March 16, 2012

A.A. Dixon Charter School of Excellence

FLDOE Summary Report

Instructional Review Visit

February 16, 2012 Mr. Fred R. Heid

Bureau Chief, School Improvement Lead Regional Executive Director

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A.A. Dixon Charter School of Excellence FLDOE Summary Report Instructional Review Visit

Mr. Fred R. Heid Bureau Chief, School Improvement

Table of Contents

Page 3

Mid- Year Narrative Report

Page 19

Differentiated Accountability SIP 2011-2012 Monitoring Tool

Page 39

School Trend Data

Page 42

Mid-Year Data Report

Page 50

Dixon Charter Board Meeting Minutes - November 2011

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Region 1 District: Escambia (17) School: AA Dixon Charter School of Excellence (2123) DA Category: Correct II Status: F SCHOOL TREND DATA 06 - 07

A.A Dixon Charter School of Excellence

07· 08

08 - 09

09 - 10

School Grade Percent Mastery in 3ra Grade Reading Percent Mastery in 4th Grade Reading Percent Mastery in s" Grade Reading Percent Mastery in 3m Grade Mathematics Percent Mastery in 4tn Grade Mathematics Percent Mastery in s' Grade Mathematics Percent Mastery in 5th Grade Science Percent Mastery in 4tn Grade Writing Overall Percent of Adequate Yearly Progress Criteria Met Final AYP Status *** Too few scores to report

10 - 11 F *** *** *** ***

*'**

65 82 No

.'::> NEW
.

READING ACTION_STEPS ':':.', ····~~X;:::Ev:IDENCEQF.PROGRESSc·,:,"c'-:; 'S~:'>:;:i;?a~EXT ST.EPS": ...". . '.,-.

"

Students will improve their reading comprehension when they are provided with direct, explicit comprehension strategy instruction.

The percent of students scoring at the es" percentile or higher on the Florida Assessments for Instruction in Reading (FAIR) Broad Screen was 15 percent in kindergarten, zero percent in first grade, and three percent in second grade. The percent of students scoring at the 40th percentile or higher on the FAIR Reading Comprehension was five percent in third grade, zero percent in fourth grade, 26 percent in fifth grade, and zero percent in sixth grade. The percent of students scoring at the so" percentile or higher on the FAIR MAZE was ten percent in third grade, 22 percent in fourth grade, 26 percent in fifth grade, and 12 percent in sixth grade. The percent of students scoring at the so" percentile or higher on the FAIR Word Analysis was ten percent in third grade, 56 percent in fourth grade, 35 percent in fifth grade, and 18 percent in sixth grade.

c.:,':.:;·,

Instructional Coach will work with teachers to increase the Lexile level of text during small group instruction.

Student comprehension will improve when they are engaged in classroom activities that are directly tied to a clear instructional focus that has been communicated to them.

School Leadership Team will work with teachers to identify students needing additional foundational skill instruction using FAIR data analysis and provide professional development to include direct, explicit targeted instruction using core and supplemental materials.

39/50

NEW MATHEMATICS ACTION STEPS • Students will improve their mathematics performance as teachers engage them in differentiated instruction.

EVIDENCE OF PROGRESS The percent of students scoring at or above proficiency on the mid-year mathematics assessment was zero percent in third, fourth, fifth, and sixth grade.

NEXT STEPS--

Teachers will use core curriculum to implement differentiated instruction in their classrooms. In lieu of Florida's Continuous Improvement Model (FCIM), a resource of "Focus Achieves' and Test Item Specification questions that spiral through all assessed Benchmarks will be used to focus students' review of standards. Administration will schedule time for groups of teachers to meet once a week for collaborative planning to increase literacy in instructional practice.

Administration will ensure professional development on vocabulary, note taking, and writing strategies to ensure effective implementation of content area literacy.
-

Administration will monitor implementation of content area literacy across the grade levels in mathematics classes,

-_

; 'r:NEW- -SCiENCE ACTION- STEPS ':~~;~ --'~-'

" •- _ _

~.• c-.

_:'EVIDENCE Of,PR,OGRESS_

..

~-'

-\' '..::<NEXT_STEPS_.:

t/-~;: --

Students will improve science proficiency when they are provided with hands-on science inquiry based labs.

The percent of students scoring at or above proficiency on the mid-year science assessment was 44 percent in fifth grade.

Teachers will identify students needing additional foundational skill development and provide direct, explicit targeted instruction using core, supplemental materials and hands-on labs. Principal and support staff will establish a lab room and schedule that promotes the use of equipment and hands-on scientific inquiry.

Science teachers' daily schedules need to reflect a designated science time, which includes labs and hands-on activities, at least three times a week.

Principal and school-based team will assure that teachers are following schedules, inventory materials and equipment, and facilitate labs weekly.

-~)L:NEW--W~TIN~ -AqTIONST~ps~i:-~~;

,':r?, ,'-'-,-;EYIDENCE F PBb_GRE_S$:i':~-:::;---:')i';;-_:~-NI;XT;;~TE-~~ -,--{\:'~:}i_J.:> 9

Students will improve writing proficiency when they are provided with ample opportunities to engage in the writing process.

The percent of students scoring a 3.0 on the district baseline writing assessment was five percent in fourth grade. The percent of students scoring a 4.0 or higher was zero percent in fourth grade. School leadership team will monitor all writing assignments in students' writers' notebooks to assess student progress.

Teachers will implement writing process instruction and practice during the required daily writing block in all grade levels.

Teachers will use writers' notebooks to organize student writing samples and create lessons which require students to revise and edit their work to improve the overall product.

School will develop a schoolwide writing plan to facilitate improved writing skills beginning in kindergarten through sixth grade.

40/50

SCHOOL COMPLIANCE WITH DIFFERENTIATED ACCOUNTABILITY

REQUIREMENTS

• •

Florida's Continuous Improvement Model (Partial Compliance): AA Dixon Charter School of Excellence continues to work on developing decision trees for core subjects. AA Dixon Charter School of Excellence does not have Mathematics or Science Coaches to monitor or assist with the creation or implementation of FCIM. • Teachers are not consistently analyzing and implementing questioning strategies based upon student data in reading, writing, mathematics, and science. Regional Team Instructional Specialists will assist the school in developing differentiated instruction in the content areas that are aligned with the Instructional Focus Calendars while also utilizing reading to build capacity in data analysis and ensuring the implementation of complex questioning strategies. CHARTER BOARD COMPLIANCE WITH DIFFERENTIATED ACCOUNTABILITY AFFECTING SCHOOL SITE Educator Quality (Partial Compliance): • AA Dixon Charter School of Excellence is working with the district and Regional Team to ensure that highly qualified teachers are in place. The district has made staffing at this school a priority. • The board is currently working to provide performance pay. • The school does not have Mathematics or Science Coach. Monitoring Processes and Plans (Partial Compliance): • School based coaches need to have a defined schedule to coach and model in classrooms based upon the data. All administrators and district leadership need to have a defined schedule for classroom walkthroughs with explicit feedback to teachers. With the addition of Benchmark assessments, the teachers need to have a defined schedule to ensure reteaching in small groups following each Benchmark assessment. Professional Development (Partial Compliance): • Charter staff will meet with the Principal at each site to review a sample of Individual Professional Development Plans (IPDPs) to ensure compliance. Congruence test will be pooled on certain items to test validity of information. • Teachers will complete needs assessments in their individual areas and identify professional development needed to help them move those struggling student. Their IPDPs will reflect the professional development received and success rate performance targets in their classes

• AA Dixon Charter School of Excellence does not have a valid assessment that allows them to predict to the
• proficiency level. The data previously reported for baseline has been changed. The data reported in the Mid-Year Data Report does not match the data reported in the Mid-Year Narrative Report or the Instructional Audit data from February 16, 2012. There is no valid data to determine growth or loss of student achievement. A.A. Dixon Charter School of Excellence used two different assessments for the baseline and mid-year assessments. The data reported in this report on reflects mid-year data. Comparable data is not available to determine and examine student growth. Professional development was provided on the "GO Math!" Grab and Go Kits and Centers. Regional Reading Coordinator has provided professional development on "Unwrapping the Benchmarks: FCIM, and use of best ractices to increase student erformance. ,SCHOPL. DATA (;; ~_·:.;::.:_(c5:; :_. -~·-_<.;//::-,'?;f-;/'-; t·~> y ':-,:;r?-"O-~; Baseline (September 2011) 0 0 1 1 93.8% N/A Mid-Year (February 2012) 0 0 2 2 91.1% N/A

• •

;\-~:;-trt&--ci/'f4k.,-,'~:):& .: :'''::?~~:_:,'~' __ '':'-'::«i';AD_DITIONAl

A.A. Dixon Charter School of Excellence
Suspensions In School: Number of Suspensions In School: Number of Students Suspended Out of School: Number of Suspensions Out of School: Number of Students Suspended Attendance Rate Percent Taking Advanced Courses

End-of-Year 2010-2011 1 1 20 15 91.5% N/A

- --

41/50

Florida Differentiated Accountability Program 2011-2012 Mid-Year Data Report-Form DA-l

District:
Grade

Escambia
served by the

/School:
scncor

A.A. DIXON

CHARTER SCHOOL OF EXCELLENCE

revets

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as sessment used:!GO Math 3-5 Star Math 6th Discovery ED

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A. A. Dixon Charter School of Excellence Meeting of the Board of Directors Minutes November 7, 2011 I. The meeting was called to order at 6:50 p.m. by Board Chair LuTimothy May. II. Roll Call: The following Board Members were present: Stefan Andrews, Laurent Heard, LaStacey Hendrieth, Kim MacQueen, LuTimothy May, and Deborah Wills. Others in attendance: Principal Kathy Colbert, several teachers and community members. III. Adoption of Minutes: Motion was made by Deborah Wills and seconded by LaStacey Hendrieth to adopt the minutes from the last meeting as presented. Motion carried unanimously. IV.Approval of Agenda: After an amendment was added to the effect that there would be an Executive Board meeting after the time allotted for public comments, a motion was made by Deborah Wills and seconded by LaStacey Hendrieth to approve the agenda. Motion carried unanimously. V. Public Comments: Several public comments were made in regards to departing staff. VI. Executive Board Session The general session was suspended while the Executive Board met. The open meeting was reconvened by Chair May at 8:20 p.m. VII. Old Business: a. Student Transportation: Because of the urgent financial condition of the school and because our transportation costs are our greatest expense, Mrs. Colbert reported that A. A. Dixon's bus routes have been consolidated in order to utilize 2 instead of 3 buses. This change went into effect the day of the meeting. b. Implementation Grant Update: The Escambia County School district is still missing some receipts from A. A. Dixon's expenses from last year. They will advance us $25,000 of the $100,000 grant earmarked for the school's technology, but have advised us to submit accountability of those expenses as soon as possible. If the receipts are not submitted, the District has the right to withhold funds, but will work with us as far as possible. Deborah Wills will be cc'd on all emails pertaininq to the Implementation Grant from this date forward. Chair May reminded Board Members and members of the public that the money received from this grant and others is -already altocated foFstutlent servicesandequlpmehf andcarinot 6e used for --salaries.

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VIII. New Business: Report from Innisfree Hotels: Kim MacQueen reported on the planning meetings that have been held among Innisfree employees that have resulted in a summary of plans to assist the school, and she presented this document to each Board Member. a. Chair Report: Chair May reported that several groups have successfully used the school for meetings and events. Also, a variety of groups and individuals have made new donations. He further reported that efforts are being made to collect first aid supplies. Baptist Hospital is making plans to readopt the school, and the leaders at Sacred Heart Hospital have a strong interest in promoting health and nutrition at the school. There is a group who is working towards purchasing at least one school bus for A. A. Dixon, and maybe more. Chair May suggested that we install a plaque on any purchased buses, honoring those who made it possible. In regards to transportation, Chair May is working with Mr. Doss at the District, and he has identified 3 buses in very good shape that would need an average of $5-6,000 to refurbish. They still need documentation. Also Mr. May is also working on having the auction time moved up so that we might purchase one or more buses quickly. Mr. May will send out the organizational chart of the school to everyone soon. A discussion was held about holding workshops for teachers, Board Members and staff from time to time so that the teachers and staff will develop a relationship with Board Members, and communication about what is occurring can be shared. b. Financial Update: Board Members were presented with the current financial report. Several items were discussed. Mrs. Colbert was asked to look into the high telephone bill, and to investigate the plan with the telephone company. She was asked to request an itemized bill immediately. The cost of transportation continues to be the biggest area of concern. Again, efforts are being made by Chair May and others to make alternative arrangements as soon as possible. As well as an outright purchase of a bus, contributors may adopt a year's worth of maintenance as a gift to the school. c. Revised CAP Budget: Chair May reported that the budget can soon be amended to reflect the last FTE count of 165 children, and the Superintendent has approved that budget. LaStacey Hendrieth moved and Deborah Wills seconded that the Corrective Action Plan budget be amended to a student population of 165, and to submit it to the Escambia County School District for final approval. Motion was carried unanimously. Note: Deborah Wills will be copied on all emailstoandfromouraccountant.Mr. - - Robert --- - -- - --Williams~ from this date. - ----

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d. Principal's Report: Mrs. Colbert reported that our current enrollment is 148. Students have left for a variety of reasons, including moving, transportation issues, and because a favorite teacher is leaving. Six new students are arriving this month. We currently have 6 teachers, 1 TA, 1 administrative staff, 1 cafeteria staff, 1 part time special ed teacher, I custodian, and our principal. We also have a person willing to act as a choir coordinator and conductor. We will be receiving new technological equipment soon, and will need assistance in setting up in the classrooms. The most recent DOE review was very positive, a mark of positive change in the school. The next inspection will be on November 30. On November 9 Mrs. Colbert will be reporting to the Escambia School Board. Seven pieces of artwork by A. A. Dixon students were shown at the Greater Gulf Coast Arts Festival. Mrs. Colbert will display the work in the school when it is returned. Kim MacQueen will ask an Innisfree volunteer to photograph the display and include it in the business' blog online. Staffing: Unfortunately, because of our financial situation it became necessary to let several staff members go. For example, when the school had to phase out Mr. Lambert's position, other employment opportunities were not a match. Chair May clarified that Title 1 funding cannot be used for salaries. The DOE requires reading and math coaches to assist with success on the FCAT. Mrs. Colbert reported the serious condition of our children's FCAT scores last year, and how the school is now changing strategies. Mrs. Colbert is looking for candidates to fill vacant positions. Chair May asked Mrs. Colbert to notify Board Members of obvious employee problems as soon as possible and prior to the decision to let individuals go. As stated on previous occasions she is entrusted with issues surrounding the staff, but the Board would like to act as a resource and may be able to offer ideas or even solutions. Also, as they are active in the community they need to know of changes immediately. He shared that the Board decided in Executive session to further develop written guidelines and policies regarding the employees of A. A. Dixon, and reiterated the critical nature of good communication with the Board. IX. Adjournment: Motion was made to adjourn the meeting by Deborah Wills and seconded by Laurent Heard. Motion carried unanimously.

Respectfully submitted,

Kim G. MacQueen, Secretary

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