REVERB Music and Events Production

University of Asia and the Pacific, Pearl Drive, Ortigas Center, Pasig City, Metro Manila

CONSTITUTION
PREAMBLE
We, the members of REVERB Organization from the University of Asia and the Pacific (UA&P), aiming to serve Christ and our fellow men through the responsible and creative promotion of Original Pilipino Music (OPM), by establishing REVERB Music and Events Production, hereby referred to as REVERB Organization, do establish and promulgate this constitution.

ARTICLE 1
The Vision and Mission of REVERB Organization SEC. 1 REVERB Organization subscribes to:

1. 2.

The corporate vision of the University to offer formation grounded on wisdom, solidarity and competence.

holistic professional

The vision of REVERB that is to be a harmonious community of musicians and producers, united to make music that will sound a message that echoes reality and orchestrates actions that will result to the betterment of society.

SEC. 2

REVERB Organization commits itself to 2.1 Provide venues for its members and the UA&P community to: a. elevate the importance of original Pinoy music as a tool in promoting change b. enhance their musical skills through performances and workshops c. be equipped in both operational and technical knowledge in events production d. acquire and promote the values of unity, excellence, order, school spirit, teamwork and the passion for music 2.2 Achieve these aims by:

a. committing itself to practice and improve its members musical b.

skills under the guidance of known and professional musical artists in the industry producing events that showcase the talents of young Filipino musicians

c. holding several workshops and seminars, and establishing links

with other organizations in and out of the university to develop the talents of its members with regard to event production seeing to it the members acquire the values of unity, excellence, order, school spirit, teamwork and the passion for music through their active participation in workshops and projects promoting the values it upholds to the audience through its well-organized productions embracing the diversity of its community by cultivating an environment that is creative, supportive and welcoming to all taking an active role in shaping the future of the Music Industry by providing opportunities and exemplary programs to the UA&P community and encouraging its members to serve as advocates for the movement in society

d.

e. f. g.

ARTICLE 2
Composition of the Organization SEC. 1 REVERB Organization shall be composed of:

1. 2. 3. 4. 5. ARTICLE 3

a moderator a complete set of officers at least ten (10) members trainees people related to music and events production recognized by the EB (PREB)

The Executive Board (EB) SEC. 1 The set of REVERB Organization Officers shall compose the Executive Board, or EB, which shall serve as the highest executive body of the organization. They must supervise and lead the organization in all of its projects and undertakings. They will serve as the representatives of the official business concerning REVERB Organization. organization in any

SEC. 2 SEC. 3 SEC. 4 SEC. 5

They will serve as role models for the members; thus, they must be first in observing the rules and regulations of the organization. They are tasked to deliberate on issues regarding the organization, such as the promotion of trainees to member status, expulsion of members and the impeachment or resignation of officers and the moderator. Candidates for impeachment, expulsion and resignation shall be disqualified from being a part of the EB only if the matter being deliberated upon concerns them.

SEC. 6

SEC. 7 SEC. 8

Its members must fulfill the duties that come with their respective offices. The REVERB Organization set of Officers shall be composed of an Organization Head, a Vice-Organization Head, a Secretary, a Logistics Head, a Finance Head, a Marketing Head, a Publicity Head, and a Membership Head. The tasks of each officer: 9.1 Organization Head a. He shall oversee all the projects and undertakings of the organization, and make sure that these are always in line with organizations mission and vision.

SEC. 9

b. He shall make executive and professional decisions regarding

issues that concern the organization after consulting REVERB Organization-EB. c. He shall call and preside over General Assemblies and EB meetings to make sure that the organization is always active and dynamic. d. He shall direct team activities, establishing task priorities, scheduling and tracking work assignments, providing guidance, and ensuring the availability of resources. 9.2 Vice-Organization Head a. As the right-hand assistant of the Org Head, he shall assume all of the Org Heads responsibilities if the former is not around. He shall coordinate with the Office of Student Affairs (OSA) and the Student Executive Board (SEB). He must build relationships with other organizations, within or outside of UA&P, which can help REVERB Organization fulfill its mission. He shall be in charge of finding avenues, within or outside

b. c. d.

the university, through which the organizations members can develop their skills in music and event production. 9.3 Secretary a. He shall be in charge of documenting the meetings and activities of the REVERB Organization-EB. b. He shall be in charge of keeping records and documentations of all projects and activities. c. He shall distribute copies of REVERB Organization documents to concerned people. d. He shall always keep the EB and other members informed of meetings and other activities. 9.4 Logistics Head a. He shall constantly report to the Org Head regarding any issues, problems, and updates regarding anything concerning organizational needs. b. He shall ensure that all the requirements of the Organization are met on time in an efficient and excellent manner. 9.5 Finance Head

a. He shall be in charge of handling (keeping, discharging and

auditing) the REVERB Organization fund.

b. He shall keep a record of all official transactions and must

keep the members of the EB informed about the current amount of money in the fund. c. He shall submit a semestral financial report to the EB to monitor the fund. d. He shall always coordinate with the Marketing Head regarding incoming funds. 9.6 Marketing Head a. He shall be in charge of all external promotions, particularly those that concern sponsors. b. He shall be in charge of keeping a database of sponsors. c. He shall supervise the writing and distribution of sponsorship letters, and shall also inquire as to their outcome.

d. He shall make sure that all the organizations projects have

financial sources. e. He shall always coordinate with the Finance Head regarding incoming funds. f. He shall constantly coordinate with the Publicity Head regarding sponsorship agreements. 9.7 Publicity Head c. He shall be in charge of all promotions, inside and outside the university.

d. He shall make sure that the organizations projects are well

publicized in advance to gain a favorable response from the public. e. He shall constantly coordinate with the Marketing Head to make sure all commitments to the sponsors are met for the promotional materials. 9.7 Membership Head a. He shall be in charge of recruiting new members. b. He shall be in charge of keeping a database of members and associates. 9.8 Assistants/Associates a. Current members of the organization can become assistants/associates of an officer if they are appointed as such by the officer himself. b. All officers may have a maximum of two (2) assistants or associates, except for the Org Head and Vice-Org Head. c. Assistants/Associates shall assist the officers in their specific tasks. d. They shall represent the officers in EB meetings if their superior is not present. e. They may attend EB meetings, but they may vote only if given the power to do so by an absent officer (proxy). In this case, only one vote per officer will be considered. SEC. 10 Impeachment and Resignation

1.

An officer filing for resignation must submit a letter to the moderator, which will then be forwarded to the EB.

2. 3. 4. 5.

The EB shall then be deliberate on the matter to see if the officers reason for resignation is valid. The resigning officer shall be given an effectivity date of resignation by the EB within two (2) weeks of the submission of his resignation letter. For an officer to be impeached, a letter must be filed by any member of the organization and signed by at least 60% of its members. The grounds for impeachment include but are not limited to: a. Lax attendance and participation in EB meetings and other projects. b. Grave neglect of his duties as an officer.

c. Failure to comply with the organizations constitution and

other rules.

ARTICLE 4
Application to the organization SEC. 1 SEC. 2 Every student enrolled in the University of Asia and the Pacific has the right to apply for membership and undergo the evaluation process. This evaluation process consists of: 1) submission of application form, 2) an interview with members of the EB and 3) deliberation for acceptance, the manner of which will be determined by the EB. Every student who passes the evaluation process gains auxiliary status. Every student who gains auxiliary status and fulfills the duties of an auxiliary for one semester shall become a full-fledged member of the organization, after another series of deliberations by the EB.

SEC. 3 SEC. 4

ARTICLE 5
Auxiliaries SEC. 1 All students who pass the evaluation process are hereby referred to as auxiliaries. Duties of an Auxiliary

SEC. 2

1. 2.

3.
SEC. 3

It is the auxiliarys duty to participate in at least two (2) projects or to fulfill any other organizational tasks assigned to him. It is his duty to attend all General Assemblies and relevant project meetings in the First Semester. He will be excused only if he has valid reason to be absent (including, but not limited to: class schedule conflicts, the death of a family member, etc.), and if he informs a member of the EB or project team that he will not be present. The EB will determine the validity of an excuse. It is his duty to abide by all the rules of the organization, and to know its constitution.

Rights of an Auxiliary

1. 2. 3.

Every auxiliary has the right to be informed regarding meetings, activities and projects. Every auxiliary has the right to air views and opinions, which shall be acted upon by the EB or people concerned, if deemed necessary. Every auxiliary has the right to participate in the organizations projects and gain free admission for himself to any project of the organization, unless the assigned Project Head decides otherwise. Every auxiliary participating in a project has the right to receive benefits according to the Project Heads discretion.

4.
SEC. 4

Promotion to Member Status

1. 2. 3.

A dutiful auxiliary shall be promoted to member status after the end of one semester and a successful deliberation conducted by the EB. An auxiliary shall be expelled from the organization at any time deemed necessary or after one semester and a deliberation conducted by the EB. The grounds for expulsion are: a. Lax attendance and participation in meetings and projects. b. Grave neglect of responsibilities assigned to him.

c. Failure to comply with the organizations constitution and

other rules.

ARTICLE 6
Members SEC. 1 Candidates for membership are those auxiliaries who have passed the deliberation process after a semester of service to the organization.

SEC. 2

Duties of a Member

1. 2. 3. 4.

Each member is duty bound to work for the organization and its projects, and to contribute to the welfare and development of its other members. It is the members duty to participate in at least one (1) project per semester. It is his duty to fulfill any organizational tasks assigned to him. It is his duty to attend all General Assemblies and relevant project meetings. He will be excused only if he has a valid reason to be absent and if he informs a member of the EB or the

5.
SEC. 3

project team that he will not be present. The EB will determine the validity of an excuse. It is his duty to abide by all rules and regulations of the organization, and to know its constitution.

Rights of a Member

1. 2. 3.

Every member has the right to be informed regarding meetings, activities and projects. Every member has the right to air views and opinions, which shall be acted upon by the EB or people concerned, if deemed necessary. Every member has the right to participate in the organizations projects and gain free admission for himself to any project of the organization, unless the assigned Project Head decides otherwise. Every member participating in a project has the right to receive benefits according to the Project Heads discretion. Every member has the right to a responsible set of REVERB Organization Officers, the members of which shall be held accountable to the whole organization. Every member has the right to run for an elective position in the organizations set of officers. Every member has the right to vote for a candidate for an

4. 5. 6. 7.
SEC. 4

elective position in the organizations set of officers. Expulsion of Members

1. 2.

A member may be expelled from the organization at any time deemed necessary after a series of successful deliberations by the EB. The criteria for expulsion are: a. Lax attendance and participation in meetings and projects. b. Grave neglect of responsibilities assigned to him.

c. Failure to comply with the organizations constitution and

other rules.

ARTICLE 7
People related to Music and Events Production recognized by the EB (PREB) SEC. 1 REVERB Organization grants special status to those individuals, students of UA&P or not, who have given voluntary support to the organizations various projects and undertakings. These individual are hereby referred to as PREB. SEC. 2 SEC. 3 Acceptance of individuals as PREB is subject to an evaluation by the EB. Individuals who belong to this category may voluntarily participate in any of the organizations projects. However, an accepted duty by a PREB entails from him the responsible meeting of deadlines and accomplishments of assigned tasks.

ARTICLE 8
Moderator SEC. 1 SEC. 2 The moderator must be chosen by the REVERB Organization-EB. The moderator must have the following qualifications: 1. 2. 3. 4. 5. 6. 7. 8. SEC. 3 He/She must work within the University of Asia and the Pacific. He/She must have a working knowledge of event production. He/She must have a good working knowledge of the UA&P Liberal Arts Curriculum. He/She should have a sense of responsibility and leadership. He/She should be a good team manager. He/She should be keen on the needed improvements of the organization and must be able to encourage the members of the organization to deal with such necessities. He/She should be able to inspire the members and teach them the desired knowledge, skills and values through unconventional means (outside of the classroom, during projects and meetings). He/She must be an effective adviser of the organization.

Duties of the Moderator 1. 2. 3. 4. 5. 6. 7. 8. He/She shall co-manage the organization with the EB. He/She shall set learning objectives for the organization. He/She shall establish linkages with the UA&P Administration and the Office of Student Affairs (OSA), in cooperation with the Org Head and Vice-Org Head of the organization. He/She shall teach the EB leadership skills such as Project Management, Motivation of Members and Teamwork. He/She shall set an example and impart the values of punctuality, unity, camaraderie, responsibility and order. He/She shall meet the EB on a regular basis (at least two hours per month). He/She shall oversee the evaluation of the organization as a whole at the end of each semester and the evaluation of each project after its implementation. He/She shall oversee the evaluation of members during project planning, implementation and documentation.

SEC. 4

Rights of the Moderator 1. 2. 3. He/She has the right to participate in any of the organizations projects. He has the right to air his views and opinions regarding any aspect of the organization. He/She has the right to be informed of any matter regarding the organization such as meetings, projects, developments, etc.

SEC. 5

Resignation 1. 2. The moderator must inform the EB of his intention to resign at least three months before the desired date of resignation. The EB must approve the letter of resignation; otherwise, it would not be valid.

SEC. 6

Expulsion 1. 2. The moderator is asked to vacate his position as moderator in the event that he fails to fulfill his duties to the organization. Any grave, untoward actions of the moderator committed against anyone who is part of the organization or against the organizations constitution may be a justifiable reason for his/her expulsion. The EB must write a formal letter addressed to the Office of Student Affairs (OSA) and a copy must be given to the moderator stating reasons for expulsion.

3.

ARTICLE 9
Appointment of Officers SEC. 1 Attainment of Office 1. A candidate for any position in the REVERB Organization set of Officers (EB) should have the following qualifications: a. Must be a member in good standing of REVERB Organization. b. Must have greatly contributed to the projects and undertakings of the organization. 2. The new set of officers will be appointed by the current EB in conjunction with the moderator after extensive deliberations, not later then the end of the second semester of each school year. The term of the officers begin upon formal public announcement of the newly appointed officers and ends upon the induction of the next set of officers.

3.

ARTICLE 10
Amendments SEC. 1 SEC. 2 Any member of the organization may propose an amendment Constitution by submitting a formal petition to the EB. to this

The EB shall then organize itself into a Constitutional Convention, during which all proposed amendments to this Constitution should be considered. If the proposed amendment is deemed valid by a majority of the members of the EB, then a referendum shall be held within two (2) weeks. The EB shall inform the members of the organization regarding such referendum at least one (1) week before it is held.

SEC. 3 SEC. 4

SEC. 5

Any amendment may be passed with a 2/3 majority of votes cast in a referendum in which at least 60% of the organizations members cast their votes.

ARTICLE 11
Transitory Provisions SEC. 1 SEC. 2 SEC. 3 SEC. 4 This constitution shall take effect immediately after the approval of proper authorities. No amendments to this Constitution shall be made between July 10, 2012 and March 31, 2013. All incumbent officers of REVERB Organization shall remain in office until the new set of officers is appointed. This Constitution shall be adopted as the Constitution and shall apply mutates mutandis. REVERB Organization

This is to certify that the 2012-2013 REVERB Organization Officers have read and approved the contents of this constitution, and have promulgated them to the members of the organization. This Constitution is hereby ratified to be the governing policy of REVERB Organization. Done this 29th day of June, in the year of Christ our Lord Two Thousand Twelve at the University of Asia and the Pacific, Pasig City.

Keifer Cabugao Organizational Head Joey Mundo Vice-Organization Head Gabrielle Gatchalian Secretary Fredkyle Celestra Logistics Head

Daryl Uy Finance Head

Judd Santos Marketing Head Regina Paterno Membership Head Dean Mejos Moderator

Camille Elicano Publicity Head