EAT THAT FROG!

Based On Eat That Frog by Brian Tracey

Presented by: Tony Balabanoff

Old dog new tricks

Time Management Is An Issue In Every Housekeepers Life!

Too much to do and too little time. Never enough hours in a day. You feel swamped with:
Work responsibilities, personal stuff, projects, pile of paperwork, reports, orders, messages, e-mail, deadlines etc.

You Always Plan to Catch Up Sound Familiar??

The Fact Is That:

Youll never feel that you have caught up. Youll never get on top of all your tasks. There will never be enough time to deal with all you want to accomplish!

The Good News Is:

You can gain control of your
Time Your job Your life

By changing the way you think, work and deal with your responsibilities

You Need To Find A Way To Work Smarter! Spend time on the few activities that make a real difference in your life!

IMAGINE EATING A LIVE FROG EVERY MORNING!

If you had to It would probably be the worst thing that is going to happen to you all day long!

Your frog is your biggest and most important task!

The one you are likely to: Procrastinate on Have greatest impact on your results

If you have to eat two frogs then Eat the ugliest one first!

The key to reaching high levels of: Productivity/Performance/ Effectiveness/Efficiency Is to: Develop a habit of tackling major tasks first! Develop a routine of Eating Your Frog first!

Whenever you complete a task of any size or importance, you feel a surge of energy, enthusiasm and self-esteem. This triggers the release of endorphins in your brain and you feel more creative, confident and in control.
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Sooooooo, here is the plan of action

Set The Table:

Clarity is the most important concept in personal productivity Before you can determine your frog Decide exactly what you want to accomplish Write down your goals and objectives

Think on paper

Set the table

Think on paper

Set deadlines Make a list of everything you might have to do to achieve your goals and targets.

Organise the list into a plan. Take action on your plan immediately. Commit to doing something each day to move you forward.

Plan Every Day In Advance

Every minute spent planning saves as much as 10 minutes in execution! Always work from a list Add new items to your list. Write your list the night before

Plan Every Day In Advance

Create different lists: Master (Everything + Sort Later) Monthly (Routine Monthly Activities) Weekly (Your Weekly Plan) Daily (Specifics you need to accomplish Daily)

Plan Every Day In Advance

Tick off each activity as you complete it. This gives you a visual picture of accomplishment and generates a sense of achievement!

Plan Every Day In Advance

You could: Allocate specific days OR Times For completing routine tasks (Returning messages/Answering e-mail/ Analysing financials/Dealing with correspondence, month end etcetera)

Apply the 80/20 Rule to Everything

The Pareto Principle 20% of your activities will account for 20% of your results. 20% of your customers will account for 80% of your sales. 20% of your products/services will account for 80% of your profits 20% of your tasks will account for 80% of the value of what you do!

Apply the 80/20 Rule to Everything Often, 1 item on a list of 10 tasks will be worth more value than the others. This is the frog that you should eat first!

Time management is taking control of the sequence of events, choosing and controlling what you do next. Your ability to choose between important and unimportant is the key to your success in life and work.

Consider the Consequences

Your most important tasks and priorities are: Those that have the most serious consequences, positive/negative. Rule: Long term thinking improves short term decision making.
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Practice the ABCDE Method Continuously

A Most important Serious consequences The ugliest/biggest frogs in your life If you have more than 1 A prioritise by A-1, A-2 etc.

Practice the ABCDE Method Continuously

B Should be done Mild consequences Tadpoles which grow into frogs Never do a B task if there is still an A task to be done.

Practice the ABCDE Method Continuously

C Nice to do No real consequences Do when extra time is available D Something to delegate E Makes no real difference, could be eliminated.
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Focus on Key Results Areas

Why are you on the payroll? What have you been employed to achieve? What results are expected?

Focus on Key Results Areas

Identify your key result areas. Discuss that with others (if necessary) Make a list of your output responsibilities Focus on these to ensure maximum productivity.

These are the things you absolutely have to achieve

Obey the Law of Forced Efficiency

Rule: there is never enough time to do everything, but there is always enough time to do the most important thing! You cannot eat every frog and tadpole in the pond, but you can eat the biggest and ugliest one!

Prepare Thoroughly Before You Begin

Rule: Apply the 6P Formula: Proper prior planning prevents poor performance Create the right environment. Get everything ready, everything you need in advance. Settle down and do it!

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Do Your Homework
The more knowledge and skilled you become at your key tasks, the faster you start them and the sooner you get them done!

Leverage Your Special Talents

Take stock of your unique talents or abilities. What do you do especially well? What are the most significant frogs youve eaten in the past? Capitalise on the things you do well that will make a difference!

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Identify Your Key Constraints

What holds you back? What sets the speed at which you achieve your goals? Focus on alleviating these!

Take 1 Bite at a Time

To overcome procrastination, focus on a single action that you can take. The best way to eat that LARGE frog is to take it one chunk or bite at a time!

Put the Pressure On Yourself

Imagine that you have to leave town for a month and work as if you had to get all your major tasks (A & possibly B priority frogs) completed before you left.

Maximise Your Personal Powers

Productivity declines after 8-9 hours of continuous work. Identify specific times during your day when you perform best. Use this time for your most important and challenging tasks.

Practice Creative Procrastination

Put off eating the similar or less ugly frogs. Decide to procrastinate on low wave activity or outsource or delegate.

Motivate Yourself Into Action

Be your own challenger Look for the good in every situation. Focus on the solution rather than the problem. Always be optimistic and constructive.

Do The Most Difficult Task First

Eat the biggest and ugliest frog first every day!
Update your task lists and prioritse into ABCDE combined with the 80/20 rule Select your A1 task, assemble everything for the morning park your frog!

Walk in and tackle your A1 task!

Slice and Dice the Task

Cut a big task down to size by using the salami slice technique. Psychologically it is easier to do a single, small piece of a large project than to start the whole job.

Create Large Chunks of Time

Creating large chunks of time requires commitment from you to work on large tasks at scheduled, pre-planned times.

Create Large Chunks of Time

Your ability to carve out blocks of high value, high productive time is central to your ability to make a significant contribution in your work and your life. Make every minute count!

Develop a Sense of Urgency

Make a habit of moving fast on your key tasks! Become known as a person who does things quickly and well.

Single Handle Every Task

Your ability to: Select your most important task Begin it Complete it Is the key to high levels of: Performance Personal productivity

Every bit of: Planning Prioritising Organising

Drive this simple concept of EAT THAT FROG!

Thats all folks!