106 th thut vi Microsoft Office - Phn 1 - 19/7/2005 17h:11

Microsoft rt c gng nhm hon thin v b sung thm nhiu tnh nng mi tin dng hn cho b phn mm Microsoft Office. Nhng phn ln sc mnh tim n ca MS Office - nhng la chn n, nhng tnh nng cha h c bit n hay nhng shortcuts - u gn nh khng c bit n hay khng c s dng. Thng qua bi vit ny chng ti mong mun c gii thiu n bn nhng th thut n gin v hiu qu cho Word, Excel, Outlook, v PowerPoint. C th ni nhng th thut ny s gip bn s dng hiu qu hn b phn mm vn phng ny, khai thc nhng kh nng tim tng hoc tu bin theo phong cch ring ca mnh. Tuy nhin chng ti cng xin ch bn l hu ht nhng th thut sau y s vn hnh rt tt i vi phin bn Microsoft Office XP v 2003. Th thut chung Phng to hay thu nh Nu bn ang s hu mt mouse (con chut my tnh) c thanh cun gia (scroll button) th bn hon ton c th phng to hay thu nh vn bn ca mnh trong ca s MS Office cc k nhanh chng bng cch gi phm Ctrl v xoay thanh cun xoay ln pha trc l phng to v v pha sau l thu nh li. nh dng nhanh chng Mt trong nhng vin ngc n trong MS Office chnh l Format Painter c hnh dng nh chic chi sn trn thanh cng c chun (Standard toolbar). Nu cha c bn c th vo Tool | Commands, tm n mc Format v ko biu tng ca cng c th vo thanh cng c chun. Khi bn nhp chut vo biu tng chic chi sn, cng c s copy li nh dng vn bn ti ni con tr chut xut hin. Nu bn la chn c mt on (paragraph) hay mt (cell) ri mi nhp chut vo biu tng cng c th nh dng ca on hay s c sao chp li. Sau bn ch cn ko chut la chn on vn bn bn mun dn nh dng ging nh on ngun l xong. Bng cch nhp p chut ln biu tng ca Format Painter, bn c th p dng nh dng c sao chp lin tc cho n khi bn n phm Esc. Thm nhiu la chn hn Nu bn gi nguyn phm Shift sau chn File trong ng dng Word hoc trong ca s son e-mail mi ca Outlook, bn s thy s thay i trong menu File. Vi Word v Outlook bn s thy c thm la chn Save All v Close All cn trong Excel bn s ch thy c Close All.

Xung dng khng to ch mc Trong mt on c ch mc nu bn mun xung dng m khng mun dng c ch mc th bn ch cn n t hp phm Shift-Enter. Ln ti bn n Enter xung dng v tip tc theo danh sch ch mc. Ring trong Excel xung dng trong mt bn hy n Alt-Enter. Cc Smart Tags Smart Tags - bt u xut hin trong phin bn Microsoft Office XP chnh l nhng biu tng ng dng cng ngh XML nn c th xut hin ngay lp tc trn hoc di cc d liu ph hp vi tnh nng ca Smart Tags. kch hot cc Smart Tags bn hy vo Tools | AutoCorrect Options ri chuyn sang mc Smart Tags v la chn nhng loi tags m bn mun kch hot. Ly v d v Paste Options Smart Tags: Paste options: Sau khi bn dn (paste) d liu trong bt k ng dng Office no bn c th chn Smart Tag (xut hin ngay bn cnh on d liu va dn c hnh ging nh mt clipboard) vi nhng la chn nh dng phong ph - Match Destination Formatting (chuyn nh dng d liu va dn ging vi nh dng ca c vn bn) v Keep Source Formatting (gi nguyn nh dng ca on d liu va dn).

106 th thut vi Microsoft Office - Phn 2 - 20/7/2005 15h:45

Microsoft Word Truy cp nhanh n cc vn bn thng s dng Cch nhanh nht v thng dng nht truy cp n cc tp tin vn bn thng s dng trong Microsoft Word hin nay l vo File ri tm n vn bn cn m ra. im bt li ca cch ny l s lng tp tin lu trong danh sch ny tng i hn ch, cho d ngi s dng vo Tools | Options | General chnh thng s Recent used file list ln mt con s ln hn. Nhng MS Word li c mt tnh nng n khc cc k hu dng trong vic nhanh chng tm n cc vn bn thng s dng. Bn hy s dng cch sau y. Bn vo View | Toolbars | Customize hoc bn c th nhp chut phi vo bt k u trn cc thanh cng c toolbars ri chn Customize. Khi ca s Customize m ra bn chuyn sang tab Commands. Trong ca s Customize | Commands, bn mc Categories bn ko xung v chn Built-in Menus v trong danh sch hin ra bn tay phi (commands) chn Work. Nhp v gi nguyn chut tri v ko Works ra th vo bt c thanh cng c no thun tin vi bn. Vy l bn

to ra c thanh cng c ring cho mnh vi tn l Work. i tn menu ny bn hy m ca s Customize ra ri nhp chut phi vo tn ca menu Work, trong Name bn g tn vo . By gi bn c th s dng menu mi ny lu tn v ng dn n nhng tp tin vn bn bn thng s dng bng cch sau y. Bn m nhng vn bn thng s dng sau chn Work | Add to work menu. Th l tn vn bn c trong sn sng cho bn truy cp n bt c lc no. g b tn ca vn bn no trong danh sch trn menu Work bn hy n v gi Ctrl-AltMinus (phm Minus l phm du tr (-) ngay cnh phm s 0). Lc ny con tr s bin thnh du tr, bn hy click vo menu Work ri tm n tn vn bn cn b i v nhp chut tri mt ln vo . M vn bn c s dng ln cui cng yu cu MS Word mi ln khi ng u m tp tin vn bn m bn s dng ln cui cng trc khi tt Word bn hy th dng cch sau y. Bn hy tm n tp tin Winword.exe thng thng tp tin ny c ng dn nh sau C:\Program Files\Microsoft Office v nm trong th mc Office 10 i vi phin bn XP v Office 11 vi phin bn 2003. Tm c bn hy nhp chut phi vo tp tin chn Send to | Desktop (create shortcut). Hoc bn c th nhp chut phi ln desktop chn New | Shortcut ri tm n tp tin Winword.exe theo ng dn nh trn. Sau bn ra desktop v nhp chut phi vo shortcut va to ra v chn Properties. Trong ca s Properties bn chuyn n mc Target v g vo /mFile1 vo cui cng ng dn trong trng ny, click OK. S dng lnh Paste Special Khi bn copy vn bn trn web hoc t cc tp tin Word khc v dn trc tip vo Word th ng dng s vn gi nguyn nh dng gc - t font ch, mu sc, bng biu gy phin phc rt nhiu trong vic chnh sa li nhng vn bn . trnh nhng iu ny bn hy s dng lnh Paste Special. Cch s dng nh sau: Sau khi copy vn bn t ngun, bn chuyn vo Word v chn Edit | Paste Special. Trong ca s Paste Special bn hy chn Unformatted Text hoc Unformatted Unicode Text. Sp xp li cc on nhanh chng

Bn ang mun sp xp li v tr cc on trong vn bn ca mnh? trnh mt thi gian ko th hay copy-paste bn hy s dng cch sau y. La chn on vn bn m bn mun thay i v tr ln hoc xung, n v gi phm Shift-Alt ri dng phm mi tn ln hoc xung iu chnh li v tr ca on vn bn. Xo thng tin c nhn Cc tp tin vn bn ca MS Word c cha nhng thng tin n c th tit l thng tin v bn. Microsoft cng cho ra cng c xo b nhng thng tin n ny Remove Hidden Data trn trang web ca mnh. Tuy nhin cng c ny hi kh s dng. Vy xo b nhng thng tin n ny bn hy lm theo cch sau y. Trc khi ph bin tp tin vn bn, bn hy dng ng dng WordPad (Start | All Programs | Accessories) m vn bn ra trc v lu li vn bn di dng Rich Text Format (.rtf). Cui cng bn ch vic i phn m rng ca tp tin vn bn tr li dng Word. Ly v d bn lu tp tin thnh test.rtf, i li sang dng Word bn dng lnh rename chuyn li thnh test.doc.

106 th thut vi Microsoft Office - Phn 3 - 22/7/2005 8h:15 Microsoft Word

V mt ng thng Bn hon ton c th d dng k mt ng thng ngang vn bn ca mnh mt cch rt n gin nh sau - Bn g lin tip 3 du gch ngang (-) ri n Enter bn s c mt ng k n. - Bn g lin tip 3 du gch di (_) ri n Enter bn s c mt ng k m - Bn g lin tip 3 du bng (=) ri n Enter bn s c mt ng k i. My tnh c sn trong Word Bn c bit l bn hon ton c th b sung thm mt my tnh vo trong Word khng? ng hon ton c th v s gip bn thm phn thun li trong cng vic hn rt nhiu. Trong MS Word vo View | Toolbars | Customize hoc bn c th nhp chut phi ln bt k thanh cng c (toolbar) no ri chn Customize. Trong ca s Customize - bn c c hi lm quen vi ca s ny trong phn trc ca bi vit - bn hy chn Tools bn khung Categories bn tay tri v chn biu tng Tool Calculate trong khung Commands bn tay phi. Bn nhp v gi chut tri ln biu tng ca Tools Calculate ri ko v th ln bt k thanh cng c no m bn thch. By gi bn c d dng thc hin cc php tnh trong Word bng cch g vo php tnh ca ri la chn ton b php tnh, nhp chut vo Tools Calculate ri n Ctrl-V dn kt qu vo.

Tun ho Smart Tags v Spelling, Track changes Bn bao gi b cc dng gch chn long ngong mu xanh mu lm phin cha? Bn cha bit l n t u xut hin? N chnh l tnh nng kim tra li chnh t v kim tra li ng php trong MS Word. Tnh nng ny ch c hiu qu i vi cc vn bn ting Anh cn i vi cc vn bn ting Vit th tht l mt iu v cng phin phc. loi b phin phc ny bn hy vo Tools | Options ri chuyn sang mc Spelling & Gammar. Trong mc ny bn b du kim trc Check spelling as you type v Check grammar as you type, sau l Ok l xong. Smart Tags c th ni l mt trong nhng tnh nng mi tng i hiu qu trong cc phin bn Word mi y. Tuy nhin nhiu lc ngi s dng cng thy kh chu v cc tag ngy, s in thoi, copy-paste lin tc hin ra. Nu bn khng a Smart Tags hy vo Tools | AutoCorrect Options v chuyn sang mc Smart Tags trong ca s AutoCorrect Options v b du kim trong nhng loi Smart Tag bn khng mun hin ra. Cn mt tnh nng na trong Word cng c nhng dng k mu long ngong gy kh chu rt nhiu l Track changes. Tnh nng ny thc s c hiu qu khi bn ngi khc sa vn bn ca bn. Nhng thay i s c Track changes ghi nhn v lit k ngay trong vn bn. b i bn hy vo View ri b nh du trc Markup l xong. Status Bar c g cho bn? Bn bao gi n thanh trng thi (Status bar) trong Word cha? N cng c kh nhiu iu th v . Nhng nu Word ca bn cha h c Status bar th bn hy vo Tools | Options chuyn sang mc View. Trong mc ny bn n phn Show v nh du kim vo Status bar l xong. Thanh trng thi ng nh tn gi ca n cho bn thy thng tin v vn bn ca bn, th t trang hin thi ca bn, phn, dng, to con tr chut . Nhp p chut ln S th t ca trang bn s gi c menu Go to. Bn cnh , trn thanh trng thy bn cn thy c REC TRK EXT OVR. Nhp p chut ln bt c mc no bn s bt tnh nng ln. Nhp p chut ln REC bn s bt tnh nng ghi macro hay cn gi l thao tc t ng, TRK s gip bn theo di ghi nhn mi thay i m bn sa ln vn bn gc, EXT cho php bn c th la chn vn bn m ch cn dng phm mi tn ln xung sang phi sang tri v OVR s bt tnh nng ghi tc l mi k t bn g vo s thay th cho k t lin k n thay v xut hin ngay bn cnh. Tu bin AutoText Chc hn l bn thy nhiu khi Word t ng thay th v gi gip bn nhng cm t kiu nh "Best Wishes", Best regardsy chnh l tnh nng AutoText ca Word. Bn hon ton c th t mnh tu bin danh sch cc t MS Word t ng thay th gip bn. Bn hy vo Tools | AutoCorrect Options ri chuyn sang mc AutoText. Trong ca s AutoText bn hy g cm t m bn mun Word t ng gip bn chn vo mc Enter autotext entries

here ri nhp chut vo Add. Mun g b bt c autotext no bn hy chn n ri nhp chut vo Delete.

106 th thut vi Microsoft Office - Phn 4 - 25/7/2005 16h:57

(Bi ny c cp nht cch y 2 gi ) Microsoft Word Track changes - So snh cc vn bn Bn c 2 vn bn ging ht nhau v bn mun so snh xem chng ging v khc nhau im no? Thay v phi ngi so snh tng dng mt, th thut sau y c th s gip bn thc hin cng vic ny mt cch nhanh chng. Nu bn bit s dng tnh nng Track changes trong Word th tht l tin dng. Tnh nng ny s gip bn theo di v ghi li r rng mi s thay i trong vn bn ca bn. bt tnh nng Track changes bn hy vo Tool | Track Changes hoc s dng phm tt Ctrl-Shift-E. Cn nu bn khng bt Track changes t trc th lm th no c th tm ra mi thay i khc bit trong 2 vn bn y. Vn c cch, vn l Trach changes gip bn gii quyt mi vic. Trong Word 2000, bn hy vo Tools | Track changes | Compare documents. Khi hp thoi bt ra bn hy la chn vn bn bn cn em ra so snh vi vn bn hin thi ca bn. Word s gip bn b sung nhng g c thay i vo trong vn bn ca bn. Trong Word XP v 2003 th c khc hn mt cht, bn vo Tools | Compare and Merge Documents. Trong hp thoi bt ra bn hy nh du vo Legal blackline (ngay cnh trng File name) kch hot tnh nng so snh vn bn; nu khng Word s gip bn hp nht 2 vn bn. Qu trnh cn li l ging vi Word 2000. Split So snh nhiu phn ca vn bn Vn bn ca bn di hng chc hng trm trang m bn li mun so snh nhiu phn ca trong vn bn vi nhau - chng hn phn m u vi phn kt lun? Split s gip bn gii quyt kh khn ny. Bn vo Windows | Split. Ngay lp tc con tr s bin thnh mt ng k ngang cho php bn ch nh khong cch chia i mn hnh trong Word. Hy t sao cho tht d nhn ri nhp chut tri 1 ln. Word b chia lm 2 ca s ring bit v bn c th duyt vn bn d dng hn. b tnh nng ny bn li vo Windows v chn Remove Split. Bo v vn bn ca bn C nhiu cch bo v vn bn ca bn ngn chn ngi khc m vn bn ca bn hoc ngn chn ngi khc sa i vn bn ca bn. C nhng cch sau y bo v vn bn ca bn.

Bn vo Tools | Options ri chuyn sang mc Security - Bn nhp mt khu vo mc Password to open t mt khu ngn chn ngi khc m vn bn ca bn. Nhp mt khu vo mc Password to modify ngn chn ngi khc sa i vn bn ca bn. Bn vo Tools | Protect Document c thm tnh nng bo mt vn bn. Trong ca s Protect Document bn s thy 3 la chn Track changes (chng mi thay i vi Track changes, ngi khc vn c th c v sa vn bn ca bn nhng mi thay i s c ghi li v menu Tools | Track Changes s b v hiu ho), Comment (ch cho php ngi khc c c vn bn ca bn v b sung thm nhng nhn xt gi comment vo ch khng c thay i vn bn) v Form (ngn chn mi thay i trong vn bn ch cho php thay i trong nhng phn vn bn khng c bo v hoc trong cc form hoc trng) t ng dn mc nh lu v m vn bn Thng thng Word lun chn th mc My Documents l th mc mc nh lu v m cc vn bn ca ngi s dng. Tuy nhin, Word cng cho php ngi s dng c th thay i mc nh. Bn vo Tools | Options ri chuyn sang mc File locations. Trong ca s ny bn nhp chut vo mc cn thay i. V d y l thay i ng dn m v lu vn bn mc nh th bn nhp chut vo mc Documents sau nhp chut vo Modify v ch n th mc ring ca bn. Nhp ok l xong. t font ch mc nh Bn quen s dng mt loi font ch nht nh v mun ln no m Word ra th sn sng font ch cho bn ri. Rt n gin, bn hy th th thut sau y. Bn m bt k mt vn bn no cng c, vo Format | Font. Trong ca s Font hin ra bn hy chn la ng kiu font ch bn quen dng ri nhp chut vo Default gc cui bn tay tri ca ca s font, Word hi bn c mun t font ch mc nh khng, chn Yes l xong.

Gn phm tt cho cc biu tng trong Microsoft Word thao tc nhanh hn - 25/7/2005 8h:52
(Bi ny c cp nht cch y 10 gi ) Khi son tho vn bn vi Microsoft Word, nhiu khi bn phi cn thm vo vn bn cc biu tng (symbol) hoc nhng k t c bit (special character) trang tr thm cho vn bn. Vi cc k t c bit th c gn sn cc phm tt v bn c th dng nhng phm tt chn cc k t c bit vo vn bn. Cn vi cc biu tng th cha c gn sn cc phm tt. Do , bn c th to cc phm tt cho cc biu tng m bn thng s dng c th nhanh chng chn cc biu tng cn thit vo vn bn. Cch to cc t hp phm tt cho cc biu tng nh sau:

- Trong ca s lm vic ca Microsoft Word, bn bm vo menu Insert ri chn Symbol.... - Hp thoi Symbol c m ra, trong tab Symbols, bn bm chn biu tng cn thit gn phm tt. - Bn bm vo nt Shortcut Key... m ra hp thoi Customize Keyboard. - Trong hp thoi Customize Keyboard, bn bm chn vo Press new shortcut key. Sau , bn bm t hp phm m bn mun dng lm phm tt cho biu tng ny. - Tip theo, bn bm nt Assign. Bm nt Close. - Vi cch lm tng t, bn c th gn cc phm tt cho cc biu tng khc. Sau ny, nu bn khng mun s dng phm tt cho biu tng no na th bn lm nh sau: - Trong ca s lm vic ca Microsoft Word, bn bm chn vo menu Insert > Symbol... m ra ca s Symbol. - Tip theo, bn bm chn biu tng m bn mun loi b phm tt tab Symbols. - Sau , bn bm nt Shortcut Key... m ra hp thoi Customize Keyboard. - Trong hp thoi Customize Keyboard, bn bm chn t hp phm tt trong Current keys. Sau cng, bn bm nt Remove. T hp phm tt m bn chn cho biu tng ny khng cn tc dng na. - Bn lm tng t xo cc phm tt cho cc biu tng khc. DSL Speed v2.10 name: www.bestserials.com code: PDQ3J4T84OVD CCH IN WORD THNH TRANG SCH .

? Nhng lm sao c th in trang 1 v 4 trong cng mt trang c, mnh cng th ri nhng

ch chia trang giy A4 thnh hai trang A5 thi, ch khng gn trang c? Mnh va lm lun vn xong nn cng bit 1 t v iu ny. Cc m vo mc page setup, mc magrins, trong phn multiplepage th chn book fold. Th l n s c trang nh quyn sch, khi in s in trang 1 v trang cui cng trn 1 mt giy. V l t my m nn khi in mnh ch t 1 t giy vo thi, sau lt ngc li in tip. Hi mt thi gian 1 t

nhng thnh cng. Mnh cng thy c ngi t theo kiu 2 pages per sheet, cch ny ch l chia 2 ct trn 1 trang v khi in th li phi ngi tnh ton nh th no y th mi in c trang u v trang cui cng trn 1 mt. Xut pht t chnh nhn xt trn, nu l sch nhiu trang th in 4 trang mt ri gp li, sau ng cc t A4 gp i (thnh kh A5) li thnh nh sch in. C th nh sau: Chng hn mt mt, mnh in trang 4, trang 1 (dng ch 2 pages/sheet trong hp hi thoi Print ca MS Word), mt kia in trang 2, trang 3 gp li s ra th t 1,2,3,4. Tng t cho cc 4 trang tip theo v ng li (ghim mp). i vi sch t trang th c th ng theo kiu v, chng hn cng cch lm nh trn, nhng l in cc cp 4 trang (20,1,2,19), (18,3,4,17)... - nu sch c 20 trang, ri t chng cc t giy ln nhau v gp i li, ghim gia Nu my ci Win 2000 vi Office 2000 hay Office XP, Office 2003. - Trc ht bn m tm tt lun vn ra. - Bm vo File > Page Setup, chn nhn Margins. - nh du kim vo Mirror margins, bm OK. - Bm vo File > Print... hoc bm t hp Ctrl+P m hp thoi in. - Bn g vo Pages l 20,1. - Trong Pages per Sheet chn 2 pages. - Bm vo mc Properties. - Trong Pages per Sheet chn 2 pages. - Bm OK. Bm tip OK thc hin lnh in. Sau khi in xong trang 20 v trang 1 ln mt t A4, bn lt ngc li cho mt trng ln trn, a vo khay giy ca my in, bm vo File > Print... in tip. Khi hp thoi Print hin ra bn g vo Pages l 2,19, bm OK, c nh vy bn in cc cp trang ln lt nh sau: 20,1 2,19 - 18,3 - 4,17 - 16,5 - 6,15 - 14,7 - 8,13 - 12,9 - 10,11.

? cch nh s trang v dn trang ng sch,v d trang 1,3,5,...s trang ghi bn phi v

cha l v bn tri,cn trang 2,4,6...th cha l v phi v nh s trang bn tri. Step 1: File\Pages setup\ th Margins ---> Mirror margins Step 2: chn sang th Layout chn Different Odd and Event Step 3: Khi son my ci Header hoc Footer th ch s c Odd page header, Odd page Footer, Event page header, Event page Footer Step 4: Bn mun lm g trn my ci th lm....

? C ai bit cch nh header trong Word cho trang chn v trang l nh sau khng?
Trang l header s in ra title ca chng (chapter) hin hnh v trang chn s in ra phin lm vic (section < chapter) hin hnh. V d: trang 5 ang thuc chng 1: Tng quan; v thuc phn section l 1.1 gii thiu vy

th header ca trang 5 in ra Tng quan cn trang 6 s in ra Gii thiu.Nu n trang 30 chng hn, th bn header ca trang l s in ra title ca chng m trang 30 ang ph thuc v trang chn in ra section hin hnh. - Trong Word bn vo menu File -> Page Setup -> chn mc Layout. phn Headers and footers bn nh du chn vo mc Different odd and even l c.