What is project staff plan: Description Developing a project staffing plan involves selecting and assembling a project t eam.

The staffing plan specifies when and how to meet the requirements for staff ing the project. The staffing plan builds on the high-level staffing needs ident ified in the Initiate Stage. Items to consider in the project staffing plan: How the staff will be acquired How long the staff will be needed The skills required What training is needed Rationale/Purpose Staff is essential to accomplish project tasks. The staffing plan identifies the staff required and how and where to secures those staff. Getting commitments fr om key staff before actual work begins is necessary. Who is Involved Project Manager Project Sponsor Result This information is included in a separate section of your project plan often re ferred to as the Project Staffing Plan.

How to Develop project staff plan: Recommended actions and strategies The table below lists the steps for developing a project staffing plan: What to do How to do it 1 Define the specific roles and skill sets needed to execute the projects t asks Based on the tasks in the work breakdown structure, refine initial descr iptions of roles and responsibilities identified in the high-level staffing of t he Initiate Stage. 2 Determine the timetable for the needed staff Calculate over the cours e of the project: The period of time the team member or skill set is needed. how many hours a person, department or entire project team will be needed each w eek or month 3 Determine if staff is available Work with your organizations management t o determine if staff is available with the needed skill sets within the needed t imeframe. Determine if it is necessary to acquire staff from external, contracted sources. 4 Secure the needed staff If sufficient staff is not available, alert the project sponsors so they can help acquire the needed staff based on the priority of the project. If staff is allocated to other activities, negotiate with the staffs management t o make staff available to the project for the time needed. In some cases, the organization must determine the priority of this project rela tive to other projects contending for these resources. 5 Identify any training or coaching needs and plans If the staff ass igned to the project lacks the required expertise, plan for training or coaching to fulfill these needs.

6 Iteratively refine the staffing plan As the project schedule is devel oped, adjustments may be required to the staffing plan.

Template: Staffing Plan The purpose of the staffing plan is to make certain the project has sufficient s taff with the right skills and experience to ensure a successful project complet ion. Role Requirements The following is a detailed breakdown of the roles required to execute the proje ct. It includes: the project role, the project responsibility of the role, skill s required, number of staff required to fulfill the role, the estimated start da te and the expected duration the staff resource will be needed on the project. Role Project Responsibility Skills Required Number of Staff Required Required FYyy-yy Estimated Start Date Duration

Staff Assigned to Roles The following is a detailed breakdown of the actual staff assigned to the projec t role, the amount of Full Time Equivalent (FTE) requested for the role, the act ual FTE acquired, the labor rate and unit of the labor rate for the resource and the source from which the resource is recruited. Role Name Requested FTE FYyy-yy Acquired FTE FYyy-yy Rate Rate Unit

Source

Total

Staff Resource Loading Chart The following includes the estimated effort in Full Time Equivalent (FTE) days r equired by month for each staff resource assigned to the project. Role Dec FYyy-yy FTE in Days Number of Staff Required Total July Aug Sept Oct Nov

Total FTE

Training Needs The following are the detailed training needs to bring staff to a level of skill required for project execution. Role/Staff Resource Training Need Suggested Vendor/Method Timeframe Needed Anticipated Cost

PROJECT ORGANIZATION CHART The project organization chart is a graphical picture of the organization and re porting relationships of the project.