2010

iKew Consulting Author: Ronny Mabuza

[HOW TO CONFIGURING EMAIL ON SAP]

This document highlights the steps by step process of configuring emails on SAP

How to configure email on SAP (SAP CONNECT)

Contents
1. 2. 3. 4. Purpose ........................................................................................................................................... 3 Introduction .................................................................................................................................... 3 Prerequisites ................................................................................................................................... 3 The step by step process ................................................................................................................ 4 4.1 4.2 4.3 4.4 Configure user ID email addresses ........................................................................................ 4 Configure SMTP Node ............................................................................................................ 5 Testing the email .................................................................................................................... 9 Pushing queued messages manually ................................................................................... 10

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How to configure email on SAP (SAP CONNECT)

1. Purpose The purpose of this document is to detail the steps required to setup email from SAP. It is by no means aimed at replacing the official SAP documents on the topic. 2. Introduction SAPconnect provides a standard interface for external communication, which supports sending with telecommunication services, such as FAX, text message (pager/SMS), Internet mail, and X.400, as well as sending to printers and between different SAP systems. It enables external communication components to be connected to the SAP system. SAPconnect provides a direct connection to the Internet using the SMTP plug-in of the SAP Web Application Server. This enables you to send and receive Internet mails without the need for an additional external communication system, as well as faxes and text messages (pager/SMS). The SMTP plug-in is available for Internet mail as of SAP Web AS 6.10, and for fax and text messages (pager/SMS) as of SAP Web AS 6.20 [online | www.sapginie.com] This document will only show configuration of SMTP 3. Prerequisites This document assumes the following: You have access to an SAP System (e.g. ECC6) You have access to the following transaction o SU01 o SCOT o SO01 (SAP Inbox) o An email address on your local network

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How to configure email on SAP (SAP CONNECT)

4. The step by step process Logon to the SAP System you are trying to setup email on. Note, the configuration is not cross client, which means each client will have to be configured 4.1 Configure user ID email addresses Logon to the system, in our example we are logging on to Solution Manager

Go to transaction SU01 (Enter the transaction code on the command field and press <ENTER>)

Enter the user ID you are trying to maintain and choose change

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How to configure email on SAP (SAP CONNECT)

Under the address tab (default selected tab), maintained the users email address

4.2

Click on SAVE

Configure SMTP Node Navigate to transaction SCOT

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How to configure email on SAP (SAP CONNECT)

Notice the colour of the SMTP node On the menu bar, choose Settings Default Domain

Enter your companys domain

Press <ENTER> Double click on the SMTP node

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How to configure email on SAP (SAP CONNECT)

On the following screen, maintaine the following fields: Change Hours/Minutes to 2 to ensure that the mail sending job runs every two minutes. You can make this any value, as long as you understand that its the intervals (in hours or minutes) that the job that collects the waiting messages and actually send them runs. Next ensure that the Node in use is ticked /checked Enter the mail host (if you are unsure what this is, ask your Message Server administrator, or the network guys. Alternatively, you can check your outlook settings. You should have something that looks like this:

Next Step

Click on Set next to internet (under the Supported Address types)

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How to configure email on SAP (SAP CONNECT)

Enter a * (for all address types) under the address area, or enter a list of allowed address types.

Leave the output formats as default (unless you have specific requirements), Press enter Now, notice the colour of the SMTP node (more green meaning its configured i.e. the Node in use check is set)

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How to configure email on SAP (SAP CONNECT)

4.3

Testing the email Go to transaction So01 (S -oh- zero one )/ SAP Inbox

Click on New Message (first button on your left on the toolbar) Enter the message title

Enter the message content (Same Screen, under Document Contents)

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How to configure email on SAP (SAP CONNECT)

Still on the same screen (under Recipient), enter the email address for the recipient, and choose internet Address under Recip.Type

Click on Send

4.4

Pushing queued messages manually Because we have setup our job to run every 2 minutes, we cannot wait for two minutes to find out if your configuration was successful. So, we need to kick start the job manually. To do this, continue as follows:

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How to configure email on SAP (SAP CONNECT)

Go to transaction SCOT Here you will notice that your message is waiting in the queue

On the tool bar, click on execute (or simply F8)

You only have SMTP, so leave the address type as *ALL (or select the desired address type)

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How to configure email on SAP (SAP CONNECT)

Click Start

Press <ENTER> to confirm the documents (we only have one) You message should move from Waiting to either in transit or completed.

You should receive an email on your outlook inbox

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How to configure email on SAP (SAP CONNECT)

Congratulations, you have successfully configured SAPCONNECT SMTP for sending email out of sap purposes.

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