GUIDELINES FOR PRESENTATION PROJECT 1 Creating a Poster of Your Pen Friend - APPENDIX 1 SOME TIPS FOR POSTER DESIGN

Posters are a way to communicate your information, and it is important that your poster can grasp the audiences attention. Here are some tips that can help you to better design your poster. # CONTENT OF THE POSTER Bear in mind that your audience has only a limited time to view your poster; thus Focus on your key information - a common fault is to try to cover too much. Few delegates are going to read everything on your poster, so get to the point. # LAYOUT OF THE POSTER

Make sure the title and your pen friends name are prominent and eyecatching. Use headings and subheadings. Do not try to present too much detail. Less is more. Dont write in full sentences, use short phrases. Organise the information into sections. Be balanced and simple. Use graphs, tables, diagrams and images where appropriate. Use boxes to isolate and emphasise specific points. Leave enough white space - don't clutter the poster, it should have a clean and simple layout. Provide your name and contact details for people that might want to discuss it with you. Information should flow (viewing sequence) by column or by row, as in the following examples:

Hint: A numbering system in your poster will help your audience to follow the flow of the information easily. Hint: Cut all your sections out in real size and place them on a table. This will help you to move and rearrange sections until you are happy with the final product. # VISUALS Graphics, photographs, diagrams, etc., are important components of your poster. They will add interesting visuals to the poster, helping you to get your message across.

Don't add unnecessary or too many visuals to your poster - this will clutter your poster and make it too "busy". Enlarge and crop your visuals, if necessary, by zooming into the relevant part of the picture/visual. Make sure that your visuals are clear and of good quality.

Sources: http://www.lib.uct.ac.za/infolit/poster2d.htm http://clt.lse.ac.uk/workshops-and-courses/Course-resources/Poster-Design-Tips.php

- APPENDIX 2 SOME TIPS FOR GIVING A PRESENTATION 1. The presentation should be well-organized: it must have an introduction, a main body, and conclusion(s). The organization should be made clear to the audience. 2. You should complete the presentation within the allowed time. 3. The talk must be presented at a level understandable to the audience; it should be neither too complicated nor too simple. 4. You should be well-prepared and organized; you must rehearse your talk before presenting it to the audience. 5. You should present yourself well. Dress properly, be relaxed, cheerful, and enthusiastic. 6. You should use effective body language Stand up straight, dont slouch or drape yourself around the podium. Dont be afraid to move around the room, moving around is good, it causes the audience to pay attention Dont rock back and forth on your heels, dont tap a pencil or play with pencil or pointer, dont do things that will distract from your content. Make frequent eye contact with the audience. Really look at the audience as you talk to them. Engage them directly with your eyes transfers a bit of your energy to them and keeps them focused on your content. Making eye contact says that you are in charge of the room and for a presentation, thats what you want. Never turn your back on the audience and try to avoid walking in front of the projector. 7. You should speak loudly and clearly. If the audience cant hear you, they wont be able to get anything out of your talk. You may have to speak more loudly than you normally do in order to be heard. Ask a friend in the class to signal you if you arent talking loudly enough. 8. You should control your voice. Avoid speaking in a monotone; avoid hype; avoid information-free utterances (um). Project energy and vitality without being hyperactive and too excited. Vary your tone of voice to emphasize your points. If you talk in a monotone, your audience will quickly become bored. Avoid mumbling; enunciate your words clearly and distinctly. If you are a nonnative speaker of English, try to make sure you are pronouncing the words properly. 9. You should maintain an even speaking pace, without rushing or dragging. A pace that is too slow bores the audience and puts them to sleep. A pace that is too fast confuses the audience. Be especially careful not to start off too slowly, which will force you to rush at the end. Dont memorize your talk; if you do, you will have a tendency to rush through it. 10. You should complete the presentation within the allowed time SOME TIPS ON USING BODY LANGUAGE WHEN GIVING A PRESENTATION The golden rule is "Be natural and relaxed!" 3

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Positive body language

Eye contact - To keep audiences' attention - Facial expressions should be natural and friendly: - Raise eyebrows to show surprise - Open eyes wide - Squint your eyes - Curl your eyebrows Gesture - Lots of possibilities to emphasise, to enumerate, to express sincerity - Be conscious of what you do with your hands - Open arms to include or welcome ideas Body movement - To indicate a change of focus - Keep audience's attention - Move forward to emphasize - Move to side to indicate a transition gesture - Up and down head motions are movements to indicate importance or acknowledgement - Shrug shoulder to indicate I don't know or care Posture - Stand straight but relaxed (do not slouch or lean sideways) - Lean forward to emphasize however - No hands in pockets 2. Negative body language - Failing to make eye contact - Looking at your notes all the time - Looking at the screen/board means your back is turned to the audience cutting contact - Staring, or looking blankly into people's eyes - Swaying back and forth like a pendulum - Leaning against walls - Folding your arms like a barrier - Having both hands in pockets Sources: http://people.eecs.ku.edu/~saiedian/teaching/Common/pres.pdf http://go.owu.edu/~dapeople/ggpresnt.html 4

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