Disciplinary & Domestic Inquiry Process

1. HODs to e mail HR Manager of the Misconduct 2. HR Manager to carry out preliminary investigation to ascertain the Misconduct. 3. If the HR Manager finds after preliminary investigation that misconduct has not occurred, the process end. 4. When HR Manager is satisfied that misconduct has occurred, he/ she to issue show cause letter to the accused staff. 5. Accused staff is required to reply the show cause letter within 3 working days. 6. If staff admits to the misconduct, HR Manager to deliberate the matter with GM and punishment is meted against the accused accordingly in writing. 7. If the accused doesnt admit to the misconduct, HR manager to suspend the accused staff for a period of 1 week or a maximum of 2 weeks on half pay. 8. The suspension is to facilitate a fair and just investigation into the alleged misconduct. 9. When investigation is completed, HR manager to issue Charge letter to the accused and confirm the date of the Domestic Inquiry. 10. HR Manager then deliberates with the GM to select the Panel Members. 11. Upon concluding the panel members, HR Manager to issue letters to each Panel member to be present for the Domestic Inquiry. 12. HR Managers also issue letters to witnesses to be present for the Domestic Inquiry. 13. On the day of the Inquiry, the accused staff is required to be present. 14. If the accused staff absents herself/ himself for the inquiry, then another opportunity is given to the accused. 15. If the staff absents herself / himself for the second time then the inquiry to proceed ex parte. 16. With the accused staff present the Inquiry commences. 17. At the end of the Inquiry, the panel members are required to reach a verdict of guilty or not guilty. 18. If the accused staff is found not guilty then the Inquiry ends at that point. 19. If the accused staff is found guilty, then the HR Manager to deliberate the punishment to be meted out against the accused staff. 20. Once confirmed of the punishment, HR Manager to proceed to issue letter of warning/ termination to the accused staff. 21. End of process.