UC Grants 101

Academic Year 2012-13 Jonathan Li 14, UC Treasurer

UC Grants Overview

UC Grants Fund

Largest granting body for undergraduates Largest portion of UC budget

2011-12: > $300,000 in grants awarded to 1024 recipients Amount remaining at end of academic year: $0 Average weekly allocation: $14,559.28

2012-13: $343,000 allocated

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UC Grants Overview
Example events in the past: Mens Basketball Fall Season Harvard HAPA Dim Sum Bach Society Orchestra Concert Rhythmic Damage Competition (Harvard
Breakers)
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Grant Eligibility

All events using UC grants must be open to all undergraduates All events must occur within funding dates (before December 4th) Only ofcially recognized student groups will be eligible Student groups must have a HUECU account to receive funding

Important Contacts

Jonathan Li 14: UC Treasurer

277 Mather Mail Center harvarductreasurer@gmail.com Ofce Hours will be posted on UC website

Matt Marotta 14: Finance Comittee Chair 485 Kirkland Mail Center mmarotta@college.harvard.edu

Applying for a UC Grant

1. Submit an application through the online Common Grants Portal (due Sunday at 11:59pm) 2. Attend an interview during a Ficom meeting the following Wednesday evening 3. Receive preliminary email notication from your Ficom interviewer before the following Sunday 4. Receive nal email notication (from Matt Marotta) after the UC approves the weekly grants pack on Sunday evening

Applying for a UC Grant

(Applications requesting <$250 only for

food and publicity may not require an interview)

Upfront vs. Retroactive

Upfront grants: Apply 21 days before the event Keep your receipts! Turn in a completed project form (CPF) Remit any unused funds
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with all receipts attached no less than 21 days after the event

Upfront vs. Retroactive

Retroactive grants: Apply within 21 days after the event
occurs

Bring a CPF (with receipts) to your

interview

Grant awards will be disbursed after your

CPF has been received and processed
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CPFs

Available on the UC grants website: http:// uc.fas.harvard.edu/index.php/initiatives/grants/ Staple all applicable receipts/invoices (copies are ok) Acceptable receipts:

Ofcial receipts or invoices Papercut history

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CPFs

Unacceptable receipts:

Printed Emails Handwritten notes/signatures

Leave the Grant ID space blank Submit your CPF at the next Ficom meeting (Wednesday evenings) or at our dropbox in the Science Center (outside the hallway to room 109)

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UC Ficom Policies

Available at http://uc.fas.harvard.edu/index.php/ initiatives/grants/ All UC grants are expected to follow UC grant policies Key policies include:

Publicity: $15 per event Food: $2/undergraduate for snacks, $3 for small meals (eg, pizza), $4 for catered meals

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UC Ficom Policies

Key policies (cond):

Theatrical performances capped at $1,000 Club sports awarded between $1,000 and $2,000/semester based on roster size

Deadline: 3 weeks after rst Ficom meeting

HUPD and BAT team costs provided for most large events A/V Equipment provided at MTS rates

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Special UC Grants
Large Venue Wintercession

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Receiving your Grant

You will receive an email from me (Jonathan
Li 14) when your check is ready

Checks can be picked up from me during

ofce hours or during the next Ficom meeting on Wednesday for direct online transfers

Groups with HUECU accounts may be eligible

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The Common Grants Portal

Link available here (Apply for a UC

cga/login.jsp

grant): http://uc.fas.harvard.edu/index.php/ initiatives/grants/

Direct link: https://asperin.fas.harvard.edu/ Note: under organization name, please

write the name registered at HUECU
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Grants Recap

1. Submit online application here: https:// asperin.fas.harvard.edu/cga/login.jsp by Sunday 11:59pm

Download Ficom Policies here: http:// uc.fas.harvard.edu/index.php/initiatives/grants/

2. Interview the following Wednesday during Ficom, typically 7:30pm in Loker 28 (under Annenberg)

Retroactive: bring your CPF with you!

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Grants Recap

3. Receive nal email notication from Matt Marotta after the following Sunday 4. Receive email from me when your check is ready or when funds have been transferred to your account Upfront: turn in CPF as soon as your event ends

CPF available here: http://uc.fas.harvard.edu/ index.php/initiatives/grants/

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Final Notes

For questions:

Jonathan Li:

harvarductreasurer@gmail.com Ofce hours TBA on UC Website

Matt Marotta: mmarotta@college.harvard.edu

Important: subscribe to clubtreasurers-list for important updates: https:// lists.hcs.harvard.edu/mailman/listinfo/clubtreasurers-list See Jonathan if you need help setting up an account at HUECU

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