2010/29

2008/36
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1431/10/16 :
2010/ 9 /25 :

()920

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2008/36


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- 20 -

( (

MATERIAL APPROVAL SHEET ( MAS )

Project ....
Tender No .

CONTRACTOR ..
Material description ...
MAS No. Manufacturer . Local only ....

:
(
)
BOQ Ref :..Supplier (GCC or Foreign) ** .....
Spec.Ref : .... Time Required at Site :
B.S.Ref : ... Sample Attached : Yes ( ) No ( )
Drg.Ref : Certificate Attached : Yes ( ) No ( )
Assurance of Delivery on Time : Yes ( ) No ( )
Remarks : .
Signature : .. Date : .
:

ENGINEER .....
Above Information given Contractor correct Yes
No
.
Required Information 1 ...
2 ...
3 ...
Material
Recommended
Rejected
Recommended with comments ...
IN CASE PRODUCT RECOMMENDED IS NON- OMANI, GIVE REASONS
We confirm that there is no local manufacturer available for the proposed product , and no
alternate local product can meet the requirement for the duty conditions in Oman .
Signature . Date
Stamp ....

:)
)
)

:( )

()

()

:( )

Employer ..
Material Approved
Rejected
Approved with additional comments
Comments 1 .
2 .
3 ..
Signature Date .
Stamp .

:)
)
)

( )

( )

** this will only be considered if local manufacturer for the specified or alternate product is not
available .

- 21 -

)920(

 ( )

( ) /
: : ( ) / : : : . : : : : : : ( : ) / . : . : . : . ( : ) ( ) : :

:

. ()920

- 22 -

)1 - (

TENDER DOCUMENTS COMPLIANCE CHECKLIST

A.

The Consultant/Client must ensure that the tender documents are prepared taking into
consideration the following points:

Please check ( ) the box of the corresponding item if complied and (x) if not complied and attach
your reasons and justifications item-wise for non-compliance to the checklist.

TENDER DOCUMENTS FOR DESIGN & BUILD

(CONSTRUCTION & CIVIL ENGINEERING WORKS)

General:

Please confirm the following:

a) Estimated Design & Contract value is provided.

b) Advanced cost modeling techniques are applied to achieve the most accurate cost forecast.

c) Project Budget is approved by Ministry of Finance

d) Copy of the building permit is provided

Risk management techniques are used to identify project risks.

Value Engineering techniques are assessed and used at design stage to investigate, analyse,
compare and select amongst various design options that meets the value requirements of all
project stakeholders.

Cost Benefit Analysis is done to identify, specify, and evaluate the costs, including construction,
maintenance, repair, running costs during the projects life cycle. Intangible costs are also
reviewed and identified.

Health, Safety, and Environmental Assessment for the project is carried out.

4
5
6
7
8
9

10
11

The Project site was thoroughly inspected and analysed, and all necessary information needed in
project design were obtained.

Tender documents are complete, clear, professionally printed and properly bound.

The tender documents is printed using font style & size : Times New Roman/12 or Arial/11
Tender documents consists of the following main volumes:
a) Volume 1 Prime Document
(Hard & Electronic Copy)
b) Volume 2 Outline Specifications (Hard & Electronic Copy)
c) Volume 3 Schedule of Prices
(Hard & Electronic Copy)
d) Volume 4 Outline Drawings
(Hard & Electronic Copy)
A provision that clearly differentiates the tenders of 2 Envelope system from the one Envelope
system is included.

No provisional clause is included for labour provision to be provided by the Contractor for the
Consultants employees in compliance with clause (12.6) of the Conditions of Engagement for
Consultancy Services.

- 23 -

)920(

A.

General (Continued):

12 a) Option/s included are justifiable and unavoidable.

b) Scope of works for the Options are itemized ,detailed & marked "Option" in the Bill
of Quantities.
c) A provision for the tenderer to price the Main Tender & Option is included.
13 Provisional clause is provided that clearly states what part of the tender documents
prevails in case of a conflict and/or discrepancy in the interpretation of the tender
documents.
14 Provision of a detailed training program for Omanis is included.
15 No references to specific manufacturers, trade names or brand names, model numbers
and catalogue numbers, and foreign certification marks are included.
16 All Abbreviations & Acronyms are defined clearly in the documents.
17 Standard Metric Units of Measurement are used for the dimension & thickness of
materials in the drawings, etc.
18 The Units of Measurement used in the drawings are consistent with the units of
Measurement of the same items used in the Bill of Quantities & Specification,
B. Prime Document
1

Standard Forms such as Form of Tender and its appendix, Form of Agreement and its
appendices, Form of Tender Bond, Form of Advance Payment Bond, and Form of
Performance Bond with minor modification are provided. A provision to fill-up the
standard forms except Form of Agreement and its appendices and Forms of Bond is
included in the instruction to tenderers.
a) For Building and Civil Engineering Projects, the Standard Forms are copied from
Sultanate of Oman Standard Documents for Building and Civil Engineering Works.

4
5

b) For Electrical and Mechanical Projects, the Standard Forms are copied from
Sultanate of Oman Standard Documents for Electrical and Mechanical Works (Including
Erection on Site)
Tender Evaluation Criteria is included in the Instructions to Tenderers section of the
Prime Document for evaluating the tenders. A criteria for evaluating the use of local
materials, products, and omanisation level is included.
(a) Provision giving preference to local products and materials up to a price difference
of not more than ten percent (10%) over the price of similar imported products and
materials to be used in the Works is clearly stated in the documents.
(b) List of all Products and Materials to be used in the Project and the instruction for
the tenderers to fill-up the form is included in the Prime Document.
provision for employing specialized sub-contractors and Omani labour recruited from
the region where the project is to be executed is included.
provision for employing minimum thirty percent (30%) Omani staff and labour for all job
categories and the List of Omani and Expatriate Employees employed in the
Company including instruction to fill-up the form are included.

- 24 -

)920(

B.

Prime Document: (Continued):

Provision for tenderers to provide Tender Bond of not less than one percent (1%) of the Tender
Value, obtained from a locally registered bank and valid for ninety (90) days from the date of tender
submission is included. And if there are alternative offers the one percent (1%) Tender Bond must be
computed based on the highest Tender Value is also considered.

7
8
9
C.
1
2
3
4
5
6
D.
1
2
3
4
5
6
7
8
9

No alteration, addition, amendment, deletion or modification to the clauses of the Standard Conditions
of Contract without the written approval from the Ministry of Legal Affairs and ministry of finance .
Provision for tender validity of ninety (90) days from the date of tender submission is included.

Provision for successful tenderer to provide Performance Bond in the amount of five percent (5%) of
the Contract Value before signing the Contract Agreement is included.

Specifications

Detailed specifications of all materials, products and workmanships to be used in the projects are
included.

No provision for Contractor to provide living accommodation for the Consultants supervision staff
for project located within the Capital Area, Buraimi, Nizwa, Salalah and Sohar is included.

No irrelevant clauses included in the Specifications.

No clauses for measurement and payments of works included in the specifications.

National Standards have precedence over Foreign Standards in specifying materials, products and
workmanship for the project.

Soil Investigation and all required Reports and Survey are included in the Specifications.

Schedule of Prices

Breakdown of all major components of the project is included in the Schedule of Prices.

Pricing Preamble to Schedule of Prices is included as first section of the Schedule of Prices.

Itemized Preliminaries are included as Schedule No. 1 in the Schedule of Prices.

Columns for Item No., Description, Unit, and Amount are included in the Schedule of Prices. The
Amount column is divided into amount in Words and amount in Figures columns.

Schedule of Prices are printed in landscape form.

Provisional Sums not to exceed Ten percent (10%)of the value of measured works excluding the value
of preliminaries, day works, and contingencies.

Contingencies equal to or less than ten percent (10%) of the value of measured works excluding the
value of preliminaries, day works, and provisional sums is included.

Schedule of Rates is included in the Schedule of Prices section of the tender documents.

Electronic copy of the Schedule of Prices is included. Items Descriptions, Quantities, and Units
columns are write-protected only the Unit Rate and Amount in words and figures columns are not.

- 25 -

)920(

E.

Tender Drawings:

1
2

3
4
5

Tender drawings of standard A1 size with scale 1:100 for drawing plan layout.
a) Tender drawings are with legible prints and dimensions.
b) Units of measurement used are in (millimeter) only.
Utilities are drawn separate from each other.
The site location map is provided with the tender drawings
Contour Drawing of project Site is included in the tender drawings.

6
7
8

The standard detail drawings of electrical, air-conditioning, plumbing and drainage are
included in the tender drawings.

Drawings of all items (Architectural, Structural, Electrical & Mechanical) of work are
included in the tender drawings.

The following schedules are included in the tender drawings:

a)Schedule of Drainage Manholes
b)Schedule of Electrical Distribution Boards.
c)Schedule of Air-conditioning Equipment
d) Bar Bending Schedules.
e) Schedule of Ironmongeries, Doors & Windows
f) Schedule of Finishes

No discrepancies between Specification/schedule of Prices and Drawings is confirmed.

Confirmed by:

Verified by:

____________________

_____________________

Consultants Project-In-Charge

Clients Director General of Projects

Approved by:

_____________________
HE. The Minister/chairman
N.B. Print name and signature over the printed name of the signatories.

- 26 -

)920(

REASONS & JUSTIFICATIONS FOR NON COMPLIANCE

- 27 -

)920(

)2 - (

TENDER DOCUMENTS COMPLIANCE CHECKLIST

The Consultant/Client must ensure that the tender documents are prepared taking into consideration
the following
points:

Please check ( ) the box of the corresponding item if complied and (x) if not complied and attach
your reasons and justifications item-wise for non-compliance to the checklist.
Tender Documents for Construction & Civil Engineering Contracts

A. General: Please confirm the following:

1

a) Estimated contract value is provided.

b) Advanced cost modeling techniques are applied to achieve the most accurate cost forecast.

c) Project Budget is approved by Ministry of Finance.

d) Copy of the building permit is provided.

Risk management techniques are used to identify project risks.

Value Engineering techniques are assessed and used at design stage to investigate, analyse,
compare and select amongst various design options that meets the value requirements of all
project stakeholders.

Cost Benefit Analysis is done to identify, specify, and evaluate the costs, including construction,
maintenance, repair, running costs during the projects life cycle. Intangible costs are also
reviewed and identified.

Health, Safety, and Environmental Assessment for the project is carried out.

The Project site was thoroughly inspected and analysed, and all necessary information needed
in project design were obtained.

Project design is complete and final with approval.

8 Tender documents are complete, clear, professionally printed and properly bound.
9 The tender documents is printed using font style & size : Times New Roman/12 or Arial/11
10 Tender documents consists of the following volumes:
a) Volume 1 Prime Document (Hard & Electronic Copy)

b) Volume 2 Specifications
c) Volume 3 Bill of Quantities

(Hard & Electronic Copy)

(Hard & Electronic Copy)

d) Volume 4 Tender Drawings (Hard & Electronic Copy)

11 A provision that clearly differentiates the tenders of 2 Envelope system from the one Envelope
system is included.
12 No provisional clause is included for labour provision to be provided by the Contractor for the
Consultants employees in compliance with clause (12.6) of the Conditions of Engagement for
Consultancy Services.

- 28 -

)920(

A.

General: (Continued)

13 a) Option/s included are justifiable and unavoidable.

b) Scope of works for the Options are quantifiable, itemized ,detailed & marked Option in the
Bill of Quantities.
c) A provision for the tenderer to price the Main Tender & Option is included.
14 Provisional clause is provided that clearly states what part of the tender documents prevails
in case of a conflict and/or discrepancy in the interpretation of the tender documents.
15 Provision of a detailed training program for Omanis is included.
16 No references to specific manufacturers, trade names or brand names, model numbers and
catalogue numbers, and foreign certification marks are included.

17 All Abbreviations & Acronyms are defined clearly in the documents.

18 Standard Metric Units of Measurement are used for the dimension & thickness of materials in
the drawings, etc.

19 The Units of Measurement used in the drawings are consistent with the units of Measurement
of the same items used in the Bill of Quantities & Specification,

B.
1

4
5

Prime Document

Standard Forms such as Form of Tender and its appendix, Form of Agreement and its
appendices, Form of Tender Bond, Form of Advance Payment Bond, and Form of Performance
Bond with minor modification are provided. A provision to fill-up the standard forms except
Form of Agreement and its appendices and Forms of Bond is included in the instruction for
tenderers.

a) For Building and Civil Engineering Projects, the Standard Forms are copied from Sultanate of
Oman Standard Documents for Building and Civil Engineering Works.

b)For Electrical and Mechanical Projects, the Standard Forms are copied from Sultanate of
Oman Standard Documents for Electrical and Mechanical Works (Including Erection on Site)

Tender Evaluation Criteria is included in the Instructions to Tenderers section of the Prime
Document for evaluating the tenders. A criteria for evaluating the use of local materials,
products, and omanisation level is included.

a) provision giving preference to local products and materials up to a price difference of not
more than Ten percent (10%) over the price of similar imported products and materials to be
used in the Works is clearly stated in the documents.

b) List of all Products and Materials to be used in the Project and the instruction for the
tenderers to fill-up the form is included in the Prime Document.

provision for employing specialized sub-contractors and Omani labour recruited from the
region where the project is to be executed is included.

provision for employing minimum Thirty percent (30%) Omani staff and labour for all job
categories and the List of Omani and Expatriate Employees employed in the Company
including instruction to fill-up the form are included.

provision for tenderers to provide Tender Bond of not less than One percent (1%) of the Tender
Value, obtained from a locally registered banks and valid for ninety (90) days from the date of
tender submission is included. And If there are alternative offers the One percent (1%) of the
Tender Bond must be computed based on the highest Tender Value is also considered.

No alteration, addition, amendment, deletion or modification to the clauses of the Standard

Conditions of Contract without the written approval from the Ministry of Legal Affairs and
ministry of finance.

- 29 -

)920(

B. Prime Document: (Continued):

Provision for tender validity of ninety (90) days from the date of tender submission is
included.

Provision
for
successful
tenderer
to
provide
Performance
Bond
in
the
amount
of
five
percent
9
(5%) of the Contract Value before signing the Contract Agreement is included.

C. Specifications

1 Detailed specifications of all materials, products and workmanships to be used in the projects
are included.

No provision for Contractor to provide living accommodation for the Consultants supervision
staff for project located within the Capital Area, Buraimi, Nizwa, Salalah and Sohar is included.

No irrelevant clauses included in the Specifications.

No clauses for measurement and payments of works included in the specifications.

5
6

National Standards are precedence over Foreign Standards in specifying materials, products
and workmanship for the project.

Soil Investigation and all required Report and Survey are included in the Specifications.

D. Bill of Quantities
1

Bill of Quantities is prepared based on the Principles of Measurement (International) for Works
of Constructions (POM(I)) for building projects and the Civil Engineering Standard Method of
Measurement (CESMM) for Civil Engineering Works.

Clause 56 (Actual and Correct Quantities) of the Standard Conditions of Contract is adopted in
the preparation of the Bill of Quantities for all new building projects except for substructures
of the building and site development works, which are subject to re-measurement and marked
provisional in the Bill of Quantities.

Preamble to Bill of Quantities is included as first section of the Bill of Quantities.

Columns for Item No., Description, Qty., Unit, Unit Rate, and Amount are included in all pages
of the Bill of Quantities. The Unit Rate column is divided into unit rate in Words and unit rate in
Figures columns.

5
6
7

Bill of Quantities is printed in landscape form to provide wider space for insertion of unit rate
in words.

Provisional Sums not to exceed Ten percent (10%) of the value of measured works excluding
the value of preliminaries, day works , and contingencies.

Contingencies equal to or less than Ten percent (10%) of the value of measured works excluding
the value of preliminaries, day works, and provisional sums is included.

Singular units of measurement in the Bill of Quantities are only included.

Electronic copy of the Bill of Quantities is included. Items Descriptions, Quantities, and Units
columns are write-protected only the Unit Rate and Amount in words and figures columns are
not.

- 30 -

)920(

E.

Tender Drawings

1
2

Tender drawings of standard A1 size with scale 1:100 for drawing plan layout is provided.
a) Tender drawings are with legible prints and dimensions.
b) Units of measurement used are in (millimeter) only.

Utilities are drawn separate from each other.

The site location map is provided with the tender drawings

Contour Drawing of project Site is included in the tender drawings.

The standard detail drawings of electrical, air-conditioning, plumbing and drainage are included
in the tender drawings.

Detail drawings of all items of work are included in the tender drawings.

7
8

The following schedules are included in the tender drawings:

a)Schedule of Drainage Manholes

b)Schedule of Electrical Distribution Boards.

c)Schedule of Air-conditioning Equipment

d)Bar Bending Schedules

e)Schedule of Ironmongeries, Doors & Windows
f) Schedule of Finishes
9

No discrepancies between Specifications / Bill of Quantities and Drawings is confirmed.

Confirmed by:
____________________
Consultants Project-In-Charge

Verified by:
_____________________
Clients Director General of Projects
Approved by:

_____________________
HE. The Minister / Chairman

N.B. Print name and signature over the printed name of the signatories.

- 31 -

)920(

REASONS & JUSTIFICATIONS FOR NON COMPLIANCE

- 32 -

)920(

) 3 - (

TENDER DOCUMENTS COMPLIANCE CHECKLIST

The Consultant/Client must ensure that the tender documents are prepared taking into consideration the following
points:

Please check ( ) the box of the corresponding item if complied and (x) if not complied and attach your reasons
and justifications item-wise for non-compliance to the checklist.

TENDER DOCUMENTS FOR OPERATION AND

MAINTENANCE WORKS

A. General: Please confirm the following:

1
2
2
3
4
5
6
7

Estimated contract value is provided.

Project Budget is approved by Ministry of Finance and it is equal or greater than the estimated
Contract Value.

Health, Safety, and Environmental Assessment for the project is carried out.

Risk management techniques are used to identify project risks.

Health, Safety, and Environmental Assessment for the project is carried out.
Tender documents are final documents, complete, clear, professionally printed and properly bound
using the spring type method of binding.

The tender documents are printed using only one font style & size : Times New Roman/12 or Arial/11
Tender documents consists of the following volumes (as minimum):
a) Volume 1 Prime Document (Hard & Electronic Copy)
b) Volume 2 Specifications
(Hard & Electronic Copy)
c) Volume 3 Bill of Quantities (Hard & Electronic Copy)
d) Volume 4 Tender Drawings (Hard & Electronic Copy)

No references to specific manufacturers, trade names or brand names, model numbers, catalogue
numbers, and foreign certification marks are included in the tender documents except for existing
and installed equipment and materials at Site .

Provision of a detailed training program for Omanis is included in the Tender Documents.

10 The use of abbreviations and acronyms are minimized and all referred abbreviations and acronyms
are defined clearly in the Tender Documents.

No provision is included in the Tender Documents for the Contractor to provide site personnel such
as drivers, clerical staff, laboratory staff, field staff, cleaners, cooks, servants, etc. to work for the
Consultant at Site.

- 33 -

)920(

A.
10
11

General:(Continued):
The use of abbreviations and acronyms are minimized and all referred abbreviations and acronyms
are defined clearly in the Tender Documents.
The Units of Measurement used in the drawings are consistent with the units of Measurement of the
same items used in the Bill of Quantities & Specification.

B.

Prime Document

Standard Forms such as Form of Tender and its appendix, Form of Agreement and its appendices,
Form of Tender Bond, and Form of Performance Bond are included. A provision to fill-up the standard
forms except for the Form of Agreement and its appendices and Forms of Bond is included in the
instruction to tenderers.

4
5

9
10
11

Scoring system Tender Evaluation Criteria is included in the Instructions to Tenderers section of the
Prime Document for evaluating the tenders. A criteria for evaluating the omanisation level is included
in the tender documents.

(a) provision giving preference to local products and materials up to a price difference of not more
than Ten percent (10%) over the price of similar imported products and materials to be used in the
Works is clearly stated in the Tender Documents.

(b) The form List of all Products and Materials to be used in the Project and the instruction for the
tenderers to fill-up the form is included in the Prime Document.

provision for employing specialized sub-contractors and Omani labour recruited from the region
where the project to be operated & maintained is included in the instruction to tenderers.

Provision stating that if the existing level of Omanization is less than thirty percent (30%) of the
required workforce the incoming Contractor must employ Thirty percent (30%) Omani staff of the
total workforce at the first year of the contract and increases by a level of Ten percent (10%) of each
subsequent years of the contract is included.

Provision stating that if the existing level of Omanization is more than thirty percent (30%) of the
required workforce the incoming Contractor must maintain such percentage at the first year of the
Contract and increase it by ten percent (10%) at the beginning of each subsequent years of the
Contract is included in the Instructions to tenderers.

The list of Omani employees presently engaged in the operation and maintenance of the project
giving the name of the Omani Employees, the basic salary, the allowances, and the number of years
on the present job is included in the tender documents. At the bottom of the list, the percentage of
Omanization is also included in the tender documents.
provision for tenderers to provide Tender Bond not less than One percent (1%) of the Tender Value,
obtained from a locally registered banks and valid for ninety (90) days from the date of tender
submission is included. And If there are alternative offers the One percent (1%) of the Tender Bond
must be computed based on the highest Tender Value is also considered.

Provision for tender validity of ninety (90) days from the date of tender submission is included.
Provision for successful tenderer to provide Performance Bond in the amount of five percent (5%) of
the Contract Value before signing the Contract Agreement is included.
No alterations, additions, amendments, deletions or modifications to the clauses of the Standard
Conditions of Contract are done in the Tender documents without the written approval from the
Ministry of Legal Affairs and Ministry of finance.

- 34 -

)920(

C.

Specifications

Detailed specifications of all materials, products and workmanships to be used in the projects are
included in the tender documents.
No provision for Contractor to provide living accommodation for the Consultants supervision staff
for project located within the Capital Area, Buraimi, Nizwa, Salalah and Sohar is included in the tender
documents.
No irrelevant clauses of the Specifications are included in the tender documents.
No provisions for measurement and payments of works are included in the specifications.

2
3
4
5
D.
1
2
3
4
5
6
7
8
9

E.
1
2

National Standards shall take precedence over Foreign Standards in specifying materials, products
and workmanship for the project.

Bill of Quantities

The Bill of Quantities is prepared based on acceptable Standard Method of Measurement.

Preamble to Bill of Quantities is included as first section of the Bills of Quantities.

Columns for Item No., Description, Qty., Unit, Unit Rate, and Amount are included in all pages of the
Bill of Quantities. The Unit Rate column is divided into unit rate in Words and unit rate in Figures.

The Bill of Quantities are printed in landscape form to provide wider space for insertion of unit rate
in words and figures.

Complete & clear items are described in the Bill of Quantities.

Provisional Sums included in the Bill of Quantities do not exceed ten percent (10%) of the value of
measured works excluding the value of preliminaries, day works, and contingencies.

Contingencies included in the Bill of Quantities do not exceed ten percent (10%) of the value of
measured works excluding the value of preliminaries, day works, and provisional sums.

only singular units of measurement are used in the Bill of Quantities.

Electronic copies (CDs) of the final Bill of Quantities in Microsoft Excel format with write-protected
Item No., Description, Quantity, and Unit columns are provided with the tender documents. Other
columns of the Bill of Quantities including Collection and Summary pages are unprotected in order
for the tenderers to insert their unit rates and prices.

Tender Drawings

All tender drawings are prepared in the standard A1 size with appropriate scale. Only one-size
drawings are provided for the project.

a) All Tender drawings have legible prints and dimensions.

b) Only one Units of measurement (millimeter) is used for drawing dimensions in all drawings of
the projects.

Confirmed by:

Verified by:

Consultants Project-In-Charge

Clients Director General of Projects

Approved by:

_________________
HE. The Minister /Chairman
N.B. Print name and signature over the printed name of the signatories.

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REASONS & JUSTIFICATIONS FOR NON COMPLIANCE

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)920(

) 4 - (

TENDER BOARD COMPLIANCE CHECKLIST

The Consultant/Client must ensure that the tender documents are prepared taking into consideration the
following points:
Please check ( ) the box of the corresponding item if complied and (x) if not complied and attach your
reasons and justifications item-wise for non-compliance to the checklist.

Tender Documents for Consultancy Services

A General: Please confirm the following:

1 a) Estimated contract value of Consultancy Services is provided together with the tender
documents.

b) Consultancy Services Budget is approved by Ministry of Finance and it is equal or greater than

the estimated Contract Value

2 Tender documents are complete, clear, professionally printed and properly bound.

3 The tender documents is printed using font style & size : Times New Roman/12 or Arial/11
4 Tender documents consists of the following volumes (as minimum):
a) Section 1 Instructions to Tenderers
b) Section 2 Terms of Reference
c) Section 3 Scope of Works
d) Section 4 Specific Requirements of Design and Supervision
e) Section 4 Standard Forms
5 Electronic copy (CD) of the Tender Documents is provided with the tender documents.

6 The use of abbreviations and acronyms are minimized and all referred abbreviations and
acronyms are defined clearly in the Tender Documents.

7 No combination of Units of Measurement are used for the dimension & thickness of materials,
dimension in the drawings, etc.

8 Provision of a detailed training program for Omanis is included.

B. Tender Documents

1 Provision for the tenderer to visit and inspect the project site and obtain all necessary information
needed in project design is Tender Documents.

2 Standard Forms from the Sultanate of Oman Standard Form of Agreement and Conditions of
Engagement for Consultancy Services for Building and Civil Engineering Works such as Form of
Agreement and its appendices, Form of Tender Bond, and Form of Advance Payment Bond with
minor modifications are included in the tender documents. Provision for tenderers to fill-up the
standard forms except Form of Agreement and Forms of Bond is included in the Instructions to
Tenderers.

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)920(

B.

Tender Documents Continued:

Scoring system Tender Evaluation Criteria is included in the Instructions to Tenderers section
of the Prime Document for evaluating the tenders. A criteria for evaluating the omanisation level
is included in the tender documents.

4
5
6
7

8
9
10
11
12

Provision for the Consulting Engineer to consider local products and materials in designing the
proposed project is included in the Instructions to Tenderers.

Provision for the Consulting Engineer to employ local specialized sub-consultant in designing
the proposed project is included in the Instructions to Tenderers.

Provision for employing Omani designing staff and labour for the execution of the Consultancy
Services is included in the Instructions to Tenderers.

provision for tenderers to provide Tender Bond of not less than one percent (1%) of the Tender
Value, obtained from a locally registered banks and valid for ninety (90) days from the date of
tender submission is included. And If there are alternative offers the one percent (1%) of the
Tender Bond must be computed based on the highest Tender Value is also considered.

No alteration, addition, amendment, deletion or modification to the clauses of the Standard

Conditions of Engagement for Consultancy Services without the written approval from the
Ministry of Legal Affairs and ministry of finance are included in the tender documents.

Provision for tender validity not more than ninety (90) days from the date of tender submission
is included.

Provision for successful tenderer to provide Professional Indemnity Policy not less than Ten
percent (10%) of the budget sum of the proposed project is included in the tender documents..

Provision for the Consulting Engineer to provide project progress reports is included.

Provision for the appointed Consulting Engineer to include in the tender documents for the
proposed projects the following:

(a)The tender documents must include Prime Document, Specifications, Bill of Quantities and
Tender Drawings.

(b)The Prime Document must include Instructions to Tenderers, Conditions of Contract, and
Standard Forms, etc.

c)The Specifications volume must include only specification for materials,

equipment, and workmanship relevant to the proposed project.

d)The Bill of Quantities must be prepared based on the Principles of

Measurements
(International)
for
Works
of
Construction
(POM(I))
for
building projects and based on Civil Engineering Standard Method of
Measurement (CESMM) for Civil Engineering Works.

e)The Bill of Quantities must include columns for Item No., Description,
Qty., Unit, Unit Rate, and Amount in all pages of the Bill of Quantities.
The Unit Rate column must be divided into unit rate in Words and unit rate
in Figures.

f)The tender drawings must be prepared in standard A1 size paper with

scale not less than 1:100 for floor plans drawing.

g) Risk management techniques to be used to identify project risks.

Confirmed by:

Verified by:

___________________

___________________

Consultants Project-In-Charge

Clients Director General of Projects

Approved by:

HE. The minister /chairman

N.B. Print name and signature over the printed name of the signatories.

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)920(

REASONS & JUSTIFICATIONS FOR NON COMPLIANCE

- 39 -

)920(

) 5 - (
TENDER DOCUMENTS COMPLIANCE CHECKLIST
The Consultant/Client must ensure that the tender documents are prepared taking into consideration the
following points:

Please check ( ) the box of the corresponding item if complied and (x) if not complied and attach your reasons
and justifications item-wise for non-compliance to the checklist.

Tender Documents for Supply Contracts:

A General: Please confirm the following:

1 a)Estimated Contract Value is provided together with the tender documents.

b) The Project Budget is approved by Ministry of Finance and it is equal or greater than the estimated
Contract Value.

2 Tender documents are final, complete, clear, professionally printed and properly bound.

4 Value Engineering techniques are assessed and used at concept and definition stages to
investigate, analyse, compare and select amongst various options that meets the value
requirements of all project stakeholders.

5 Cost Benefit Analysis is done to identify, specify, and evaluate the costs, including construction,
maintenance, repair, running costs during the projects life cycle. Intangible costs are also
reviewed and identified.

6 Health, Safety, and Environmental Assessment for the project is carried out.

7 The tender documents are printed using only one font style & size : Times New Roman not less
than size 12 or Arial not less than 11

Tender
documents
consists
of
the
following
volumes
(as
minimum):
8
a) Volume 1 - Prime Document (Hard & Electronic Copy)
b) Volume 2 - Specifications
(Hard & Electronic Copy)
c) Volume 3 - Bill of Quantities (Hard & Electronic Copy)

9 A provision that clearly differentiates the tenders of 2 Envelope system from the one Envelope
system is included.

10 No references to specific manufacturers, trade names or brand names, model numbers and
catalogue numbers, and foreign certification marks are included in the tender documents .

11 No combination of Units of Measurement are used for the dimension & thickness of materials,
dimension in the drawings, etc. included in the tender documents.

12 The use of abbreviations and acronyms are minimized and all referred abbreviations and acronyms
are defined clearly in the tender documents.

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)920(

B.
1

2
3
4
5
6

C.
1
2

Prime Document:

The Standard Forms such as Form of Tender and its appendix, Form of Agreement and its
appendices, Form of Tender Bond, Form of Advance Payment Bond, and Form of Performance
Bond with minor modifications are provided in the Prime Documents. A provision to fill up the
standard forms except Form of Agreement and its appendices and Forms of Bond is included
in the Instructions to Tenderers. The Standard Forms are copied from the Sultanate of Oman
Standard Documents for Building and Civil Engineering Works.

Scoring system Tender Evaluation Criteria is included in the Instructions to Tenderers section of
the Prime Document for evaluating the tenders. A criteria for evaluating the omanisation level is
included.

Provision for employing specialized sub-contractors and Omani labour for the execution of the
Contract is included in the Instructions to Tenderers.

Provision for tender validity of ninety (90) days from the date of tender submission is in the
Instructions to Tenderers.

Provision for the successful tenderer to provide warranty for the materials, products or equipment
to be supplied is included in the Instructions to Tenderers.

Provision for employing minimum Thirty percent (30%) Omani staff and labour for all job categories
of local suppliers and Include the List of Omani and Expatriate Employees employed in the
Company including instruction to fill-up the form are included in the Instructions to Tenderers.

Provision for tenderers to provide Tender Bond of not less than one percent (1%) of the Tender
Value, obtained from a locally registered bank and valid for ninety (90) days from the date of
tender submission is included. And if there are alternative offers the one percent (1%) of the
Tender Bond must be computed based on the highest Tender Value .

No alterations, additions, amendments, deletions or modifications to the clauses of the Standard

Conditions of Contract are done in the Tender documents without the written approval from the
Ministry of Legal Affairs and Ministry of finance.

Provision for successful tenderer to provide Performance Bond in the amount of five percent
(5%) of the Contract Value before signing the Contract Agreement is included in the Instructions
to Tenderers.

Specifications:

Detailed specifications of all materials, products, equipment, etc to be supplied and/or installed
by the successful tenderer are included in the tender documents.

No irrelevant clauses included in the Specifications.

No provision for measurement and payments of works included in the specifications.

D.

Bill of Quantities:

The Bill of Quantities is prepared based on acceptable standard method of measurement.

The Bill of Quantities contains only the actual quantities of materials, products, or equipment
to be supplied and/or installed.

Pricing Preamble to Bill of Quantities is included as first section of the Bill of Quantities.

Columns for Item No., Description, Qty., Unit, Unit Rate, and Amount including the heading are
included in all pages of the Bill of Quantities. The Unit Rate column is divided into unit rate in
Words and unit rate in Figures.

The Bill of Quantities is printed in landscape form to provide wider space for insertion of unit rate
in words and figures.

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)920(

D.

Bill of Quantities (Continued):

Provisional Sums not to exceed Ten percent (10%) of the value of measured works excluding the
value of preliminaries, day works , and contingencies.

Contingencies not to exceed Ten percent (10%) of the value of measured works excluding the
value of preliminaries, day works, and provisional sums.

Only Singular units of measurement is used in the Bill of Quantities.

Electronic copies (CDs) of the final Bill of Quantities in Microsoft Excel format with write-protected
Item No., Description, Quantity, and Unit columns are provided with the tender documents. Other
columns of the Bill of Quantities including Collection and Summary pages are unprotected in
order for the tenderers to insert their unit rates and prices.

E.

Tender Drawings:

1
2

3
4
5

All provided Tender Drawings are in uniform standard A1 size with appropriate scale taking into
account the following:

a) Tender drawings are with legible prints and dimensions.

b) Units of measurement used are in (millimeter) only.

c) All utilities drawing layouts are drawn separately from each other.

The standard detail drawings of electrical, air-conditioning, ventilation, plumbing and drainage
installation are included in the tender drawings.

Detail drawings of all items of work are included in the tender drawings.

Confirmed by:

Verified by:

Consultants Project-In-Charge
_________________________

Client>s Director of Projects

_________________________

Approved by:
_____________________
HE. The Minister /Chairman

N.B. Print name and signature over the printed name of the signatories.

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)920(

REASONS & JUSTIFICATIONS FOR NON COMPLIANCE

- 43 -

)920(