Revenue Generation, Utilization and Accountability

By: Dir. GARY R. MARTEL DBM XI

Section 17. Basic Services and Facilities. (a) Local government units shall endeavor to be selfreliant and shall continue exercising the powers and discharging the duties and functions currently vested upon them. They shall also discharge the functions and responsibilities of national agencies and offices devolved to them pursuant to this Code. Local government units shall likewise exercise such other powers and discharge such other functions and responsibilities as are necessary, appropriate, or incidental to efficient and effective provisions of the basic services and facilities enumerated herein.

(b) Such basic services and facilities include, but are not limited to, the following: (1) For Barangay: (i) Agricultural support services which include planting materials distribution system and operation of farm produce collection and buying stations; (ii) Health and social welfare services which include maintenance of barangay health center and day-care center; (iii) Services and facilities related to general hygiene and sanitation, beautification, and solid waste collection;

iv) Maintenance of katarungang pambarangay; (v) Maintenance of barangay roads and bridges and water supply systems; (vi) Infrastructure facilities such as multipurpose hall, multipurpose pavement, plaza, sports center, and other similar facilities; (vii) Information and reading center; and (viii) Satellite or public market, where viable;

DBM-DILG Joint Memorandum Circular No. 2011-1

Date: April 13, 2011

PURPOSES
1.1 To provide guidelines on the appropriation and utilization of no less than twenty percent (20%) of the Internal Revenue Allotment (IRA) for development projects. 1.2 To enhance transparency and accountability of local government units in undertaking development projects. 1.3 To include projects in addressing and responding to natural and man-made disasters and calamities.

GENERAL POLICIES
2.1 In accordance with Section 287 of the Local Government Code, every LGU shall appropriate in its annual budget no less than twenty percent (20%) of its annual internal revenue allotment for development projects. 2.2 It may be utilized to finance the priority development projects and programs, as embodied in the duly approved local development plan that directly support the Philippine Development Plan, the Medium-Term Public Investment Program and the Annual Investment Program.

2.3 All projects to be funded shall contribute to the attainment of desirable socio-economic development and environmental management outcomes and shall partake the nature of investment or capital expenditures.

PROJECTS COVERED
The 20% of the IRA intended for development projects may be utilized for the following priority programs and projects: 3.1 Social Development 3.1.1 Construction or rehabilitation of health centers, rural health units or hospitals and purchase of medical equipment; 3.1.2 Construction or rehabilitation of local government-owned potable water supply system;

3.1.3 Establishment or rehabilitation of Manpower Development Centers; 3.1.4 Construction or rehabilitation of evacuation centers; 3.1.5 Purchase or repair of area-wide calamity related alarm or warning system; 3.1.6 Rehabilitation of cultural/historical sites;

3.1.7 Purchase or repair of appropriate calamityrelated rescue operations equipment such as inflatable boats, breathing apparatus, extraction tools, safe line rescue ropes, fire extinguishers, chainsaws, two (2) way handheld radios and the like; 3.1.8 Purchase and development of land for the relocation of informal settlers and relocation of victims of calamities;

3.1.9 Construction or rehabilitation of facilities such as multi-purpose hall intended to cater out-of-school youths, women, senior citizens, minors, displaced families, indigenous people and differently-abled persons; and 3.1.10 Installation and maintenance of street lighting system except payment of electric bills.

3.2 Economic Development 3.2.1 Construction or rehabilitation of communal irrigation or water impounding system and purchase of post harvest facilities such as farm or hand tractor with trailer, thresher and mechanical driers; 3.2.2 Construction or rehabilitation of local roads or bridges and purchase of appropriate engineering equipment such as dump trucks, graders and pay loaders;

3.2.3 Capital expenditures related to the implementation of livelihood entrepreneurship/local economic development projects; and or 3.2.4 Amortization of loans used to finance development projects cited in this Joint Circular, subject to the 20% debt service cap.

3.3 Environmental Management 3.3.1 Reforestation and urban greening; 3.3.2 Construction or rehabilitation of sanitary landfills, material recovery facilities and purchase of garbage trucks and related equipment; 3.3.3 Implementation of flood and erosion control projects such as rehabilitation and construction of drainage systems, de-silting of rivers, declogging of canals; and 3.3.4 Other environmental management projects that promote air and water quality, as well as productivity of the coastal or freshwater habitat, agricultural land and forest land.

EXPENDITURE ITEMS NOT COVERED

The following expense items that are not related to and/or not connected with the implementation of development projects, programs and activities shall not be paid out of the 20% development fund: 4.1 Administrative expenses such as cash gifts, bonuses, food allowance, medical assistance, uniforms, supplies, meetings, communication, water and light, petroleum products and the like; 4.2 Salaries, wages or overtime pay; 4.3 Travelling expenses, whether domestic or foreign;

4.4 Registration or participation fees in training, seminars, conferences or conventions; 4.5 Construction, repair or refinishing of administrative offices; 4.6 Purchase of administrative office' furniture, fixtures, equipment or appliances; and 4.7 Purchase, maintenance or repair of motor vehicles or motor cycles.

Principles and Rules to be Observed in the Release & Disbursement of Brgy. Funds
1. No money shall be paid out of the barangay treasury except in pursuance of an appropriations ordinance or law.

2. Barangay funds and monies shall be spent solely for public purposes.

3. Trust funds in the barangay treasury shall not be paid out except in fulfillment of the purpose for which that trust was created or the funds received.

4. Fiscal responsibility shall be shared by all barangay officials exercising authority over the financial affairs, transactions and operations of the barangay.

5. Total disbursements shall not exceed actual collections plus 50% of the uncollected estimated revenue.

6. No cash Advances shall be made to any barangay official or employee unless the same is in accordance with accounting and auditing rules and regulations.
7. The Barangay Treasurer may be authorized by the SB or Bids & Awards Committee (BAC) to make direct purchases amounting to not more than P1,000 for the essential needs of the barangay.

8. Financial records must be kept in custody of the Brgy. Treasurer and the Brgy. Bookkeeper and/or City Accountant.

9. In case of revenue shortfall, the following courses of action shall be taken: - Spend only what is necessary - Intensify revenue collection - Seek financial assistance - Resort to borrowing

10. The PB may by ordinance or policy in the general provision be authorized by the SB to augment any item in the approved annual budget from savings in other items within the same expense class.
11. Unexpended Balances and Appropriations for Personal Services shall revert to the General Fund. 12. Unexpended Balances and Appropriations for Capital Outlays shall form part of Continuing Appropriations.

13. Unexpended Balances and Appropriations of the 20% Development Fund from completed or discontinued projects shall be reverted; however, shall be re-appropriated for other development projects.

14. The 10% Sangguniang Kabataan (SK) Fund is a statutory obligation considered as a Trust Fund. Therefore, any unexpended balances shall be added to the 10% share of the SK for the next year.

BUDGET ACCOUNTABILITY
(January 1 December 31)

Legal Basis The second paragraph of Section 332 provides that the responsibility for the execution of the annual and supplemental budgets and the accountability therefore shall be vested primarily in the punong barangay concerned.

How is the Accountability of the Budget Done?

Step 1. Record all collections from taxes, fees, charges and contribution due or accruing to the barangay in the Income Books of Account under the General Fund.
Step 2. Issue an official receipt for all taxes, fees, charges and contribution collected. Step 3. Deposit all collections in the depository account maintained in the name of the barangay within 5 days after receipt. Step 4. Collect Real Property Taxes and such other taxes as may be imposed by province/city/municipality that are due in the barangay only after being deputized for the purpose by concerned Provincial/City/Municipal Treasurer. Step 5. Record all obligations and disbursements in the Expenditure Books of Accounts under the General Fund.

Step 6. Segregate all expenditure levels by sector.

Step 7. Post in a conspicuous place in the Barangay the income earned for the quarter and where it was spent. Step 8. Post in a conspicuous place the three Barangay Budget Accountability Forms No. 1 to 3. The said forms shall be prepared quarterly by the Brgy. Treasurer & Secretary. Step 9. Monitor and evaluate performance - Monitor actual results of service delivery and implementation of development projects. - Compare actual results with planned targets. - Provide corrective actions for negative deviations.

Persons Responsible for Reporting

Punong Barangay Chairman, Committee on Appropriations of Sangguniang Barangay (SB) Barangay Treasurer Barangay Secretary Barangay Bookkeeper/Municipal/City Accountant

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