13th ANNUAL OTTAWA FRINGE FESTIVAL: June 18th-28th, 2009

APPLICATION GUIDELINES BRING YOUR OWN VENUE COMPANIES

APPLICATIONS DUE. March 1stt 2009.

PLEASE READ CAREFULLY BEFORE APPLYING & KEEP FOR YOUR REFERENCE!

During the 11th annual Ottawa Fringe 50 performing groups presented more than 300 shows during
the 10-day festival. The Ottawa Fringe returns 100% of ticket sales to the artists themselves. Shows
submitted to the Fringe are unjuried, uncensored and chosen by lottery. In 2006, The Ottawa Fringe
gave over $76,000 back to the artists involved in the festival. Tickets sales increased by 20% and
12,000 tickets were sold.

Participating in the Ottawa Fringe Festival

The Festival is committed to giving artists the opportunity to produce work in a non-juried
arena. Applications are accepted into a venue lottery, rather than through a juried selection process.
The only constraints on material or content are the consideration of legality and the health and safety
of all those involved, including artists, staff, volunteers and audiences. The Fringe reserves the right
to enforce necessary safety measures.

APPLICATION ACCEPTANCE PROCESS

APPLICATION TIMELINE FOR THE 2009 FRINGE

We have revised our application timeline for 2009. The new application dates are as follows:

 We begin accepting applications on January 30th, 2009.

 Deadline for applications is March 1st, 2009.
 All applicants will be notified (via e-mail) of their acceptance by March 15th, 2009.
 Companies must submit withdrawals in writing by April 1, 2009 in order receive 50% of their
application fee refunded. Note: Withdrawals after this date forfeit all entry fees.

APPLICATION PROTOCOL
 In order to be considered for acceptance into the Festival, each company must submit a complete
Festival Application Form and Application Fee. Please make & keep a copy of your Application
Form.
 APPLICATIONS MAY BE FAXED (613) 232-2831 OR E-MAILED if paying with credit card.

 Submitting an application is not a guarantee of entry into the festival.

 HAND-DELIVERED APPLICATIONS:
 Office address: 2 Daly Avenue Suite 100, Ottawa, Ontario.
 Applications should be mailed to: Ottawa Fringe, 2 Daly Avenue Suite 100 Ottawa, ON K1N
6E2 c/o Producer Kevin Waghorn.

BRING YOUR OWN VENUE APPLICATION FEES

APPLICATION FEES
 $330 + GST = 346.50
 Withdrawal & Refund Policy: Companies must submit withdrawals in writing by April 1, 2009
in order receive 50% of their application fee refunded. Note: Withdrawals after this date forfeit all
entry fees.

SCHEDULING

 Festival scheduling: All Festival performances must be scheduled June 18-28, 2009 with a
maximum of 8 performances
 The final show on any given night must be completed by 12:30am. This is to accommodate the
box office staff we provide.

FESTIVAL STAFF / PARTICIPANT COMMUNICATION

 It is encouraged that each designated Company Contact is required to have an e-mail address and
regular access to the Internet.

 In addition to the information posted on-line, Company Contacts will receive regular e-mails from
the Ottawa Fringe Producer. It is vital that Company Contacts read these e-mails promptly and
thoroughly, as they contain vital information about Festival policies, deadlines, events,
opportunities, etc.

 Information for the program guide and PR campaign, and other information will be requested via
on-line forms. Deadlines for the completion of these forms will be sent out via participant e-mails.

BOX OFFICE AND TICKETING

 Each Festival Company sets its own ticket prices. Ticket prices must be whole dollar
amounts only, with a minimum ticket price of $0 / ticket and a maximum ticket price of
$10 / ticket.

 Single Tickets
 All tickets to shows programmed by the Ottawa Fringe are sold at the Fringe Central box
office, and by Ottawa Fringe staff and volunteers.
 Ottawa Fringe will sell up to 50% of each show in advance, and will charge the customer a
$2 service fee for each ticket sold.
 “Day of” sales will take place at Venues only.
 Artists at the Ottawa Fringe Festival receive 100% of their listed ticket price.

MARKETING / PRESS INFORMATION

 Ottawa Fringe collaborates with media sponsors to advertise the Festival, produce Festival posters,
and print 12,000 copies of the official Festival Program Guide. Show descriptions, photos, and
performance times of all Festival shows are printed in the Program Guide, along with a schedule
grid and other Festival information.

 Ottawa Fringe coordinates press relations for the Festival as a whole. We send out a Festival press
kit and additional press releases, and make sure that local theatre critics are aware of the
performance schedule. The Festival will also schedule opportunities for companies to participate in
public Festival promotional events.

 In order to attract Festival audiences, YOU MUST MARKET YOUR OWN SHOW (sandwich
boards, self-produced mailers, handbills, posters, face-to-face spontaneous sidewalk interaction,
word-of-mouth, etc.).

SUMMARY OF RESPONSIBILITIES
What YOU do: What WE do:
 Complete and submit an Application
Form and Fee.
 Choose your show and, if applicable,
make necessary arrangements for
production rights.
 Read all Festival e-mails and on-line
information.
 Provide all information on on-line forms
by deadlines.
 Arrange and pay for production rights
and actors’ fees.
 Provide Ottawa Fringe with photos and
information for Program Guide, and
website by the deadline
 Market your show actively and
imaginatively.
 Prepare your show and bring it to the
Festival.
 Take care of the planning and costs of
venue rental fees, insurance, and all
technical requirements.
 Provide Ottawa Fringe with your venue’s
performance schedule.
 Accept applications
 Communicate with Festival companies
via regular e-mails and on-line
information forms.
 Coordinate Festival fundraisers (TBD)
and Preview Party.
 List all shows in the Program Guide and
on the website.
 Coordinate Festival-wide PR and
marketing campaign.
 Provide advance ticket sales for your
show.
 Schedule PR events and inform local
theatre critics of shows and schedules.
 Provide ticketing, box office and front-of-
house personnel.
 Return 100% of your show’s ticket sales
to you.
 2009 Ottawa Fringe Festival Application Form
Bring Your Own Venue
IMPORTANT: This application will be accepted only if all areas are complete and legible.
If you have any questions regarding this application please contact the festival office by email:
info@ottawafringe.com

PERFORMANCE INFORMATION
* Please include any information that is available. You will have an opportunity to update or change
any information after you have been accepted into the Festival. If any information is not available
please write N/A.

Title of Show: ______________________________Playwright/Author:

________________________

Production Company:
_______________________________________________________________

CONTACT INFORMATION

Name: _____________________________________________Phone:
_________________________

Address: __________________________________________________________________________

City: _______________________Province/State: _________________Country:

________________

Postal/Zip Code: ____________ Email Address:

__________________________________________

Venue: ______________________________________________________
*In order to submit this application you must have a venue in which to perform. Please contact the Office for assistance in finding a venue.

Are there multiple companies applying in your Venue? ________________

If so, how many? _______________

Type of Show: (Check which ones best describes your show)

 Play – Drama
 Play – Comedy
 Dance
 Musical/Opera
 Music/Cabaret
 Improv/Sketch/Stand-up Comedy
 Poetry/Storytelling
 Mime/Mask/Clowning
 TBA

Audience: (Check which one best  For Younger Audiences

describes your show)  Parental Guidance
 For All Ages
 Mature Audiences Only
 TBA
 Verification Page

Please note that your application will only be completed upon receipt of this
application with your signature and payment to:

The Ottawa Fringe Festival

2 Daly Ave, Suite 100.
Ottawa, ON
K1N 6E2

Application checklist

• By signing this application you are entering a contract with The Ottawa Fringe Theatre Festival
stating that you understand and accept the rules and guidelines of The Ottawa Fringe.
• After April 1st, 2009, NO application fees will be refunded.
• If you need to withdraw from the Fringe prior to April 1, 2009, you will be refunded 50% of your
fee.
• Admission to the Ottawa Fringe Festival for Bring Your Venues is limited.
• Arts groups are responsible for securing all rights, royalties, copyrights and union waivers for
published works or Equity actors.
• The Ottawa Fringe logo must be present on all printed materials for each group.
• If payment is not included with the application it will not be accepted. Cash will be accepted
only in person at the Ottawa Fringe Festival office. Please advise The Ottawa Fringe Festival in
writing as soon as possible of any changes to the information submitted in this application.

Please sign here to indicate that you accept, understand and agree to abide by all the
information in this application form and the application information pages.

I, _________________________ do hereby agree to all of the terms and have enclosed a

cheque or credit card number for $__________CDN. I understand that acceptance to the
festival is not guaranteed and that my payment will be processed upon acceptance
into the Festival.

Signature: _______________________________Date: ___________________________________

THANK YOU FOR YOUR APPLICATION TO THE OTTAWA FRINGE FESTIVAL.

Deadline for Application Submissions is: March 1st, 2009

Credit Card Payment

Type:________________ Number: ________________________ Exp. ___________
Name on Credit Card:___________________

FOR OFFICE USE ONLY

Date Received: Method of Payment: ___Cash

___Cheque
Category: ___Credit Card
 Local
 National
 International
Received by: _____________________