THE RODENT KILLER REFERENCE - KEYBOARD SHORTCUTS FOR MS OFFICE 2003

EXCEL 2003
WORK WITH WORKSHEETS
S+F11 or A+S+F1 C+PgDn C+PgUp S+C+PgDn S+C+PgUp A+O, H, R A+E, M A+E, L C+P or C+S+F12 C+Tab C+S+Tab C+Arrows Home C+Home C+End A+PgDn A+PgUp F6 S+F6 C+BkSpc F5 S+F5 S+F4 Tab Insert a new worksheet Move to the next/previous sheet in the workbook Select current and next/previous sheet. To cancel, press C+PgDn Rename the current sheet Move or copy the current sheet Delete the current sheet Print the worksheet (displays the Print dialog box first) Move to the next/previous workbook or window to the edge of the current data region (non-empty area) to the beginning of the row to the beginning of the sheet to the last cell (bottom-right most used cell) Move one screen to the right or to the left Move to the next/previous pane in a split workbook Scroll to display the active cell Display the Go To dialog box Display the Find dialog box Find Next (Repeat last search) Move between unlocked cells on a protected worksheet Move from top to bottom/bottom to top within a selected range Move from left to right/right to left within a selected range Move clockwise within a S.R. In nonadjacent selections, switch to next selection to right or left S+F8 Add another range of cells to selection C+S+Arrows Extend the selection to the last nonblank cell in the same column or row as the active cell S+Home Extend the selection to the beginning of the row C+S+Home Extend the selection to the beginning of the worksheet. C+S+End Extend the selection to the last used cell on the worksheet (lower-right corner) S+PgDn Extend the selection down/up S+PgUp one screen End, Extend the selection to the last S+Arrow nonblank cell in the same column or row as the active cell End, Extend the selection to the last S+Home used cell on the worksheet (lower-right corner) End, S+Enter Extend the selection to the last cell in the current row ScrLk, then Extend the selection to the cell S+Home or in the upper-left/lower right S+End corner of the window

2005 Andrew Prihodko

A+C+T The trademark symbol () A+C+(period) An ellipsis ()

FORMAT DATA
A+ (apostr.) C+1 (one) C+S+ ~ C+S+$ C+S+% C+S+^ C+S+# C+S+@ C+S+! C+B C+I C+U C+5 C+S+& C+S+_ Show the Style dialog box Show Format Cells dialog box General number format Currency format with two decimal places; neg. num. in () Percentage format with no decimal places (0%) Exponential number format with two decimal places (0.00E+00) Date format (d-mmm-yy) Time format (h:mm AM/PM) Number format (-0,000.00) Apply or remove bold formatting Apply or remove italic formatting Apply or remove an underline Apply or remove strikethrough Apply the outline border Remove outline borders

C+J C+L C+R

Justify a paragraph Left align a paragraph Right align a paragraph

REVIEWING DOCUMENTS
A+C+M C+S+E Home End C+Home C+End Insert a comment Turn track changes on or off Go to the beginning of a comment Go to the end of a comment Go to the beginning of the list of comments Go to the end of the list of comments Mark a table of contents entry Mark a table of authorities entry Mark an index entry Insert a footnote Insert an endnote

RUN A SLIDE SHOW PRESENTATION

N or Enter Perform the next animation or or Spacebar advance to the next slide (also Right, Down, or PgDn) P or BkSpc Perform the previous animation or Left or or return to the previous slide Up or PgUp Number Go to slide Number then Enter B or period Display a black screen, or return to the slide show W or Display a white screen, or return comma to the slide show S or + Stop or restart an auto slide show Esc or End a slide show E Erase on-screen annotations H Go to next hidden slide T Set new timings while rehearsing O Use original timings while rehearsing M Use mouse click to advance while rehearsing 1+Enter Return to the first slide C+P Change the pointer to a pen C+A Change the pointer to an arrow C+H Hide the pointer and buttons C+U Hide the pointer/buttons in 15 sec F1 Show a list of controls Tab Go to first or next hyperlink S+Tab Go to last or previous hyperlink Enter (hyp) Follow the hyperlink

REFERENCES, FOOTNOTES, ENDNOTES

A+S+O A+S+I A+S+X A+S+F A+S+D A+S+D A+C+L A+S+P A+S+T C+F9 C+S+F7 F9 C+S+F9 S+F9 A+F9 A+S+F9

MOVE / SCROLL WITHIN WORKSHEETS

WORKING WITH FIELDS

A DATE field A LISTNUM field A PAGE field A TIME field An empty field Update linked information in a Word source document Update selected fields Unlink a field Switch between a field code and its result Switch between all field codes and their results Run GOTOBUTTON or MACROBUTTON from the field that displays the field result Go to the next field Go to the previous field Lock a field Unlock a field

BORDERS IN FORMAT CELLS DIALOG

C+1, C+Tab as needed, then one of these: A+T Top A+H Horiz. divider A+B Bottom A+V Vertic. divider A+L Left A+D Down diagonal A+R Right A+U Upw. diagonal

ENTER DATA
A+Enter C+Enter S+Enter Tab S+Tab F4 or C+Y C+S+F3 C+D C+R C+F3 C+K C+; C+S+: S+F2 A+Down Start a new line in the same cell Fill the selected cell range with the current entry Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Repeat the last action Create names from row and column labels Fill down Fill to the right Define a name Insert a hyperlink Enter the date Enter the time Edit a cell comment Display a drop-down list of the values in the current column of a range Undo the last action

SHOW, HIDE, AND OUTLINE DATA

A+S+Right A+S+Left C+8 C+9 C+S+( C+0 C+S+) Groups rows or columns Ungroups rows or columns Show/hide the outline symbols Hide the selected rows Unhide any hidden rows within the selection Hide the selected solumns Unhide any hidden columns within the selection Create a chart that uses the current range Display the Macro dialog box Display the Visual Basic Editor

MOVE WITHIN A SELECTED RANGE

Enter S+Enter Tab S+Tab C+. (period) C+A+Right C+A+Left End End, then Arrows End, Home

WORD 2003
CHANGE OR RESIZE FONT
C+S+F C+S+P C+S+ < C+S+ > C+ ] C+ [ C+D S+F3 C+S+A C+S+W C+S+D C+S+H C+S+K C+ = C+S+ + C+Spacebar C+S+Q C+S+ * S+F1 C+S+C C+S+V C+1 (one) C+2 C+5 C+0 (zero) Change the font Change the font size Decrease font size Increase font size Increase font size by 1 point Decrease font size by 1 point Display the Format dialog box Change the case of letters Format letters as all capitals Underline words but not spaces Double-underline text Apply hidden text formatting Format letters as small capitals Apply subscript formatting Apply superscript formatting Remove character formatting Change selection to Symbol font Display nonprinting characters Review text formatting (click it) Copy formats Paste formats

USE CHARTS, MACROS, ETC.

F11 A+F8 A+F11 A+U C+S+C

F11 S+F11 C+F11 C+S+F11 A+S+Left A+S+Right C+S+N A+S+Up A+S+Down A+S+ + A+S+ A+S+A

WORKING WITH AN OUTLINE

Promote a paragraph Demote a paragraph Demote to body text Move selected paragraphs up Move selected paragraphs down Expand text under a heading Collapse text under a heading Expand or collapse all text or headings / on NumPad Hide/display character formatting A+S+L Show the first line of body text or all body text A+S+1/2/3/ Show all headings up to level 1/2...

MOVE AND SCROLL IN END MODE

Turn End mode on or off Move by one block of data within a row or column Move to the last cell on the sheet, in the bottom-most used row of the rightmost used column End, Enter Move to the rightmost nonblank cell in the current row.

DRAW OBJECTS
Select AutoShapes menu Copy selected an objects attributes Tab/ S+Tab Switch between objects C+S+V Paste attributes to the object

APPLY CHARACTER FORMATTING

C+Z

ENTER SPECIAL CHARACTERS

F2, then NumLock, then one of these: A+0162 (cent) A+0165 (yen) A+0163 (pound) A+0128 (euro)

MOVING IN SCROLL LOCK MODE

ScrLk Home End Arrows Turn SCROLL LOCK on or off Move to the cell in the upper-left corner of the window Move to the cell in the lowerright corner of the window Scroll one row/column up, down, left, right selection doesnt move.

POWERPOINT 2003
MOVE BETWEEN PANES
F6 S+F6 C+S+Tab Move clockwise / counterclockwise between panes of normal view Switch between Slide and Outline tabs of the normal view

ENTER AND CALCULATE FORMULAS

= C+S+Enter Start a formula Enter a formula as an array formula S+F3 Display Insert Function dialog C+A When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box C+S+A When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses F3 Paste a defined name into a formula A+ = Insert AutoSum formula C+S+ Copy the value or formula from C+ the cell above the active cell into (apostrophe) the cell or the Formula Bar C+ ` Alternate between displaying (single cell values and displaying quote) formulas F9 Calculate all worksheets in all open workbooks. When a portion of a formula is selected, calculate the selected portion S+F9 Calculate the active worksheet C+A+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation C+A+S+F9 Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

VIEW AND COPY TEXT FORMATS

WORKING WITH DOCUMENTS

Create a new document of the same type as the current or most recent document C+O Open a document C+W Close a document A+C+S Split the document window A+S+C Remove the document window split C+S Save a document C+F Find text, formatting, special items A+C+Y Repeat find C+H Replace text, formatting, etc. C+G Go to (page/bookmark/footnote) A+C+Z Go back to page/bookmark/footnote A+C+Home Select Browse object A+C+P Switch to print layout view A+C+O Switch to outline view A+C+N Switch to normal view C+ \ Move between a master document and its subdocuments C+N

WORK IN AN OUTLINE
A+S+Left A+S+Right A+S+Up A+S+Down A+S+1 A+S+ + A+S+ A+S+A Promote a paragraph Demote a paragraph Move selected paragraphs up Move selected paragraphs down Show heading level 1 Expand text below a heading Collapse text below a heading Show/collapse all text or headings

SELECT CELLS, ROWS, COLUMNS, ETC.

C+Space S+Space C+A S+BkSpc Select the entire column Select the entire row Select the entire worksheet With multiple cells selected, select only the active cell C+S+Space Selects the entire sheet. If the worksheet contains data, selects the current region. If an object is selected, selects all objects. C+6 Hide/show objects/placeholders

SET LINE SPACING

Single-space lines Double-space lines Set 1.5-line spacing Add or remove one line space preceding a paragraph

ALIGN PARAGRAPHS
C+E C+J C+L C+R C+M C+S+M C+T C+S+T C+Q C+S+S A+C+K C+S+N A+C+1/2/3 C+S+L C+Backspace C+Delete A+F3 A+S+R Center a paragraph Justify a paragraph Left align a paragraph Right align a paragraph Indent a paragraph from the left Remove a paragraph indent from the left Create a hanging indent Reduce a hanging indent Remove paragraph formatting Apply a style Start AutoFormat Apply the Normal style Apply the Heading 1/2/3 style Apply the List style Delete a word to the right Delete a word to the left Create AutoText Copy header and footer used in the previous section of the document

WORK WITH SHAPES AND PICTURES

A+U,Arrows, Insert a shape via the then C+Enter AutoShape menu A+I, X, then Insert a text box click Tab Cycle forward/backward S+Tab through the objects C+S+G Group objects C+S+H Ungroup objects S+F9 Show or hide the grid A+F9 Show or hide the guides C+G Change grid or guide settings C+S+C Copy the objects attributes C+S+V Paste the objects attributes

SELECT CELLS WITH SPECIFIC CHARACTERISTICS

C+S+ * Select non-blank areadata area (asterisk) enclosed by blank rows and blank columns(or Pivot report) around the active cell C+ / Select the array containing the active cell C+S+O Select all cells that contain (letter O) comments C+ \ In a selected row/column, select C+S+ | the cells that dont match the formula or static value in the active cell. You must select the row starting with the active cell. C+ [ Select all cells directly (opening referenced by formulas in the bracket) selection C+S+ { Select all cells directly or (opening indirectly referenced by brace) formulas in the selection C+ ] Select cells that contain formulas (closing that directly reference the active bracket) cell C+S+ } Select cells that contain formulas (closing that directly or indirectly brace) reference the active cell A+ ; Select the visible cells in the (semicolon) current selection

APPLY PARAGRAPH STYLES

MISCELLANEOUS
F3 F4 F5 F6 F7 F8 F12 S+F3 S+F5 S+F6 C+S+F5 C+S+F12 A+F7 A+F8 A+S+F11 Insert AutoText (type some characters before) Repeat the last action Go To (same as Ctrl+G) Switch to next pane or frame Spelling command Extend a selection Save as Change the case of the selection Move to previous revision Switch to previous pane or frame Edit a bookmark Print Find the next misspelling Run a macro Display MS Visual Studio code

SELECT TEXT AND OBJECTS

C+S+Right C+S+Left C+A C+S+F C+S+P C+S+ > C+S+ < C+T to the end of a word to the beginning of a word All objects, all slides, or all text

COPY, DELETE, AND MOVE TEXT

EDIT DATA
F2 A+Enter Backspace C+Delete F7 S+F2 C+S+Z C+C C+C, C+C C+X C+V C+ hyphen C+S+ plus Edit the active cell Start a new line in the same cell Clear the active cell and start editing it right after Delete text to the end of the line Display the Spelling dialog box Edit a cell comment Undo the last auto correction Copy the selected cells Display MS Office Clipboard Cut the selected cells Paste copied cells Delete the selected cells Insert blank cells

FORMAT CHARACTERS / PARAGRAPHS

Change the font Change the font size Increase the font size Decrease the font size Sentence/lowercase/uppercase formatting of characters S+F3 Change the case of the letters C+B Apply bold formatting C+U an underline C+I italic C+ = subscript (auto spacing) C+S+ + superscript (auto spacing) C+Spacebar Remove manual character formatting C+S+C Copy formats C+S+V Paste formats C+E Center a paragraph

INSERT SPECIAL CHARACTERS

C+F9 Enter A field An AutoText (after a few chars) S+Enter A line break C+Enter A page break C+S+Enter A column break C- - (hyphen) An optional hyphen C+S+(hyphen) A nonbreaking hyphen C+S+Spcebar A nonbreaking space A+C+C The copyright symbol () A+C+R The regd trademark ()

Version 2 Key Abbreviations: C = Ctrl, A = Alt, S = Shift Send comments and suggestions to aprihodko@yahoo.com

INSERT, DELETE, AND COPY CELLS

EXTEND A SELECTION
F8 Turn extend mode on or off. EXT appears in the status line and the arrow keys extend the selection