Sample Budget Spreadsheet for Regional Contests Edit bold values, over-ride others Item Teams Total Persons

Contestants (3 per team) Coaches (1 per team) Guests (1 per team) Staff (max(20, number of teams)) Low Model Quantity 40 240 120 40 40 40 High Model Quantity 60 330 180 60 30 60 -

Low Model High Model Item Unit Cost Quantity Expenses Quantity Expenses Welcome refreshments (pizza & coke) $ 5.00 240 $1,200 330 $1,650 Contest refreshments $ 8.00 240 $1,920 330 $2,640 Awards Banquet $ 12.00 240 $2,880 330 $3,960 Duplication $ 3.00 40 $120 60 $180 Tshirts $ 7.00 240 $1,680 330 $2,310 Shipping software (if providing software) $ 3.00 40 $120 60 $180 Certificates $ 0.10 480 $48 660 $66 Certificate frames w/mats $ 10.00 9 $90 14 $140 Badges $ 0.05 240 $12 330 $17 Badge holders $ 0.16 480 $77 660 $106 Other $ $0 $0 Total Variable Expenses $8,147 $11,248 Low Model Expenses $0 $0 $100 $700 $0 $0 $800 $8,947 High Model Expenses $0 $0 $120 $800 $0 $0 $920 $12,168

Item Rental Security Supplies Travel for next RCD to next RCDS RCD Hotel at RCDS (ICPC pays) Other Total Fixed Expenses Total Expenses

Item Departmental Support University Support IBM Support Local Support Other Total Revenue

Low Model Revenue $ $ $ 4,000 $ 500 $ 4,500 $

High Model Revenue $ $ $ 4,000 $ 1,000 $ $ 5,000

Low Model High Model Item Fee Quantity Revenue Quantity Revenue Surplus/(Loss) with no fee or discount $ (4,447) $ (7,168) Early registration discount $ 40.00 40 $ (1,600) 60 $ (2,400) Surplus/(Loss) with no fee $ (6,047) $ (9,568) Projected fee to break even (Low Model) $ 151.17 Projected fee to break even (High Model) $ 159.47 Recommended Fee $ 170.00 40 $ 6,800 60 $ 10,200 Recommended Early Fee $ 130.00 Projected Surplus/(Loss) $ 753 $ 632