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Reimbursement of Sales Expenses

Mobile phones
Certain companies provide their sales representatives with cell phones. Monthly usage of phones for official purpose would be allocated and payments made would be reimbursed on presentation of bills.

Motor vehicle
Certain companies make reimbursement on the basis of kms/mls travelled and also on presenting transportation bills. Sometimes expenses on transportation are restricted to the allocation of funds that is presented in the company budget.

Parking fee, Business meal, Hotel lodging are other sales expenses that are reimbursed on meeting company protocols and presenting bills. Expenses such as hiring conference halls and equipments needs to be approved by ones immediate superior.

APPROVALS
Expense reimbursement forms, together with required documentation, must be submitted to the employee's immediate supervisor for review and signature approval. In the absence of the immediate supervisor, approval from the next higher level of supervision is required.

Supervisors approving expense reports are responsible to ensure the following: (1) Expenses reported are proper and reimbursable under this policy (2) The expense report has been filled out accurately and has the required documentation (3) The expenses are reasonable and necessary

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