ORDER TO DELIVERY

Presented by Bridget Kyerematen-Darko,

Aid to Artisans Ghana (ATAG)

in Abidjan, Cote Ivoire, on 4 July, 2012

Senufo couple Size: 38 x 5 x 5 Color: dark brown Material: Teak wood Felt on bottom

1-100 $10 Over 100 $7.50

Photo Quotes Simple style

To entice a buyer to pay a buying visit, photo quotes are sent to buyers showing product types, measurements, prices, etc.

Bolga Pot Basket Size: 20 x 15 Material: straw Natural dyes Leather on handle

1 100 $10 Over 100 $7.50

Photo Quotes
THE ABC GROUP QUOTE SHEET
DATE:13th October, 0000

Office
Aid To Artisans Ghana (ATAG) Country of Origin Item # AV32 Chief Material Product Description

Store

ABC

Vendor

Buyer
GHANA Brand Ebony 3 figure family unit FOB Port-Tema

Color

Black

ELC Calculation in US$

New Frt / CBM FC: IFF:
#DIV/0! 0.00 0.06

Size (inch) 38 * 5 * 5 Pre-pack assorted Packing Duty % HS # Unit/MC CBM MOQ 40' LOADS Lead Time 5 months 4420.10.

To entice a buyer to pay a buying visit, photo quotes are sent to buyers showing product types, measurements, prices, etc.

1.00

/CTN
UNIT PCS

Duty: Comm:

ELC

#DIV/0!

Exhibitions/Visits

Organized by facilitators/agents/exporters Exporters exhibit their products with prices and capacities.

Exhibitions/Visits
Orders given are based on negotiations between exporter and buyer. Orders are put on the worksheet.

The worksheet is a tentative Purchasing Order which gives an indication of PO and depending on the buyer, it is quite safe to start with production Please refer to handouts for an example worksheet.

Purchase Order
The Agent/Exporter has to check and inform buyer for any discrepancies in prices, quantities and delivery date to confirm the Purchase Order, which is legal and binding contract between the exporter and the buyer.

Production

With a PO one can approach a bank for an export credit facility. Production should start if not already started.

Booking

The Quality Control does the final inspection at a central place warehouse before issuing Shipment Permit and Report if it is a requirement of the buyer.

Inspection

The Quality Control does the final inspection at a central place warehouse before issuing Shipment Permit and Report if it is a requirement of the buyer.

Packing List & Invoice

The Agent/Exporter prepares the final Packing List and Invoice.

Please refer to handouts for examples of a Shipment Permit and Report and Packing List and Invoice

Packing List & Invoice

The Agent/Exporter prepares the final Packing List and Invoice.
PACKING LIST Exporter Invoice No. & Date AT1002 Buyer's Order No. & Date PO # XX000000 DEPT # 00 Exporter's Ref. No. 30-11-10 TIN No:

P. O . BXOX 0000 ACCRAGHANA TEL : + 233 000000000 Consigne e

BILL TO M/S. KINGSWAY UK LTD

M/S. KINGSWAY UK LTD 780 CLARNDON ROAD, AGENT'S NAME WEC & ASSOCIATES LTD PrePlace of Receipt by PreCarriage Carrier by BY

MERCHANDISE PAYABLE PO BOX 000, CLARENDON ROAD, GHANA Terms of Delivery & Payment USA

TERMS OF

Packing List & Invoice Page 2

Vessel/Flight No. Port of Discharge SOUTHAMPTON MARKS & NOS./ CONTAINER NO. CARTON NO. # TO # Port of Loading TEMA Final Destination SOUTHAM PTON, U.K. NO. OF KIND OF PKGS. CARTONS ARTICLES OF WOODEN HANDICRAFT DESCRIPTION CARTON SIZE ( IN INCHES) WEIGHT IN KGS. PAYMENT TERMS - T/T AFTER 60 DAYS FROM FCR DATE

QUANTITY

REMARKS

NO. OF BUYER OUR ITEM CTN. NOS. ITEM NO. NO. CTNS. 256
257 268 - 267 - 275 11 8 JD 01 JE107

QTY./

TOTA NT.WT./ GR.WT./ TOTAL L CTN. QTY. CTN. CTN. NT.WT.

TOTAL
GR.WT.

FAMILY UNITY teley mask

34.5 x 13 X 13 16 x 12 x 11

4 10

44 80

11.50 1.25

12.00 1.60

126.50 10.00

132.00 12.80

276 281
296 301 351 359 360

- 280 - 295
- 300 - 350 - 358 - 359 - 366

5 15
5 50 8 1 7

JE117 JE119

rd mask

16 x 12 x 11 15.5 x 15.5 x 15.5

18 X 11 X 9.5 16 X 15 20 27 X 12 X 14 28 X 12 X 14 15 X 14 X 18.5

10 6
10 1 10 7 10

50 90
50 50 80 7 70

6.00 4.60
6.88 2.10 10.50

6.50 5.00
7.40 2.50 11.00

30.00 69.00
34.40 105.00 84.00

32.50 75.00
37.00 125.00 88.00

baby drum OLUKO JJ101 MASK 45CM JJ104 TABLE ELEPHANT JO5 MASK ELEPHANT JO6 MASK ANIMAL KAC101 MASK

11.25

11.80

78.75

82.60

Export Documentation
Agent/Exporter submits to Forwarder the ff: QC Report Shipping Permit Invoice Packing List Generalized Systems of Preference (GSP)

Agent/Exporter sends to Buyer Bill of Lading FCR (issued by Forwarder) Packing List and Invoice Shipping Permit GSP

Challenges

Discrepancies in address of buyer and/or buyer Please note if Bill to: is to a different address from the consignee address Calculations in invoices Differences in packing list and invoice

Medamosa: Thank you!

Contact email: bridgetatag@yahoo.com