BOARD OF DIRECTORS MEETING MINUTES November 17th, 2011

THE UNDERSIGNED, Secretary of Pencader Charter High School, hereby certifies that the monthly
meeting of the Board of Directors of Pencader Charter High School was held on campus, November 17 th, 2011.

Present: Others: Dr. Ann Lewis, School Leader Ms. Amanda Fraser Joan Lu Student Carrisa Anderson Student Ms. Vernell Anderson Parent Ms. Shareatha White Parent Mr. Alan Hodesblatt-Parent Mrs. Minnehan, President Ms. Judi Kennedy Parent Representative Dr. Abraham Jones Mr. Dan Freeman Mr. Steve Quimby Social Studies Department Chair Mr. Shawn Klapinsky, CPA - Treasurer Ms. Kelly Quinn Mathematics Department Chair

Mrs. Minnehan called the meeting to order at 5:33 p.m.

Minutes of the October, 2011 meeting were read and approved with proposed corrections. Mr. Shawn Klapinsky motioned to approve the minutes as corrected and Ms. Judi Kennedy seconded the motion. November BOD Meeting 1

Public Comment: Ms. Shareatha White o Posed two issues that need resolution. First Dissatisfied with the interactions with administration and the fact that she must have prior approval to be at the school Second Unsanitary conditions of the multi-purpose room during detention School Leader Report: Mrs. Minnehan asked the BOD for any questions or corrections to the report Dr. Ann Lewis reported Pencader would be hosting a training on 12/5/2011 for the Learning Point Navigator which is part of the DCAS system. o o o Two separate sessions with 9 participating schools 9:30-11:30am and 1:30-3:30pm in the Business Lab All Pencader Special Ed teachers will be attending Program will be used afterschool

Two students who qualify for the McKinney Vento Act (Homeless) Mrs. Helen Swartz will be working with the families. Ms. Judi Kennedy o Getting a strong number of parents and students out to the January 22nd Open House for prospective families Getting students and the sports teams out the week prior to distribute flyers at local businesses o Posed a question about the hiring of the new P/T staff in the lunch room and will it be their responsibility to wipe down the tables and sweep up after all lunches are complete? Dr. Lewis responded that they are only P/T and there isnt enough time built into their schedules to close down the lunch room and register, inventory food, and wipe down the tables. The cafeteria gets cleaned by the maintenance staff after school. Dr. Abraham Jones proposed that the students join in and wipe off the tables.

Curriculum Development Report Mrs. Minnehan asked the BOD for any questions or corrections to the report o Ms. Judi Kennedy How is attendance being handled for Co-op? 2

November BOD Meeting

 Ms. Fraser has been assigned as the teacher in e-school and will handle attendance. o Mr. Klapinsky Why was there a drop in math scores on the DCAS from 9th to 10th grade after a year of instruction? Influx of new students that were not in attendance at Pencader in 9th grade. o o Ms. Fraser indicated that the Read 180 English materials have been delivered. Still waiting for the Statistics books Purchase Order issues on the publishers end.

Financial Report The financial report was read by Mr. Shawn Klapinsky, CPA. o o Correction of the final column - Federal funds $29,120.72 will be increased by $68,527.16 to a total of $97,647.88 due to additional federal grants. Correction of the Loan Proceeds - $258,004.51 will decrease to $189,477.35. Mr. Dan Freeman asked for a clarification of Loan Proceeds which is the money Pencader will have to borrow if additional funding is not picked up. Mr. Dan Freeman asked for clarification on the $60,000.00 allocated to consultants which is the salary for the F/T in-house Education Diagnostician (head of Special Education Department). Ms. Kelly Quinn motioned to approve the budget and Mr. Steve Quimby seconded the motion. Review of the approved budget o o o o o o o o All numbers are on target Local funds should be received in December Remaining State funds ($800,000.00) should be received in January Scholarships awarded once per year. Last years was paid in July; remaining $1,000.00 will come in June. Ahead one month in rent payment, due to a prepayment of November at the end of October. Building/Grounds Repair up by 85% due to the installation of fiber-optic cables. Remaining funds will last throughout the year. Contingency Reserve required by state law to have in budget, but not need to be funded which frees up $95,000.00 that does not need to be borrowed against the loan. Mr. Alan Hodesblatt posed a question about the salary section reflecting the true number of employees based on the recent cuts in staffing. The numbers look higher based on more staff on board in July through October.

November BOD Meeting

Separate account set up for athletics and club fundraisers Money on budget for athletics is for any additional supplies which are unable to be paid for via fundraising or coaching salaries Dual signatures are required for the checks

Climate Report Detentions are being issued for late to class and cutting class o Agendas are being double checked and teachers are being called to verify hall passes o Teachers are emailing/calling parents to inform them about the lates and class cuts

Total of 20 students suspended o 6 - fighting o 14 dress code

Development/Marketing Report Annual Giving Fund - $4,000.00 o o o 22% faculty donations 22% Board member donations Goal is 100% before going out to community o Old Business Unique Hazards Mrs. Minnehan contacted Margaret Rose Henry (state senator for district) who voiced concerns but is unsure of a solution for 2011-2012 school year. o Will put transportation into the 2012-2013 budget for all students who attend Pencader in an emergency fund. Ms. Elizabeth Scheinberg to work with Mrs. Minnehan on marketing

Ms. Cloud (Art teacher) will make a Titan thermometer to track progress

Lehanes - 460 + late buses during the 2010-2011 school year (58 hrs of school time per student) o o Lehanes notified that the monthly bills would not be paid due to a breach in contract Lehanes is suing Pencader for two months payment

Trial date set for 2013 no negotiations Dress Code o Administration is aware of the dress code issues with Rush

November BOD Meeting

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Students are given detentions for blatant disregard for the dress code (jackets, hoodies, boots, moccasins) Students and parents are notified, names are placed on a list, the list is posted and read over the morning announcements If a student misses an assigned detention another date is issued, if the second is missed then the student is suspended out of school for one day

New Business Items Ms. Fraser attended a High School Night at Pike Creek Christian School o o o 9 schools in attendance Event open to 7th and 8th grade families Low turn-out compared to previous year: approximately 10 families showed interest

Ms. Fraser will attend another High School Night on 11/22 at Family Foundations Dr. Lewis and Mrs. Minnehan have arranged a meeting with Chuck Baldwin from Charter School of Wilmington to discuss designating Pencader as the default school for their wait list. o Also contacting DMA to designate Pencader as their default school for wait list Ms. Kennedy proposed that the PTO could help with the marketing material and getting Pencaders name out in the community

Open House Sunday January 22nd 1:00pm 4:00pm New Applications slowly coming in (approximately dozen) and interviews are being set-up o o One new student from Moyer Agreement with Moyer that money does follow the student

DIAA Delaware Interscholastic Athletic Association o o Two juniors who transferred from Newark on July 17th while Pencader was under review Ineligible to play basketball had to apply for waiver which was turned down by DIAA o Now trying for appeal

Under NCLB if a school is under review, a choice school must be offered; however, none of Christinas schools can be considered choice because all schools are under review. Mrs. Minnehan proposed that the family selected Pencader as the choice school due to the fact that the majority of Pencaders students are pulled from Christina, and it is a public school. DIAA denied the argument based on the fact that an MOU was not in existence between Christina and Pencader 5

November BOD Meeting

NO MOU exists between Christina and any other districts which leaves students with no options

Mrs. Minnehan looking into getting the regulations changed and has lodged a complaint Public Hearing to be held 12/12/11

Carrisa Anderson proposed that Pencader start a petition to help the two students

At 6:57 pm The Board moved to go into Executive Session.

The next meeting of the Pencader Charter Board of Directors will be held on January 19th, 2012.

Amanda C. Fraser
Mrs. Amanda Fraser, Secretary November 17th, 2011

November BOD Meeting