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there are 2 ways,3 ways and 4 ways matching for PO. In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers in 2- way i.e we will compare two documents PO and Invoice. 2-way matching verifies that Purchase order and invoice information match within your tolerances: Quantity billed <= Quantity Ordered Invoice price <= Purchase order price Eg:Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. so that we will make payment for that 100 items. In 3-Way you will compare 3 documents i.e PO+reciept+Invoice. 3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined: Quantity billed <= Quantity received. Eg:Suppose we have ordered 100 items in PO. But we had received only 75 items ,But we had received invoice for 100 items. so, we will make payment for only 75 items. In 4-Way you will compare 4 documents i.e PO+Receipt+Invoice+Inspection. 4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined: Quantity billed <= Quantity accepted. Eg:Suppose we have 100 items in PO. Suppers send us 75 items We will do inspection on those items what ever we have received, If 15items got damaged. finally, we are going to make payment to the 60 items only.
We have raised the requisition and PO, and also raised the Invoice and made the payment but did not match with PO. What we need to do with that pending PO ?
1)again mtach PO with invoice 2) Void the Payment, Cancel the Invoice, raise a new invoice and match it against the PO
Can you split an Invoice?
u can split an invoice.in the invoice workbench window select the invoice and click the split option. Basically You doesn't split the invoice . You split the shedule payment of the invoice . You will get this option when you click the tab of schedule payments of the invoice
Re: What are the types of requitions?
Purchase Requisition is used for making PO
Internal requisition is used for Internal sale order
Re: What are the steps to define a Bank?
there are 3 types of bank account 1.internal 2.customer 3.supplier if ur defining internal and customer bank accounts u need to define payament format. steps ----setup>payment>format 1.payment format describes in which method u want to make payment to the supplier 2.how many invoices are to printed in a cheque. 3.how the cheque has to be printed after defing this save ur work. step 2 -----setup>payment>bank 1. enter ur bank name & branch name. 2. click on bank accounts 3. select internal 4. give gl accounts cash & cash clearning 5. click on payables doucument 6. define name of doc & attach ur payment format which we defined in step one. 7. give the numbering from where to start. this are the mandatory setup's
Re: What are the types of Invoices , what is prepayment & steps to apply it to an Invoice ?
Invoices can be of many types viz.standard , debit memo credit memo, prepayment , employess expense report, mixed invoices and so on... Prepayment is liek an advance payment to supplier...in normal parlance prepayment means you have made payment for somethin even though you havent enjoyed the benefit of the same. Frst you have to create a prepaymnet invoce and then make the payment for the saem. when you ll create an invoice for the same supplier a pop up will come which will provide you with the information that one prepayment can be apllied to this invoice. Go to "actions" then "Apply or unapply prepayment" A form will open where in you will have to check the box in the applied section. You can apply the enitre amount in one invoice or multiple invoice.The amounts can be changed as per your requirement.
in payables 11 types of Invoices are there that is 1. Standard Invoice 2. Debit memo 3. Credit memo 4. Expencess report 5. Mixed Invoice 6. Prepayment 7. PO defualt 8. With holding tax 9. Reccuring Invoice 10.Interest Invoice 11.Quick match prepayment : advance payment you make to a suppliers or employee. If you enter Temporary for the Prepayment type field, then you can later apply prepayment to an invoice two types of prepayments are there, namely, temporary and permanent. In case of earlier one. it is treated as advance to the supplier and will be adjusted againest any invoice on or after the settlement date but in case of later one, it is treated as deposit with the supplier.
Re: What are the Accounting Entries in P2P.in Oracle Financial terminology ?
he Accounting Entries in P2P cycle when we receive the goods. A.Inventory Item: ----------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Inventory A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr
OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr And the Final When issued to Dept........ Expencse A/c Dr Invemtory A/c Cr ================================================= B.Expense Item: --------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Expense A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr
Re: What is meant by RFQ?
RFQ terms is widely used in Purchasing context,it means request for quotation . This is prepared to request supplier to send his quotation for mentioned items and quantities. Supplier send its quotation to buyer, which
Accrue at periond end means that when a receipt is saved. Physical Inventory : Need to freeze inventory transactions. Physical Inventory : It is done for all the items. accrual transactions are immeditely recorded and sent to gl interface. Cycle Count : Recount is possible Physical Inventory : Recount is not possible. the accrual transactions are not immediately recorded and sent to gl. Change the Item Attributes to Y for Inventory Item/Stockable (Inventory Tab) and N for Customer Ordered/Customer Orders Enabled (Order Management Tab) Re: define the difference between cycle counting and physical inventory? Cycle Count : Periodic counting of inventory items at regular intervals Physical Inventory : Counting is done once / twice a year Cycle Count : We can schedule the count Physical Inventory : We cannot schedule this.diamond catalog rfq --.bolts. Cycle Count : We need not to freeze inventory transactions. This is also known as "online" accruals. there are three types of rfq standard rfq--.when the items are more & cost is less ex. hence no history. instead the accounting entries are generated and sent at the end of the month by running the Receipt Accrual-Period End process Re: what is meant by accural report? it consist of ? Re: How to make an Item as a Stock Item but not for Sale. Cycle Count : We cannot have a snap shot Physical Inventory : We can have a snap shot Cycle Count : We can view the qty in the system Physical Inventory : We can not view the qty in system Cycle Count : We cane select the items using ABC analysis.nuts . ect if we enable rfq at the site level we cant riase a qfq from that site.buyer enters into application.when the items are less & cost is more ex. Physical Inventory : No recount.one time purchase bid rfq --. Cycle Count : We can maintain recount history. hey are two Accrual methods 1 Accrue on Recepit 2 Accre at period end Accre on receipt means that when a receipt is saved. .
Often used by banks to audit their investment into your company or to simply reset your stock levels so that inventory is correct and customer service is not impacted by wrong information. B items 3 times a year. Simply put. If your counts fall with in those tolerances.C.B. Physical Inventory : Can be done using adjustment concurrent A physical inventory is done once a year to check and correct the accuracy of your inventory. theft. Lastly. Problems researched and solutions . These classes are defined by the criticalness and movement of a product where an A item is high dollar / high mover. are they marked correctly. and a hundred other things that could possibly cause your inventory to go out of balance. you have a HIT (good thing). do we really care if we are off by 1 or 2 pcs. A cycle counts purpose is to find systemic problems. Assuming you have a very solid system/process. C items twice. is paperwork being processed. Those are mere bi-products of a cycle count. counting items on the inbound. Are you pulling parts correctly. IF they fall outside of the tolerance you have a MISS (bad thing).D classification. there is a very high probablility that your inventory accuracy on the D item will be as accurate as your A.01 part that we stock THOUSANDS of? NO! So we identify those tolerances. The reason an A item is counted more often than a D is not because of Value $$. are product bar coded correctly. Misses are investigated. There are always going to be acceptable levels of tolerance. yet because it is subjected to your processes a lot more. A company may choose to count all their A items 4 times a year. A cycle count filters through your inventory over a course of a year. A cycle count finds those flaws and offers you a chance to correct them. a good cycle count has a Hit of Miss criteria. and D once. even though you only counted it once in a years span. and a D item is something that is identified by the dust it has on the shelf. is the receiving dept.Cycle Count : Adjustments can be procesed on approval. you constantly test it (via Cycle Counts). it is NOT intended to ensure your inventory accuracy or fix your on hand quantities. The theory behind the Cycle Count is to monitor your systems (processes and proceedures). of a $0. All inventories will have different classification of products called A. and you apply that same exact process to an A item as you do a D. is a bill of material correct.
Then you execute the generate tags program to create unique tag no. By performing ABC Analysis you group the items and perform the CC for each group or collectively. Later you either manually enter the physical qty or import the physical qty using interface program. this is purely the decision of the business (client).It may lead to confusions. Yes it is possible to have multiple IMOs but not recommended. Basic idea behind conducting Stock Count thru Cycle Count (CC)or Physical Inventory (PI) remains the same of streamlining your inventory.system snapshot 3. PI . Conducting the stock count process remains same in CC or PI on a broader level. the process is functioning and the system is good.entering physical stock qty 5.Now you can select the items either by manually selecting for each CC or by creating item groups using ABC analysis.It is stock count method where you select item or list of items which have to be counted.approving the qty varaitions 8.printing report for the qty variation between physical and system qty 6. The organization that contains your master list of items.select the items for the count 2. Now it is not mandatory to conduct the CC or PI yearly once or once in six months or 3 months so on and so forth. .secured.recounting the item quantities in case of variation above tolerance level (optional) 7.Used only to define items. Re: what is the purpose of item master organisations? can we define more than one item master? In IMO we can define and Maintain items. 1.and We can define more than One (IMO)Item master Org Item master orgnization is vertual organitions where no transaction will be carried out.It is stock count method where you select items in an inventory org or subinventory/subinventories. say in a couple of weeks to ensure the fix worked.posting the adjustment with appropriate transaction type and transaction account Differences in CC and PI: CC .You execute the CC programs and take the system snapshot as on date. Then you manually enter the physical qty against each item and find the variance and finally pass the adjustment on approval. Yes.Both processes. THEN as a final measure you would schedule the MISS for a future cycle count.printing report of system snapshot without item qty 4. for each item in the list and subsequently take system snapshot. One IMO is Must.
Re: What is the different between 11i and R12 in oracle ? .
Re: Can i assign a supplier type of bank account to more than one supplier ? Yes.organisation makes payment through e-commerce gateway. For this. VENDOR_ID. INVOICE_DATE. TERMS_ID. ORG_ID Re: Payment Methods? batches. INVOICE_AMOUNT. > A bank can be used for both AP and AR or any of these modules. The employee met only 5000 . ACCOUNTING_DATE. electronic--.000 Rs in advance to the employee for meeting his expenses. INVOICE_TYPE_LOOKUP_CODE. LINE_TYPE_LOOKUP_CODE. Instead called as "Trading Partner" (naming convention). > Centralized bank model. AMOUNT. VENDOR_SITE_ID. DIST_CODE_COMBINATION_ID. Re: Which interface tables are used for Invoice Import . GL_DATE. LINE_NUMBER. Hope this brief points can help you. ACCTS_PAY_CODE_COMBINATION_ID AP_INVOICE_LINES_INTERFACE Important Columns are: INVOICE_ID. we have to enable the "allow assignment to multiple suppliers" option at bank account level. ORG_ID. wire---A payment method where you pay invoices outside of Payables by notifying your bank that you want to debit your account and credit your supplier's account with appropriate funds.they send file to bank and bank makes the payment to the suppier. INVOICE_LINE_ID. > Banks are at LE level unlike OU level in 11i > There is no concept of supplier or customer. Re: I paid 10. In R12 the bank model is totally changed. INVOICE_NUM.. >A Trading Partner can be a Seller (supplier) or a buyer(customer) for the organization. give the important columns? Interface Tables are: AP_INVOICES_INTERFACE Important Columns are: INVOICE_ID.we can assign the supplier bank account to more than one supplier.
When option is enabled. enter Receipt. to create std invoice from expense report we need to run the 'Payable invoice import program' (parameter source as 'Expense report'). How will you define it.expenses and the remaining 5000 he has to retern to the company.You can enter this if the supplier site is a purchasing site. Unless we can't convert the expense report as std invoice we can't pay to the emp.. Expense report is also just like another source (internal). If you want to use the Pay on Receipt AutoInvoice Program to automatically create invoices based on receipts you enter for this supplier site.whereas quick payments are made thru EDI/EFT or inside clearing or bank transfers in a batch Re: Why shud we run Expense report import programme in AP. Employeer is defined as Supplier in expenses so we need to create Credi memo for that remaining 5000 amount.where are we importing from?? To import the expense invoice details from 'Expense report' window to 'Invoice' workbench. As it's a std application feature . Re: What is meant by pay on receipt auto invoice? Pay on Receipt. Once we enter the expense details in expense window we need to generate one standard invoice based on the expense information. Re: What is meant by void payments? void means useless. u can use void funtion after payment of invoice. Navigation : Payables->Supplier->Supplier Sites->Purchasing>Self Billing [DFF]. void payments restrictions . so when u void a payament payables automatically reverses the accounting. This is a feature of AP to PO cycle. without invoice we can't make a single payment in application. Re: difference between manual payment and quick payment? Manual payment is used to pay the invoices manually using out checks. Invoice will be created automatically at the time of receiving goods/receipt creation.
2. . Purchasing . 4.-------------------------1. If you change one "C" you will have problem in SOB. ap.Business Group level GL. _all is last we can identify is multiorgtable Re: purchasing and payables done at what level? means operating unit level or SOB level? HR . when payment got clearence from bank 3. when the related invoices has prepayment to it. when payment paid by third party. for the overdue period.Inventory Unit Level Re: What is Interest Invoice and how it can be created? Created automatically by payables. AR. for the amount of interest calculated on the overdue amount of an oirginal invoice. FA .Operating Unit Level Inventory . Re: different phases of aim methodology DIFINATION PHASE OPERATION ANALYSIS SOLUTION DESIGN BUILD TRANSITION PRODUCTION Re: purchasing and payables done at what level? means operating unit level or SOB level? The modules like po. these types of invoice cannot be manuaaly created.ar are come under operating level this modules are also called multiorgmodules because this modules table have column ord_id and have multiple organization information.Legal Entity Level AP. partially paid in adjestment period what type of adjustment we will do? interest on income will come in adjusting period Once Calander is set for 12 months we cannot change it.
3. sitting at a single responsibility without changing the responsibility. Example Case:Payment manager wants to pay for 2 different OUs. * These responsibilities has to be assigned to that particular user (Payment manager) * That particular user (Payment manager) will login to the OU1_payables manager responsibility and does the payment. I hope it will help you. Click on 'Create' button. Re: How to transfer the funds between internal banks In Cash Management Module u can transfer funds between internal banks In R12 Cash Management module. There is an option called " Bank Account Transfers". ie. * Now the user can access two different OUs and make payments. *Similarly. * Assign this responsibility to the user (payment manager) * Define a 'security profile' in HR in which you will attach the OUs that needs MOAC (Multi-Org Access Control) * Now go into the " MO: Security Profile" option and attache that 'security profile' at responsibilty level. Cash Management > Bank Account Transfers 2.Re: What is the purpose of MO: Security Option profile option ? MO:Operating Unit Profile Option is used to Link Responsiblity with Operating unit.OU1_payables manager & OU2_Payables manager. This can be done. MO: Security Profile option is used to enable "MOAC" . In R12: ------* Create only one responsibility. say. Payables manager resposibility. To Do: 1.Multi-Org Access Control.. through which you can do fund transfer between two internal banks. Give details of transfer date & transfer amount . will login to the OU2_payables manager responsibility and does the payment. In 11i: -------* We should have 2 different responsibility.
control payables periods. As the balance in this account reflect the Profit and loss of company.AT THE TIME OF YEAR END CLOSING WE NEED TO TRANSFER THE DIFFERENCE BETWEEN REVENUE AND EXPENDITURE TO RETAINED EARNING ACCOUNT then where the difference of Earning and expenditure will go. Open payables Period . Re: Why Retained Earning Account is necessary for the set of book creation while implementing oracle new business. Bank 3. Re: What are the mandatory setups in AP? there are nearly 7 to 8 setups which are mandatory financial options ---. payment terms distrubution are also optional u can carry work with out defining.4. prepayment if u r not using INVENTORY OR IF THE OR IS NOT HAVING MULTI ORG STRUCTURE THIS IS OPTIONAL payables option. Supplier (Site level information) 4. Apply. discount taken 3. liability 2. HI. There are several mandatary steps in AP 1.where we define the mandatory accounts 1. Enter the Source Bank account Number 5. This account is also called as Profit and Loss account (P&L).RETAINED EARNING IS AN ACCOUNT WHICH BELONGS TO FUND BALANCE QUALIFIER. Re: What all elements is set for the Responsibilities ? data group requst group menu Re: Can I find out which invoices are matched to a PO? To find Invoices(more then one) to a particular PO going by screen would be tedious. Set up Payables Options 2. bank format. supplier & bank. Enter the Destination Bank Account Number 6. This can be done by a simple SQL on AP_INVOICES_LINES_ALL where po_header_id is equal to the PO in question. This should list all the invoice lines.
'No Approver . 2. so when a purchase order exceeds the limits of the position. we mean position that are attached to employees. Each position has approval limits. it is necessary to build the position hierarchy. Once all positions have been created. you define your approval routing structures as you enter employees using the Enter Person window. Employee/Supervisor approval hierarchy Employee/Supervisor approval hierarchy uses the employeesupervisor relationships. Purchasing does not require that you set up positions. 2.Now in PO if the employee is a buyer then approver will be his supervisor. or the Document will be returned to an Incomplete status and a notification will be sent to the Approving employee. Payment Method 7. 1. they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it. the Document will either be Approved or Forwarded to the Employees’ Supervisor. and based on the approval limits from the Approval Group. Position Approval hierarchy Position Hierarchies are hierarchies that have a position relationship. By position. If no Supervisor is able to be located and the jobassigned to the employee does not have Approval Authority. Employee or Supervisor relationships. Distribuation Set Re: What difference between position hierarchy and Employee Hierarchy ? in Oracle there are 2 types of approval heirarchies which are as follows: 1. The job will then serve as the tie to the Approval group. then the Approving employee must enter a Forward-to person. stating . To implement this form of approval routing. It is first necessary to have created all positions that are going to be used in the system. For example when you enter an employee in HR you will also enter his supervisor. If you choose to use employee/supervisor relationships. Payment Terms 6. While positions and position hierarchies require more initial effort to set up. Purchasing utilizes positions as a roadmap to determine how and where documents will be routed once the approval process has been initiated. you need only to define jobs. In this case. Position Hierarchy If you choose to use position hierarchies. you must set up both jobs and positions. the purchase order is forwarded onto the next position in the Hierarchy.5.
to correct this position we make a zero payment and account is nullified. It may happen that invoice amount is exactly equal to the debit memo amount so at the time of payment confirmation there will not be any amount to pay but still it will be registered as a zero payment to track the accounting entries in the payable accounting. What is Invoice Variance in Accounts Payable ? . the invoice still shows the orginal amount to be paid. At the time of GL transfer it will also get reflected for that specific liability account. (What ever may be the reason) though the payable balance decreses. Enable Allow Zero Payment checkbox at the bank account level first. site.Found' Re: What is Zero-Payment in AP There are certain cirumstances wherein we record a debit memo to reduce the laibility. In order to do this we need to enable Zero payments Check box at Bank Account Defnition. Re: What in Invoice Variance in A.payment batch will pick up standard invoices as well as debit memos created for the same supplier site.P.
Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. Secondary Tracking Segment Re: Please explain: • Automation of Accounts Payable activities (Evaluated Receipt settlement) Pay on Receipt (also known as ERS (Evaluated Receipt Settlement) or Self-Billing) is an Oracle Purchasing concurrent program. The Concurrent program Name is : “Pay On Receipt AutoInvoice” Re: What is the use of Cost center Cost center is useful to determine the total cost of a particular dept/biz center. There are 6 Flexfiled Qualifier. Balancing Segment 4. Re: what is a flexfield qualifier ? A flexfield is made of segments and oracle identifies if particular segment in the accounting flexfield is an account segment or a company segment. Management Segment 6. Natural Account Segment 3. plus the difference between the GRN Qty. Any difference between the purchase price in PO and Price in Supplier's Invoice. The short name for the program is POXPOIV. system automatically compares it with the Price of PO and the Quantity of GRN. secondary tracking segment. toh=gether makes Invoice Variance. Inter company segment.quarterly or annualy] in order to analyse the past trend and to use for budgeting/forecasting purpose for a particular center . Eg: Account segment uses Natural Account segment and the company segment uses Balancing segment are mandatory for defining the accounting flexfield. for a given period[may be monthly. Hi All In Release R12 . Cost Center Segment 2. based on some predefined values called as flexfield qualifiers which are assigned to the segments to look meaningful for defining the accounting flexfield. They are:1. and the Invoice Qty. What does it mean is that when a supplier's invoice is recorded in the system. Other values are Cost center segment. Intercompany Segment 5. which automatically creates invoices in Oracle Payables and matches them with PO's automatically for the received amount.
The variance is calculated between the invoice and either the purchase order or the receipt.Re: What is the use of pay group in AP? Pay group used to payment to selectd supplier .this variance is calculated between the invoice and either the purchase order or the receipt. if the business wants to segregate the data and have a control on the same. When ever customization require or any new updates comming for intract with 3rd party applications then only you need to prepare MD050 document. for example : company have one Paygroup (Employe)for Salary . then they have to go for two seperate operating units. An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit. But. then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business. it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches. So.e. I. same operating unit have One branch at Delhi and another one at Mumbai. . These accounts are not used to record variances for your expense items. then one operating unit can be used for both the branches. depending on how you matched the invoic Payables uses these accounts to record the exchange rate variance gains/losses for your inventory items. company will atteched Employe Pay Group wITH all Employe . though it is possible to have as many branches as required within the same operating unit. or MD50 technical consultant will prepare MD70 MD50 -------> MD70 Re: What is PO rate variance Gain/Loss ] this account is used to record exchange rate variance gain/loss for your inventory items. depending on how you matched the invoice. Re: what is MD050 & wat specifications are included in it MD050 is functional document. when Accounts will pay claims etc TO employe Then Account Will Select only Employe Paygroups then System will Selects all Validate Invoice of Employe for Payments Re: Is Operating unit have branches in different location.
you can hold payament on invoices by placing holds on one or more schedule payments.AP. 1.Any exchange rate variance for your expense items is recorded to the charge account of the purchase order.If the amoount exceeds the invoice amount limmit. or If the tax amount does not match. Re: What is a Hold? Explain the types of Hold Hold is term payable manually apply. 2). 2.GL ? AP INTERFACE TABLE: 1). There are 3 types of holds. Unvalidated are those invoices in which the distrubution amount does not match with the amonth entered on work bench.It holds all invoices relating to the supplier name where this optiuon is defaulted. Here 1st come to stagging then inv 3. b)Hold Unmatched invoices. AP_INTERFACE_CONTROLS. Payables calculates these amounts during Payables Invoice Validation.OM and INV? What are Interface table in AP.PO. this way one line can place hold the other one made payment. c) Invoice Amt Limit.AR. inspection required 1. standard receipt 3. AP_INTERFACE_REJECTIONS 3).you can manually apply one or more holds on invoice name by using the invoice hold tab on invoice work bench 2. inspection required 1st it will inspect then store in sub-inv Re: Can you hold the partial payment if yes then how? Yes We can Hold Partitial payment. Direct delivery The material direct come to sub-inv.Its prevents the payament for unvalidated invoices. d)Invoice Unvalidated. Re: What are all the standard interfaces in the GL.e if the invoices do not match PO Or PO recipts the invoice is prevented from payament.It holds the unmatched invoices i. AP_INVOICE_INTERFACE . Receipt routing are of three types 1. to prevent invoices from payament. Invoice Hold. AR.. Re: What is meant by receipt routing? Means how the material will receive by the Organization. then the invoice is prevented from payament. 3. sulpplier Hold . Direct delivery 2. schedule payament Hold.In supplier site ypu can defaualt the foloowing holds a)Hold all invoices. Hold on Partial payment can be applied using "Schedule payment" SPlit the payament into two.
4). The levels at which profitability has to be tracked . 6).. 7).Integrating Testing. 6). .. 9). 4). AR_PAYMENTS_INTERFACE_ALL AR_TAX_INTERFACE HZ_PARTY_INTERFACE HZ_PARTY_INTERFACE_ERRORS RA_CUSTOMERS_INTERFACE_ALL RA_INTERFACE_DISTRIBUTIONS_ALL RA_INTERFACE_ERRORS_ALL RA_INTERFACE_LINES_ALL RA_INTERFACE_SALESCREDITS_ALL GLINTERFACE TABLE: 1).. The two major parameters are : The level at which balance sheet is prepared.. Re: whichever documents prepaired by the FUNCTIONAL CONSULTANT while implementing project by using AIM Firt Preparing The RD-20 Doeument RD-20: Business Requirement gathering (Like this Document Questioner) MD-50 This Module Disign Document. BR-100 Setup Document Re: Why should we run "Replicate seed data" program?? If we runs replicate seed data program all the seeded information will be reported to new operating unit. GL_BUDGET_INTERFACE GL_DAILY_RATES_INTERFACE GL_IEA_INTERFACE GL_interface GL_INTERFACE_CONTROL GL_INTERFACE_HISTORY Re: On what basis you will define accounting structure The accounting structure is defined considering different parameters. 5). BR-30 Mapping Document TE-40 Test Casess(Unit Testing . AP_INVOICE_LINES_INTERFACE. seeded information means default information in oracle applications.. 4). 8)..this could be provisional as well as net. 5). 3). 2). AR INTERFACE TABLE: 1). 3). 2).
the process of selecting the best is know as quotation analysis. That means this option will automatically offset the Balancing segment from the default segment 01 to 02 in your liability account.1300 where 1300 is a expenditure account. 02. none (automatic offset methods)? Automatic offset method: If you enter invoices for expenses or Asset purchases for more than one balancing segment.111. For example.111.111.111.Then this will be an inter-company transaction. 1)If you enable "Balance": It will replace the Balancing Segment level only while generating an accounting entry for distributing the invoice. 2)If you enbale "Account" the entry will be as follows for the above example: 02.000.1300 Dr.111. 3)If you enable "None" then the accounting entry for the above example will be as follows: 02. Now in distribution line you have given the accounting code combination as 02.111. when we place RFQ quotation analysis = after getting the quotation from different suppliers we select the best quotation . you have raised an invoice to purchase stationary for company two (02)and your default liability account is 01. None : The liability account for all segment values take from invoice header. 01.1300 Dr. Now an entry will be generated in GL as follows: 02.1300 Dr. account.1241 Cr That means nothing will be offseted at any segment in the accounting code combination.1241 Cr. 02.1241 where is 1241 is a liability account.Re: what is the difference between balance. you might want to use aotomatic offset method to keep your payables transactions accounting entries balances. Re: What is meant by quotation and quotation analysis? quotation = is a statement consisting of current price of the commodity which the supplier will be sending to the organisation.000. Balance : The liabilty account for balancing segment value take from invoice distribution & rest segment values will take from invoice header Account: The libility account for account segment value takem from invoce header & rest segment values will take from invoice distribution.111.000.000.1241 Cr.111.000.000. That means this option will automatically offset the all other segments alongwith the balancing segment in the accounting code combination without effecting the account head.111.111. .
so we have to pay the amount to the supplier. . in case supplier has send the good more than what we order at the point of we have to return the goods reduce the accounting balance. If we want to increase the liability in payables either you have to create a seperate invoice or do some workaround to achieve it through DM/CM. both of the reducing our liability. so we add debit memo in case we charge more than the product value so we have reduce the amout.Re: In Accounts Payable credit memo and debit memo are entered with -ve amount but in Accounts Receivable why credit memo has -ve amonut and debit memo + ve? In Oracle terms credit memo and debit memo decrease the liability and they are applied against an invoice. we are selling the product to the customer. In Payable we are receving the material from supplier. we send a memo to the supplier is called as debit memom or supplier send a memo is called as credit memo. In AR module. either we may forgot to added a freight charges or some other thing. So we have to increase the balance of the customer. IN Receivables the concept is pretty clear as credit memo has -ve amount and debit memo is +ve. The only difference is credit memo is initiated from supplier end Debit memo is initiated from our end.
supplier number. INVOIVE VALIDATION REPORT---> IT VALIDATES ALL THE INVOICES INVOICE ON HOLD---> IT WILL SHOW ANY HOLDS.IT LISTS AL THE PAYMENTS. CHECKS FOR PAYMENT BATCHES ---> RUN FINAL PAYMENT REGISTER . Payables prompts you to enter the purchase order number and automatically enters the supplier name.Re: What reports should I run before closing the period? BEFORE CLOSING A PERIOD IN PAYABLES U NEED TO RUN THE FALLOWING REPORTS. supplier site. Payables will retrieve all purchase order shipments associated with the specified purchase order. but you do not know to which purchase order shipments or distributions you want to match. SUBMITT PAYABLES ACCOUNTING PROCESS-----> THIS REPORT LISTS TRANSACTION WITH ERRORS. You can then match to any shipment or distribution. When you choose the Match button. SO THAT U CAN REMOVE THE HOLDS AND DO REVALIDATION. IF ANY FUTURE PAYMENTS ARE THERE ? --------------------------------RUN UPDATE MATURED FUTURE PAYMENT ----->THIS WILL CHANGE THE STATUS TO Negotiable . and the purchase order currency for the invoice currency. . DO THE RECONCILIATION PROCESS ---> WITH CASH MANAGEMENT TRANSFER TO GL --> TRANSFER TO GL CLOSE THE PERIOD AND OPEN FOR NEXT PERIOD Re: What is difference between match and quick match? PO Default : Enter PO Default as the invoice type if you know the purchase order you want to match to. When you enter a PO Default invoice in the Invoice Workbench.
Payables automatically matches to each shipment. however. he must furnish his bank with the receiving information of the recipient's bank in order to initiate the transaction. for an individual (or business entity) to conduct a wire transfer. When you choose the Match button. several consumer-oriented wire transfer services that will allow you to transmit money over great distances without holding an account with any bank. While wire transfers have long been and continue to be a reliable and popular means for transmitting large sums of money. which is owned jointly by its members. Electronic Funds Transfers EFT systems simply take the traditional paper check transaction cycle and bring it into the Digital Age. You can choose to complete the match or override the matching information. or Clearing House Interbank Payments System (CHIPS). Re: What is the difference between Electronic fund transfer and wire? Wire transfers and Electronic Funds Transfer (EFT) systems are similar in many ways. Wire Transfers A wire transfer is simply a transfer of money between two banks through a secure system such as Fedwire for banks within the Federal Reserve system. 1. When you enter a QuickMatch invoice in the Invoice Workbench. It all depends on how u set the Requisition Creation Time parameter in WIP Parameters' Outside Processing Tab. and yet differ greatly in terms of their uses and evolution. supplier site. There are. Instead of the receiver's bank using a paper check to initiate a transfer from the sender's bank. EFT | eHow.html#ixzz0wKPKLH75 Re: When the Internal Requisition will get generate if I define an OSP operation in sequence 30. At Job/ Schedule Release . and the purchase order currency for the invoice currency. 10 & 20 will be other than OSP operations. EFT has become so popular that even the IRS now accepts electronic payments online for both individual and business taxes. supplier number. but the use of a third bank (and thus the payment of additional fees) that holds an account with both may be used. Generally the sending and receiving banks must hold reciprocal accounts with each other. Payables prompts you to enter the purchase order number and automatically enters the supplier name.QuickMatch: Enter QuickMatch as the invoice type if you want to match an invoice to all shipments on a purchase order. Read more: Wire Transfer Vs. a digital signal is generated upon the execution of a transaction and sent through an intermediary known as a clearinghouse. Traditionally. often at higher fee rates.ehow. EFT systems have grown so large that they permeate nearly all aspects of modern business and employment.com http://www.com/about_5412170_wire-transfer-vseft. The most popular example of this type of service is Western Union.
He might have only given him the right to enter joournals.It is the item which is not for sale.It is the item which is available in inventory.2. Re: What is the difference between expense item and inventory item ???? Expense item.It is a Godown where material is stored) Inventory item.What could be the problem? we need to enable the journal approval button after approval of general then button will be enable System admin might have not given him the right to post a journal. At Operation 3. Manual Re: User is trying to post a journal but the "POST" button is greyed out. (Inventory . ????? .
if ur company is in different location then ur set of books is going to different . how? Yes we can . Item cross Relationship. Can we maintain 2 sob's for one company.g A for PO. supplier item numbers.accounting flexfield in oracle financials have multiple structures.item categies. Purpose.sales orders.AP and B for OM. where i hv 1 operating unit that is looking after only purchasing and payables activities. then this can be created as seperate OUs e. Then dispatchign can be done from B OU (mfg warehouse) Re: What are the Inventory Key flex fields? account alias.It is the relationship you establish between an item and some entitity like old item numbers. where i am manufacturing & despatching the goods.Re: What is the item relationship and item cross relationship ???? what is the purpose of it ????? Item Relationship. Anyway if this what is required. let us suppose ur organization location is in INDIA and in US then ur financila calender is going to be diffrent then u have to create 2 set of books for this . whereas another operating unit is looking after OM as well as receivables. Re: If i want to map a organization structure. I could not get the reason for having diff OU for Purchasing and OM seperately. Wiil it be solved by setting up purchasing at one OU and OM at another OU.item catalogs.system items and oracle service item flex field Re: Types of Calendar? where we are define it? .AR) and internal sales order setup has to be done between OU A and OU B to transfer the raw material required for manufacturing . Do I need to perform any additional setups? Please Suggest.These relationships are for inquiry and reporting purposes only.stock locators. I hv one more warehouse or say plant.AR respectively. Also MFG & dispatching warehouse can be setup as inventory organization in B OU (OM.Allows you to search for items through these relationships.
how we can restrict oraganizations access to users . sub inventory transfers are unregulated. . where as a move order requires and approval depending on the set up that we provide during inventory organization set up. Re: What is difference between Sub inventory Transfer and Move order Transfer? For Sub inventory there is no ‘Approval’ is required In Move order Transfer we can transfer Material in steps that we can’t in Sub inventory Transfer. Making use of it you can restrict org access to a particular user. approve the transaction 2. sub inventory transfer: ->we can transfer material between sub inventories ->we can't cancell the SI transfer ->we can't track the transaction move order transfer: ->we can cancell move order ->we can track the M O ->we can set approval process in Mo transactions we should follow three steps 1. Workday Calendar in Inventory Module. correct. However. out of 10 mhe has to access /can see only 4 Use Organization access funcionality in Inventory Module. transact the quanity but subinventory transaction doesn't have these steps y Re: i have around 10 organisations in our instance . This functionality will restrict the responsibility at organization level In Release 12. there is an option that if a prticular move order request is not approved within a specific limit. allocate the quanity and 3. Oracle Apps introduces concept of Multi Org Access COntrol(MOAC).prorate calendar in FA Acounting cal in GL Transaction cal in GL Worday cal in INV Accounting Calendar&Transaction Calendar are in GL. then it should be approved automatically.
For other Organizations. Column 'Item Master Organization' should have the same value as the Organization itself. ABC ABC Analysis: ABC analysis is a method of determining the value of items in your inventory. the Org Code and Item Master Org are different. where "A" items are more valuable than "B" items and so on. or your can use both techniques to verify the accuracy of on-hand quantities and values. Re: Cycle Count? Cycle counting is the periodic counting of individual items in your inventory throughout the year based on their ranging. Then this will be the Master Organization. "ABC" refers to the rankings you assign your items as a result of this analysis. ranking your items according to a criterion and then grouping items into classes. Cycle Count is divided into two primary functions: Analysis and Defining a Cycle Count. Count items of higher value more frequently than items of lower value. Under Inventory Parameters tab. . You can perform cycle counting instead of performing physical inventory.Re: what is an attribute from which we can distingwish an orgnisation and master item organisation? In Organization Parameters.
And Production . AIM methodology consists of 6 phases Definition Operation Analysis Solution Design Build Transition.Re: If any person ask what you know about AIM? How briefly we can explain b'coz we cont expalin AIM in short time.
delete. Re: Explain the OSP cycle? . and lot and serial information for assemblies and components.SAP but they wants to track inventory in Oracle apps at that we used to go for Work order less completion. g ? ? . -Create material reservations for assemblies that are linked to sales orders -Replenish production kanbans Re: How do you ensure on and availability are daily base for min max planning? Schedule Min-max planning report daily basis . You can do all of the following on the Work Order-less Completions window: -Complete unscheduled or scheduled assemblies to Inventory -Return unscheduled or scheduled assemblies from Inventory -Scrap assemblies from and return scrapped assemblies to any operation -Explode the assembly's bill of material and add. serial. example.Work order less completion in WIP helps us to complete the job manually without creating a job. and change components-and review items under lot and serial number control -Specify lot. Suppose client wants to continue a job creation function in other ERP like peoplesoft.
4) Create Operations : a) Name ( like OSP) b) Department ( created in step 3) c) you can enter the resource(s) requried at this operation ( created at step 2. assembly code. Re: What is yield point? It is nothing but how much output we can get from the input . Genarally alternate is recomended. Pls note that you can attached this OSP Operation at Master routing or can create another routing with an alternate. 6) Create BOM and enter routing created at step 5.Let me complete this answer : 1) Create Item and enable the OutSide Processing attribute under Purchasing Tab and apply the Purchasing Template on it and assign the item to manufacturing Organization. requisition and release will be created automically after the job is released. This will be your OSP BOM. 7) WIP-->Descrete-->Creat Job and enter the assembly at operation 6. 2) Go to BOM-->Routings-->Resources :: Create Resource with following attributes : Resource Name : Item created in step 1 (recomended but not mandatory) Resource Type : Person Charge Type : PO Receipt Outside Processing : Enable it Item = Item Created in step 1 Make cost enabled and enter the OSP account. then. You can enter the usase here or at routing level also. if entered. remember this is not the item created in step 1) and add the Operation where you need osp service. If the resource if 24 hours available. try to have the BOM also on alternate. If the ASL and Blanket is not available then only requisition. if the ASL is created and Blanket is available. then not required. will default at your routing. but optional).only recomended) b) Location (Mandatory) otherwise WIP will have problem. c) Go to Resource (Button) enter resource creted in step 2. d) Enter Shift ( this is related to the calander for this mfg org). Release the Job. use only ASL flag is unchecked. provided in item. 3) Create Department but remember : a) Naming like CM (Contract Manufacturing . 5) Create Routing (normal process.Note that if the routing is on alternate.
25.1. even if those organizations use different set of books. Setup : 1) Business Group 2) Set of Books 3) Legal Entity post to a set of books 4) Operating unit are part of a Legal Entity 5) Inventory Org are part of a Operating unit Re: What is an ATP and what are there rules? Re: how to give an decimal and fraction quantity in transaction like 1. .5.Re: What to mean by Multi Org? what are all the multi org setups? It uses a Single installation to support any number of organizations.999.3.
what is the set up for that? In Oracle Apps 11i. now you want to refund the excess money. hoe can you do that? Once approve the purchase order u can change amount or quantity. Then query the receipt in receipt window. and click on the apply button. This is called Revision of the purchase order. it is approved also. 1st create a credit memo against the customer invoice and apply the credit memo with this invoice. Then create the customer as a supplier in AP and create a invoice and do the payment. select the "Refund" in apply .We can enter a decimal / fractional quantity on sales order by ensuring 'OM indivisible' flag checked in the item definition (Physical attributes tab) Re: you have create a purchase order. now you want to change in the purchase order. Re: you have received excess money from the customer. 1st create 1 Refund activity called "Customer Refund". Once you revision the purchase order purchase order number will go like this "1201-1". In Oracle Apps R12. You need again sent for approval of this purchase order.
E. Re: Define the Multi Org ? What is difference between 11i and 12i Multi Org Structure ? The multiorg architecture is meant to allow multiple companies or subsidiaries to store their records within a single database. and save the record. Enter the required field in the new window.to column and click the Refund attribute button.COA. they are independent and can be defined in any order. Click on "Refund Status" button. system automatically create a AP invoice against the trading partner. Multiorg also allows you to maintain multiple sets . HR: Security Profile MO: Security Profile GL Set of books name MO: Operating Unit HR: User type Re: What is the order in setting up GL ? Which comes first . The multiple Organization architecture allows this by partitioning data through views in the APPS schema. Cross Validation rules – Rules that restrict the user from entering invalid key-flexfield segment value combinations while data entry. 2. Calendar & Currency ? I feel there is no specific order in which u have to define them. Cost Center & natural Account) Re: If balancing account is not assigned to company & is assigned to department wat will be the effects Then the accounts have to balanced at dept level. Re: MIN and MAX number of segments in Chart of accounts ? You can have min 2 if you are not implementing Assets/Project. you may set up a cross validation rule that disallows using department segments with balance sheet accounts b. As you save the record "Refund Status" button will visible on the screen. and not at company level in most cases which is desirable to balance account a9t company lev Re: What's the difference between cross validation rules and security rules? a. Security Rules – A rule that allows restriction on segment values or ranges of segment values for a specific user responsibility Re: What is the Mondatory profile options used in Multi Org ? Five profile options are mondatory 1.g.(Balancing & natural Account) If you are implementing Assets.(Balancing. 5. 3. 4.Projects then u have to have 3 minimum segments.
Payables . If the org has more than an operating unit (least level) then the org structure can be called as multi-org. Implementation of multiorg generally includes defining more than one Business Group. Re: Accounting methods? Accounting Methods When you set up Payables you choose a primary accounting method.of books. Attention: Carefully consider these settings at implementation time because you cannot change them after accounting events occur (for example. The difference in multi-org in 11i & R12i is "MOAC" concept(Multi-Org Access Control) MOAC provided the role based access. The invoice accounting entries generally debit your expense or asset account and credit your liability account. cash or accrual. When you create accounting entries.) Set up Payables to create accounting entries in compliance with one of the following accounting methods: o Cash Basis Accounting. In the Payables Options window you can also choose a secondary accounting method. The accounting method determines the types of accounting entries Payables creates. to perform multiple tasks across different operation units from within single application responsiblity. shared services. For each accounting method. FYI: R12 Architecture itself completely different and changed from 11i. The payment accounting entries typically debit your expense or asset account and credit your cash or cash clearing account. o Accrual Basis Accounting. You create accounting entries for invoices and payments. For prepayments. It is controlled by MO: Security profile. after any invoice has been validated in your system. Basically the different entities in multi-org are: • Business Group (BG) • Sets of Books (SOB) • Legal entities (LE) • Operating units (OU) • Inventory organizations (IO) Hi. Payables uses the payment date as the accounting date for your expense and cash journal entries. Payables might also create entries for discount taken and foreign currency exchange gain or loss. and do not record liability information for invoices. You account only for payments. you choose a set of books in which you will account for transactions.
You then enter and validate a $100 invoice for the same supplier site. For example.creates accounting entries that debit your prepayment account and credit your liability account. you may want to manage your company on an accrual basis. Payables records the expense and liability transactions for the invoices. bank charges. Combined basis accounting allows you to produce financial reports for either your cash or accrual set of books. You pay the remaining amount of the invoice and create accounting entries for the prepayment application and the invoice. You maintain one set of books for cash accounting and one set of books for accrual accounting. reducing the amount due on the invoice. it records the liability and cash transactions along with the appropriate discount transaction. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. You then pay the prepayment and apply the prepayment to the invoice. Payables might also create accounting entries for cash clearing. Accrual Basis Accounting Examples In the following examples. and foreign currency exchange gain or loss between payment and reconciliation time. bank errors. You account for payments at issue time only. taking the 10% discount. The prepayment application accounting entry debits the liability account for the amount of the prepayment and credits your prepayment account. For prepayment applications. Example 2 You enter and validate a $25 prepayment for a supplier site. Payables creates accounting entries that debit your liability account and credit your prepayment account. You pay the invoice five days later. You choose which will be your primary and your secondary set of books. The invoice payment accounting entry debits your liability account for the reduced invoice amount and credits your cash account. When you reconcile payments using Oracle Cash Management. Cash Basis Accounting Examples . Payment accounting entries typically debit the liability account and credit the cash or cash clearing account. Invoice accounting entries are recorded for your accrual set of books. it debits the expense account and credits the liability account. and payment accounting entries are recorded in both your cash set of books and accrual set of books. US Dollars is the functional currency for your set of books and you use accrual basis accounting. but require cash basis accounting information for certain regulatory reporting on a periodic basis. When you account for the prepayment and invoice. o Combined Basis Accounting. When Payables creates accounting entries. When Payables creates accounting entries for the invoice. Payables might also create accounting entries for discount taken and foreign currency exchange gain or loss.
The accounting entry prepayment application debits the expense account and credits the prepayment account for the amount of the prepayment. When Payables creates accounting entries. 6. it records the expense and cash transactions along with the appropriate discount transaction.In the following examples. You pay the invoice five days later. The payment accounting entry debits your expense account and credits your cash account for the reduced invoice amount. Receivables debits your cash account and credits your receivables account upon payment of a debit item. You then enter and validate a $100 invoice for the same supplier site. 4. 3. or chargeback. and chargebacks. In AR perspective Accounting method would be ACCRUAL if you want your billing system to record revenue from invoices. Payables records no accounting entries for the prepayment and invoice. US dollars is the functional currency for your set of books and you use cash basis accounting. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. Receivables debits cash and credits revenue when using the Cash Basis method. reducing the amount due on the invoice. Choose Set of Book Financial Option Payables Option Bank Setup Supplier Setup Payment Terms These are the main mandatory set-ups which we need to follow before entering any transactions Re: How tp determaine that multi org is already implemented ? Run the following query connected to SQL* plus as the apps user Sql> select Milti_org_flag from fnd_product_groups. 2. Example 2 You enter and validate a $25 prepayment for a supplier site. You pay the remaining amount of the invoice and create payment accounting entries. You account for payments at issue time only. Payables creates no accounting entries for the invoice. Re: WHAT IS MONDATORY STEPS FOR PAYABLE MODULE BEFORE ENTERING TRANSACTION ? 1. Accounting method would be CASH BASIS if you want to recognize revenue at the time you receive payment for an invoice. 5. When you use this method. debit memo. taking the 10% discount. You then pay the prepayment and apply the prepayment to the invoice. If this query returns 'y' then multi org is implamented . debit memos.
two qualifiers are mandatory. Suspense Account b. Net Income Account Re: What are the different type of Special calendars ? Four type of Special calendars in payables 1. Rounding Differences Account c.Payment term calendar 4.means proper account is must for any entry. Cumulative Translation Adjustment Account d. Reserve for Encumbrance Account e.Key indicator calendar Re: Can I Change the Value set once i attache to MY COA and can i post the journal entries with assiging the valuesets ti the COA ..Reccuring calendar 2. a.cos we cant enter any journals without these accounts . But based on other Standard Options selected.. 2 balancing FF qualifier: for company segment. 1 natural accounting FF qualifier : for the account segment. Re: What are the mandatory accounts that need to be setup in Set of Books? The first mandatory account is Retained Earnings Account. the other mandatory accounts are.Withholding Tax calendar 3.If this query returns 'n' then multi org is not implimented Re: What are the types of receipts? THERE ARE THREE TYPE OF RECEIPTS in receiving i)UNORDERED Receipt ii)substitute receipt iii)Blind Receipt there are two types of receipts in purchasing 1)express 2)cascade Re: How many views are generated when compiling flexfield structure ? Two views are generates will compiling flexfield one is user defined and another is system defined GL_CODE_COMBINATION_KFV (KEY FLEXFIELD VIEW) Re: dear gurus i would like to know about Flex field qualifiers it describes the nature of the individual segments. means debit = credits..cos we need to track all the reports under company level only and most important is journals are balanced at balancing segment.
e. If this is not a constraint and ok with the business. JUST UNFREEDGE THE ACCOUNTING FLEXFILD AND U WILL ABLE TO CHANGE THE VALUE SET. GL modules they r using int_all after every table _all will represent the multiorg tables . Some Issues are: 1) 2) 3) 4) 5) 6) Holds on AP Invoices Partiall Acounted Invoices Partial accounted Payments Unaccounted Invoices Reporting Issues Month end closing issues Re: Can anyone tell me why in some tables in AR . AP. Re: What in Invoice Variance in A. Re: Can somebody provide me the various or atleast most frequent issues a support consultant deal with? t all depends on the nature of the project that u handel in support. plus the difference between the GRN Qty. What does it mean is that when a supplier's invoice is recorded in the system. if the business wants to segregate the data and have a control on the same. What is Invoice Variance in Accounts Payable ? Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. Re: Is Operating unit have branches in different location. So. then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit. BUT U IF CHANGE THE VALUE SET AFTER MAKING TRANSACTION IN THE COA. same operating unit have One branch at Delhi and another one at Mumbai.YA U CAN CHANGE THE VALUE SET EVEN AFTER ATACHING IT TO A COA.PROVIDED U HAVE NOT MAKE ANY TRANSACTION WITH THIS COA. it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches. toh=gether makes Invoice Variance. Any difference between the purchase price in PO and Price in Supplier's Invoice. though it is possible to have as many branches as required within the same operating unit. and the Invoice Qty. I. then they have to go for two seperate operating units.P.IT WILL CREATE DATA INCONSISSTENT PROBLEM. But.AFTER CHANGINH RECOMPILE THE A/C FLEXFIELD. then one operating unit can be used for both the branches. system automatically compares it with the Price of PO and the Quantity of GRN.
I may wrong though. Re: What is Reccuring Invoice ? What is the default invoice date for reccuring invoices ? When you are raising an invoice in each month for same supplier and same amount. 4.. Create a withholding tax group Now allow the withholding tax for the suppliers to whom you want to withhold the amount for tax. Give the GL Account for withholding tax.. like payment terms. SETUP 1.. Provide the withholding tax details: Select the Tax Authority. Create a Special Calendar for withholding tax 2.but I donot think you can change functional currency after the ledger creation. whenever you create an invoice the withholding tax will be applicable for that supplier. This is achieved by enabling the allow withholding while supplier creation step. you can create recurring invoice setup for accounts payable module. you can not change the functional currency. Re: what is withholding tax The amount which is deducted from the supplier invoice and withheld with the company for the purpose of paying that amount to the tax authority on behalf of the supplier is called withholding tax. Create a supplier of Type Tax Authority 3. for this we need to create special calender. site and the withholding special calendar Rate Structure like flat rate /amount ranges / period limit Select the Tax type : Standard / Penalty And give the rate. withholding tax etc.oracle 12 allows secondary ledger where you can change all 3 c. Create Tax Code Give the Tax Code name and Select the type as withholding Tax. Re: Is it possible to change the functional currency during the mid of financial year ? Rule of thumb is once the ledger is created( whenever).. In Assets we define dep calendar for to Calculate deprication for the assets.Re: why we create diff calenders for each module In Payables we define Special Calendars for controlling the transaction. In Relase 12 no more 3'cs that is 4c's . Only Choice will be to create the new ledger . So.
and why are inventory items always accrued on receipt? As per Matching Concept all costs which are applicable to the revenue of the period should be charged against that revenue in order to determine net income of the business. Payables defaults the system date as the terms date. Payables defaults the invoice date as the terms date. When you enter invoices. o System. o Invoice Received. Re: What is the difference between Rollup Groups and Summary Accounts? What is the use of those? Rollup group & summary group they go together. not recommended if the transactions are stored for the said accounting flexfield. subject to there is no journal entry is posted. you can change it. and are not different functionalites If we have huge accounting structure with many child . Payables prompts you to enter the date you received the goods that are included on the invoice as the terms date. Oracle will stop supporting then.1. Payables prompts you to enter the date you received an invoice as the terms date. Re: Why are expenses items typically accrued at period end.Chart of account 2. But. Re: What is terms date basis? Terms Date Basis is to calculate due date. Eg: payment term is 30days Due date = Sysdate + 30days Due date = Invoice date + 30days Due date = Goods Receive Date + 30days Due date = Invoice Recived date + 30days Terms Date Basis.Currency 3. o Invoice. The default is one of the following Payables option you defined for Terms Date Basis.. Date from which Payables calculates a scheduled payment for a supplier.Accouting method/Accouting convention(New) Re: Can a Flex field Qualifies be changed after it has been created? Yes. and at the initial stage of set ups. Due date is calculted 4way. o Goods Received.Calendar 4. When you enter invoices. When you enter invoices. When you enter invoices. Inventory items are always accrued at receipt bcos you cannot book liability without receiving the asset.
4If there is any Hold on the Invoice it will not accounted. The program redates all accounting dates of all unaccounted transactions to the first day of the open period you specify. 13.Close the accounting period by using the Control Payables Periods window to set the Period Status to Closed.Run the Payables Approval Process(Invoice Validation Program in 11i) for All Invoices/Invoice Batches.Review the Payables to General Ledger Posting process After Completion. 10. Re: How to transfer funds between your internal banks? Inter Bank transfers can be handeled in two ways.Review the Payables Accounting Entries Report 6. Re: Can i increse/Decrease ths size of value set ? You can increase the size of the value set but you cannot decrease the size of the value set. 1.Transfer All Approved Invoices and Payments to the General Ledger.account and parent during the process of trial balance generation it is faster if summary accounts are created. OR 2. You need to create a supplier and a customer in the name .Review the Unaccounted Transactions Report 7. Summary Accounts get updated Instantaneously. Re: What does the Unaccounted Transaction Sweep Report do? The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. 5. Define a Parent Value For a child range Define a Rollup group Assign a Rollup group to Parent Value Define Summary Accounts and call the Rollup group.Confirm all Payment Batches 8.Reconcile Payments to Bank Statement Activity for the Period 9. So we need to remove all the holds on the invoices. Re: Tell me steps for Period closing Process in AP? 1.Review and Resolve Amounts to Post to the General Ledger.Submit the Unaccounted Transactions Sweep Program. 11. By using the Cash Management functionality. 3.Payables Accounting Process Report?(to review accouting entries created by payable accounting process) 12. Complete All Transactions for the Period Being Closed 2. where as in the normal course oracle needs calculate all the balances.
.. While making prepayment to a supplier the pay site has to be selected to where the prepayment has to be made.. Hence when the same supplier want to apply an invoice in another OU to the prepayment in this OU it will not permit. So applying prepayments between OU's is not considered. Yes it is true payables in apps is at operating unit level.the prepayment available with that supplier is overlooked or not considered….These should be used only for fund transfers (with fund transfer sites ) You can raise a standard invoice in AP on the Supplier ( Your Co. Re: As Supplier Header Information can share from another operating unit. Not Sites and other information... Payables is at a operating unit level.of your company.is it true The question is not quiet clear but from the above statements i infer that supplier site informations will not be shared between operating units.and other OU(2) of the same balancing segment has to make a payment to the same supplier. Now in AR you can create a Debit Memo on your company's name (Customer) and book a receipt selecting the bank in which the funds are to be transferred and apply the DM to the receipt. Finally at the month end you can pass a manual JV in gl and clear off the balance remaining in these accounts. as supplier ) then make the payment selecting the bank account from which u are transferring funds.. . but for a supplier if one OU(1) has made a prepayment..
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