categories bn tay tri v chn biu tng Tool Calculate trong khung Commands bn tay phi. Bn nhp v gi chut tri ln biu tng ca Tools Calculate ri ko v th ln bt k thanh cng c no m bn thch. By gi bn c d dng thc hin cc php tnh trong Word bng cch g vo php tnh ca ri la chn ton b php tnh, nhp chut vo Tools Calculate ri n Ctrl-V dn kt qu vo. Tun ho Smart Tags v Spelling, Track changes Bn bao gi b cc dng gch chn long ngong mu xanh mu lm phin cha? Bn cha bit l n t u xut hin? N chnh l tnh nng kim tra li chnh t v kim tra li ng php trong MS Word. Tnh nng ny ch c hiu qu i vi cc vn bn ting Anh cn i vi cc vn bn ting Vit th tht l mt iu v cng phin phc. loi b phin phc ny bn hy vo Tools | Options ri chuyn sang mc Spelling & Gammar. Trong mc ny bn b du kim trc Check spelling as you type v Check grammar as you type, sau l Ok l xong. Smart Tags c th ni l mt trong nhng tnh nng mi tng i hiu qu trong cc phin bn Word mi y. Tuy nhin nhiu lc ngi s dng cng thy kh chu v cc tag ngy, s in thoi,

copy-paste lin tc hin ra. Nu bn khng a Smart Tags hy vo Tools | AutoCorrect Options v chuyn sang mc Smart Tags trong ca s AutoCorrect Options v b du kim trong nhng loi Smart Tag bn khng mun hin ra. Cn mt tnh nng na trong Word cng c nhng dng k mu long ngong gy kh chu rt nhiu l Track changes. Tnh nng ny thc s c hiu qu khi bn ngi khc sa vn bn ca bn. Nhng thay i s c Track changes ghi nhn v lit k ngay trong vn bn. b i bn hy vo View ri b nh du trc Markup l xong. Status Bar c g cho bn? Bn bao gi n thanh trng thi (Status bar) trong Word cha? N cng c kh nhiu iu th v . Nhng nu Word ca bn cha h c Status bar th bn hy vo Tools | Options chuyn sang mc View. Trong mc ny bn n phn Show v nh du kim vo Status bar l xong. Thanh trng thi ng nh tn gi ca n cho bn thy thng tin v vn bn ca bn, th t trang hin thi ca bn, phn, dng, to con tr chut . Nhp p chut ln S th t ca trang bn s gi c menu Go to. Bn cnh , trn thanh trng thy bn cn thy c REC TRK EXT OVR. Nhp p chut ln bt c mc no bn s bt tnh nng ln. Nhp p chut ln REC bn s bt tnh nng ghi macro hay cn gi l thao tc t ng, TRK s gip bn theo di ghi nhn mi thay i m bn sa ln vn bn gc, EXT cho php bn c th la chn vn bn m ch cn dng phm mi tn ln xung sang phi sang tri v OVR s bt tnh nng ghi tc l mi k t bn g vo s thay th cho k t lin k n thay v xut hin ngay bn cnh.

Tu bin AutoText Chc hn l bn thy nhiu khi Word t ng thay th v gi gip bn nhng cm t kiu nh "Best Wishes", Best regardsy chnh l tnh nng AutoText ca Word. Bn hon ton c th t mnh tu bin danh sch cc t MS Word t ng thay th gip bn. Bn hy vo Tools | AutoCorrect Options ri chuyn sang mc AutoText. Trong ca s AutoText bn hy g cm t m bn mun Word t ng gip bn chn vo mc Enter autotext entries here ri nhp chut vo Add. Mun g b bt c autotext no bn hy chn n ri nhp chut vo Delete.

106 th thut vi Microsoft Office - Phn 4

- 25/7/2005 16h:57

(Bi ny c cp nht cch y 2 gi ) Microsoft Word Track changes - So snh cc vn bn Bn c 2 vn bn ging ht nhau v bn mun so snh xem chng ging v khc nhau im no? Thay v phi ngi so snh tng dng mt, th thut sau y c th s gip bn thc hin cng vic ny mt cch nhanh chng. Nu bn bit s dng tnh nng Track changes trong Word th tht l tin dng. Tnh nng ny s gip bn theo di v ghi li r rng mi s thay i trong vn bn ca bn. bt tnh nng Track changes bn hy vo Tool | Track Changes hoc s dng phm tt Ctrl-Shift-E. Cn nu bn khng bt Track changes t trc th lm th no c th tm ra mi thay i khc bit trong 2 vn bn y. Vn c cch, vn l Trach changes gip bn gii quyt mi vic.

Trong Word 2000, bn hy vo Tools | Track changes | Compare documents. Khi hp thoi bt ra bn hy la chn vn bn bn cn em ra so snh vi vn bn hin thi ca bn. Word s gip bn b sung nhng g c thay i vo trong vn bn ca bn. Trong Word XP v 2003 th c khc hn mt cht, bn vo Tools | Compare and Merge Documents. Trong hp thoi bt ra bn hy nh du vo Legal blackline (ngay cnh trng File name) kch hot tnh nng so snh vn bn; nu khng Word s gip bn hp nht 2 vn bn. Qu trnh cn li l ging vi Word 2000. Split So snh nhiu phn ca vn bn Vn bn ca bn di hng chc hng trm trang m bn li mun so snh nhiu phn ca trong vn bn vi nhau - chng hn phn m u vi phn kt lun? Split s gip bn gii quyt kh khn ny. Bn vo Windows | Split. Ngay lp tc con tr s bin thnh mt ng k ngang cho php bn ch nh khong cch chia i mn hnh trong Word. Hy t sao cho tht d nhn ri nhp chut tri 1 ln. Word b chia lm 2 ca s ring bit v bn c th duyt vn bn d dng hn. b tnh nng ny bn li vo Windows v chn Remove Split. Bo v vn bn ca bn C nhiu cch bo v vn bn ca bn ngn chn ngi khc m vn bn ca bn hoc ngn chn ngi khc sa i vn bn ca bn. C nhng cch sau y bo v vn bn ca bn. Bn vo Tools | Options ri chuyn sang mc Security - Bn nhp

mt khu vo mc Password to open t mt khu ngn chn ngi khc m vn bn ca bn. Nhp mt khu vo mc Password to modify ngn chn ngi khc sa i vn bn ca bn. Bn vo Tools | Protect Document c thm tnh nng bo mt vn bn. Trong ca s Protect Document bn s thy 3 la chn Track changes (chng mi thay i vi Track changes, ngi khc vn c th c v sa vn bn ca bn nhng mi thay i s c ghi li v menu Tools | Track Changes s b v hiu ho), Comment (ch cho php ngi khc c c vn bn ca bn v b sung thm nhng nhn xt gi comment vo ch khng c thay i vn bn) v Form (ngn chn mi thay i trong vn bn ch cho php thay i trong nhng phn vn bn khng c bo v hoc trong cc form hoc trng) t ng dn mc nh lu v m vn bn Thng thng Word lun chn th mc My Documents l th mc mc nh lu v m cc vn bn ca ngi s dng. Tuy nhin, Word cng cho php ngi s dng c th thay i mc nh. Bn vo Tools | Options ri chuyn sang mc File locations. Trong ca s ny bn nhp chut vo mc cn thay i. V d y l thay i ng dn m v lu vn bn mc nh th bn nhp chut vo mc Documents sau nhp chut vo Modify v ch n th mc ring ca bn. Nhp ok l xong. t font ch mc nh Bn quen s dng mt loi font ch nht nh v mun ln no m Word ra th sn sng font ch cho bn ri. Rt n gin, bn hy th th thut sau y. Bn m bt k mt vn bn no cng c, vo Format | Font.

Trong ca s Font hin ra bn hy chn la ng kiu font ch bn quen dng ri nhp chut vo Default gc cui bn tay tri ca ca s font, Word hi bn c mun t font ch mc nh khng, chn Yes l xong.

Gn phm tt cho cc biu tng trong Microsoft Word thao tc nhanh hn 25/7/2005 8h:52

(Bi ny c cp nht cch y 10 gi ) Khi son tho vn bn vi Microsoft Word, nhiu khi bn phi cn thm vo vn bn cc biu tng (symbol) hoc nhng k t c bit (special character) trang tr thm cho vn bn. Vi cc k t c bit th c gn sn cc phm tt v bn c th dng nhng phm tt chn cc k t c bit vo vn bn. Cn vi cc biu tng th cha c gn sn cc phm tt. Do , bn c th to cc phm tt cho cc biu tng m bn thng s dng c th nhanh chng chn cc biu tng cn thit vo vn bn. Cch to cc t hp phm tt cho cc biu tng nh sau: - Trong ca s lm vic ca Microsoft Word, bn bm vo menu Insert ri chn Symbol.... - Hp thoi Symbol c m ra, trong tab Symbols, bn bm chn biu tng cn thit gn phm tt. - Bn bm vo nt Shortcut Key... m ra hp thoi Customize Keyboard. - Trong hp thoi Customize Keyboard, bn bm chn vo Press new shortcut key. Sau , bn bm t hp phm m bn mun dng lm phm tt cho biu tng ny.

- Tip theo, bn bm nt Assign. Bm nt Close. - Vi cch lm tng t, bn c th gn cc phm tt cho cc biu tng khc. Sau ny, nu bn khng mun s dng phm tt cho biu tng no na th bn lm nh sau: - Trong ca s lm vic ca Microsoft Word, bn bm chn vo menu Insert > Symbol... m ra ca s Symbol. - Tip theo, bn bm chn biu tng m bn mun loi b phm tt tab Symbols. - Sau , bn bm nt Shortcut Key... m ra hp thoi Customize Keyboard. - Trong hp thoi Customize Keyboard, bn bm chn t hp phm tt trong Current keys. Sau cng, bn bm nt Remove. T hp phm tt m bn chn cho biu tng ny khng cn tc dng na. - Bn lm tng t xo cc phm tt cho cc biu tng khc. DSL Speed v2.10 name: www.bestserials.com code: PDQ3J4T84OVD