DATABASE FEATURES OF MICROSOFT EXCEL

M. N. Reddy , D. Rama Rao & K.V. Kumar

For the following data

Crop Year Area(M ha) Production(M t) Yield
(kg/ha)
Coarse 1987 2313 44.32
Cereals
Pulses 1987 23.16 11.71
Rice 1987 39.74 26.83
Wheat 1987 41.17 60.56
Coarse 1988 21.27 10.96
Cereals
Pulses 1988 23.06 46.17
Rice 1988 36.55 26.36
Wheat 1988 38.81 56.86
Coarse 1989 23.15 13.85
Cereals
Pulses 1989 24.11 54.11
Rice 1989 38.68 31.47
Wheat 1989 41.73 70.49
Coarse 1990 23.41 12.86
Cereals
Pulses 1990 23.50 49.85
Rice 1990 37.69 34.76
Wheat 1990 42.17 73.57
Coarse 1991 24.17 55.14
Cereals
Pulses 1991 24.66 14.26
Rice 1991 36.32 32.7
Wheat 1991 42.69 74.29
Coarse 1992 23.17 14.12
Cereals
Pulses 1992 23.26 55.69
Rice 1992 33.42 25.99
Wheat 1992 42.65 73.68
1. Create a worksheet by name 'Food grains in India'
2. Calculate Productivity
3. Format the numbers for two decimal places
4. Adjust the column width
5. Insert a row at the beginning of the data and type the heading as "Area and
Production of Food grain Crops in India"
6. Calculate the Year-wise Food grains Total for area and production
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7. Replace Empty cells in crops column with "Food grains"
8. Rename the sheet1 as "Crops Data"
9. Copy the entire worksheet into sheet2
10. Covert formula into values
11. Sort the Data on Crop in Ascending Order
12. Filter the data for food grains
13. Represents the trends in Area, Production and yield graphically
14. Assume that the growth of food grains is exponential and Forecast the Food grains
Production for the year 2005
Hints
1 Create a WorkSheet
• Start entering data from A1 Cell
• Enter the Column Headings in each column of first row
• Save the worksheet as 'Food grains'
2. Calculate Productivity
• Keep the pointer in cell E2
• Type the formula as =(D2/C2)*1000
• COPY the cell E3
• BLOCK the cells from E4 to E22
• Select PASTE Icon on the TOOL BAR
3. Format Numbers for TWO DECIMALS
• Select Column E
• Select FORMAT-CELL-NUMBER-2
4. Adjust Column width
• BLOCK Required Columns
• Select FORMAR-COLUMN-AUTOFIT SELECTION
5. Insert a Row and entering the title
• Place the cell pointer in A1 cell
• Select INSERT-ROW
• Type the required title
• Block the cells in ROW 1
• Click on MERGE&CENTRE Icon on Formatting Tool Bar
6. Year-wise subtotals for Area & Production
• BLOCK the entire data starting from A2 Cell to D22
• Select DATA-SUBTOTAL
• Year as AT EACH CHANGE IN
• SUM as USE FUNCTION
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 • Select Area, Production as ADD SUBTOTALS TO
7. Replace the Empty cells with Food grains
• BLOCK the CROP Column
• Select EDIT-REPLACE
• Food grain as REPLACE WITH
• Select REPLACE ALL
• Calculate Yield for Food grains
8. Rename the Sheet
• DOUBLE CLICK on Sheet1 and type Crop Data
9. Copy the Entire Data in Sheet2
• BLOCK the entire data
• Select EDIT-COPY
• Click on Sheet2
• Place the pointer in A1 cell
• Select EDIT-PASTE
10. Convert the formulae into values
• BLOCK the Columns which contains formulae
• Select COPY Icon on the STANDARD TOOL BAR
• Select EDIT-PASTE SPECIAL -VALUES
11. Sort the Data
• BLOCK the data from A2 cell to CellE23
• Select SORT Option from the DATA Menu
• Select Crop as SORT BY
• Select ASCENDING as ORDER
12. Filter the Data for Food grains
• BLOCK the entire data starting from cell A2
• Select FILTER option from the DATA Menu
• Select AUTO FILTER
• CLICK on the BUTTON in CROPS Column
• Select Food grains
13. Graphical Representation
• BLOCK the data of Year, Area, Production and Yield including column headings
• Select CHART Icon from the Standard Tool Bar
• Select LINE GRAPH and Select NEXT
• Select SERIES
• Select Year and Select REMOVE
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• Select NEXT
• Type Chart Title
• Type X-Axis title and Y-Axis title
• Select CHART! As a NEW SHEET

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