Registration No. CC/2007/1699 VAT No. 4969155-015 P.O.

Box 24846 Windhoek Tel: 061-303641 Fax: 061-303642 Email: nvn@iway.na

BILLS PAYABLE & RECONCILIATION

OUTCOMES OF LEARNING This program is to give knowledge and skills in: o Correctly applying the State Finance Act and the Treasury Instructions in their daily creditors work. o By making process payments for salaries, creditors, subsistence and travel allowances and make deductions, remittances and advices properly.

MAIN UNITS OF STUDY

A. Accounting for Purchases and Procurement 1. The Finance Act and Treasury Instructions of Purchases 2. The Accounting Principles and Practice on Purchases 3. Preparing documents for Purchases the Purchase requisition forms and procedures, computation, authorizations for purchases, vouchers and cheques 4. Control over purchases 5. Expenditure Authorization 6. Economic Community 7. Tenders procedures 8. Standing Authorization B. Accounting for Accounts Payables 1. The State Finance Act and Treasury Instructions on creditors 2. The Accounting Principles and practice on creditors 3. The double entry theory and practice on creditors 4. The types of creditors and how they arise 5. Processing payments for creditors 6. Reconciliation of creditors 7. The systems approach on creditors: How creditors are related to:C. Suspense Accounts 1. Definition of the suspense accounting in GRN accounting 2. Purpose of the suspense account 3. Abuse of the suspense account 4. Proper application and use of the suspense account 5. Reconciliation of the suspense account 6. Provisions of Treasury Instructions.

TARGET GROUP All accounting and Finance staff in all Government Ministries such as Chief State Accounts, Deputy Directors, Financial Advisor's, Chief Accountants, Senior/Principal Accountants, Customs officials and inland Revenue officers and those have similar ranks in the government. Finance for non- finance Managers. The program should be a must for anyone in the government who has no knowledge in Accountancy field.