PROCUREMENT DIVISION

Addendum Number: Proposal Number: Title of RFP: Due Date and Time:

Four (4) P-08-12 Facilities Management Services Wednesday, April 18, 2012, 2:00 p.m.

This addendum is issued for the information of proposers on the above titled project. This addendum will take precedent over the original RFP should there be any discrepancies noted.

The attached information includes questions and answers received regarding the above referenced Request for Proposal (RFP). The answers to these questions will be issued in multiple addenda as the responses become available.

Alex Baker, Specialist Professional Services Gregory Pease, Chief Procurement Division Date: March 29, 2012 ACKNOWLEDGE RECEIPT BY RETURN OF SIGNED COPY WITH PROPOSAL.

_______________________________________ Proposers Signature ________________________________________ Title ________________________________________ Company Name _______________________________________ Date

214 N. Hogan Street, Suite 105

Jacksonville, FL 32202 Phone: 904.255.8830 www.coj.net

Fax: 904.255.8837

FACILITIES MANAGEMENT SERVICES RFP # P-08-12 ADDENDUM #4 Questions & Answers

Questions Related to the RFP Process Request for Information

For each Jacksonville facility including any local overhead or administrative departments not accounted for by the facilities, we request the following information: 1. Organization chart for each facility, as well as portions that may be allocated over two or more facilities. 2. What is your fiscal year? Answer: October 1 through September 30 3. Copies of actual(s) for year-end financials for the last three (3) completed years for each facility 4. Complete budget line item detail for revenue and expenses for each facility under the RFP for the last three (3) years. Audited statements would be appreciated. 5. Copy of current Fiscal Year Operating Budget with year-end bottom line forecast. Line-item evidencing all revenue and expenses. 6. Copies of the last three (3) years Capital Improvement Budgets with notations as to projects which have been funded and which are still pending. Is there a CIP Reserve Fund? If so, how much is in it? 7. Itemization of current insurance coverages in place (structural, liability, etc.). 8. Copy of all existing service contracts at all facilities including food and beverage, ticketing, commercial rights, parking, etc. 9. The RFP states that the initial term will begin on July 1, 2012 and terminate on February 28, 2018, covering a period of five years and eight months. Is there any reason why the initial term of the contract could not extend through June 30, 2018, thereby covering a full six years of operation and not necessitating incentive fees being prorated for the partial year period of July 1, 2017 through February 28, 2018. Answer: Thank you for your question; however, the City declines to change the term as originally written. 10. Per page 46 of the RFP, we are asked to propose a recommended compensation structure for this work scope, maximizing the Managers ability to compete and fix-price the various aspects of the work (e.g., grounds maintenance, security guard services, pest control, etc.) This language seems a bit confusing to us and we would appreciate some clarification from the City. Specifically, can we assume that you want us to affirmatively state that our proposed compensation structure (i.e., fixed and incentive fees) will cover the full 2

scope of services including management of work such as grounds maintenance, security guard services, pest control, and the like, as typical operating budget functions either through in-house Global Spectrum staff or via third party service contracts? 11. Copy of approved Sales and Marketing Plan for each venue 12. List of current vendors and the services they perform under contract 13. Per page 41, Section 5. Confirmation of Minimum Requirements, what is meant by professional football stadium? Answer: For purposes of Section 1.2 minimum qualifications, please refer to section 12 (particularly section 12.a.) of the Amendment and Restatement of Agreement for 2010 2016, dated September 1, 2010, among the City of Jacksonville, The University Athletic Association, Inc., and The University of Georgia Athletic Association, Inc. (for the Florida vs. Georgia/Georgia vs. Florida Games), relating to the requirements and qualifications of the stadium manager required by the universities for this Agreement. Proposers must meet the contractual standards and requirements set forth in that Agreement to meet the section 1.2 minimum requirements for the stadium facility. With respect to a proposers experience with a professional football stadium, whether an NFL stadium or otherwise, responses will be evaluated once the proposer otherwise met the section 1.2 minimum requirements. 14. Names of existing minority subcontractors and the services they perform 15. We assume the question describe and document the extent of repeat business the Manager has achieved on page 44 of the RFP, means you are looking for Global Spectrums contract renewal extension rate. Please confirm.