Microsoft Word keyboard shortcuts Copy/Move

Description Copy text or graphics Create AutoText Move text or graphics Paste the Clipboard contents Paste the Spike contents Shortcut Key Ctrl + C Alt + F3 F2 (then move the insertion point and press Enter) Ctrl + V Ctrl + Shift + F3 Shortcut Key Ctrl + X Ctrl + F3 BackSpace Delete Ctrl + BackSpace Ctrl + Delete Ctrl + Z Shortcut Key Escape Arrow keys Enter SpaceBar Alt + Letter Key Ctrl + Tab or Ctrl + Page Down Ctrl + Shift + Tab or Ctrl + PageUp

Delete
Description Cut selected text to the Clipboard Cut to the Spike Delete one character to the left Delete one character to the right Delete one word to the left Delete one word to the right Undo the last action

Dialog box
Description Cancel the command and close the dialog box Move between options in the selected dropdown list box Perform the action assigned to the default button in the dialog box Perform the action assigned to the selected button; select or clear the check box Select the option or select or clear the check box by the letter underlined in the option name Switch to the next tab in a dialog box Switch to the previous tab in a dialog box

Extend selection
Description Increase the size of a selection One character to the left One character to the right One line down One line up One screen down One screen up Reduce the size of a selection Select the nearest character To a specific location in a document To a vertical block of text To include the entire document To the beginning of a document To the beginning of a line To the beginning of a paragraph To the beginning of a word To the end of a line To the end of a paragraph To the end of a window To the end of a word Turn extend mode off Turn extend mode on Shortcut Key F8 (press once to select a word, twice to select a sentence etc.) Shift + LeftArrow Shift + RightArrow Shift + DownArrow Shift + UpArrow Shift + PageDown Shift + PageUp Shift + F8 F8, and then press LeftArrow or RightArrow F8 + arrow keys Ctrl + + Shift + F8, and then use the arrow keys Ctrl + A Ctrl + Shift + Home Shift + Home Ctrl + Shift + UpArrow Ctrl + Shift + LeftArrow Shift + End Ctrl + Shift + DownArrow Alt + Ctrl + + PageDown Ctrl + Shift + RightArrow Escape F8 Shortcut Key Alt + LeftArrow Alt + RightArrow F11 Shift + F11 Ctrl + K Ctrl + F9 Alt + Shift + D Alt + Ctrl + L Alt + Shift + P Alt + Shift + T Ctrl + + F11 F9 Alt + Shift + F9

Fields
Description Go back one page Go forward one page Go to the next field Go to the previous field Insert a hyperlink Insert an empty field Insert Date field Insert List Num field Insert Page field Insert Time field Lock a Field Refresh Run a GoToButton or MacroButton from the field that displays the field results

Switch between a field code and its result Switch between all field codes and their results Unlink a field Unlock a field Update linked information in a Word source document Update selected fields

Shift + F9 Alt + F9 Ctrl + Shift + F9 Ctrl + Shift + F11 Ctrl + Shift + F7 F9 Shortcut Key Ctrl + 5 Ctrl + 2 Alt + F10 Ctrl + F10 Alt + F5 Ctrl + F5 Ctrl + 1 Ctrl + 0 Ctrl + 0 (zero) Ctrl + Shift + S Ctrl + U Ctrl + B Ctrl + Shift + H Ctrl + I Ctrl + EqualSign Ctrl + Shift + PlusSign Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Ctrl + Shift + N Ctrl + E Shift + F3 Ctrl + Shift + F Ctrl + Shift + P Ctrl + D Ctrl + Shift + Q Ctrl + Shift + C Ctrl + T Ctrl + Shift + < Ctrl + [ Ctrl + Shift + * (asterisk) Ctrl + 2 Ctrl + Shift + D

Format
Description 1.5 line spacing Double line spacing Maximise application window Maximise document window Restore application window Restore document window Single line spacing Toggles 12 point spacing before Add or remove one line space preceding a paragraph Apply a style Apply an underline Apply bold formatting Apply hidden text formatting Apply italic formatting Apply subscript formatting (automatic spacing) Apply superscript formatting (automatic spacing) Apply the Heading 1 style Apply the Heading 2 style Apply the Heading 3 style Apply the List style Apply the Normal style Center a paragraph Change the case of letters Change the font Change the font size Change the formatting of characters (Font command, Format menu) Change the selection to Symbol font Copy formats Create a hanging indent Decrease the font size Decrease the font size by 1 point Display nonprinting characters Double-space lines Double-underline text

Format letters as all capitals Format letters as small capitals Increase the font size Increase the font size by 1 point Indent a paragraph from the left Insert a footnote Insert an endnote Justify a paragraph Left align a paragraph Mark a table of authorities entry Mark a table of contents entry Mark an index entry Paste formats Reduce a hanging indent Remove a paragraph indent from the left Remove manual character Formatting Remove paragraph formatting Review text formatting Right align a paragraph Set 1.5-line spacing Single-space lines Start AutoFormat Underline words but not spaces

Ctrl + Shift + A Ctrl + Shift + K Ctrl + Shift + > Ctrl + ] Ctrl + M Alt + Ctrl + F Alt + Ctrl + E Ctrl + J Ctrl + L Alt + Shift + I Alt + Shift + O Alt + Shift + X Ctrl + Shift + V Ctrl + Shift + T Ctrl + Shift + M Ctrl + SpaceBar Ctrl + Q Shift + F1 (then click the text whose formatting you want to review) Ctrl + R Ctrl + 5 Ctrl + 1 Alt + Ctrl + K Ctrl + Shift + W Shortcut Key Ctrl + Shift + Enter Ctrl + F9 Shift + Enter Ctrl + Shift + Hyphen Ctrl + Shift + SpaceBar Ctrl + Enter Enter (when the ScreenTip appears) Alt + Ctrl + period Ctrl + Hyphen Enter Ctrl + Tab Alt + Ctrl + C Alt + Ctrl + R Alt + Ctrl + T

Insert
Description A column break A field A line break A nonbreaking hyphen A nonbreaking space A page break An AutoText entry An ellipsis An optional hyphen New paragraphs in a cell Tab characters in a cell The copyright symbol The registered trademark symbol The trademark symbol

Mail merge
Description Edit a mail-merge data document Insert a merge field Merge a document Preview a mail merge Print the merged document Shortcut Key Alt + Shift + E Alt + Shift + F Alt + Shift + N Alt + Shift + K Alt + Shift + M Shortcut Key Home or End

Menus
Description Select the first or last command on the menu or submenu

Move
Description Browse a document Cancel an action Close a document Create a new document Down one line Down one screen (scrolling) Find text, formatting, and special items First cell in a column First cell in a row Go back to a page, bookmark, footnote, table, comment, graphic, or other location Go to a page, bookmark, footnote, table, comment, graphic, or other location Last cell in a column Last cell in a row Move between master / subdocuments Next cell in a row Next row One cell to the left (in a table) One cell to the right (in a table) One character to the left One character to the right One paragraph down One paragraph up One word to the left One word to the right Open a document Previous cell in a row Previous row Quit Word Shortcut Key Alt + Ctrl + Home Escape Ctrl + W Ctrl + N Down Arrow PageDown Ctrl + F Alt + PageUp Alt + Home Alt + Ctrl + Z Ctrl + G Alt + PageDown Alt + End Ctrl + \ Tab DownArrow Shift + Tab Tab LeftArrow RightArrow Ctrl + DownArrow Ctrl + UpArrow Ctrl + LeftArrow Ctrl + RightArrow Ctrl + O Shift + Tab UpArrow Alt + F4

Redo or repeat an action Repeat find Replace text, specific formatting, and special items Save a document Split a document Switch to normal view Switch to outline view Switch to page layout view To a previous revision To the beginning of a document To the beginning of a line To the end of a document To the end of a line To the end of the window To the location of the insertion point when the document was last closed To the top of the next page To the top of the previous page To the top of the window Undo an action Up one line Up one screen (scrolling)

Ctrl + Y Alt + Ctrl + Y Ctrl + H Ctrl + S Alt + Ctrl + S Alt + Ctrl + N Alt + Ctrl + O Alt + Ctrl + P Shift + F5 Ctrl + Home Home Ctrl + End End Alt + Ctrl + PageDown Shift + F5 Ctrl + PageDown Ctrl + PageUp Alt + Ctrl + PageUp Ctrl + Z UpArrow PageUp Shortcut Key Escape Escape Alt + N Alt + B F1 Alt + F6 Alt + DownArrow Alt + UpArrow Alt + number (1 is the first topic, 2 is the second, and so on) Alt + number (1 is the first topic, 2 is the second, and so on) Tab to select the Office Assistant button; SpaceBar to show the Assistant or turn off Help with the wizard

Office Assistant
Description Close an Office Assistant message Close tips Display the next tip Display the previous tip Get Help from the Office Assistant Make the Office Assistant balloon active See more Help topics See previous Help topics Select a Help topic from the topics the Office Assistant displays Select a Help topic from the topics the Office Assistant shows Show or hide the Office Assistant in a wizard

Open dialogue
Description Add to Favourites Commands and settings Details List Look in favourites Preview Properties Search the Web Select a folder in the Open or Save As dialog box Up one level Shortcut Key Alt + 4 Alt + 9 Alt + 6 Alt + 5 Alt + 3 Alt + 8 Alt + 7 Alt + 2 Alt + 0 to select the folder list; arrow keys to select a folder Alt + 1 Shortcut Key Arrow keys PageUp or PageDown Ctrl + Home Ctrl + End Ctrl + P Alt + Ctrl + I Shortcut Key Alt + Shift + Minus Sign Alt + Shift + RightArrow Ctrl + Shift + N Alt + Shift + A or the asterisk (*) key on the numeric keypad Alt + Shift + PlusSign Ctrl + Home Ctrl + End The slash (/) key on the numeric keypad Alt + Ctrl + M Alt + Shift + DownArrow Alt + Shift + UpArrow Alt + Shift + LeftArrow Alt + Shift + n Alt + Shift + 1 Alt + Shift + L Ctrl + Shift + E

Print
Description Move around the preview page when zoomed in Move by one preview page when zoomed out Move to the first preview page when zoomed out Move to the last preview page when zoomed out Print a document Switch to Print Preview

Review
Description Collapse text under a heading Demote a paragraph Demote to body text Expand or collapse all text or headings Expand text under a heading Go to the beginning of a comment Go to the end of a comment Hide or display character formatting Insert a comment Move selected paragraphs down Move selected paragraphs up Promote a paragraph Show all headings up to Heading n Show all headings with the Heading 1 style Show the first line of body text or all body text Turn revision marks on or off

Save as dialog
Description Commands and settings Create folder Details List Look in favourites Up one level Shortcut Key Alt + 6 Alt + 3 Alt + 5 Alt + 4 Alt + 2 Alt + 1 Shortcut Key Ctrl + Shift + F8, and then use the arrow keys Hold down Shift and press an arrow key repeatedly Shift + F8 Click in the column's top or bottom cell. Hold down Shift and press the UpArrow or DownArrow key repeatedly Alt + 5 on the numeric keypad (with NumLock off) Tab Shift + Tab Shortcut Key LeftArrow or RightArrow Ctrl + LeftArrow or Ctrl + RightArrow Home End Shift + Home Shift + End Shift + LeftArrow Shift + RightArrow Ctrl + Shift + LeftArrow Ctrl + Shift + RightArrow

Select
Description Extend a selection (or block) Extend a selection to adjacent cells Reduce the selection size Select a column

Select an entire table Select the next cell's contents Select the preceding cell's contents

Text box
Description Move one character to the left or right Move one word to the left or right Move to the beginning of the entry Move to the end of the entry Select from the insertion point to the beginning of the entry Select from the insertion point to the end of the entry Select or unselect one character to the left Select or unselect one character to the right Select or unselect one word to the left Select or unselect one word to the right

Toolbars
Description Enter text in a text box Perform the action assigned to a button Select an option from a drop-down list box or from a drop-down menu on a button Shortcut Key Enter (when the text box is selected) Enter (when a button is selected) Arrow keys to move through options in the list or menu; Enter to select the option you want (when a drop-down list box is selected) Tab or Shift + Tab (when a toolbar is active) Ctrl + Tab or Ctrl + Shift + Tab Shortcut Key Ctrl + F7 Ctrl + F8 Ctrl + F10 Ctrl + F9

Select the next or previous button or menu on the toolbar Select the next or previous toolbar

Windows
Description Carry out the Move command (document icon menu, menu bar) Carry out the Size command (document icon menu, menu bar) Maximize the document window Minimize the document window