Guidelines

1 Advance Form must be filled before requesting any type of Advance. 2 Conveyance Form should be used only in case of local conveyance in base location 3 Travel Form may be used in case of Travel Expenses on Fare, Hotel, DA, Conveyance (move from one site to ano and Misc Expenses details (must be furnished) are included in this Form. 4 Mobile Expense Form: It is exclusively used for Mobile Claim only. 5 For All other Expenses (Printing and Staionery, Guest House and any other Exp.) may be filled in Expense claim 6 Every Employee must fill detail Name, Emp. Code, department, designation, Email ID, Contact no. and Standard 7 Name,Designation & Department should be mention of Authorized Signatory. 8 All Project and O & M & S Employees are need to fill Circle and Site ID code in Form.

Note: Finance Department will not accept any claim unless properly filled. Finance Department will accept claim only from Project and O & M & S Employees if circle/site Id code is indica In Case of bill not attached/missing please get approval from your H.O.D No Cutting or overwriting will acceptable in any Claim Voucher Format For Employee code please Contact HR Department at HO.

yance (move from one site to another, Railway/Airport to Local Office etc.)

.) may be filled in Expense claim (General). mail ID, Contact no. and Standard Chartered Bank A/c no. or Bank Detail in case of other bank.

yees if circle/site Id code is indicated in the claim.

ZAMIL INFRA PVT. LTD. TRAVELLING ADVANCE / ADVANCE FOR EXPENSES

Name of Employee : Employee Code : Standard Chartered Bank A/c no. : Designation : Email id :
Date : Location : Gurgaon KATHMANDU Circle : Department : Contact No.

Purpose of Advance :

Amount Rs.

Amount in words Rs. :

Days requied for advance settlement : 20 Days

Signature :

CLAIMED BY Note:

Signature : Name : Designation : Department : AUTHORISED BY

Give Detail of Bank A/c, Bank Name, Brach Name, RTGS/IFSE Code in case of Non Standard Chartered Bank

ZAMIL INFRA PVT. LTD. LOCAL CONVEYANCE EXPENSES

Name of Employee : Employee Code : Standard Chartered Bank A/c no. : Designation : Email id :
Date : Location : KATHMANDU Circle : Department : Contact No. :

Date
Start

Time Finish From

Place Visited To

Mode of Conveyance K.M covered (For used & Vehicle No. own vehicle used)

Amount (Rs)

Purpose

Total

Signature :

Signature : Name : Designation : Department : AUTHORISED BY

CLAIMED BY

Note:

Give Detail of Bank A/c, Bank Name, Brach Name, RTGS/IFSE Code in case of Non Standard Chartered Bank

ZAMIL INFRA PVT. LTD. TRAVEL EXPENSE CLAIM

Name of Employee : Employee Code : Standard Chartered Bank A/c no. : Designation : Email id :
Date Arrival Time Place Departure Time Particulars Fares Local Conv. Date : Location :KATHMANDU Circle : Department : Contact No. Telephone Daily Allow. Hotel Meals Misc. Total Site Name/ID

Total Total of Trip Paid directly by ZND (Tickets etc) Paid by individual Advance Taken (if any) Signature : Balance Receivable/Payable

Signature : Name : Designation : Department : AUTHORISED BY

CLAIMED BY Note:
Give Detail of Bank A/c, Bank Name, Brach Name, RTGS/IFSE Code in case of Non Standard Chartered Bank

ZAMIL INFRA PVT. LTD. MOBILE EXPENSE REPORT

Name of Employee : Employee Code :
Department : Designation : Phone No. : Circle : KATHMANDU

Standard Chartered Bank A/c no. :

Period of Usage Bill No. & Date Amount (N.P.R) Remarks

TOTAL

Name of the Employee :

Signature of the Employee : ________________________________

*Name of the Manager : *(if required)

*Signature of the Manager : ________________________________

Note: Copy of bill must be Attached Note: Give Detail of Bank A/c, Bank Name, Brach Name, RTGS/IFSE Code in case of Non Standard Chartered Bank

ZAMIL INFRA PVT. LTD. EXPENSES CLAIM FORM

Name of Employee : PALLAV GHIMIRE Employee Code : Standard Chartered Bank A/c no. : Designation : CLUSTER LEAD Email id : ghimire.pallav@gmail.com Date
Expense Head Particulars Date : Location : KATHMANDU Circle Circle:Central : Department Department:FLM : Contact No. no:9802034332 : Amount (Rs.)

Amount in Words Rs.

Less: Advance Received 0

Balance Receivable/Payable 0

Signature :

CLAIMED BY Note:

ZAMIL INFRA PVT. LTD. EXPENSES CLAIM FORM

Name of Employee Mantu : shah Employee Code : Standard Chartered Bank A/c no. : Designation : PM coordinator Email id : Date Expense Head 10/1/2013 15/1/2013 15/1/2013 17/1/2013 17/1/2013 17/1/2013 17/1/2013 17/1/2013 17/1/2013 17/1/2013 17/1/2013 20/1/2013 20/1/2013 20/1/2013 21/1/2013 22/1/2013 22/1/2013 24/1/2013 24/1/2013 25/1/2013
Date : Location : KATHMANDU Circle : Department : Contact No. : Particulars 2/6/2013

FLM 9802032922 Amount (Rs.)

Amount in Words Rs. sixty four thousand and eighty five only.

Signature :

Signature:

CLAIMED BY

APPROVER BY:

5100 3000 3000 5000 5000 5000 8000 2500 3000 3000 1000 43600 19000 9000 5000 2000 3000

70000 18000 52000