CITY OF DOTHAN/HOUSTON COUNTY E911

FY2 013-Budget
Budget Summary of Revenues and Expenditures
2013
Projected
Budget

REVENUES

Houston Co.
Estimated

Total Estimated
Revenues

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

5,000
272,526
216,000
343,476
101,792
893
25,194
5,087
114,000
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
S
S
S

5,000
100,885
72,000
178,524
3,148
4,446
3,253
6,000
320

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

10,000
373,411
288,000
522,000
104,940

$
$

$
$

480
-

$
$

480

Interest Earned - CD's (50/50)

Interest Earned - Savings (50/50)
Centurytel
Graceba - Knology
Proceeds from Notes
Comm. Training Income
Sale of Maps/Publications
Alabama Wireless 911 Board
Deltacom
Budget Phone
AT&T Comm South Central
DPI TeleConnect
Nuvox Communication
Time Warner Cable/Phone
Vonage
Matrix TeleConnect
Comcast Phone
LDMI Telecommunications
BullsEye Telecom
Verizon Wireless
Level 3 Communications
Miscellaneous-Sale of Copy Machine

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

Non Revenue Resource/Accumulated Depreciation

Gain/Loss of FA Disposals

$
$

1,568,024

$
$ 1,187,368

380,656

$ 1,568,024

$
$

1,568,024

$
$ 1,187,368

$
$

380,656

$
$ 1,568,024

Houston Co.
Estimate

Total Projected
Expenses

TOTAL Revenue
Amount from Reserves
Total

10,000
373,411
288,000
522,000
104,940
893
29,640
8,340
120,000
320
480
-

City
Estimated

cam

2013
Projected
Expenditures

Expenditures

35,000
316,748
4,500

City
Estimated

Office Supplies 20-23

Materials/Supplies/Repairs 20-25
Operating/Misc Supplies 20-29
Data Processing 30-33
Maintenance 30-35
Maintenance/Repair 30-36
Insurance Expense 30-37
Postage Expense 30-39
Printing & Reproduction 30-42
Professional Services 30-42
Telephone & Pager 30-45
Training & Travel 30-46
Miscellaneous 30-49
Dues & Fees 30-51
Capital
Gasoline
Vehicle Mtnce/Repair
Reserve/Deferred Income

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

231,500
328,900
30,000
2,500
42,500
3,500
1,000
-

llepreciannn
New Budget Requests or Expenditure Forecast

S
5

0,00 S
1,545,105 5

Total Expenditures

2,652,253

103,400 I

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

23,500
170,774
2,250
115,900
208,300
17,000
1,500
42,500
1,750
500
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

06.800 $
555,025 t

$ 1,676,799

8,800 X

11,500
145,974
2,250
115,600
120,600
13,000
1,000
1,750
500
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

13200 ,,r
550,080 5
975,454

893
29,640
8,340
120,000
320

COO
-

35,000
316,748
4,500
231,500
328,900
30,000
2,500
42,500
3,500
1,000

110,000
1,546,105

$ 2,652,253

FY2011 E911 OPERATING BUDGET

Expenditures for 2013

Projected FY2013

PROPOSED
BUDGET

CITY
EXPENSES

CURRENT AS OF
COUNTY
EXPENSES

Projected FY2013

TOTAL
EXPENSES

Office Sup lies 20-23

None
1
Materials/Supplies/Repairs & Mtnce 20-25
Radio Shoe Reair/Issues
OperatinalMisc Supplies 20-29
Misc sus I lies and es ui < $2500
5-yr computer replacement plan (10 @ 3K annually)

$
$
$
$

Illffla $
5,000.00
5,000.00 $
30,000.00 $

3,500.00
20000.00

35,000.00

',

23,500.00

Myr

Data Processing (30-33)

New Software
Maintenance 30-35
None

Maintenance/Re air 30-36

Mtnce contracts/repairs...
AS400 Upgrade/Mtnce (100% E-911)
Helps Systems
Jim Sloan Inc
Sungard Availability Services-Mince hardware recovery
Sun I ard Public Sec-Mtnce Software
The Riley Group (Hardware Mtnce)
Vision Solutions
Eaton Corporation UPS Mtnce

316,748.00

$
$
$
$
$
$
$
$

100000.00
3,500.00
1,000.00
64,248.00
80000.00
45,000.00
10,500.00
3,000.00

Quality Recording

$
$
$
'
$
$
$
$
$

9,500.00 $

316,748.00

4,500.00

50000.00
3000.00
500.00
32124.00
50400.00
22,500.00
5,250.00
2,000.00

$
$
$
5,000.00 $

22,500.00 $
5,250.00 $
1,000.00 $

45000.00
10,500.00
3000.00

4,500.00 $

9500.00

170,774.00 $

145,974.00 $

316,748.00

S
$

_
4,500.00
4 500 00

Insurance Expense 30-37

$
$

ReplaceY
Posts e 30-39
none

$
$

$
$

2,250.00

2,250.00 $

Printing & Reproduction 30-41

Various printing

$
Professional Services 30 42
E 911 Systems
Salary
Includes
)
o
(
Overtime for Disaster Exercises & E911 Work
Language

Telephone
g
Knology & HC/Ashford Line
SouthemLinc Cell Phone, Coordinator
Centurylink Phone Upgrade/Maintenance
CenturylinkMonthly

$
-

$
$
$

231,500.00
48,000.00 $
170,000.00 $

$
$
$
$

8,000.00
500.00
5,000.00
231,500.00

$
$

328,900.00
12,500.00
1,200.00
110,000.00
205,200.00
328,900.00

$
$
$
$

24,000.00 $
85,000.00 $

$
24,000.00 $
85,000.00 $

48,000.00
170,000.00

4,000.00
400.00
2,500.00
115,900.00

$
$
$
$

4,000.00
100.00
2,500.00
115,600.00

$
$
$
$

8,000.00
500.00
5,000.00
231,500.00

$
$
$
$
$

8,000.00
600.00
73,700.00
126,000.00
208,300.00

$
$
$
$
$

4,500.00
600.00
36,300.00
79,200.00
120,600.00

$
$
$
$
$
$

12,500.00
1,200.00

$
$
$

110,000.00
205,200.00

328,900.001

CURRENT AS OF
Training/Travel 30-46/47
Training/Travel-Manual/Supplies/recertifications
E-911 Systems Coodinator Travel/Training

CITY
EXPENSES

Projected FY2013

COUNTY
EXPENSES

TOTAL
EXPENSES
20,000.00
10,000.00
30,000.00

PROPOSED
BUDGET
20,000.00
$
10,000.00
$
30,000.00
$

$12,000.00 $

8,000.00 $

$
$

5,000.00 $
17,000.00 $

5,000.00 $
13,000.00 $

$
$

$
$

2,501100 $

1,500.00 $

1,000.00 $
$

2,500.00

2,500.00

1,500.00

1,000.00 $

2,500.00

42,500.00

42,500.00

42,500.00 $

$
$

42,500.00

Miscellaneous 30-49

Dues & Fees 30-51

SE EMPACT Dispatcher, APCO, NENA, EMT
AAND-district membership, etc.
Capital-Furniture/Fixtures/Computers
Operational Equipment >$2,500
Radio Console Computer Replacements, 5 @ $8,500
(5 in FY14, 3 in FY15)

Gasoline
Gasoline and Oil-vehicles
Vehicle MtncelRepair/Parts--Internal
Mtnce-Car
Vehicle Mtnce/Repair/Parts--External
none

3,500.00

3,500.00 $

$
$

1,000.00 $

$
$

1,000.00

$
$

$
$

42,500.00 $
$
$
42,500.00 $

$
$

1,750.00
1,750.00

$
$

1,750.00
1,750.00

$
$

3,500.00
3,500.00

500.00
500.00

$
$

500.00
500.00

$
$

1,000.00
1,000.00

$
$

$
$

Depreciation-figured by Financed based on assets.

Depreciation
Depreciation-

110,000.00 $

96,800.00

13,200.00 $

110,000.00

110,000.00 $

96,800.00

13,200.00 $

110,000.00

680,774.00

Sub -Total $ 1,106,148.00

425,374.00

1,106,148.00'

New Budget Requests or Expenditure Forecast

$

Fire Station Alerting System

Quality Recording-Upgrade, both PSAPs

440,000.00 $

440,000.00

56,105.00 $

31,025.00 $

25,080.00 $

56,105.00

440,000.00

Joint Comm Center-Purchase

500,000.00

250,000.00

250,000.00 $

500,000.00

City IT Support??

65,000.00

32,500.00

32,500.00 $

65,000.00

Relocation of both PSAPs??

250,000.00

125,000.00 $

125,000.00 $

250,000.00

, 37,500.00 $

37,500.00 $

75,000.00

80,000.00 $

160,000.00

Joint CC Bldg Operational & Maintenance??

75,000.00

Joint Comm Center-Bond Payment??

160,000.00

80,000.00

1,546,105.00

996,025.00

Reserve/Deferred Income

1,546,105.00

(1,084,229.12)

(1,084,229.12)

2,652,253.00

Estimated Expenses $

(1,106,148.00)

1,458,024

110,000.00

461,875.88

(1,084,229.12) $

(1,084,229.12) $

2,652,253.00 $

Total Expenses

550,080.00

1,676,799.00

975,454.00

Estimated Cash Revenues

Non-Revenue Resource/Depreciation
Difference

New Budget Requests $

Diffrence $
I

(1,546,105.00Y
(1,084,229.12)

City of Dothan/Houston County Communications District

Funding Forecast 2014-2018
REVENUES & EXPENDITURES
FY11
Actual

FY12
(Budget)
Revised Est.

FY13
(Forecast)

FY14
Forecast

FY15
(Forecast)

FY16
(Forecast)

FY18
Forecast

FY17
(Forecast)

REVENUES
Wireline Surcharge Revenues
AL Wireless Surcharge Revenues
AL State Board-Wireline Base Distribution
Rough Estimate
Miscellaneous

620,386
477,692

756,427
380,002

NA
13,877

NA
156,860

Subtotal

$ 1,111,955

$ 1,293,289

Total Revenues

$ 1,111,955

$ 1,293,289

613,665
41,296
148,743
803,703

700,794
150,000
850,794

926,024
522,000

926,024
522,000

926,024
522,000

NA
10,000

NA
10,000

NA
10,000

1,458,024

$ 1,458,024

$ 1,458,024

1,458,024

$ 1,458,024

$ 1,458,024

996,148
110,000
1,106,148

853,648
110,000
963,648

939,989
110,000
1,049,989

1,546,105

622,500
(128,124) $

926,024
522,000

926,024
522,000

926,024
522,000

NA
10,000

NA
10,000

NA
10,000

1,458,024

$ 1,458,024

$ 1,458,024

1,458,024

$ 1,458,024

$ 1,458,024

963,489

987,576

1,012,266

110,000
1,073,489

110,000
1,097,576

110,000
1,122,266

490,500

400,000

490,000

387,500

(82,465) $

(15,465) $

(129,552) $

(51,742)

Expenditures
Operating Expenses
Capital Expenses
Depreciation Expense
Total Expenditures
Replacements, Projects & Other
Subtotal Surplus (Deficit)
Add Non-Revenue Source (depreciation)
SURPLUS (DEFICIT)
Credit/Debit Reserves

308,252

442,495

$ (1,194,229) $

148,743

150,000

110,000

110,000

110,000

110,000

110,000

110,000

456,995

592,495

(1,084,229)

(18,124)

27,535

94,535

(19,552)

58,258

2.5% added to each year beginning FY15 plus new IT position costs added.
Bond payment and building operational costs in Projects.

City of Dothan/Houston County Communications District

Expenditure Forecast 2014-2018
2014

Projects

2018

2017

2016

2015

E-911 IT Needs

AS/400 Upgrade ($400,000 1/2 City & 1/2 E911) 4 years

200,000

AS/400 Upgrade (100% E 911) 4 years

30,000

30,000

Computer Replacement (Annually approx 10 X 3K)

UPS Replacement (both PSAPs) 5 years

Centurylink (Phone Upgrade/Maintenance for E-911 Sys) 4 years

Unknown

100,000
30,000

30 000

30,000
80 000

Digital Recorder Replacement (both PSAPs) 5 years

Next Generation-technology costs unknown (2014)

110 000

42,500

25,500

42,500

E-911 Radio

I
Radio Console Computer Replacement (both PSAPs 11 @18K +

parts ) 5 years

Zetron Consoles - Houston County (Purchased 2 in April 2009)

110,000

(estimated @ 55K ea) 7-10 years

E-911-Building Project

Relocation Costs for both Communication Center

Joint Communications Center Annual Bond Payment

250,000

(Bond figured

@ 2 millions @ 5% for 20 years)

Joint CC Bldg Operational & Maintenance

160,000

160,000

160,000

160,000

160,000

75,000

75,000

75 000

75,000

75,000

E-911-Personnel

65,000

City IT Staff to support E 911

-

E-911-Vehicle

(1) Vehicle-(Replace 2007 Taurus)

Total by Year $

622,500

490,500

400,000

15,000

490,000

387,500