XEROX 8830 User Manual

8825/8830 Digital Document System User Guide
701P30070 June 1999
FCC Compliance in the USA

WARNING: This equipment has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 FCC Rules. This equipment generates, uses, and can radiate radio frequency energy and, if it is not installed and used in accordance with the instruction manual, may cause interference to radio communications. These limits are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference, in which case the user, at his own expense, will be required to take whatever measures may be required to correct the interference.
Xerox Corporation Multinational Customer and Service Education 800 Philips Road Building 845-17S Webster, NY 14580 USA
All terms mentioned in this document that are known to be trademarks or service marks have been appropriately capitalized. Microsoft, Windows, Windows for Workgroups, Windows NT, Windows 95 and Windows 98 are registered trademarks of Microsoft Corporation. NetWare and IntranetWare are trademarks of Novell. Copyright protection claimed includes all forms and matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. Printed in the United States of America. 1999 Xerox Engineering Systems. All rights reserved. The digital box icon and the acronym XES are trademarks of XESystems, Inc. XEROX, The Document Company, the stylized X, XXXX, and any identifying product names and numbers are trademarks of XEROX corporation. All terms mentioned in this document which are known to be trademarks or service marks are appropriately capitalized. Copyright 1999 by Xerox Corporation. All rights reserved. Copyright 1999 by Xerox Engineering Systems. All rights reserved. Xerox Engineering Systems 300 Main Street East Rochester, N.Y. 14445 No part of this manual may be copied without prior written permission of Xerox Engineering Systems.
EME Compliance in Canada

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the radio interference regulations of the Canadian Department of Communications.
Conformit EEM
Cet appareil numrique est conforme aux limites d'mission de bruits radiolectriques pour les appareils de classe A stipules dans le Rglement sur le brouillage radiolectrique du Ministre des Communications du Canada.
NOTICE Whilst every care has been taken in the preparation of this manual, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.
Safety notes
Your 8825/8830 Digital Document System has been designed and tested to meet strict safety requirements. These include safety agency examination and approval plus compliance with established environmental standards. Please read the following instructions carefully before operating the 8825/8830 Digital Document System and refer to them as needed to ensure continued safe operation. Follow all warnings and instructions marked on or supplied with the product. Unplug the units from the wall outlet before cleaning the exterior. Always use materials specifically designated for the 8825/8830 Digital Document System. Use of other materials may result in poor performance and could create a hazardous situation. Do not use aerosol cleaners. Follow the instructions in this operator manual for the proper cleaning methods. Never use supplies or cleaning materials for purposes other than what they were intended. Keep all supplies and materials out of the reach of children. Do not use the units near water, wet locations, or outdoors. The components of this product are equipped with a three-wire, grounding-type plug (i.e., a plug having a grounding pin). This plug will only fit into a grounding-type power outlet. This is a safety feature. To avoid the risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use a ground adapter plug to connect the system to a power source that lacks a ground connection terminal. This system should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company. The power supply cord is the disconnect device for this equipment. Make sure that the installation is near the socket outlet and is easily accessible. Do not allow anything to rest on the power cord. Do not locate the units where someone will step on the cord.
The units should not be placed in a built-in installation unless proper ventilation is provided. Never push objects of any kind into the slots of the units as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the units. Never remove any covers or guards that require a tool for removal. There are no operator serviceable areas within these covers. Never attempt any maintenance function that is not specified in this operator manual. Never defeat interlock switches. Machines are designed to prevent operator access to unsafe areas. Covers, guards, and interlock switches are provided to ensure that the system will not operate with the covers opened.
Unplug the reprographic system from the wall outlet and refer servicing to qualified service personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the units have been exposed to rain or water. If the units are producing unusual noises or odors. If the units or the cabinets have been damaged.
If you need additional safety information concerning the 8825/8830 DDS system or XES supplied materials, you may call: Within the United States: 1-800-828-6571 toll free. In other countries: Please call your local Xerox Engineering Ssystems service office for help.
Table of Contents
Safety notes................................................................................................ iii About this manual 1 Getting to know the 8825/8830 DDS 1 The Scanner ............................................................................................... 3 Document Handling System ................................................................... 5 DDS User Interface................................................................................. 5 Option keys and Feature keys............................................................. 6 Media Selection ............................................................................... 6 Output Format Manual.................................................................. 7 Option keys and Feature keys (continued) ...................................... 8 Output Format Preset ................................................................... 8 Output Format -Synchro...................................................................... 8 Image Quality................................................................................... 9 Reduction & Enlargement.............................................................. 11 Navigation Keys ................................................................................ 12 Mode Key .......................................................................................... 13 Special Features keys and Numeric Keypad .................................... 14 Power On.................................................................................................. 15 Switching on the Scanner ..................................................................... 15 Warmup ................................................................................................ 15 Preparing the 8825/8830 DDS for use ..................................................... 16 Switching on the Controller and the Printer .......................................... 17 Power off .................................................................................................. 19 The Controller and the Printer .................................................................. 19 Preparing the 8825/8830 DDS for use ++ 20 Loading Media and other consumable supplies ....................................... 20 Making copies 21 Making a copy with the default settings.................................................... 21 Adjusting Image Quality............................................................................ 22 What is a good quality document?........................................................ 23
What is a bad quality document? .......................................................... 24 AutoIQ ................................................................................................... 26 Automatic adjustment of copy quality.................................................... 26 Automatic edge detection and document centering.............................. 26 Scanning strategies .................................................................................. 27 The Background Suppression feature ...................................................... 28 Preparing documents................................................................................ 29 Reducing or enlarging documents ............................................................ 30 Auto mode............................................................................................. 30 Manual mode ........................................................................................ 30 Preset mode.......................................................................................... 31 Controlling the scan .................................................................................. 32 Automatic and manual start .................................................................. 32 Direction of document return................................................................. 33 Making a copy the same size as the original document ........................... 34 Fitting the image to a fixed copy size........................................................ 35 Scanning when using the Online Folder 36 Special features and making special copies 38 Printer interrupt key................................................................................... 38 Saving and recalling job data Store/ Recall key..................................... 39 Recalling the last job ............................................................................. 39 Deleting the last job............................................................................... 40 Storing Job Templates .......................................................................... 40 Recalling Job Templates....................................................................... 42 Saving Current Parameters as Default Settings (Save Default Template) ....................................................................... 43 Deleting Job Templates ........................................................................ 44 Recalling Factory Defaults .................................................................... 45 Making Collated Copies Sets Build key ................................................. 47 Building the set...................................................................................... 48 Adjusting the Margins Margin Key ......................................................... 50 Justification ........................................................................................... 51 Margins ................................................................................................. 52 8825/8830 DDS User Guide/i
8825/8830 DDS User Guide/ii Transform Key ..........................................................................................54 Mirroring ................................................................................................54 Inversion ................................................................................................55 Printing a small sample of an Image Sample Key .................................56 Scanning to the Network (SCAN mode) 57 Switching between COPY mode and SCAN mode ...................................57 Understanding the READY TO SCAN screen ..........................................58 Features disabled in SCAN mode.............................................................59 Operating in SCAN mode..........................................................................59 Clearing the scanned images ...................................................................60 Managing the file system ..........................................................................61 List by Account ......................................................................................61 Deleting Images ....................................................................................61 Deleting All Images................................................................................62 Reference 63 Menu functions..........................................................................................63 Menu tree ..................................................................................................64 Configuration menu...................................................................................65 Localization............................................................................................65 DDS User Interface ...............................................................................66 Beeper ...............................................................................................66 Text....................................................................................................66 Copy Options.........................................................................................67 Media Series ......................................................................................67 Custom Media Formats .....................................................................68 Custom Reduction/ Enlargement (R/E) Presets ................................69 Imaging ..............................................................................................70 Scan Options .........................................................................................70 Timers ...................................................................................................71 FEATURE Timer................................................................................71 PRINTER INTERRUPT Timer ...........................................................71 FILE DELETION Timer ......................................................................71 Adjusting a timer ................................................................................71 Scanner Control.....................................................................................72 System Information menu ........................................................................ 73 System Description............................................................................... 73 Recent Faults List..................................................................................... 74 Configuration Print.................................................................................... 74 User Accounting ....................................................................................... 74 System Administration.............................................................................. 75 The System Administration Password .................................................. 75 Password entry ..................................................................................... 75 Changing the Password Lost Password ............................................ 76 Job accounting...................................................................................... 76 File System ........................................................................................... 76 Security settings.................................................................................... 77 Change Password ................................................................................ 77 Diagnostics ............................................................................................... 78 Scanner Diagnostics ................................................................................ 80 Stitch Alignment.................................................................................... 81 Stitch adjustment Front to back ..................................................... 81 Stitch Alignment (continued)Stitch adjustment Left to right ........... 82 Download Code .................................................................................... 83 Normalize Cameras .............................................................................. 84 Full System Test ................................................................................... 85 Memory Tests ....................................................................................... 86 Component Tests ................................................................................. 87 Motor Speed...................................................................................... 88 Registration ....................................................................................... 89 Input tests.......................................................................................... 90 Output Tests...................................................................................... 91 Set Machine Motor Speed .................................................................... 92 Read NVR............................................................................................. 92 Job Accounting Setup and Administration 93 Job Accounting overview....................................................................... 93 How usage information is collected.......................................................... 94 Setting the job accounting mode .............................................................. 96 For jobs arriving from the Scanner ....................................................... 97
For jobs arriving from other sources..................................................... 97 Menu Tree DDS User Interface............................................................. 98 Creating User Accounts ........................................................................... 99 Creating accounts manually.................................................................. 99 Creating accounts from a file .............................................................. 100 Preparing the file ............................................................................. 100 Loading the file ................................................................................ 100 Error messages............................................................................... 101 Resetting existing accounts.................................................................... 101 Resetting all accounts ............................................................................ 102 Deleting accounts ................................................................................... 102 Deleting some accounts ..................................................................... 102 Deleting all accounts........................................................................... 103 Obtaining reports .................................................................................... 103 Obtaining a displayed report - no password required ......................... 103 Obtaining reports - password required ............................................... 104 Displaying the usage for a single account....................................... 105 Displaying the usage for the System Account................................. 106 Writing the account data to a floppy disk ........................................ 107 Structure of the account file.................................................................... 109 Job Accounting Submitting jobs 110 Using the 8825/8830 DDS with Job Accounting..................................... 110 Submitting Jobs from the Scanner ..................................................... 110 Submitting jobs over the network........................................................ 111 Terminating use under an account ..................................................... 111 Cleaning and Maintenance Scanner 112 Cleaning the Platen Glass and the Document Hold-down Guide ....... 112 Cleaning the Document Drive Rolls .................................................... 112 Problem Solving 113 System.................................................................................................... 113 The display continuously displays a clock face, and the system does not initialize. .............................................................................................. 113 Printer ..................................................................................................... 115
Scanner................................................................................................... 115 Locate the observed symptom below.................................................. 115 The Exposure Lamp does not illuminate when you switch on the Scanner ..................................................................... 115 The Scanner does not normalize..................................................... 115 Scanner (continued) ............................................................................... 116 The documents lead edge enters the gap between the feed tray and the drive roll area ................................................. 116 Images have gray areas caused by folds in the document ............. 116 An Error message is displayed........................................................ 116 The scanner does not position the document correctly at the starting position before scanning........................................... 119
8825/8830 DDS User Guide/iii
8825/8830 DDS User Guide/iv Notes
About this manual

This manual contains system operating instructions for the user and the system administrator for the 8825/8830 DDS system, with version 4.0 software loaded into the associated N5T or F5Y Controller.
The output from the printer can be further processed by the addition of the Online Folder. Printing, copying, and scanning to the network can be done concurrently, so there is no need to wait for the printer to finish before scanning the next image. In the Scan mode, your 8825/8830 DDS stores scanned files on the internal hard disk contained in the Controller, allowing retrieval over a network by a remotely located device.
Getting to know the 8825/8830 DDS

Your Xerox 8825/8830 DDS is an integrated solution for electronically scanning and then printing images for engineering or architectural use. The system consists of the 7346/7356 Scanner and user interface for capturing images, the Controller for processing these images, and the 8825/8830 Printer/Plotter for making good quality copies of the captured images in engineering or architectural sizes.
Image Input Terminal (IIT): Scanner. The 7356 Scanner has faster scanning speeds than the 7346 Scanner.
DDS User Interface
Image Output Terminal (IOT): 8830 Printer/Plotter. The 8825 is similar, but has slower printing speed, and a single media drawer. Optionally, a second drawer and sheet feed capability may be installed. Image Processor: Controller
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8825/8830 DDS User Guide/1
The 8825/8830 DDS contains AutoIQ technology from Xerox Engineering Systems. AutoIQ enables the system to intelligently examine a sample of the document and to automatically make the image quality adjustments that yield a good copy even from poor original documents. AutoIQ also automatically detects the width and adjusts the centering of a scanned original for most documents. On the next pages, well look at each of the three components of the 8825/8830 DDS system. Then, you will learn how to ensure that the 8825/8830 DDS is ready to operate.

The Scanner
The Scanner unit contains a DDS User Interface and display, plus two other operator-accessible controls: the Power On/ Off Switch and the Forward/Reverse Switch. The Power On/ Off Switch applies and removes AC power to the Scanner. The Forward/Reverse Switch is used mainly to remove documents from the Scanners feed mechanism. There are no user serviceable parts inside the scanner. The 7346/7356 Scanner can scan images at the speeds shown in the table below: Table 1. Scanning Resolutions and Speeds 7356 Mode DPI Pixel Depth 1 bit 1 bit 1 bit 1 bit 4 bit 8 bit Min IPS/ cm/s 3.00/ 7.62 4.00/ 10.16 6.00/ 15.24 6.00/ 15.24 1.0/ 2.54 2.00/ 5.08 Max IPS/ cm/s 3.00/ 7.62 4.00/ 10.16 6.00/ 15.24 6.00/ 15.24 4.00/ 10.16 6.00/ 15.24 7346 Min IPS/ cm/s 2.00/ 5.08 2.67/ 6.78 4.00/ 10.16 4.00/ 10.16 0.89/ 2.03 2.00/ 5.08 2.00/ 5.08 2.67/ 6.78 4.00/ 10.16 4.00/ 10.16 2.67/ 6.78 4.00/ 10.16 Power Cord and Connector Max DDS User Interface and Display Document Exit Slot Top Cover FORWARD/ REVERSE Switch Power On/ Off Switch Sophisticated software and hardware in the Scanner and the associated Controller allow enlargement and reduction of the captured image and corrections for several types of defects in original documents. All these functions are controlled from the DDS User Interface on the Scanner. The DDS User Interface, physically mounted on the Scanner, receives all power and information from the Controller on the right side of the Printer.
Line (copy or scan mode) Line (scan mode) Line (scan mode) Line (scan mode) Mixed (copy mode) Photo (copy mode)
400 300 200 100 300 200
Note: speeds are given in inches per second (IPS) and cm per second (cm/s). Speeds for Photo and Mixed modes are given for 36 in. (91.44) wide original documents; speeds are faster for narrower documents.
Adjustable Document Catch Tray

The Scanner (continued)
The Top Cover opens to allow access to the Document Drive Rolls and the Document Hold-down Guide. The Document Hold-down Guide may be lifted out and removed for periodic cleaning and for the cleaning of the Platen Glass underneath. The guide serves two purposes: it helps guide the document through the scanner, and it serves as a target of known reflectivity during calibration of the scanners cameras. This calibration, known as normalization, automatically takes place when the scanner is switched on. Therefore, the guide must be installed before the Scanner is switched on and must be in place during operation. During normalization, the Scanner will not accept inserted documents.
Document Hold-down Guide Top Cover
Platen Glass FORWARD/REVERSE Switch
Feed Tray

The Scanner (continued)
Document Handling System
The Scanner is equipped with a Document Handling System, useful for holding multiple documents that are to be scanned. DDS User Interface
DDS User Interface

The DDS User Interface, mounted on the Scanner but electrically connected to the Controller on the rear of the Printer, allows selection of media and features, and contains a Graphical Display for the communication of information and instructions. The display may be adjusted upward for better viewing. Underneath the display are buttons for viewing, selecting, and acting upon information in the display. The lamp for Roll 3 (R3) is not present on the 8825 DDS. Document Handling System
Media Selection
Source Type Output Format
Image Quality
Original Type Background Suppression
Off Film Vellum/ Tracing Bond Manual Preset Synchro Mixed Photo Line Auto
Reduction & Enlargement

Copy
Auto
Sheet Status Lamp Illuminated R3 R2 R1 Auto
Manual
Preset

The Scanner
DDS User Interface (continued)
Option keys and Feature keys
The left half of the DDS User Interface contains the keys for selection of options and is divided into three areas: Media Selection, Image Quality, and Reduction & Enlargement. Status Indicator Lamps illuminate to show which selections have been made. The Features keys are found to the right of the Display. Features are enabled by pressing the corresponding feature key. If the feature has an associated screen, then that screen will be displayed when the key is pressed. If any features are then changed from the default state, the corresponding status lamp is illuminated next to the key. Pressing the C/CA key on the numeric keypad twice returns all features to the default state, and the corresponding status lamp is extinguished. If there is no associated screen for a feature, then pressing that feature key either alternately switches the feature on or off, or selects one of a list of possible options. When a feature is enabled, the corresponding status lamp is illuminated. If the BEEP function is enabled (factory default), a beep sound will be heard when a key is pressed. If an improper key is pressed, a multiple beep sound will be heard. Media Selection The Source button selects the source of the media on which the image will be printed. Sheet tells the Printer to print from a manually inserted sheet of media. R3 (8830 Printers only), R2, and R1 select the media stored on Roll 3 , Roll 2 and Roll 1 in the Printer. Auto automatically selects the roll containing the media that best fits the size of the captured image. For most documents, the Scanner is able to automatically detect the width of the scanned document, permitting the Auto function to then automatically select the most appropriate roll of media.
Note: Roll 2 and sheet feed are optional on the 8825 DDS. If these options are not installed, they cannot be selected. To print from a cut sheet, Sheet mode must be explicitly selected. The Auto mode cannot select a cut sheet. The Type button selects the kind of media on which to print: Bond, Vellum (tracing paper), or Film.
Note: only media types actually loaded into the Printer can be selected. When a roll is selected, the media type for that roll is automatically selected also. Refer to the 8830 Printer Operator Manual for instructions about how to load rolls and specify the width and media

The Scanner
Option keys and Feature keys
Output Format Manual The Output Format button selects the size to which the roll feed media will be cut. Manual allows the operator to enter the desired length and width manually. To select the Manual mode, press the key under Output Format until the Manual indicator illuminates. The CUSTOM OUTPUT FORMAT screen is displayed. Sheet R3 R2 R1 Auto Film Vellum/ Tracing Bond Manual Preset Synchro
Media Selection
CUSTOM OUTPUT FORMAT ENTER CUSTOM MEDIA SIZE WIDTH (11.0 - 36.0): 11.0 IN LENGTH (8.3 - 1200): 8.5 IN
Press the Next key to select WIDTH or LENGTH. Press the Enter key to confirm the choice. Enter a value, using the Numeric Keypad.
Note: the entered value must be within the limits shown in parentheses on the screen. Press the Enter key to confirm the value.
When the values for WIDTH and LENGTH are correct, press the Exit key to leave the screen.

The Scanner
DDS User Interface
Option keys and Feature keys (continued) Output Format Preset Preset permits the operator to select a predefined length to which the roll media should be cut during printing. A width may also be selected, and if the Media Source selection is set to Auto, the system will select the roll of media that best matches the width. If Media Source is set to R1, R2, or R3, then the selected roll will be used regardless of the width specification. To select the Preset mode, press the key under Output Format until the Preset indicator illuminates. The SELECT OUTPUT FORMAT screen is displayed. Sheet
Output Format - Synchro

When the Synchro mode is selected, the 8825/8830 DDS measures the length of the original as it passes through the Scanner and automatically cuts the media at the printer to match the length of the original document. Synchro is the factory default.
Media Selection
PRESET OUTPUT FORMAT SELECT 8.5 X 11 ANSI A
R3 R2 R1 Auto
Film Vellum/ Tracing Bond
Manual Preset Synchro
Press the Next key or the Previous key to select an item from the list. Press the Enter key to confirm the choice.
Note: formats may be added or removed from this list. Refer to the References section, Copy Options - Media Series and Copy Options Custom Media Formats for more information. Press the Exit key to leave the screen.

The Scanner
DDS User Interface
Option and Feature keys (continued)
Image Quality The Image Quality portion of the DDS User Interface allows the operator to make corrective adjustments to the image and extract the best possible copy quality from an original document. The Type area allows selection of Mixed, Photo, or Line documents. Select Line (factory default) for an image containing text, line art, or a mixture of these. Select Photo when the document contains a grayscale or color image, such as a photograph. Select Mixed if the document contains a mixture of photographic and line images, or halftone images. Mode DPI Pixel Depth 1 bit 1 bit 1 bit 1 bit 4 bit 8 bit Table 2. Scanning Resolutions and Speeds 7356 Min IPS/ cm/s 3.00/ 7.62 4.00/ 10.16 6.00/ 15.24 6.00/ 15.24 1.0/ 2.54 2.00/ 5.08 Max IPS/ cm/s 3.00/ 7.62 4.00/ 10.16 6.00/ 15.24 6.00/ 15.24 4.00/ 10.16 6.00/ 15.24 7346 Min IPS/ cm/s 2.00/ 5.08 2.67/ 6.78 4.00/ 10.16 4.00/ 10.16 0.89/ 2.03 2.00/ 5.08 2.00/ 5.08 2.67/ 6.78 4.00/ 10.16 4.00/ 10.16 2.67/ 6.78 4.00/ 10.16 Max
Line (copy mode or scan mode) Line (scan mode) Line (scan mode) Line (scan mode) Mixed (copy mode) Photo (copy mode)
400 300 200 100 300 200
Note: the scanning speed changes, depending on the selection. The speeds are shown in Table 2.
Speeds are given in inches per second (IPS) and cm per second (cm/s). Speeds for Photo and Mixed modes are given for 36 in. (91.44) wide original documents; speeds are faster for narrower documents. For documents 8.5 inches wide, speeds up to 6.0 in. (15.24 cm) per second may be obtained in Photo mode, and up to 4.0 in. (10.16 cm) for Mixed mode.
8825/8830 DDS User Guide/10 The Background Suppression area contains a means to correct for documents that contain poor contrast between the foreground image and the background. Four choices are provided: Auto (factory default) The selection uses a prescanned sample of the lead edge of the document to determine the foreground and the background of the document. The background is automatically suppressed. This setting works well for most documents. If the characteristics of the lead edge are different from the rest of the document, another setting may work better. Use this selection for documents with a dark background. The setting uses a prescanned sample of the lead edge of the document to determine the foreground and the background of the document. In this mode, the background is not suppressed, but the foreground image is improved to increase the contrast. This selection works best for documents with medium levels of colored background on opaque media, or for documents on translucent or transparent media, such as vellum (tracing paper) or film. The selection uses a prescanned sample of the lead edge of the document to determine the foreground and the background of the document. Off This setting produces a document that reproduces all the characteristics of the original document with minimum alteration. Choose this selection when the lead edge of the document is very different from the rest of the document. If Photo is selected as the Original Type, the Off setting is automatically selected. Maps with grayscale or color content may copy best in this mode.
All four settings may be adjusted further by changing the contrast setting under Copy.
Image Quality
Off Mixed Photo Line Auto

Copy
Auto
Manual
Preset

The Scanner
DDS User Interface
Option and Feature keys (continued)
The Copy area allows the operator to darken or lighten the contrast of the copy with respect to the original document. One of the LED displays will show the degree of copy contrast selected. Press the arrow keys to change the contrast. This feature may be used to further adjust the effects of the Type and Background Suppression selections. The feature operates with all four Background Suppression modes. Reduction & Enlargement Pressing the associated key allows the operator to select one of three reduction/enlargement modes. Auto automatically adjusts the reduction/enlargement to fit the size of media selected. Manual allows the operator to select a reduction/enlargement ratio between 25% and 400% with a precision of 0.1%. Preset (factory default) permits the operator to select a predefined reduction/ enlargement ratio. The value may be customized, as explained later. Pressing the Enter key selects the new choice. Pressing the Exit key rejects the new choice and retains the previous setting, while pressing the R/E key allows a new selection to be made. Mixed Photo Line Auto Preset
Image Quality
Off

Copy
Auto
Manual

The Scanner
Navigation Keys
The navigation keys, located beneath the Display, are used to move through the menu screens, to select items on the screen, and to specify parameters when an Options screen is displayed. Some keys have more than one function, depending on the screen being displayed at the time. These special functions will be explained in later sections. The Menu key invokes the main menu. If a menu screen is already being displayed, pressing this key exits the menus and directly returns to the previous Ready state. The Previous key highlights the previous item in a displayed list. The Next key highlights the following item in a displayed list. The Enter key either confirms the selection of the currently highlighted item, or confirms an entered numeric value.
The Exit key cancels a selection operation and returns the user to a previous screen. It has other effects, depending upon the specific situation, that are explained later.
Xerox 8830 DDS

READY TO COPY INSERT DOCUMENT
AUTO
Margin
Transform
Sample
Sets Build 1 100.0% 1 Finisher Store/ Recall 4 7 . Stop 2 5 8 0 Start 3 6 9

C/CA
Menu
Previous
Next
Enter
Exit
Mode
Printer Interrupt

The Scanner
READY TO COPY

Mode Key
The Mode key is a valid selection only when READY... is displayed on the screen. This key is used to switch between the READY TO COPY mode and the READY TO SCAN mode. The ...SCAN mode can only be entered if the 8825/8830 DDS is configured for use on a network. In the ...COPY mode, the scanned image, or set of images, is printed on the Printer. In the ...SCAN mode, the image, or set of images, is stored on the hard disk for later retrieval over a network by a client running on a remotely located device. Refer to the Scanning to the Network section for more information about the ...SCAN mode.
INSERT DOCUMENT
AUTO
100.0%
Ready Screen in ...COPY mode
READY TO SCAN INSERT DOCUMENT

AUTO
400 DPI
Note: the SCAN mode is an optional feature in the 8825 DDS. Contact your Xerox representative for ordering information.
Ready Screen in ...SCAN mode

The Scanner
Special Features keys and Numeric Keypad
To the right of the display are a numeric keypad for entering quantities, buttons for selecting other features, and Start and Stop buttons for controlling the scanning and printing of images. To the left of some of the buttons are status indicator lamps that illuminate when the associated feature has been selected. If the operator enters an incorrect digit, it may be cleared by pressing the C/CA key once. The other keys are discussed in the section, Special features and making special copies. Margin Transform Sample
Sets Build 1 Finisher Store/ Recall Printer Interrupt 4 7 . Stop 2 5 8 0 Start 3 6 9

C/CA

Power On
The components of the 8825/ 8830 DDS should be switched on in the following order: Scanner Controller (circuit breaker, if so equipped) Printer. If you cannot insert a document into the feed mechanism and achieve staging after approximately 2.5 minutes, refer to the Problem solving section of this User Guide.
Switching on the Scanner

To switch on the Scanner, press the Power On/ Off Switch to the I position. When the Scanner is switched on, the fluorescent lamp inside the Scanner will illuminate immediately. If the lamp does not illuminate, refer to the Problem solving section of this User Guide.
Note: the DDS User Interface only operates when the Controller is switched on. The panel is not electrically connected to the Scanner.
Warmup
The Scanner requires about 2.5 minutes to warm up and initialize after the operator switches it on. During this time, internal circuitry and external communications are checked, and the internal cameras are normalized, using the Document Hold-down Guide as a color reference. Note: if the guide is not installed when the Scanner is switched on, normalization will fail, and either you will not be able to scan documents or you will obtain unsatisfactory images. At the start of the normalization sequence, the document drive motor will operate briefly in the reverse direction to ensure that no document blocks the view of the Document Hold-down Guide. Documents will not be accepted by the document drive mechanism until normalization is completed successfully. Once normalization is complete, the operator may insert a document, and the Scanner will transport the document to the starting position. This transportation of the document is called staging.
Getting to know the 8825/8830 DDS (continued)

Preparing the 8825/8830 DDS for use
Your Xerox customer service engineer will install all of the system components and verify their correct operation. If you move the system and need to reconnect its components, perform the following steps: 1. Verify that the power switches on the equipment are in the off ( 0) position. 2. Connect the power cords to the equipment and to the electrical mains. 3. Connect the Scanner and its DDS User Interface to the Controller, as shown below. a. Connect the SCSI cable between the Scanner and the Controller. b. Connect the two connectors from the DDS User Interface to the two connectors on the Controller. Note: call for service if the Printer must be moved. Controller Scanner
3b
3a
3a
Note: Catch Trays are shown removed. 2

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Getting to know the 8825/8830 DDS (continued)

Power On
Switching on the Controller and the Printer
There are two styles of power switching. Style A has a separate switch for the Controller and the Printer. For Style A systems, first switch on the Controller Power Switch, then the Printer Power Switch.
1. Controller Power Switch
2. Printer Power Switch
301008A-WHG
Style A

Power On
Switching on the Controller and the Printer (continued)
Style B has a power switch only for the Printer. A ground-fault interrupter interrupts power to both the Printer and the Controller. To switch off the Controller as well, the ground fault interrupter must be opened by pressing the red button. Style C has a power switch only for the Printer. A circuit breaker interrupts power to both the Controller and the Printer. To switch off the Controller, the circuit breaker must be moved to the down (off) position. Controller and Printer Off (Red Button)
115V
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EMERGENCY
Controller and Printer On
Printer Power switch
0 740109A-JAC
Style B

Power off
To switch off the Scanner, press the Power On/ Off Switch to the O position. If the Scanner is switched off, communications to the Scanner will be lost. To recover, the Printer and the Controller must also be switched off. Then, switch on the Scanner, followed by the Controller and the Printer.
The Controller and the Printer

Please refer to the User Guide for the 8830 Printer for instructions for installing media and other consumable supplies as well as detailed operating instructions for the Printer. These instructions are applicable to the 8825 printer, also. The 8825/8830 Controller Setup Guide contains details on configuring all the settings for the Controller. The 8825/8830 Network Administrators Guide contains valuable information about network connectivity and help in determining network connectivity settings.
Preparing the 8825/8830 DDS for use

After a warmup period, the DDS User Interface Display will indicate READY TO COPY. Your digital copier system is now ready to make copies.
Loading Media and other consumable supplies

Please refer to the User Guide for the 8830 Printer for instructions about loading media and other consumable supplies.

AUTO
100.0% Menu Previous Next Enter Exit
1 Mode
Making copies
When the display indicates Ready to Copy, the 8825/8830 DDS is ready to make copies. Initially, the display indicates that the roll of media that best fits the size of the original document will be automatically selected. The reduction/ enlargement setting is 100%, so the copy will be the same size as the original document. One copy has been selected. Many other settings are possible; these will be discussed later.
Note: if the document is not exactly centered, the 8825/8830 DDS will automatically correct the problem electronically, and the resulting image will still be correctly positioned on the output media. The Scanner may be set to leave the scanned document in the rear Catch Tray instead of transporting the document back to the starting position. Configuration settings are explained in the Reference section.
Making a copy with the default settings

Insert the original document face down and centered on the feed tray of the Scanner, and gently move the document forward until the lead edge engages the feed rolls. The Scanner transports the document to the starting position, then scans the document. The resulting image is electronically sent to the printer, and your copy is printed. The document is returned to the ready position. You may then either remove the document by pressing the REVERSE switch, or press the Start button on the DDS User Interface to scan the document again.

AUTO
100.0%
Making copies
Adjusting Image Quality
Several adjustments are available to correct the image for problems in the original document. The key to effectively using the Image Quality adjustments is to first classify your documents as Line, Mixed, or Photo. Then, classify them according to the characteristics of the foreground image and background. Line documents contain lines or text against a highly contrasted background. Mixed documents contain both line elements and photo elements, or halftone images. Photo documents are continuous-tone or grayscale images. Next, for Line or Mixed documents, determine the background. Is the background white, light or dark? Are the lines or text black or colored? Finally, determine if the document is inverted (white or light foreground against dark background). If the document is inverted, refer to Special features and making special copies Transform Key for instructions on the INVERT function.
Note: for Photo documents, no background suppression is allowed. Background Suppression is automatically set to Off. Set the Type setting to agree with one of the three classifications.
Making copies
Adjusting Image Quality (continued)
Some documents require additional adjustments to obtain the best copy quality. Documents of good quality will usually give good copies on the first attempt. Documents of bad quality may require more than one attempt, using different settings, to obtain the best copy quality. What is a good quality document? describes the characteristics of documents that are easiest to scan. What is a bad quality document? shows several examples of problem documents that require more attention. Scanning lists the different approaches to take when scanning good quality or bad quality documents. Preparing documents provides tips for getting documents ready to scan and for organizing them for efficient scanning.
What is a good quality document?

Good quality documents are easy to scan. They usually require no adjustments to the default values to create good line drawing images. Background Foreground 4 4
A good quality document has all of these characteristics: High contrast between foreground (the image of interest) and background. The foreground may be color or black. Foreground is a solid, high-density black or dark color (or dark blue on a blueprint, or dark brown on a sepia). Foreground density is uniform. There is only one kind of foreground (for example, there are no pencil additions on a blueprint). If the document is of mixed type, the foreground is color. If the document is white on black or white on blue, the foreground is clear white or nearly white, and the background is a solid, high density black or dark color. Background is white or light-colored, and is free of speckling or other noise. Background density is uniform. The document has no creases, stains, tears or extraneous marks that the Scanner might interpret as foreground.
Making copies
Adjusting Image Quality (continued)
What is a bad quality document?
Bad quality documents often require special attention to achieve a usable image. Fortunately, the 8825/8830 DDS incorporates special image processing technology that can extract acceptable images from documents degraded by many kinds of problems. A bad quality document has one or more of the following problems: Light foreground. Examples: faded or overexposed blueprint; light pencil lines. Foreground has variable density: some parts are dark; others are light.
Light foreground
Making copies
Adjusting Image Quality
The background has speckles.
What is a bad quality document? (continued)

The foreground consists of two or more densities or colors. Examples include pencil additions on an ink drawing or pencil or ink additions to a sepia.
Creases, stains, tears or extraneous marks that the Scanner might interpret as foreground.
Dark or medium-dark background. Example: underexposed blueprint. Background has variable density.
Paste ups
Making copies
AutoIQ
The AutoIQ feature of the 8825/8830 DDS eliminates the need to make additional manual adjustments for most input documents. For the documents that do not have white space on the lead edge (i.e., photography or halftone image which covers the whole width), AutoIQ may yield light and inconsistent copies. You can feed a different side that does have some white space first, or set the Background Suppression selection to a setting other than Auto.
Automatic adjustment of copy quality

This feature allows the system to dynamically adjust itself for each original. For example, if the input document is dark, AutoIQ will automatically make the appropriate compensation to optimize the reproduction of the dark details. If the input document has a faded background, the AutoIQ feature will enable a faithful reproduction of the original with one push of the button. There are some cases where the user may wish to optimize the settings to get even better quality output. For example, you may not wish to faithfully reproduce coffee stains, paste-up lines, or other artifacts on the original. For this reason, additional controls are available for selection or document type, document image quality, desired output darkness, and background suppression. The AutoIQ feature uses information about the document captured during the staging process. The system automatically adjusts for the darkness of the background and the image content. Therefore, best results can be obtained if the document is fed in with an edge that has a representative sampling of both the background and the foreground image.
Automatic edge detection and document centering

The edge detection and auto-centering feature of AutoIQ depends on being able to distinguish a difference in reflectivity between the document edges and the white plastic Document Hold-down Guide in the Scanner. For some documents, this cannot be done, in which case the operator is prompted to enter the width dimension manually. The AUTOWIDTH/CENTER feature may be enabled or disabled by the operator. Refer to the Reference section, Configuration Menu, Scanner Control, for more information. Using the AutoIQ feature provides an accurate copy for most originals including Blueline, Blueprints, Color Line Art/Text, and mixed documents containing combinations of halftone and art or photograph and art. For documents with inverted images, the INVERT function should be enabled. Refer to Special features and making special copies Transform Key for instructions on the INVERT function.
Note: always load the side with both background and text or lines first. AutoIQ will use both the white and black information and automatically find the best settings. This will produce a sharp image and the file size will be smaller, too.
Making copies
Scanning strategies
Document quality is the primary factor that determines how to go through the scanning process. The table below is a brief summary of how document quality guides your approach. Document quality Good quality Line drawings Solution Select Line as the Original Type. Use Auto for Background Suppression. Make a copy. Evaluate the printed image. Adjust the Copy contrast settings, if necessary, and make another copy. Good quality (photos), continuous tone color and grayscale images Select Photo as the Original Type. Make a copy. Evaluate the printed image. Adjust the Copy contrast settings, if necessary, and make another copy. Select Mixed as the Original Type. Make a copy. Evaluate the printed image. Adjust the Copy contrast settings, if necessary, and make another copy. Mixed Photo Line Auto Document quality Bad quality moderate contrast between background and foreground poor contrast between background and foreground Select the setting with light background in the Background Suppression area. Make another copy. Select the setting with dark background in the Background Suppression area. Make another copy. Solution
Image Quality
Off

Copy
Auto
Mix of Lines/ text and halftones, error diffused images, or continuous tone documents
Manual
Preset
Making copies
The Background Suppression feature
The Background Suppression feature has four selections: Selection Off Function Background suppression is disabled. Use this setting for documents that have a lead edge quite different from the rest of the document. For example: the lead edge contains a black border. This mode is automatically selected when Photo is selected as the Original Type. Contrast may still be adjusted by pressing the Image Quality - Copy keys. Use this setting for documents with colored or translucent background, with higher contrast between foreground and background than Dark documents, but less contrast than normal documents. Use this setting for documents with dark background, or with medium contrast between foreground and background. Scanner samples the first 0.7 in. (1.78 cm) of the document and assumes that the rest is similar. The entire image is enhanced, based on the characteristics of the sample. This setting is best for most documents.
Image Quality

Copy
Auto
Light
Manual
Dark
Preset
Auto
Making copies
Preparing documents
If documents have been stored rolled up, flatten them out. They will be much easier to handle if they have been stored flat for at least 8 hours. The longer that documents have been stored flat, the easier it will be to scan them. After being scanned and sent to the rear of the Scanner, rolled-up documents may not stack reliably in the Document Catcher Assembly. If possible, sort the documents you are going to scan according to these guidelines: First, group the documents by media type, e.g. blueprint, pencil, sepia and so forth. By scanning groups of documents that are the same type, you will minimize the number of control changes you make with the Image Quality controls. Next, divide the documents in each media type group into good and bad piles based on your evaluation of their foreground and background quality (see the guidelines above). That way you can scan the good quality documents first, then focus on the bad quality ones, which will require more attention. Finally, sort the documents by size. When using preset or custom format sizes, the number of control changes is minimized.
Making copies
Reducing or enlarging documents
The image captured by the Scanner may be reduced to as little as 25% or enlarged to as much as 400% of the original size before the copy is printed. Any value between these limits may be chosen in 0.1% increments.
Image Quality

Copy
Auto
Note: reduction or enlargement can only be selected in COPY mode. There are three possible modes: Auto, Manual, and Preset. An indicator illuminates next to the selected mode. The mode is selected by pressing the key under Reduction & Enlargement.
Manual
Auto mode
The Auto selection automatically scales the scanned image to a selected copy size. The size of the output media must be known in advance for this feature to operate, so Auto is not a valid selection if both the Synchro cut feature and the Auto media source feature are selected.
Preset
Manual mode
When the operator selects Manual, a screen requests an entry for the amount of reduction or enlargement. Use the numeric keypad on the right side of the DDS User Interface to enter a value. Any value from 25.0% to 400.0% may be entered. Press the Enter key to confirm your choice. Press the Exit key to reject the choice and start over.
MANUAL REDUCTION/ ENLARGEMENT ENTER (25.0 - 400.0):

100.0%
After the value is entered, the Ready... screen displays the new value.
Making Copies
Reducing or enlarging documents (continued)
Preset mode
The Preset selection allows the operator to select a predefined reduction or enlargement percentage. To set a preset reduction/ enlargement percentage, press the key under Reduction & Enlargement until the Preset indicator is illuminated and the PRESET REDUCTION/ ENLARGEMENT screen is displayed.
Image Quality

Copy
Auto
PRESET REDUCTION/ ENLARGEMENT SELECT 100.0%
Manual
Preset
Press the Next key to scroll through the list of choices. The possible choices are: 50%, 100% (default), and 200% 65% and 129% if the ANSI and ARCH sizes are enabled 71% and 141% if the ISO A or ISO B sizes are enabled up to six additional preset values if these values are defined using the CUSTOM R/E PRESETS menu function. This function is explained in the References section.
Press the Enter key to confirm the choice. Press the Exit key to leave the screen.
Note: if none of these values is satisfactory, use the Manual mode to select any value between 25.0 and 400.0%. The Ready... screen now displays the selected reduction/ enlargement percentage.

AUTO
65.0%
Making copies
Controlling the scan
Automatic and manual start
Normally, the AUTO SCAN mode is enabled, and the Scanner will automatically begin the scanning of a document when it is inserted. If AUTO SCAN mode is disabled by the operator, then the scanner will transport the document to the starting position and wait for the operator to press the START key before beginning the scan. To ENABLE or DISABLE the AUTOSCAN mode, press the Menu key, and use the navigation keys to select and configure the feature. The path to the AUTO SCAN feature is: Menu/ CONFIGURATION/ SCANNER CONTROL/ AUTO SCAN. Options: ENABLED or DISABLED. To enable or disable AUTO SCAN, perform the following steps: 1. Ensure that the READY... screen is displayed. 2. Press the Menu key. 3. Press the Enter key. 4. Press the Next key until SCANNER CONTROL is selected. 5. Press the Enter key. 6. Press the Next key until AUTO SCAN is selected. 7. Press the Enter key. 8. Press the Next key to alternate between ENABLED and DISABLED. 9. When the desired choice is displayed, press the Enter key. 10. Press the Menu key to return to the READY... screen. Other configuration settings may be accessed and changed in a similar way. Refer to the References section for this information.

AUTO
100.0%
1 Exit Mode
Menu
Previous
Next
Enter
Making copies Controlling the scan (continued)

Direction of document return
Except when scanning a collated set of documents, the scanner normally returns the document to the forward (FRONT) position. The DOCUMENT RETURN option may be set to either REAR or FRONT through access to the Menu functions. The path to the DOCUMENT RETURN option is: Menu/CONFIGURATION/ SCANNER CONTROL/ DOCUMENT RETURN/ FRONT or REAR. To select DOCUMENT RETURN: FRONT or DOCUMENT RETURN: REAR, perform the following steps: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Ensure that the READY... screen is displayed. Press the Menu key. Press the Next key until CONFIGURATION is selected. Press the Enter key. Press the Next key until SCANNER CONTROL is selected. Press the Enter key. Press the Next key until DOCUMENT RETURN: is selected. Press the Enter key. Press the Next key to alternate between FRONT and REAR. When the desired choice is displayed, press the Enter key. Press the Menu key to return to the READY... screen.
MAIN MENU CONFIGURATION SYSTEM ADMINISTRATION DIAGNOSTICS
CONFIGURATION SCAN OPTIONS TIMERS SCANNER CONTROL
SCANNER CONTROL DOCUMENT RETURN: FRONT AUTO SCAN AUTOWIDTH/CENTER
SCANNER CONTROL DOCUMENT RETURN: REAR AUTO SCAN AUTOWIDTH/CENTER
Making copies (continued)

Making a copy the same size as the original document
1. Set the Media Selection Source to Auto. The Auto lamp illuminates. This setting allows the 8825/8830 DDS to automatically select the available media roll on which the width of the image fits the best. 2. Select the Type of media. The default setting is Bond. 3. Set the Output Format to Synchro. This setting cuts the media to the same length as the original document. 4. Set Reduction & Enlargement to Preset. If the size is not already set to 100%, enter 100 and press the Enter key. 5. Now, insert the document face down into the Scanner. If the scan does not start automatically, press the Start key. Note: to set the scan to begin automatically, refer to Automatic and manual start, explained previously. If the correct size of media is not loaded, the next larger size roll will be used Note: if the 8825/8830 DDS must rotate the image in order to fit it on the selected media size, then additional processing time is required. Feed the original image such that no rotation of the image is required, if possible, in order to obtain the fastest processing time.
For example, if an A size copy is required, on a 12 inch (30.48 cm) roll, feed the original with the short edge first, not the long edge first. If a B size copy is required on a 17-inch roll, feed the document with the long edge first, not the short edge first. The Scanner scans the document, and the Printer (if not already busy) prints the copy immediately. If the Printer is busy when the scan is made, the copy will be printed when the printer becomes available.
When the Scanner detects the trail edge of the document, the 8830 automatically cuts the media so that the copy is the same length as the original document.
Note: if the following options are set, then the 8825/8830 DDS will start to print while the scan is still in process, delivering the copy sooner: Source: any setting except Sheet; Output Format: Synchro; Type: LINE; Reduction & Enlargement = 100%, Auto Rotation = OFF, Sample = OFF, Mirror = NONE, Margins = None set. Note: t he maximum length of 36 inch (91.4 cm) wide image that can be stored in the standard amount of memory is:
Type Line (light to medium density) Photo Mixed Maximum Length approximately 100 feet (30.5 m) approximately 28 feet (8.5 m) approximately 24 feet (7.3 m)
Making copies (continued)

Fitting the image to a fixed copy size
The 8825/8830 DDS can automatically fit the scanned image onto a predefined size of media. 1. Set the Media Selection Source to Auto. The Auto lamp illuminates. This setting allows the 8825/8830 DDS to automatically select the available media roll on which the width of the image fits the best. 2. Select the Type of media. The default setting is Bond. 3. Set the Output Format to Preset and select the desired page size. This setting cuts the media to a previously defined length that the operator chooses.
Media Selection
Sheet R3 R2 R1 Auto Film Vellum/ Tracing Bond Manual Preset Synchro
PRESET OUTPUT FORMAT SELECT 8.5 X 11 ANSI A
4. Press the Next or Previous keys until the desired output size is highlighted. 5. Press the Enter key to confirm your choice. 6. Set Reduction & Enlargement to Auto.
Image Quality
Off Mixed

Copy
Auto

8.5 IN 11.0 IN
Manual
AUTO 1
Photo Line Auto Preset
Menu
Previous
Next
Enter
Exit
Mode
Making copies
Fitting the image to a fixed copy size (continued)
7. Now, insert the document face down into the Scanner. If the scan does not start automatically, press the Start key. Note: to set the scan to begin automatically or by pressing the Start key, refer to Automatic and manual start, explained previously. The Scanner scans the document, and the Printer (if not already busy) prints the copy immediately. If the Printer is busy when the scan is made, the copy will be printed when the Printer becomes available.
Scanning when using the Online Folder

When using the Online Folder, the document must be inserted in the 7346/7356 scanner with the title block positioned as shown in Table 3 in order to have the title block visible after the copy is folded. To ensure that the correct size fold is obtained, use the paper roll width indicated in the Recommended Printer Media Roll Width column. Documents larger than 80 inches (2.1M) can only be partially folded. When using the Reduction and Enlargement feature, and the Online Folder, you must orient and insert the document title block in the same orientation as the resulting enlargement or reduction copy size. In addition, the recommended media should also be used. For example: the job requires that an A (A4) be enlarged to a C (A2). To have the title block be visible after folding, the A (A4) document must be inserted as if it were a C (A2) document. Refer to Table 1 on the next page. Also, to ensure that the copy is folded correctly, and will not jam in the Online Folder, it is recommended that you only select standard reductions and enlargements (A to C, A to E, B to D, etc., A4 to A2, A4 to A0, A3 to A1, etc.). These selections are identified in Table 1 by the document icon. Those areas that are blank are not recommended because the title block may not be visible after the folding is complete. You may want to refer to Custom preset, Reduce/enlarge default section of this manual, and set up the Reduction/Enlargement default to show the standard reduction and enlargement shown in Table 1. Set the reduction /enlargement to display A to C (A4 to A2) above the buttons. For additional folding information, refer to the Xerox Online Folder Operator Manual.
Scanning when using the Online Folder (continued)

Table 2. Document Title Block Orientation
OUTPUT STANDARD SIZES C/A2 Input Title Recommended Block Printer Media Position Roll Width ANSI 17 ARCH 18
Input Title Block Position
E/A0 Recommended Printer Media Roll Width ANSI 34 Feed Direction ARCH 36
D/A1 Recommended Printer Media Roll Width ANSI ARCH
B/A3 Recommended Printer Media Roll Width ANSI ARCH
A/A4 Recommende d Printer Media Roll Width ANSI ARCH
R/E=100%
R/E=50%
I N P U T S T A N D A R D S I Z E S
E/ A0
Title Block D/ A1 34 36
R/E=100%
22
24
R/E=50%
11
12
R/E=200%
17
R/E=100%
18
R/E=50%
11
12
C/ A2 22 B/ A3 34 36
R/E=200%
24
R/E=100%
11
12
R/E=400%
R/E=200%
17
18
R/E=100%
11
12
A/ A4
Special features and making special copies

The 8825/8830 DDS has many enhanced features for making copies that meet special needs. The keys that control these features are on the right side of the DDS User Interface
Printer interrupt key

The 8825/8830 DDS has two possible settings for deciding whether a copy job or a remote print job has priority for the use of the Printer. Jobs on the 8825/8830 DDS have the following priority: 1. any job currently printing 2. a COPY job that is ready to print 3. a remote print job. If a remote print job is in progress, a copy job (one or more images captured by the Scanner), cannot normally use the Printer until the remote print job has finished. To process a copy job immediately, press the Printer Interrupt key. The associated status lamp illuminates, and the current pages of the most current remote print job are completed. Usually, a maximum of two pages is printed. The print job is then suspended, and the operator may run copy jobs. When the copy jobs are finished, the operator may press the Printer Interrupt key again. The associated indicator lamp is extinguished, and the interrupted remote print job resumes. If the operator sends no more copy jobs, presses no keys, and scans no documents, the printer interrupt feature is automatically disabled after a time set by the PRINTER INTERRUPT timer. Refer to the Reference section for instructions about how to set this value. The default value is 1 minute, and may be set to a value between 1 and 99 minutes. Margin Transform Sample
Sets Build 1 Finisher Store/ Recall Mode Printer Interrupt Stop 4 7 . 2 5 8 0 Start 3 6 9
C/CA
Special features and making special copies (continued)

Saving and recalling job data Store/ Recall key
The parameters, image, and features associated with the last copy job run are stored in memory and may be recalled and used again. Margin Transform Sample
Note: in the ...SCAN mode, this feature is not available. Press the Store/ Recall key to recall and reuse the information from the last copy job.
The operator may also recall the last job information, scan a new image, and print that image using all of the recalled settings. When the Store/ Recall key is pressed, the STORE/ RECALL screen is displayed.
C/CA
STORE/ RECALL LAST JOB JOB TEMPLATES SAVE DEFAULT TEMPLATE
The screen then displays:
Recalling the last job

Press the Enter key to select LAST JOB. The LAST JOB screen is displayed.
COPIER PARAMETERS AND IMAGES FOR LAST JOB: RECALLED PRESS ENTER TO CONTINUE
LAST JOB RECALL LAST JOB DELETE LAST JOB

Press the Enter key to return to the READY... screen. The operator may then use the settings as they have been recalled, or may change one or more of them.

Saving and recalling job data Store/ Recall key (continued)
Deleting the last job
If, for security reasons, the parameters and images of the last job should not be left stored, use the DELETE LAST JOB feature. Press the Store/ Recall key. Press the Enter key. The LAST JOB screen is displayed. Press the Next key to select DELETE LAST JOB.
Storing Job Templates

Groups of settings associated with a job may be stored in memory as templates. Up to 9 such templates may be stored and recalled by selecting JOB TEMPLATES from the STORE/ RECALL menu. Press the Store/ Recall key. Press the Next key until JOB TEMPLATES is highlighted. Then, press the Enter key to confirm the choice.
LAST JOB RECALL LAST JOB DELETE LAST JOB
The JOB TEMPLATES screen is displayed. Press the Next key to highlight SAVE, and press the Enter key. The Operator is asked, ARE YOU SURE? The default selection is, NO. Press the Next key to change the response to YES. Then, press the Enter key, and the last job images and parameters are deleted.
JOB PARAMETERS AND IMAGES FOR LAST JOB: DELETED PRESS ENTER TO CONTINUE
JOB TEMPLATES RECALL TEMPLATE SAVE TEMPLATE DELETE TEMPLATE
Press the Enter key to return to the READY... screen.

Saving and recalling job data Store/ Recall key
Storing Job Templates (continued)
The SAVE screen is displayed, showing the unused template locations. Locations that actually contain a template already are not displayed. Choose an unused location, and enter its location using the numeric keypad. Press the Enter key to confirm the choice. The operator may choose to replace the contents of a used location with the current job settings information. If the operator chooses a location that already contains information, the TEMPLATE IS IN USE screen is displayed. Press the Enter key to overwrite the contents. Press the Exit key to cancel the operation.
SAVE UNUSED TEMPLATES: 1 2 3 4 5 6 7 8 9 ENTER TEMPLATE NUMBER 3
TEMPLATE IS IN USE: PRESS ENTER TO OVERWRITE
The settings from the current copy job are saved at the location entered; and a confirming message is displayed.
PARAMETERS SAVED AS TEMPLATE 3 PRESS ENTER TO CONTINUE

Recalling Job Templates
Job parameters that were previously stored as templates may be recalled and used for the current job. Press the Store/ Recall key. Press the Next key until JOB TEMPLATES is highlighted. Then, press the Enter key to confirm the choice. The RECALL TEMPLATE screen is displayed. The storage locations that actually contain templates are shown. Use the numeric keypad to enter the number of the template to be recalled. Press the Enter key to confirm the choice.
RECALL TEMPLATE TEMPLATES IN USE: 1 2 3 4 5 6 7 8 9 ENTER TEMPLATE NUMBER 3
The JOB TEMPLATES screen is displayed. Press the Next key to highlight RECALL TEMPLATE, and press the Enter key.
The associated template is recalled; the DDS User Interface settings are configured accordingly; and the screen confirms that the template was recalled. The current job will now be processed using the parameters recalled from the template.
JOB PARAMETERS RECALLED
PRESS ENTER TO CONTINUE

Saving Current Parameters as Default Settings (Save Default Template)
The options set for the current job may be saved as default settings. Each additional job will then have these settings established as the default selections. Press the Start/ Recall key. Press the Next key until SAVE DEFAULT TEMPLATE is highlighted. Then, press the Enter key to confirm the choice. Ensure that all the options under Media Selection, Image Quality, and Reduction & Enlargement are set as desired. Make any necessary changes. Then, press the Enter key. The display confirms that the parameters have been saved.
JOB PARAMETERS SAVED
PRESS ENTER TO CONTINUE STORE/ RECALL LAST JOB JOB TEMPLATES SAVE DEFAULT TEMPLATE
Press the Enter key to leave the screen.

Saving and Recalling job data Store/ Recall key (continued)
Deleting Job Templates
Previously stored templates may be deleted, leaving the template location blank and available to use again. Once a template has been deleted, it cannot be recalled. Press the Store/ Recall key. The JOB TEMPLATES screen is displayed. Press the Next key until DELETE TEMPLATE is highlighted. Press the Enter key to confirm the choice. The DELETE screen is displayed.
DELETE TEMPLATE TEMPLATES IN USE: 1 ENTER TEMPLATE NUMBER
Enter the template number to be deleted. Press the Enter key to confirm the choice. The deleted location is removed from the list in the DELETE screen, and the contents of that location are deleted. The operator may select other locations to be deleted in the same way. If no more locations are to be deleted, press the Exit key to return to the STORE/ RECALL screen.

Saving and Recalling job data Store/ Recall key
Recalling Factory Defaults
The factory defaults are permanently stored, and may be recalled as the active defaults. Press the Store/ Recall key. Press the Next key until RECALL FACTORY DEFAULTS is highlighted. Then, press the Enter key to confirm the choice.
STORE/ RECALL JOB TEMPLATES SAVE DEFAULT TEMPLATE RECALL FACTORY DEFAULTS
Press the Enter key. The factory defaults are immediately recalled.
JOB PARAMETERS RECALLED
PRESS ENTER TO CONTINUE

Enabling the Optional Finisher Finisher key
A finishing device, such as a folder, may be connected to the 8825/8830 DDS. If such a device is connected, the Finisher key enables or disables that device. Margin Transform Sample
C/CA
If no finishing device is connected, pressing the Finisher key produces an error message. If a finisher is connected, the screen displays information associated with that particular device.
FINISHER FINISHER OPTION IS NOT AVAILABLE
If the finisher is a Folder, the screen lists the available types of folding that the connected Folder offers. The screen shown opposite is an example.
FOLDER 190 MM
Note: when a set is being built, the finisher options cannot be changed, and pressing the Finisher key is invalid. Enable the Finisher and select the finisher options either before selecting the Sets Build option, or after the set has been built.

Making Collated Copies Sets Build key
The Sets Build feature allows the operator to scan a series of images and build an electronically collated set. Once the set is built, one or more collated copies can be printed.
Note: the Sets Build feature is not available unless the 8825/8830 DDS is in the COPY mode. If the set is to be processed by a finishing device, such as a folder, press the Finisher key and configure the options for the finishing device before enabling the Sets Build option. While the Sets Build option is active, the finisher options cannot be changed.
Preparation In Sets Build mode, documents of C (A2) size and larger are normally delivered to the rear of the Scanner after the scan. If the CONFIGURATION/ SCANNER CONTROL/ DOCUMENT RETURN parameter is set to REAR, then all documents are delivered to the rear after scanning. The 7346/7356 Scanner is equipped with a document catching device to receive these documents. The device is for documents of E (A0), D (A1), and C (A2) sizes. To adjust the catching device: 1. Pull out the locking tab. 2. Slide the bar up or down. The position closest to the bottom is correct for E size (A0) sheets. Raise the bar for shorter sizes. 3. Slide the two catching assemblies in or out from the center. The outermost position is suitable for E size (A0) sheets. Adjust the assemblies more toward the center for smaller sizes. The front of the Scanner is equipped with a document organizer that is convenient for holding the collated set of original documents. The operator may then select one sheet at a time for scanning. 2
Document Organizer

Making Collated Copies Sets Build key (continued)
Building the set
To build a collated set, press the Sets Build key. The associated indicator lamp illuminates, and the SETS BUILD screen is displayed. Insert each document of the set, one at a time, into the Scanner, as prompted by the display.
READY TO BUILD SET INSERT DOCUMENT: 1

AUTO
SETS BUILD COLLATION: FORWARD
100.0%
MEMORY
As the documents are scanned, the amount of memory used is shown in the rectangular graphical display. Menu Previous Next Enter Exit Mode
Note: the operator may select reduction/enlargement and copy quality settings for each sheet prior to scanning that sheet.
FORWARD prints the collated set in the order that the sheets were scanned. REVERSE prints the set in the reverse order. Press the Next or the Previous key to select FORWARD or REVERSE collation. Press the Enter key to confirm the choice. The READY TO BUILD SET screen is displayed.

Making Collated Copies Sets Build key
Building the set (continued)
When the set is completely scanned in, press the Sets Build key again. The 8830 DSS closes the set. The indicator lamp for Sets Build is extinguished, and the READY ... screen is displayed. At this point, the operator may make further changes to the Media Source selection and the Reduction/ Enlargement value. Any such change will be applied to that printing of the entire set. After the printing of the set, the set may be recalled, the values changed again, and the set reprinted using the new values. To recall the set, refer to Saving and recalling job data Store/ Recall key. Enter the number of copies desired and press Start. The Printer prints the number of sets requested.
READY TO PRINT SET PRESS START TO PRINT

100.0% 3

Adjusting the Margins Margin Key
The dimensions of the margins around the image may be adjusted by pressing the Margins key. By entering positive margins, blank space is inserted around the image. To crop unwanted parts of the image, a negative margin value may be entered. Margin Transform Sample
Note: margins can only be adjusted when the 8825/8830 DDS is in the COPY mode. Margins are added to the image in one of two ways.
If the Synchro mode has been selected, the lead margin is added before the image is printed, and the trail margin is added after the media cut signal is received from the scanner. Thus, the length of the media from the Printer will be the scanned document length, plus the lead margin and the trail margin.
C/CA
Note: if a fixed media length has been selected (Preset or Manual), the white space of the specified margin surrounds the image, but the actual physical dimensions of the media remain as specified. The margins reduce the allowable area on the media in which the image may be placed

Adjusting the Margins Margin Key (continued)
Justification
The position of the image on the media can also be adjusted by means of the JUSTIFICATION screen. Press the Margins key. The MARGINS MENU is displayed. For the X direction, the choices are LEFT, CENTER, and RIGHT. For the Y direction, the choices are TOP, CENTER, and BOTTOM. Press the Next key or the Previous key to select X or Y, and then the Enter key to confirm the choice. Press the Next key or the Previous key to select a choice for justification. As each possible choice is selected, the graphical display is updated accordingly.
Note: Image means the entire scanned page, including the white space. Press the Next key or the Previous key to select JUSTIFICATION. Press the Enter key to confirm the choice.
MARGINS MENU MARGINS JUSTIFICATION
JUSTIFICATION X: Y: LEFT CENTER
The JUSTIFICATION screen is displayed.
JUSTIFICATION X: Y: LEFT TOP
To leave the JUSTIFICATION screen without making the last selected change, press the Exit key. To accept the choice and value, press the Enter key. Press the Exit key to leave the JUSTIFICATION screen.

Margins
The MARGINS selection allows the operator to select the dimensions for each area shown on the screen. If the MARGINS MENU is not already displayed, press the Margins key. Press the Next key or the Previous key to select MARGINS, then press the Enter key to confirm the choice. If the unit of measure has been set to MILLIMETERS (refer to the References section for instructions), then (MM) appears next to each value. If INCHES has been set, then (IN) appears. Press the Next key or the Previous key to select a margin, then press the Enter key to adjust the values. Scanner
MARGINS MENU JUSTIFICATION MARGINS

Right image edge
Lead edge
Left image edge Trail edge
Press the Next key to select the +/- field. The +/- field becomes highlighted, and scroll arrows appear, indicating that a choice may be made. Press the Next key to select either + or -. Press the Enter key to confirm the choice.

Margins (continued)
Press the Next key to highlight the numeric value. Press the Enter key; then enter the new value using the numeric keypad. Press the Enter key to confirm the choice. The margins for the top, bottom, left, and right areas can be independently set. The graphic image shows the approximate placement of the image as a result of the settings. The values may be set in increments of 0.1 in. or 1.0 mm, and over a range of +4 to -4 in (+100 to -100 mm). Values outside the allowed range are rejected. An edge of the image may be clipped by entering a negative margin value for that edge. In that case, the affected edge is shown as a dotted line, and the image icon is shown as partially outside the bounds of the media.
LEAD LEFT RIGHT TRAIL
+ 1.0 IN + 0.0 IN + 0.0 IN + 0.0 IN
LEAD LEFT RIGHT TRAIL
+ 1.0 IN - 1.0 IN + 0.0 IN + 0.0 IN
The screen above shows a negative left margin, with TOP LEFT justification. When all the margin values are as desired, press the Exit key to leave the MARGINS screen.

Transform Key
The Transform key allows the operator to request transformation of the scanned image into a mirror image, or a negative photographic inversion, or both.
Margin
Transform
Sample
C/CA
Note: the image may also be rotated. The rotation feature is invoked through the Menu function, obtained by pressing the Menu key.
Mirroring
Pressing the Transform key causes the TRANSFORM screen to be displayed. Press the Next key or the Previous key to select MIRROR. Press the Enter key to confirm the choice. The mirroring function can perform the following transformations: Axis X Y XY OFF Press the Next key or the Previous key to select one of the transformations shown in the table above. Press the Enter key to confirm the choice. Press the Exit key instead to leave the screen without making any change. The icons graphically show the selected transformation. Press the Exit key to leave the TRANSFORM screen. Transformation
TRANSFORM MIRROR INVERT X OFF

Transform Key
Inversion
The scanned image may be converted to a negative image by selecting the INVERT option. For black and white images, the white pixels will be printed black, and the black pixels will be printed white. For grayscale images, the image will be converted into its photographic negative. Press the Transform key. Press the Next key or the Previous key to select INVERT. Press the Enter key to confirm the choice. Press the Next key or the Previous key to turn the feature ON or OFF. Press the Enter key to confirm the choice. Press the Exit key twice instead to leave the screen without making the selected change.
TRANSFORM MIRROR INVERT OFF ON
TRANSFORM MIRROR INVERT OFF OFF

When INVERT is ON, the icon on the right becomes inverted. Press the Exit key to leave the TRANSFORM screen.

Printing a small sample of an Image Sample Key
The Sample key allows the operator to print a small sample of a scanned image and check it for quality or observe the results of features or copy quality adjustments. The dimensions of the sample are the width of the page by 210 mm. The sample is taken from a point equidistant from the lead and trail edge of the image. Press the Sample key. The associated indicator lamp illuminates, and the 8830 DSS is placed in PRINTER INTERRUPT mode. The printer immediately prints a sample of the next image inserted into the scanner, and the SAMPLE MODE screen is displayed. Press START to print the complete image as a full-size copy. Press the C/CA key to delete the scanned image. To disable the Sample feature, press the Sample key again. The printer is returned to the default priority setting, and the associated indicator lamp is switched off.
SAMPLE MODE PRESS START TO ACCEPT PAGE. PRESS C/CA TO REJECT.
Scanning to the Network (SCAN mode)

The 8825/8830 DDS has two scanning modes of operation: COPY mode and SCAN mode.
Switching between COPY mode and SCAN mode

To switch between the COPY mode and the SCAN mode, perform the following steps: 1. Ensure that the READY TO COPY screen is displayed. If a menu is displayed, press the Menu key to return to the READY... screen. If Please Enter Account is displayed, enter a valid account number to obtain the READY... screen. 2. Press the Mode key. The system switches to the SCAN mode, and the screen now displays READY TO SCAN. Pressing the Mode key again returns to the COPY mode.
Note: the SCAN mode is optional on the 8825 DDS; it is a standard feature on the 8830 DDS. The SCAN MODE option may be enabled at any time on the 8825 DDS. For ordering information, contact your Xerox representative.
In COPY mode, documents are scanned, temporarily stored in memory or the internal hard disk, and then sent to the local Printer as soon as the printer is available. When the next job is scanned, the file from the previous job is automatically deleted from the hard disk, making room for new files. Operation of the system works as described in the previous sections. In SCAN mode, the image file created by scanning is stored directly onto the hard disk for later retrieval over a connected network by a remote system. The image is stored in Tagged Image File Format (TIFF) 6.0, using CCITT Group 4 compression. Files stored in SCAN mode may be retrieved over the network. After the file is retrieved by the Document Retrieval Tool (DRT) program running on a network-connected computer, the copy residing on the local hard disk is deleted automatically. For more information, refer to the Document Retrieval Tool User Guide. Other remote retrieval programs, using the File Transfer Protocol (FTP), may also retrieve and delete files from the 8825/8830 DDS hard disk over the network. These other programs will copy, rather than move, the files, so the file remains on the local hard disk after retrieval. After a file has been on the local hard disk for longer than the time specified for the FILE DELETION Timer, the system automatically deletes the file. To set the value for the FILE DELETION Timer, go to the Timers section of this manual.

AUTO
400 DPI
Menu
Previous
Next
Enter
Exit
Mode
Note: the TCP/IP network protocol must be enabled in the Controller, or the 8825/8830 DDS will not enter the SCAN mode. To enable the TCP/IP protocol, refer to the Controller Setup Manual.
Scanning to the Network (SCAN mode) (continued)

Understanding the READY TO SCAN screen
The READY TO SCAN screen displays the following special information:
AUTO

AUTO
This icon shows information about the width of the document to be scanned. In AUTO mode, the scanner automatically detects the width of the document. If the scanner cannot detect the width of a specific document, the operator is prompted to enter the width manually. If the AUTO WIDTH CENTER feature is disabled, then the operator is prompted to enter the width manually for each document scanned. The selected width is displayed. Refer to the Configuration menu section to enable or disable this feature. This area shows the selected scanning resolution. Press the Next or Previous key to select a value of 100, 200, 300, or 400 DPI. A new value may be selected before each scan. This icon shows how much Random Access Memory (RAM) is in use by the scanned file. As space is used, the dark area increases. After the scan is complete, the file is processed and then moved to the internal hard disk. The RAM space then becomes available again. This icon shows how much hard disk space is in use by stored files. As space is used, the dark area increases. When files are moved off the disk over the network to remote devices, the space becomes available again. Files are also deleted when the age of the file exceeds the value set in the timer. Refer to the FILE DELETION Timer section to set this value. The factory default is 24 hours. Menu
400 DPI
36 IN
Previous
Next
Enter
Exit
Mode
400 DPI

Features disabled in SCAN mode
Certain features, available in COPY mode, are not available in SCAN mode. The unavailable features are: Sets build. In SCAN mode, each document has a separate image stored on the disk. Each image is separately retrieved at the remote device. Images cannot be grouped in sets. Specifying the media source and type. Since the output is now an electronic file, specifying the media is not applicable. Specifying the output format. The image file always has the format of the length of the document by the scan width. The scan width may be manually specified, if the entire width of the document is not desired. Refer to the Configuration menu section to enable or disable manual specification of the scan width. Selection of Margins or Justification. The operator may crop equal amounts from each side edge of the document by manually specifying a scan width that is narrower than the actual document. Refer to the Configuration menu section to enable or disable manual specification of the scan width. Specification of Finishing Options. Since there is no physical output, the finishing operations are not applicable. Selection of Reduction/Enlargement. The electronic file is saved without alteration, so that all scanned information is preserved. Selection of Image Type (Line, Photo, Mixed). The electronic file is saved without alteration, so that all scanned information is preserved. Sample Mode is also disabled.
Operating in SCAN mode

To scan documents for later retrieval over the network: 1. If Job Accounting is enabled, enter a valid account number and press the Enter key. The READY... screen is displayed. 2. Ensure that the READY... screen displays READY TO SCAN. If not, press the Mode key. Refer to Switching between COPY mode and SCAN mode for instructions. 3. Select the desired scanning resolution. Refer to Understanding the READY TO SCAN screen for instructions. 4. Insert the document into the Scanner. 5. If prompted to do so, enter the desired scanning width, and press the Enter key. 6. Inform the operator at the remote retrieval device which account number was used to scan the file. The remote operator requires this information to find the correct directory on the 8825/8830 DDS on which the scanned file is stored.

AUTO
400 DPI
Menu
Previous
Next
Enter
Exit
Mode

Clearing the scanned images
The operator may remove scanned images from the 8825/8830 DDS hard disk by pressing the C/CA key. The CLEAR SCANNED IMAGE screen is displayed.
CLEAR SCANNED IMAGE
DO NOT CLEAR IMAGE

Margin Transform Sample
Press the Next key to scroll through the choices. Then press the Enter key to execute the selection. The choices are: DO NOT CLEAR IMAGE. The image is not deleted. CLEAR LAST IMAGE. The last image scanned by the currently active account is deleted. Press the C/CA key again, followed by the Enter key, to delete the next-to-last scanned image. This process can be repeated until all desired images are removed from the hard disk.
Sets Build 1 Finisher Store/ Recall Printer Interrupt 4 7 . Stop 2 5 8 0 Start 3 6 9

C/CA
Note: it is not possible to skip images. For example, it is not possible to leave the last image scanned, but delete the next-to-last image scanned.
CLEAR ALL IMAGES. account are deleted. All images stored under the currently active
Note: if Job Accounting is not enabled, the images are deleted from subaccount 0.1.

Managing the file system
The file system stores images in directories on the internal hard disk drive. If the Job Accounting feature (explained in the Job Accounting section) is not enabled, all of the images are stored in directory 0.1. If Job Accounting is enabled, then the images are stored in the directory for the account that created the image. Managing the file system requires the System Administration password.
Deleting Images
The key operator may delete all of the images scanned under any account, or all the images stored on the hard disk for all accounts. 1. Press the Menu key. 2. Press the Next key to select SYSTEM ADMINISTRATION. Press Enter to confirm the choice. 3. Enter the System Administrator password, and press Enter. The default password is 0. 4. Press the Next key to select FILE SYSTEM. Press Enter to confirm the choice. 5. Press the Next key to select DELETE IMAGES. Press Enter to confirm the choice. The DELETE IMAGES screen is displayed. The number of images stored under each account (COUNT) and the percentage of total disk space consumed by the account (SIZE (%)) are shown.
List by Account
The key operator may examine the storage used by each account. 1. Press the Menu key. 2. Press the Next key to select SYSTEM ADMINISTRATION. Press Enter to confirm the choice. 3. Enter the System Administrator password, and press Enter. The default password is 0. 4. Press the Next key to select FILE SYSTEM. Press Enter to confirm the choice. 5. Press the Next key to select LIST BY ACCOUNT. Press Enter to confirm the choice. The LIST BY ACCOUNT screen is displayed. The number of images stored under each account (COUNT) and the percentage of total disk space consumed by the account (SIZE (%)) are shown.
DELETE IMAGES
ACCOUNT ARE YOU SURE? 5555.123 YES
LIST BY ACCOUNT
ACCOUNT 0.1 5555.123 COUNT 2 35 SIZE (%) <1 2
6. Enter the account number for which you wish to delete the images. Press the Enter key to confirm the choice. When prompted with the message, ARE YOU SURE?, press the Next key to select YES. When you are sure you want to delete all the images in the directory for this account, press Enter. The images are all deleted.
Scanning to the Network (SCAN mode)

Managing the file system (continued)
Deleting All Images
The key operator may delete all images currently stored on the internal hard disk. 1. Press the Menu key. 2. Press the Next key to select SYSTEM ADMINISTRATION. Press Enter to confirm the choice. 3. Enter the System Administrator password, and press Enter. The default password is 0. 4. Press the Next key to select FILE SYSTEM. Press Enter to confirm the choice. 5. Press the Next key to select DELETE ALL IMAGES. Press Enter to confirm the choice. The DELETE ALL IMAGES screen is displayed. 6. Press the Next key to select YES. Press Enter to delete all images stored on the hard disk. A message confirms that all images have been deleted.
DELETE ALL IMAGES

ARE YOU SURE? YES
Reference
This section documents the configuration features of the 8825/8830 DDS. Many of these features are accessed and changed through the Menu function. The MAIN MENU screen is displayed. The black arrows indicate that the list contains more items than are visible. The selected list item is highlighted. To view other items in the list, and to change the selected item, press the Next key or the Previous key. To choose the selected list item, press the Enter key. If the selected list item is the heading for another menu, the menu list for that item will then be displayed. 100.0% 1 Menu Previous Next Enter Exit Mode
Menu functions
To select menu functions, press the Menu key.

AUTO
MAIN MENU SYSTEM ADMINISTRATION DIAGNOSTICS CONFIGURATION
Reference (continued)
Menu tree
The structure of the menu tree is shown below. MAIN MENU Menu Key
CONFIGURATION
SYSTEM INFORMATION
SYSTEM ADMINISTRATION PASSWORD
DIAGNOSTICS
See Diagnostics subsection
SYSTEM DESCRIPTION
RECENT FAULTS LIST
CONFIGURATION PRINTS
USER ACCOUNTING SECURITY SETTINGS
JOB ACCOUNTING*
FILE SYSTEM
CHANGE PASSWORD
SCANNER
CONTROLLER
CONTROL PANEL
PRINTER
FINISHER * Refer to Job Accounting Section for details SCAN OPTIONS CREATE PREVIEW TIMERS SCANNER CONTROL
LOCALIZATION
CONTROL PANEL
COPY OPTIONS
MEDIA SERIES
CUSTOM MEDIA FORMATS
CUSTOM R/E PRESETS
IMAGING
LIST BY ACCOUNT
DELETE IMAGES
DELETE ALL IMAGES
Configuration menu
The CONFIGURATION menu allows the selection of choices for the following items. Refer to the section on each item for more details. Localization Sets the language for the display and the units of measurement used for dimensions. Control Panel Sets whether or not a beep sound is made when a key is pressed. Allows selection of NORMAL or BOLD for the font display. Copy Options Sets the choices for media series, custom media formats, custom reduction/ enlargement values, and imaging parameters. Timers Sets the values for three timer functions: a. FEATURE - the time that a non-default feature remains in effect after the last actuation of a key b. PRINTER INTERRUPT - the time that the printer remains interrupted after the last operator activity at the DDS User Interface. c. FILE DELETION - The time that a file is allowed to exist on the hard disk after being scanned in SCAN mode. Default is 24 hours. Scanner Control Sets the choices for the operation of the Scanner.
Localization
The menu tree below shows the structure of the Localization menu. An asterisk (*) indicates the factory default setting.
CONFIGURATION
LOCALIZATION
LANGUAGE ENGLISH * FRENCH ITALIAN GERMAN SPANISH PORTUGUESE
DISPLAY UNITS INCHES * MILLIMETERS
Reference
Configuration Menu (continued)
DDS User Interface
The CONTROL PANEL screen allows configuration of the default mode of operation for the 8825/8830 DDS and whether or not the DDS User Interface produces a beep when a key is pressed. CONFIGURATION
Beeper
The BEEPER setting allows the operator to enable or disable the beep sound that occurs when a key is pressed. The two choices are: ENABLED DISABLED BEEPER DISABLED ENABLED * TEXT: NORMAL * BOLD CONTROL PANEL
The factory default is ENABLED.
Text
The text display may be set for either normal characters or boldface characters. The two choices are: NORMAL BOLD
The factory default is NORMAL.
Reference
Copy Options
The COPY OPTIONS screen allows the choice of either predefined media sizes shown in the table below, or custom media formats defined by the customer. CONFIGURATION
COPY OPTIONS
Media Series
MEDIA SERIES. The operator may choose one or more of the following size families to be displayed as a preset output format.
Choose Series
ANSI
To Display Sizes
A B C D E
Dimensions (width x length)

8.5 x 11 inches (215.9 x 279.4 mm) 11 x 17 inches (279.4 x 431.8 mm) 17 x 22 inches (431.8 x 558.8 mm) 22 x 34 inches (558.8 x 863.6 mm) 34 x 44 inches (836.6 x 1117.6 mm)
MEDIA SERIES ANSI ARCH ISO A ISO B
CUSTOM MEDIA FORMATS 00.0 X 000.0 00.0 X 000.0 00.0 X 000.0 00.0 X 000.0 00.0 X 000.0 00.0 X 000.0
ARCH
A B C D E 30
9 x 12 inches (228.6 x 304.8 mm) 12 x 18 inches (304.8 x 457.2 mm) 18 x 24 inches (457.2 x 609.6 mm) 24 x 36 inches (609.6 x 914.4 mm) 36 x 48 inches (914.4 x 1219.2 mm) 30 x 42 Inches (76.2 x 106.7 mm) 210 x 297 mm 297 x 420 mm 420 x 594 mm 594 x 841 mm 841 x 1189 mm 250 x 353 mm 353 x 500 mm 500 x 707 mm 707 x 1000 mm
ISO A (JIS A)
A4 A3 A2 A1 A0
ISO B
B4 B3 B2 B1
CUSTOM R/E PRESETS
IMAGING
Reference
Configuration Menu
Copy Options
Media Series (continued)
The operator may select one or more media series to be displayed. Navigate to the MEDIA SERIES screen, and use the Next and Previous screens to select a media series. Press the Enter key to enable or disable a series. When you have configured each media series as desired, press the Exit key to leave the MEDIA SERIES screen. Widths in excess of 36 inches (91.4 mm) or less than 11 inches (27.9 mm) are not valid.
Note: any custom formats that are not defined are automatically set to zero and are not displayed elsewhere When there are no more custom formats to be defined, press the Exit key to leave the CUSTOM MEDIA FORMATS screen.
ANSI ARCH
MEDIA SERIES ISO A ISO B
0.0 X 0.0 0.0 X 0.0 0.0 X 0.0
CUSTOM MEDIA FORMATS (IN) 0.0.X 0.0 0.0.X 0.0 0.0.X 0.0
Custom Media Formats

The customer may specify up to 6 custom formats using the CUSTOM MEDIA FORMATS screen.
Note: the formats are expressed in the units of measurement selected in the CONFIGURATION LOCALIZATION DISPLAY UNITS screen.
To enter a format, press the Next or the Previous key until the desired field is highlighted. Enter the value for the field, using the numeric keys. Press the Enter key to accept the value. Continue until all the desired formats are defined.
0X0 0X0 0X0
CUSTOM MEDIA FORMATS (MM) 0X0 0X0 0X0
Width
Length
Reference
Configuration Menu
Copy Options (continued)
Custom Reduction/ Enlargement (R/E) Presets
Up to 6 preset reduction/enlargement values may be stored. These values will be presented in the list of available values when Preset is selected for Reduction/Enlargement on the DDS User Interface. To store or change custom R/E values: 1. From the COPY OPTIONS screen, choose CUSTOM R/E PRESETS. The CUSTOM R/E PRESETS screen is displayed. 2. Press the Next key until the value you wish to change is highlighted. 3. Using the numeric keypad, enter the desired value between 25.0% and 400.0%. 4. Press the Enter key to confirm the choice. 5. Similarly, select and change any other values. 6. When all values are as desired, press the Exit key to leave the CUSTOM R/E PRESET screen.
CUSTOM R/E PRESETS 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
Reference
Configuration Menu
Copy Options (continued)
Imaging
The IMAGING options screen allows automatic image rotation to be enabled or disabled. If AUTO-ROTATE is enabled, the scanned image will be electronically rotated, if necessary, to better fit the specified output format. The factory default setting is DISABLED. Select IMAGING from the COPY OPTIONS screen, and press the Enter key. The IMAGING screen is displayed. Press the Enter key to place a check mark in the box and enable the autorotation option. Press the Enter key again to remove the check mark and disable the option. Press the Exit key to leave the IMAGING screen
Scan Options
The SCAN OPTIONS screen allows the CREATE PREVIEW feature to be enabled or disabled. When CREATE PREVIEW is enabled, a small JPEG (.JPG) file is created during the scanning process and stored on the hard disk. Document retrieval software, running on a network connected terminal, can use this file to display a preview of the scanned image.
CONFIGURATION
SCAN OPTIONS
IMAGING AUTO-ROTATE
CREATE PREVIEW
SCAN OPTIONS CREATE PREVIEW
Reference
Timers
The TIMERS screen allows the operator to set the values for the timeout functions. Pressing any key or scanning a document resets the timers.
FILE DELETION Timer

The FILE DELETION timer determines the amount of time that an image remains on the internal hard disk after being scanned in. The timer only applies to files scanned when the 8825/8830 DDS is in the READY TO SCAN mode. The timer may be set between 1 and 24 hours, in increments of 1 hour. When a file is scanned in, it is given a time stamp. When the age of the file on the hard disk exceeds the value of the FILE DELETION TIMER, the file is automatically deleted to allow space for new files. The default value is 24 hours.
TIMERS FEATURE (0 99 MIN): 5 PRINTER INTERRUPT (1 99 MIN): 1 FILE DELETION (1-24 HR): 24
Adjusting a timer
Navigate to the TIMERS screen. Press the Next or the Previous key to select the timeout feature desired. Enter the value, using the numeric keys. Press the Enter key to confirm the choice. Press the Exit key to leave the TIMERS screen.
FEATURE Timer
The FEATURE timer controls how long a selected feature remains selected after the last pressing of a key. The factory default is 5 minutes. A value of 0 means that the feature will never time out. CONFIGURATION
PRINTER INTERRUPT Timer

The operator may interrupt a print job to allow a copy job to be processed. The PRINTER INTERRUPT timer controls how long the printer remains in the interrupted state after the operator has last made a selection on the DDS User Interface. The allowed range is 1 to 99 minutes. The factory default is 1 minute. TIMERS
FEATURE (0 - 99 MIN) Default: 5 min.
PRINTER INTERRUPT (1 - 99 MIN) Default: 1 min.
FILE DELETION (1-24 HR) Default: 24 hours
Reference
Scanner Control
The SCANNER CONTROL screen allows the operator to set the options for how the Scanner starts and finishes a scan. The DOCUMENT RETURN feature tells the Scanner, after the scan, either to return the document to the front of the Scanner (FRONT), or to drop from the rear of the Scanner into the catch tray. (REAR). FRONT is the factory default. Press the Exit key to leave the SCANNER CONTROL screen.
Note: documents longer than 5 feet (1.52 m) always exit to the rear. The AUTO SCAN feature tells the Scanner to automatically start the scan when the document is inserted (ENABLED), or to wait until the Start key is pressed (DISABLED). ENABLED is the factory default.
The AUTOWIDTH/ CENTER feature enables the automatic detection of the width of the document, and the automatic centering of the image. ENABLED is the factory default. If the feature is disabled, the operator is prompted to manually enter the width of the document and must carefully center the document during insertion into the Scanner. Navigate to the SCANNER CONTROL screen. Press the Next or the Previous key to select the feature desired. Press the Enter key to confirm the choice. Press the Next or the Previous key to select the setting desired. Press the Enter key to confirm the choice. In the case of AUTOSCAN and AUTOWIDTH/ CENTER, a check mark in the box indicates that the feature is enabled. DOCUMENT RETURN REAR FRONT *
CONFIGURATION
SCANNER CONTROL
AUTOWIDTH/ CENTER ENABLED * DISABLED
SCANNER CONTROL DOCUMENT RETURN: FRONT AUTOSCAN: AUTOWIDTH/CENTER
AUTO SCAN DISABLED ENABLED *
Menu
Previous
Next
Enter
Exit
Mode
System Information menu
The SYSTEM INFORMATION menu allows access to information about each component connected to the 8825/8830 DDS.
SCANNER MODEL: XEROX 7356 FIRMWARE: xxxxxx
System Description
The SYSTEM DESCRIPTION sub menu provides information on the model identity, and firmware version for each component. In addition, for the Controller, the amount of Random Access Memory (RAM) and the size of the Hard Disk Drive are displayed.
CONTROLLER MODEL: 1 FIRMWARE: xxxxxxx RAM: 64MB
SYSTEM DESCRIPTION SCANNER CONTROLLER CONTROL PANEL CONTROL PANEL MODEL: 1 FIRMWARE: xxxxxxx
Note: the Folder is supplied in one of three configurations: folding for ANSI, ARCH (architectural), and ISO sizes. If a Folder is connected, the FINISHER screen displays the configuration of the connected Folder.
PRINTER MODEL: XEROX 8830 FIRMWARE: xxxxxxx
FINISHER MODEL: XEROX 8830 ANSI
Reference
System Information menu (continued) Recent Faults List
The RECENT FAULTS LIST screen allows access to messages about recent malfunctions. These messages are stored in the controller. Each fault messages contains a fault code and a digital time stamp. When calling for service, the service center may ask you to obtain this information. SYSTEM DESCRIPTION
Configuration Print
The CONFIGURATION PRINT screen allows the operator to send to the printer a choice of one of the following configuration pages: Copier Configuration Printer Configuration Printer Settings All Configuration Prints. RECENT FAULTS LIST CONFIGURATION PRINTS COPIER CONFIGURATION PRINTER CONFIGURATION PRINTER SETTINGS ALL CONFIGURATION PRINTS
User Accounting
The USER ACCOUNTING screen allows access to a display of job accounting information for a specific user. Please refer to the Job Accounting section for details. USER ACCOUNTING
Note: on the 8825 DDS, the Job Accounting feature is optional. If the feature has not been enabled, User Accounting information is not available. To order this feature, contact your Xerox representative. If the CONFIGURATION/ LOCALIZATION/ DISPLAY UNITS parameter is set to INCHES, the media usage is shown in square feet. If the parameter is set to MM, then the usage is shown in square metres.
ACCOUNT BOND VELLUM
USER ACCOUNTING (FT2) 0.1 870 FILM 93 SCAN
0 0
INCHES
System Administration
The SYSTEM ADMINISTRATION menu contains all of the information options for which a password is required for access. SYSTEM ADMINISTRATION
The System Administration Password

Functions reserved for the system administrator can only be accessed after entering the system administration password. PASSWORD?
Password entry
When the SYSTEM ADMINISTRATION item is selected, the user is immediately prompted for a password. Enter the password on the numeric keypad and press the Enter key to confirm the entry.
SYSTEM ADMINISTRATION PASSWORD: ******
JOB ACCOUNTING
SECURITY SETTINGS
CHANGE PASSWORD
IMAGE RECALL If the password is incorrect, the user is prompted to enter the password again. ENABLED DISABLED FILE SYSTEM
SYSTEM ADMINISTRATION PASSWORD: ****** INVALID PASSWORD, RE-ENTER

LIST BY ACCOUNT DELETE IMAGES DELETE ALL IMAGES
Reference
System Administration (continued)
Once the correct password has been entered and accepted, the user may perform any protected function in the SYSTEM ADMINISTRATION area. The main SYSTEM ADMINISTRATION screen is displayed:
Job accounting
Selecting JOB ACCOUNTING provides direct access to the JOB ACCOUNTING menu. From there, the accounting system may be configured, and reports may be generated. Please refer to the Job Accounting section for complete details.
SYSTEM ADMINISTRATION JOB ACCOUNTING FILE SYSTEM CHANGE PASSWORD
File System
FILE SYSTEM allows the user to perform the following file operations on images scanned to the hard disk in SCAN mode: LIST BY ACCOUNT display a list of the scanned files, organized by the account under which they were scanned. If Job Accounting is disabled, only information accrued in the system accounts is available. DELETE IMAGES Delete the last image scanned under the active account. Each time this feature is invoked, the most current image remaining in the account is deleted. DELETE ALL IMAGES Delete all images currently stored under the active account.
Press the Next key or the Previous key until the desired choice is highlighted. Then, press the Enter key to confirm the choice.
Changing the Password Lost Password

The default password, set on all newly delivered machines, is 0 (zero). The system operator should change this password, using the CHANGE PASSWORD menu item. To change the password, the operator must know the existing password. If the existing password has been lost, call for service. The customer service engineer will reset the password to the default value of 0. The system operator should then change the password to a different value selected by the operator.
Note: if Job Accounting is disabled, the operations are performed on files present in System Account 0.1. SCAN mode is an option on the 8825 DDS. If SCAN mode has not been enabled, the FILE SYSTEM information is not available. To order this feature, contact your Xerox representative.
Note: changing the system administrator password on the DDS User Interface also changes the system administrator password for the Printer. These two passwords always have the same value.
Reference
System Administration (continued)
Security settings
Normally, the user may recall from memory the last image scanned and all the settings associated with that image. The recalled image may then be printed without the need to scan from the original document. Security concerns at certain installations may require that this feature be disabled. The SECURITY SETTINGS screen allows the operator to disable or enable the image recall feature. The default setting is ENABLED. Press the Next key or the Previous key until the desired choice, ENABLED or DISABLED, is shown. Then press the Enter key to confirm the choice. Press the Exit key to leave the SECURITY SETTINGS screen.
Change Password
Once a valid password has been entered and accepted, the user may select CHANGE PASSWORD to select a new password. The user is asked to enter the existing password. If the correct password is entered, the user may enter the new password, press the Enter key, enter the new password a second time, and press the Enter key again. The new password is then in force, and the old password is no longer valid. Press the Exit key to leave the CHANGE PASSWORD screen.
Note: the valid range for passwords is 0 65535.
SECURITY SETTINGS IMAGE RECALL: ENABLED
CHANGE PASSWORD ENTER OLD PASSWORD: *****
Reference
Diagnostics
The diagnostics menu contains five items: USAGE METERS. Select this submenu to view the total system usage for documents scanned and media printed. * Diagnostic Password required DIAGNOSTICS
USAGE METERS SCANNER M2: MEDIA LINEAR MEDIA AREA 11 307 670
USAGE METERS
* CLEAR MEDIA USAGE
CLEAR MEDIA USAGE. Select this submenu to reset to zero the usage value for documents scanned. This function is reserved for the Customer Service Engineer, so the diagnostic password must first be entered. Return to the PASSWORD screen and enter the diagnostics password if it has not been entered already.
INSTALLATION TEST PRINT
SCANNER DIAGNOSTICS
PASSWORD
SCANNER M ARE YOU SURE? USAGE CLEARED
CLEAR MEDIA USAGE YES
Reference
Diagnostics (continued)
SCANNER DIAGNOSTICS. Select this submenu to use the diagnostic programs for the 7346/7356 Scanner. Refer to the Scanner Diagnostics section for details. INSTALLATION TEST PRINT. This item is for use by the service representative only. The INSTALLATION TEST PRINT screen is displayed.
INSTALLATION TEST PRINT QUEUE TO PRINTER YES
Press the Next key or the Previous key to select YES or NO. Select YES to send the test print to the Printer. Press the Enter key to confirm the choice. PASSWORD. Select this item to enter the diagnostics password. Once this password is entered, access is allowed to all of the diagnostic functions. If the password is not entered and the operator attempts to gain access to a protected diagnostic function, the password will be requested.
Reference
Scanner Diagnostics
The SCANNER DIAGNOSTICS submenu provides an interface to the diagnostic routines built into the Scanner. The DOWNLOAD CODE and NORMALIZE CAMERAS routines can be used by the operator to restore normal scanner performance without the need for a service call. Other elements are useful for providing additional information to the customer service engineer (CSE) on the telephone so that more rapid repairs may be completed if service is required. Menu items marked with a P are functions reserved for the CSE, and require a special password to use. Press the Next key or the Previous key to scroll through the choices on any screen. Press the Enter key to select the highlighted choice. Press the Exit key to leave the screen. Each test is explained on the following pages. SCANNER DIAGNOSTICS INSTALLATION TEST PRINT
SCANNER DIAGNOSTICS STITCH ALIGNMENT DOWNLOAD CODE NORMALIZE CAMERAS
DIAGNOSTICS
PASSWORD
STITCH ALIGNMENT
DOWNLOAD CODE
NORMALIZE CAMERAS
FULL SYSTEM TEST
MEMORY TESTS
LEFT TO RIGHT
FRONT TO BACK COMPONENT TESTS
P SET MACHINE
MOTOR SPEED
READ NVR
MOTOR SPEED
REGISTRATION
INPUT
OUTPUT
Note: Diagnostic functions with a P inside the box are protected functions. The diagnostic password must be entered to gain access to these functions. Such functions are only for use under the direction of the Customer Service Engineer.
Reference
Scanner Diagnostics (continued)
Stitch Alignment
Selecting the Stitch Alignment item on the SCANNER DIAGNOSTICS screen displays the STITCH ALIGNMENT screen. This is a protected function; the diagnostic password must be entered for access. If you observe that stitch alignment is required, call for service. The following discussion is designed to help the user determine if stitch alignment is required.
Stitch adjustment Front to back

The illustration below shows the effect of misalignment of the front to back stitch adjustment of the three cameras. If the alignment is not correct, a mechanical adjustment must be made. This is a protected function; the diagnostic password must be entered for access. If you observe that stitch alignment is required, call for service.
Stitch area of copy
STITCH ALIGNMENT LEFT TO RIGHT FRONT TO BACK
The Scanner contains three cameras, each of which captures 1/3 of the full width of the 36-in. (91.4 mm) scanner image. The view of the left and right cameras must be adjusted to align with the view of the center camera. The adjustment must be correct both for left to right alignment, and front to back alignment.
Camera 1 image
Camera 2 image
Camera 1 image
Camera 2 image
Correct
Not Correct
Camera 1
Camera 2
Camera 3
Reference
Scanner Diagnostics
Stitch Alignment (continued) Stitch adjustment Left to right
The illustration below shows two examples of incorrect left to right stitch adjustment.
Stitch area of copy
Camera 1 image
Camera 2 image
Camera 1 image
Camera 2 image
Correct
Stitch area of copy
Not Correct
Camera 1 image
Camera 2 image
Camera 1 image
Camera 2 image
Correct
Not Correct
Reference
Download Code
The DOWNLOAD CODE selection is used to load software updates into the 7346/7356 Scanner. Use this option when Xerox has supplied you with a software upgrade on a floppy disk. You may also use this option to determine the software version currently installed in the Scanner.
Note: This option is NOT for installing software upgrades for the Controller. Please refer to the instructions that came with the Controller software for installation instructions.
CAUTION Once the reading of the disk has begun, the upgrade process must be allowed to complete. Do not allow any interruption of power to either the Scanner or the Controller during the upgrade process. Otherwise, the Control PWB in the Scanner will be damaged and require replacement. When the DOWNLOAD CODE selection is made, the DOWNLOAD CODE screen is displayed. Follow the instructions on the screen to complete the software upgrade. When requested, insert the floppy disk into the disk drive on the Controller. When the process is complete, the version numbers in the CURRENT and DISK fields will be the same. Press the Exit key to leave the DOWNLOAD CODE screen.
Controller
Current: 0053
DOWNLOAD CODE DISK: xxxx
INSERT DISK, PRESS START
Reference
Normalize Cameras
The NORMALIZE CAMERAS selection is used to cause the SCANNER to correct the response of the elements in its 3 cameras to a target of standard reflectance. The target used is the white Document Hold-down Guide on top of the Platen Glass. The Scanner automatically performs this operation when it is first switched on, but the NORMALIZE CAMERAS selection may be used at any time to verify that the cameras are indeed responding properly. Do the following steps to normalize the cameras: 1. Remove any document from the Scanner. 2. Ensure that the Platen Glass and the surface of the Document Holddown Guide are completely clean. If not, clean both surfaces with Xerox Lens and Mirror Cleaner 43P81. Be sure to reinstall the guide before proceeding to the next step. 3. Select the NORMALIZE CAMERAS option from the SCANNER DIAGNOSTICS menu. The NORMALIZE CAMERAS screen is displayed. 4. Follow the instructions on the screen. During normalization, the screen will display RUNNING... and the DDS User Interface will not respond to any keys. The Scanner will not accept any documents. 5. Wait until the screen displays PASSED. Normalization may require up to three minutes to complete. 6. Press the Exit key to leave the NORMALIZE CAMERAS screen.
1. Remove 3. Reinstall
2. Clean
NORMALIZE CAMERAS
PRESS START TO BEGIN
Reference
Full System Test
The FULL SYSTEM TEST checks the control electronics in the Scanner. To test the control electronics, select FULL SYSTEM TEST from the SCANNER DIAGNOSTICS MENU. The FULL SYSTEM TEST screen is displayed.
A) G)
B) H)
FULL SYSTEM TEST C) D) E) F) I) J) K)
Each letter corresponds to a test, identified in the table to the right. While a subtest is in progress, an R is displayed to the right of the test letter. If the subtest is successful, a P is displayed If a subtest fails, an F will be displayed. If an F is displayed, call for service.
Note: the test sequence will be executed until the operator presses the Exit key, or until all subtests are completed. The Memory Tests (J) are the same tests as those executed when MEMORY TESTS is selected from the SCANNER DIAGNOSTICS menu. In this case, a global pass or fail result is reported. If you wish an explicit report on each memory test, use the MEMORY TESTS selection instead of the FULL SYSTEM TEST selection.
Reference
Memory Tests
The MEMORY TESTS selection checks the memory sections of the control electronics in the Scanner. To test the memory sections, select MEMORY TESTS from the SCANNER DIAGNOSTICS MENU. The MEMORY TESTS screen is displayed. Test A B C D E F G H I Line Memory Normalization Memory Map Memory System Memory ROM Memory NVRAM Memory Output FIFO Memory Scaler Memory Grayscale Enhancement Memory Description
A) 0 F) 0
B) 0 G) 0
MEMORY TESTS C) 0 D) 0 E) 0 H) 0 I) 0
PRESS START TO BEGIN.

Each letter corresponds to a test, identified in the table to the right. To the right of each letter is a digit that signifies the number of times that test has been executed and passed. If a test fails one or more times, XX will be displayed in place of the number of successful test executions for that test. If XX is displayed, call for service.
Note: the test sequence will be executed repeatedly until the operator presses the Exit key. Press the Exit key to terminate the test and leave the MEMORY TESTS screen.
Reference
Component Tests
There are four types of component tests: MOTOR SPEED. This test uses Test Pattern 82E11490 to make corrections to the base motor speed. The pattern is stored inside the document feed shelf on the Scanner, and should be returned there after use. This alignment is used to correct magnification errors in the scanned image along the axis of the process direction. REGISTRATION. This test uses a black A (A4) size piece of paper as a test pattern. The alignment corrects for timing errors in the actuation of the Edge Present Sensor and the Edge Registered Sensor. Perform this test if the lead edge is not positioned over the clear aperture of the Platen Glass after the Scanner has transported the document to the starting position. INPUT. This test checks the electrical operation of the two edge sensors and the FORWARD/REVERSE switch. OUTPUT. This test checks the operation of the Exposure Lamp and the Drive Motor. COMPONENT TESTS
MOTOR SPEED
REGISTRATION
INPUT
OUTPUT
These tests are further explained in the following pages.
Reference
Scanner Diagnostics
Component Tests (continued)
Motor Speed
The MOTOR SPEED diagnostic test is used to adjust the Scanner motor speed to achieve the correct document transport speed and remove magnification error in the process direction. If the motor speed is incorrect, an adjustment is automatically made. If a correct speed is achieved, Passed is displayed; FAILED is displayed otherwise. An error up to 2% may be corrected. To correct the motor speed, perform the following steps: 1. Select MOTOR SPEED from the COMPONENT TESTS menu. The MOTOR SPEED screen is displayed. 2. Insert Test Pattern 082E11490 face down and with the short edge as the lead edge. Allow the Scanner to transport the pattern to the starting position. 3. Press the Start key. The Scanner scans the test pattern, and either PASSED or FAILED is reported. If Passed is reported, the Scanner was able to make a valid motor speed adjustment automatically. If FAILED is displayed, and the magnification error is still not acceptable, call for service. 4. Press the Exit key to leave the MOTOR SPEED screen.
MOTOR SPEED
Reference
Scanner Diagnostics
Registration
The REGISTRATION test compensates for the actuation timing of the two document sensors so that the document lead edge is correctly positioned prior to the start of a scan. If the timing is correct, PASSED is displayed; FAILED is displayed otherwise. When the document is transported to the starting position, the lead edge should be positioned within 0.25 inches (6.4 mm) of the center of the Platen Window, as shown on the right. If the lead edge is not positioned within the specification, perform the REGISTRATION alignment. 1. Obtain a black, A (A0) piece of paper. The black paper test pattern supplied with the scanner may be used. 2. Select REGISTRATION from the COMPONENT TESTS menu. The REGISTRATION screen is displayed.
Lead Edge
REAR
Platen Glass Document FRONT
Platen Window
Registration of the Lead Edge - Top View
REGISTRATION
3. Press the Start key. 4. Immediately insert the black test pattern, short edge first. 5. Allow the Scanner to scan the pattern. If the adjustment is successful, PASS is displayed. 6. If any other indication is displayed, try the test again. If the test still fails, call for service. 7. Press the Exit key to leave the REGISTRATION screen.
Reference
Scanner Diagnostics
Top Cover Document Hold-down Guide
Input tests
The INPUT tests allow the checking of the electrical operation of the two document edge sensors and of the FORWARD/REVERSE switch. When the sensors and switch are not actuated, HIGH is displayed. Upon actuation, LOW is displayed. To check the sensors and switch, perform the following steps: 1. Open the Top Cover. 2. Lift out and remove the Document Hold-down Guide. 3. Select INPUT from the COMPONENT TESTS menu. The INPUT screen is displayed. SWITCH
INPUT SWITCH FWD: LOW EDGE FRONT: HIGH PRESS START TO BEGIN
REV: HIGH REAR: HIGH
4. Press the Start key. 5. Using a folded piece of paper, actuate each sensor and observe that the associated display goes from HIGH to LOW. Deactuate each sensor and observe that the display goes from LOW to HIGH. 6. Actuate the FORWARD/REVERSE switch in each direction, and observe that the associated display goes from HIGH to LOW. 7. If the required indications are not obtained, call for service. 8. Install the Document Hold-down Guide and close the Top Cover. 9. Press the Exit key to leave the INPUT SCREEN.
Sensors
Reference
Scanner Diagnostics
Output Tests
The OUTPUT tests allow the operation of the Exposure Lamp and the Motor to be checked. Select OUTPUT from the COMPONENT TESTS menu. The OUTPUT screen is displayed. To check the directional switching of the Motor, first switch the Motor on, then select DIRECTION and press the Enter key to switch the direction from FORWARD to REVERSE, then back to FORWARD again. The Motor and Drive Rolls should change the direction of rotation appropriately. Press the Exit key to leave the OUTPUT screen. The Exposure Lamp will be automatically switched on, and the Motor will be automatically switched off.
OUTPUT MOTOR: OFF LAMP: ON DIRECTION: FORWARD PRESS START TO BEGIN
Press the Next key or the Previous key to highlight the item to be tested. Press the Enter key to confirm the choice of that item. Press the Next key to change the state of the item, and press the enter key to confirm the choice. For example, highlight LAMP, press the Enter key to enter the LAMP function, then press Enter to switch the Lamp off and on. Press the Exit key to leave the LAMP function.
Reference
Set Machine Motor Speed
The SET MACHINE MOTOR SPEED test changes the factory calibrated motor speed parameter. Only the Customer Service Engineer (CSE) does this option, so a password is required to gain access. This is a protected function. The diagnostic password must be entered in order to gain access.
Read NVR
The Read NVR test allows the examination of the contents of the nonvolatile RAM (NVR). The service center may ask you to provide this information when calling for service. From the SCANNER DIAGNOSTICS menu, press the Next key until READ NVR is selected. Press the Enter key to confirm the choice. The READ NVR screen is displayed, with xx shown for all the NVR values. Press the START key to read and display the actual values.
DIAGNOSTICS
Press the Next key to scroll down through the rows of values. There are 16 rows of values in all. Press the Exit key to leave the READ NVR screen.
SCANNER DIAGNOSTICS
SET MACHINE MOTOR SPEED
READ NVR
00 - 0F: 10 - 1F: 20 - 2F: 30 - 3F:
xx xx xx xx
READ NVR xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx xx PRESS START TO BEGIN
xx xx xx xx
Job Accounting Setup and Administration

Note: the Job Accounting feature is optional on the 8825 DDS. Contact your sales representative for ordering information.
Job Accounting overview

The Job Accounting feature allows the usage of the Scanner and Printer to be recorded in user defined account numbers. Usage is expressed as the area (not the length) of the media scanned or used. The accounting modes for the Scanner and the Printer can be independently set, allowing the administrator to control access to either or both of these devices. The job accounting mode for the scanner is controlled through the DDS User Interface, mounted on top of the Scanner, while the accounting mode for the printer may be set from the Printer Control Panel, or Web-based Printer Management Tool (PMT). Although individually set, both the Printer and Scanner share a common Job Accounting database. The Web-based PMT consists of special Web pages located in the Controller and accessible through either the Microsoft Internet Explorer or the Netscape Web browsers. Version 4.0 or better is required in either case for proper results. Other Web browsers are not supported, and may or may not work correctly.
Job Account Administration can be performed from the Printer Control Panel, the Web-based PMT, or the DDS User Interface on the Scanner. For example, an account created on the DDS User Interface can be reset or deleted from the Printer Control Panel. When the Scanner Job Accounting mode is set to ENABLED, users submitting jobs through the Scanner are required to supply a valid account number before being allowed to do so. When the Printer Job Accounting mode is set to ENABLED, a valid account number must accompany any job submitted to the printer. If the account number is missing or the account is invalid, the printer will reject the job and print an error page. Setting a Job Accounting mode to OPTIONAL allows the user to track only those jobs that are identified with a valid account number. In OPTIONAL mode, all scan or print jobs are accepted. Usage not associated with an account number is tracked in a general System Account (0.3), while jobs submitted with valid account numbers are billed to the specified account. Setting a Job Accounting mode to DISABLED will disable the check for account numbers altogether. All usage is tracked in the System Total Usage Account (0.1). The Job Accounting feature is included in the 8830 DDS; it is an extra-cost option on the 8825 DDS. The option may be enabled at any time by sending a special software key file to the printer. Once the feature is enabled, it remains enabled, even if you later upgrade the system software in other ways. If you have an 8825 DDS and wish to enable Job Accounting, please contact your XES sales representative.

How usage information is collected
Usage information is accrued in two ways: The System account, which contains several subaccounts that accrue total machine usage and total usage by certain kinds of jobs. The system account is (0). The System Administration password is required to gain access to this account and its subaccounts. Refer to the Account Definitions table for a description of each system subaccount. User account numbers, which are in the range 1 999999. Up to 100 user accounts (parent accounts) can be created within this range. Account 0.0 0.1 0.2 0.3 [Reserved]
Account Definitions Definitions Total system usage from all sources and all accounts, whether or not Job Accounting is enabled [reserved] Tracks media used by jobs with no account number when Job Accounting is set to Optional, and all media usage when Job Accounting is set to Disabled. Also tracks media used for printing system-generated prints, such as test prints, configuration sheets, and error pages, when submitted by or caused by a job with an invalid account number. [Reserved] Total media usage for jobs printed under an invalid job account number. Such usage only occurs if an account number is deleted after a job is submitted, but before it prints. Normally, no usage should accrue. Tracks the media usage consumed by the surrounding white space on the page when plotnested jobs are printed. The users account or account 0.3, as appropriate, is charged for the media area consumed by the actual plot-nested images. Allowable range for creation of up to 100 user accounts * Each such user account may have up to 20 subaccounts, chosen from the range 1-9999. User subaccount .0 is reserved for storing total usage for that user account. If a valid user account generates an error page, a test print, or a configuration sheet, such usage is also charged to the generating account.
For user subaccount numbers, the allowed range is 0 9999. Each parent account can have up to 20 subaccounts within this range, plus one account totals subaccount. An account number is separated from its associated subaccounts by a decimal point. For example, Account 123, subaccount 67, is entered as 123.67 If no subaccount is entered, subaccount 0 is assumed. For user accounts, subaccount 0 (zero) is defined to be the account totals subaccount. This is useful if, for example, you wish to assign an account to a department, and assign subaccounts to entities within the department. The total usage by all the subaccount entities will be accrued to the zero subaccount, making it easy to determine the total usage by the department. Up to 20 department members can be accommodated in this way. Lead zeros in parent account and subaccount numbers are non-significant and need not be entered, so 3, 03 or 0003 are all viewed as the same account. For additional security, parent account and subaccount numbers should be assigned as non-sequential numbers, randomly distributed throughout the allowed ranges. 0.6 0.4 0.5
1999999.*
Job Accounting Setup and Administration (continued)

Accounting can be used for: Users are charged for the area of media used, rather than the linear length used. On the display, the usage is reported in square feet if INCHES has been set in the menu under CONFIGURATION/ LOCALIZATION/ DISPLAY UNITS, and in square metres if MILLIMETERS has been set. Internally, the usage figures are always stored on the internal hard disk expressed in square decimetres. Usage figures written to a floppy disk are also expressed in square decimetres. Separate usage figures are compiled for Bond, Vellum (Tracing Paper), Film, and Scanned (scan-to-network) usage. Plot nested jobs, that is, jobs that print multiple images arranged on a sheet of media, are charged for the calculated area that the images themselves consume. The surrounding white space area is charged to a special system account.
scan-to-net jobs, jobs that are scanned and stored on the internal hard disk for later retrieval over the network copy jobs, jobs that are scanned and then printed remote print jobs, jobs that are sent to the printer through one of the communications ports on the controller, rather than from the scanner. For details on the administration of Job Accounting for remote print jobs, refer to the Job Accounting Administrator Guide.
Under Job Accounting, each of these types of submission is accrued under the appropriate system account as shown in the Account Definitions table above, and also under the account number of the submitting operator.
Note: copy jobs cannot be plot nested.

Users are charged for the area of media used, rather than the linear length used. On the display, the usage is reported in square feet if INCHES has been set in the menu under CONFIGURATION/ LOCALIZATION/ DISPLAY UNITS, and in square metres if MILLIMETERS has been set. Internally, the usage figures are always stored on the internal hard disk expressed in square decimetres. Usage figures written to a floppy disk are also expressed in square decimetres. Separate usage figures are compiled for Bond, Vellum (Tracing Paper), Film, and Scanned (scan-to-network) usage. Plot nested jobs, that is, jobs that print multiple images arranged on a sheet of media, are charged for the calculated area that the images themselves consume. The surrounding white space area is charged to a special system account. The job accounting mode may be set on the DDS User Interface to one of the following states: Disabled (factory default). In this mode, jobs are allowed without entry of any job account code. Total usage of each type of media is still accrued in System Account 0.1 and in system subaccount 0.3. Total usage by scan jobs (scan-to-net) is tracked in system subaccount 0.1. Enabled. In this mode, copy jobs, scan jobs, and remote print jobs must all have a valid account code entered, or the job is discarded and not printed. The usage of each operator is tracked under that operators account.subaccount number. Total usage is also accumulated in the system subaccounts, as shown in the Account Definitions table above. Optional. In this mode, operators may optionally enter a valid job account.subaccount number for a job; such jobs will be tracked just as they are when Job Accounting is enabled. Jobs without valid job account numbers are accepted and printed. Their use is tracked just as if job accounting were disabled.
Setting the job accounting mode

Note: setting the job accounting mode from the DDS User Interface affects job accounting only for jobs arriving from the Scanner, that is, scan jobs and copy jobs. It has no effect on jobs arriving through one of the communications ports on the Controller. Such jobs are known as remote print jobs. Job accounting for remote print jobs is controlled separately through the Printer Control Panel. Refer to the 8825/8830 Job Accounting Administrator Guide for full details.

Setting the job accounting mode (continued)
Job Accounting can be separately enforced for jobs that arrive from the scanner and jobs that arrive from other sources. To enforce Job Accounting for jobs arriving from the Scanner, enable Job Accounting from the DDS User Interface. To enforce Job Accounting for jobs arriving from other sources, enable Job Accounting from the Printer Control Panel.
For jobs arriving from other sources

For complete details about administering remote print job accounting, please refer to the 8825/8830 Job Accounting Administrator Guide.
For jobs arriving from the Scanner

To set the job accounting mode for jobs that arrive from the Scanner: 1. Press the Menu key on the DDS User Interface. 2. Press the Next key until SYSTEM ADMINISTRATION is selected. Press the Enter key to confirm the choice. 3. Enter the system administration password, and press the Enter key. 4. Press the Next key until JOB ACCOUNTING is selected. Press the Enter key to confirm the choice. 5. Press the Next key until ACCOUNTING MODE is selected. Press the Enter key to confirm the choice. 6. Press the Next key to select the desired job accounting mode. Press the Enter key to confirm the choice.

Menu Tree DDS User Interface
MAIN MENU
SYSTEM INFORMATION
SYSTEM ADMINISTRATION
USER ACCOUNTING
PASSWORD?
DISPLAY CHANGE PASSWORD SETTINGS JOB ACCOUNTING JOB ACCOUNTING
FILE SYSTEM ACCOUNT ADMINISTRATION LIST BY ACCOUNT DELETE IMAGES DELETE ALL IMAGES
ACCOUNTING MODE
REPORTS
RESET ACCOUNTS
RESET ALL ACCOUNTS
DELETE ACCOUNTS
DELETE ALL ACCOUNTS
RESTORE FROM DISK
CREATE ACCOUNTS
CREATE FROM DISK
DISPLAY REPORT
WRITE TO DISK

The administration functions below can be done from the DDS User Interface, mounted on top of the Scanner, from the Printer Control Panel on the Printer itself, or from a World-Wide Web (HTML) browser application connected over the network to the Printers network IP address. The last two methods are explained in detail in the separate Job Accounting Administrator Guide. The section below explains how to administer Job Accounting using the DDS User Interface.
Creating accounts manually

From the ACCOUNT ADMINISTRATION screen, choose CREATE ACCOUNTS. The CREATE ACCOUNTS screen is displayed.
CREATE ACCOUNTS ACCOUNT nnnnnn.ssss
Creating User Accounts

Before job accounting can be fully used, the Job Accounting Mode must be enabled, and at least one valid job account must be created. This is done through the ACCOUNT ADMINISTRATION menu screen. Refer to the menu tree to navigate to this screen. Press the Menu key to gain access to the menu structure. Press the Next key or the Previous key to scroll through the choices at any level. Press the Enter key to confirm a selected choice. Enter the System Administration password when requested. Navigate to the ACCOUNT ADMINISTRATION screen.
ACCOUNT CREATED
To create an account, enter a unique account number between 1 and 999999. If the account is to have a subaccount, enter a <.>, then a subaccount number between 1 and 9999. Then press the Enter key to create the account. If the proposed account number is allowable, the message, ACCOUNT CREATED is displayed. If there is a problem, an error message will be displayed. The possible error messages are: INVALID ACCOUNT. The proposed account number is not within the allowed range. Try a different number between 1 and 999999. INVALID SUBACCOUNT. The proposed subaccount is not within the allowed range. Try a different subaccount number between 1 and 9999. ACCOUNT MAX EXCEEDED. There are already 100 accounts in use. Delete an existing account; then try again. SUBACCOUNT MAX EXCEEDED. There are already 20 subaccounts in use with this account number. Delete an existing account/ subaccount combination; then try again. DUPLICATE ACCOUNT. The account already exists. Try a different number.
ACCOUNT ADMINISTRATION CREATE ACCOUNTS CREATE FROM DISK RESET ACCOUNTS
Accounts may be created manually, using the DDS User Interface, or by means of a formatted file loaded from a disk.

Creating User Accounts (continued)
Creating accounts from a file
Accounts may be created from a data file on a floppy disk. The file must be named ACCTnnnn.TXT, where nnnn is a one to four digit number. The file itself is an ASCII text file that consists of a title record, a units record, and a series of tab-delimited account records. Each record is terminated by a <CR> (carriage return) character.
Loading the file

Copy the file to an MS-DOS formatted floppy disk. Insert the disk into the floppy disk drive on the Controller. From the ACCOUNT ADMINISTRATION screen, select CREATE FROM DISK. Press the Enter key to confirm the choice. The CREATE FROM DISK screen is displayed.
Preparing the file

The file is an ASCII text file consisting of a list of tab delimited records. Please refer to Structure of the account file for information about how to construct this file. The file may be created by using a word processor and saving the resulting document as a text file. A spreadsheet program may also be used. Save the spreadsheet file as a tab-delimited text file.
CREATE FROM DISK FILE NUMBER1004
PRESS ENTER TO BEGIN

Enter the 4 numbers contained in the file name, and press the Enter key. The file is read, and all the accounts in the file are created on the internal hard disk. Each newly created account/subaccount has its usage field set to zero. If an account or account/ subaccount already exists, it will not be overwritten. The record on the floppy disk will be ignored, and no values for the existing account will be altered. When the file has been read and the new accounts have been created, the message CREATE COMPLETE is displayed on the screen.

Creating User Accounts
Creating accounts from a file (continued)
Error messages
If there is a problem, one of the following error messages will be displayed: DISK NOT FOUND. Ensure that a floppy disk is inserted into the disk drive of the Controller. Then try again. FILE NOT FOUND. A correctly named file was not found on the disk. Ensure that a correctly named and constructed file is on the disk. Then try again. BAD REPORT FORMAT. The file is not correctly constructed. Check that the file has been correctly constructed and saved as an ASCII tabdelimited file. Refer to Structure of the account file to determine how the file should be constructed. Then try again. DISK READ ERROR. The Controller was not able to read the disk. Write the file to a new MS-DOS formatted disk, and try again. MAX ACCOUNTS EXCEEDED. When the accounts on the disk were added, the total of accounts on the system exceeded 100. Delete some existing accounts; then try again.
Resetting existing accounts

The Reset Accounts Screen allows the system administrator to set the usage fields to zero for the requested account/subaccount. If a reset is desired for another account, new account numbers can be entered in the account number field without leaving this screen. If a 0(zero) or no entry is entered in the subaccount portion of the account number, all subaccounts and the account total are reset. From the ACCOUNT ADMINISTRATION screen, select RESET ACCOUNTS. Press the Enter key to confirm the choice. The RESET ACCOUNTS screen is displayed.
RESET ACCOUNTS ACCOUNT 123456.7890
ACCOUNT RESET
Enter an existing account number, or an account/ subaccount number, and press the Enter key. All the usage values for that account are reset to zero. The confirming message ACCOUNT RESET is displayed on the screen. Additional accounts may be entered and reset in the same way. Press the Exit key to leave the RESET ACCOUNTS screen. If the account or subaccount does not exist, the message INVALID ACCOUNT NUMBER or INVALID SUBACCOUNT NUMBER will be displayed. Enter a different number, and try again.
Note: accounts were created until the limit was exceeded; those created accounts remain valid.
MAX SUBACCOUNTS EXCEEDED. When the accounts on the disk were added, a given account had more than 20 subaccounts. Delete some account/ subaccounts. Then try again.
Note: subaccounts were created until the limit was exceeded; those created subaccounts remain valid.
Note: The system account 0.0 cannot be reset using the RESET ACCOUNTS screen. Use the RESET ALL ACCOUNTS screen, explained next.

Resetting all accounts
The RESET ALL ACCOUNTS Screen allows the system administrator to set media usage fields to zero for all user accounts, the system reserved accounts or both. The Selection list choices are NONE, USER, SYSTEM and USER AND SYSTEM. From the ACCOUNT ADMINISTRATION screen, select RESET ALL ACCOUNTS. The RESET ALL ACCOUNTS screen is displayed.
Deleting accounts
The system administrator can delete all job accounts, an individual subaccount or a parent account and all its subaccounts. The system reserved account (account 0) and associated subaccounts cannot be deleted.
Deleting some accounts

For deleting a small number of accounts, this method is the most convenient. From the ACCOUNT ADMINISTRATION screen, select DELETE ACCOUNTS. Press the Enter key to confirm the choice. The DELETE ACCOUNTS screen is displayed.
RESET ALL ACCOUNTS ACCOUNTS USER
DELETE ACCOUNTS ACCOUNTS RESET

Available choices are: NONE. No accounts will be reset. USER. Only all of the user accounts will be reset to zero. SYSTEM. Only the system account and subaccounts will be reset to zero. USER AND SYSTEM. Both the user accounts and the system account will be reset to zero.
ACCOUNT
123456.7890
ACCOUNT DELETED
Enter an account, or an account.subaccount. Press the Enter key to delete the account. If the account was successfully deleted, the message ACCOUNT DELETED is displayed.
Press the Next key until the desired choice is shown. Press the Enter key to reset the indicated accounts. If the reset is successful, the message ACCOUNTS RESET will be displayed. Press the Exit key to leave the RESET ALL ACCOUNTS screen.
Note: if both an account and a non-zero subaccount is entered, only the subaccount is deleted. If an account with no subaccount (NNNN), or an account with a zero subaccount (NNNN.0) is entered, the account and all its subaccounts are deleted.

Deleting accounts (continued)
Deleting all accounts
For deleting the entire database of user accounts, this method is the most convenient. From the ACCOUNT ADMINISTRATION screen, select DELETE ALL ACCOUNTS. Press the Enter key to confirm the choice. The DELETE ALL ACCOUNTS screen is displayed.
Obtaining reports
Useful reports about individual usage or system usage may be obtained from the job accounting system. These reports may be displayed on the DDS User Interface or written to a floppy disk for later analysis. Usage is expressed as the area of media used. Linear usage is not available. The area used is expressed in square feet if INCHES is set as the DISPLAY UNITS parameter, and in square metres if MILLIMETERS is set. Refer to Reference - Configuration menu - Localization for instructions about how to set this parameter.
DELETE ALL ACCOUNTS DELETE ALL YES
Obtaining a displayed report - no password required

When the operator wishes to see the usage figures for a single account at a time, the USER ACCOUNTING function is most convenient. The figures are displayed in square feet (FT2) if the menu item for CONFIGURATION/ LOCALIZATION/ DISPLAY UNITS is set to INCHES, and in square metres (M2) if set to MILLIMETERS.
ACCOUNTS DELETED
The possible choices are YES and NO. If NO is selected, no accounts will be deleted. If YES is selected and the Enter key is then pressed, all user accounts will be deleted. This action cannot be undone. The system account and its associated subaccounts will not be deleted. Press the Next key to select YES. If you are certain that you wish to delete all user accounts, press the Enter key. If the accounts were successfully deleted, the message ACCOUNTS DELETED will be displayed.

Obtaining Reports
Obtaining a displayed report - no password required (continued)
You may gain access to the USER ACCOUNTING screen without entering a password by the following actions: 1. 2. 3. 4. Press the Menu key. Press the Next key to select SYSTEM INFORMATION. Press the Enter key to confirm the choice. Similarly, select and confirm USER ACCOUNTING from the SYSTEM INFORMATION screen. 5. Enter the desired account number, and press the Enter key. The USER ACCOUNTING screen is displayed.
Obtaining reports - password required

When performing the administration of the job accounting system, it is possible to obtain reports two ways: Display the usage figures for a single account or account/ subaccount on the DDS User Interface. The report is identical to that shown on the USER ACCOUNTING screen, described above, but the screen itself is called DISPLAY REPORT. Write the report for the system account and all user accounts to a floppy disk for later analysis.
To choose either of these options: 1. Press the Menu key. 2. Press the Next key to highlight SYSTEM ADMINISTRATION. 3. Press the Enter key to confirm the choice. 4. Enter the System Administration password and press the Enter key. 5. Press the Next key to select JOB ACCOUNTING. 6. Press the Enter key to confirm the choice. 7. Press the Next key to select REPORTS, and press the Enter key. The REPORTS screen is displayed.
ACCOUNT: BOND: 0 VELLUM: 0
USER ACCOUNTING (FT2) 5555.123 FILM: 0 SCAN: 0
6. Enter the account number, or the account/ subaccount number. 7. Press the Enter key. The usage figures for that account or account/ subaccount are displayed. 8. To display the values for another account, enter the account number and press the Enter key. 9. Press the Menu key to return directly to the READY.... screen.
REPORTS DISPLAY WRITE TO DISK

Obtaining Reports
Obtaining reports - password required (continued)
Displaying the usage for a single account
To display the usage figures for a single account at a time, the DISPLAY REPORT function is the more convenient method. From the REPORTS screen, press the Next key to select DISPLAY REPORT. Press the Enter key to confirm the choice. The DISPLAY REPORT screen is displayed. Enter the account number, or the account/ subaccount number, and press the Enter key. The usage values will be displayed. To view the usage values for an additional account, enter the account number and press the Enter key again. The values for the account are displayed. Press the Exit key to leave the DISPLAY REPORT screen. Press the Menu key to return directly to the READY... screen.
DISPLAY REPORT (M2) ACCOUNT: BOND 0 VELLUM 0 FILM SCAN 0 0
Note: it may be necessary to press the Exit key again to return to the PLEASE ENTER ACCOUNT... screen, if Job Accounting is in the Enabled or the Optional mode.

Obtaining Reports
Account Definitions

Displaying the usage for the System Account
The usage values for the system account and its subaccounts may be displayed in the same way as for user accounts. Enter account number 0 (zero) and the desired subaccount, and press the Enter key. The types of usage data stored in the system subaccounts are shown in the Account Definitions Table.
Account 0.0 0.1 0.2 0.3 [Reserved]
Definitions Total system usage from all sources and all accounts, whether or not Job Accounting is enabled [reserved] Tracks media used by jobs with no account number when Job Accounting is set to Optional, and all media usage when Job Accounting is set to Disabled. Also tracks media used for printing system-generated prints, such as test prints, configuration sheets, and error pages, when submitted by or caused by a job with an invalid account number. [Reserved] Total media usage for jobs printed under an invalid job account number. Such usage only occurs if an account number is deleted after a job is submitted, but before it prints. Normally, no usage should accrue. Tracks the media usage consumed by the surrounding white space on the page when plotnested jobs are printed. The users account or account 0.3, as appropriate, is charged for the media area consumed by the actual plot-nested images.
0.4 0.5
0.6

Obtaining Reports
Writing the account data to a floppy disk
The job accounting data resident on the system hard disk may be written to a floppy disk for later analysis or backup storage. To write the accounting data, perform the following steps: 1. Ensure that a 3.5-inch floppy disk with MS-DOS formatting is available. 2. Insert the floppy disk into the disk drive of the Controller. 3. From the REPORTS screen, select WRITE TO DISK. The WRITE TO DISK screen is displayed.
FILE NUMBER: WRITING TO DISK
WRITE TO DISK 1053
0 740108A-JAC
4. Enter a 4-digit number for the name of the file to be created. The first number must be within the range 1-9. Do not use zero. 5. Press the Enter key. The file is written to the disk, and the message WRITING TO DISK is displayed.

Obtaining Reports
Obtaining reports password required
Writing the account data to a floppy disk (continued)
Multiple accounting files may be stored on the floppy disk. If a file already exists with the file number just entered, the following screen is displayed:
Restoring the account data from a floppy disk

Accounting data previously saved to disk may be restored to the internal hard disk. To perform these actions, use the RESTORE FROM DISK function, accessible through the ACCOUNT ADMINISTRATION screen. To restore saved accounting data, use a floppy disk on which the data were previously saved using the WRITE TO DISK function, explained previously. To modify existing accounts, add additional accounts, or install a new accounting structure after deleting all previous accounts, use a floppy disk containing a file with the new account records. Please refer to Structure of the account file, explained later, for information about how to construct an accounting file, and how to interpret the data it contains. CAUTION The RESTORE FROM DISK FUNCTION will overwrite existing accounting data. If you wish to add accounts to the account database without the risk of unwanted change to existing accounts, use the CREATE ACCOUNTS or the CREATE FROM DISK functions.
WRITE TO DISK FILE NUMBER: nnnn ENTER TO OVERWRITE EXIT TO CANCEL
If you wish to replace the existing file with the current file, press the Enter key. The previous version of the file is destroyed, and the new version replaces it. If you wish to preserve the existing file, press the Exit key. Enter a different file number, and press the Enter key again. An ASCII text file is written to the disk with the file name ACCTnnnn.TXT, where nnnn is the 1- to 4-digit file number entered in the screen. For details about how the file is structured and how to interpret the data in the file, refer to Structure of the Report File, explained later.

Structure of the account file
The information below describes how a valid account file is constructed. This format is used when account information is written to the floppy disk using the WRITE TO DISK function, and is also used when it is desired to install or modify the accounting database using the RESTORE FROM DISK or the CREATE FROM DISK functions. A floppy disk that is DOS formatted must be used. The file is always named ACCTnnnn.TXT, where nnnn is a 1 to 4 digit number assigned by the operator or the person constructing the file. The number should be unique with respect to any other accounting files, so that confusion does not occur. Example: ACCT1004.TXT Multiple accounting files are permitted to exist on a single floppy disk. The file begins with a title record, which is the product numeric name, followed by a <CR> character. 8830<CR> The next record specifies the units of measurement used for the media usage numbers. The choices are dm (for square decimetres) and ft (for square feet). dm<CR> For an example, a record might look like this: 523476<TAB>17<TAB>0<TAB>0<TAB>0<TAB>0<CR> This record will create account number 523476, subaccount 17. Values for usage will all be initialized at zero. To create a parent account with no subaccount, place a 0 (zero) in the second field. To initialize a media usage value to other than zero, replace the 0 with the desired value, and use the RESTORE FROM DISK function. All other records in the file are account records. Each account record has six fields; each field is separated from the next field by a <tab> character. The record is terminated by a <CR> (carriage return) character. The structure of the account record is: account<TAB>subaccount<TAB>bond usage<TAB>vellum (tracing paper) usage<TAB>film usage<TAB>scan usage<CR>
Note the CREATE FROM DISK function ignores the usage figures, and creates accounts initialized to zero usage regardless of the usage values in the record. The file may be created by using a word processor and saving the resulting file as an ASCII text file. A spreadsheet program may also be used. Save the spreadsheet file as a tab-delimited text file.
Accounting files saved to floppy disk may be imported into a spreadsheet program for analysis.
Note: while all media usage data is internally stored as square decimetres on the hard disk, the units in the file may be in square decimetres or square feet. When this file is written to the floppy with the WRITE TO DISK function, the units will always be expressed as square decimetres.
Job Accounting Submitting jobs

Using the 8825/8830 DDS with Job Accounting
Submitting Jobs from the Scanner
When Job Accounting is either enabled or optionally enabled from the DDS User Interface, the user is initially shown the PLEASE ENTER ACCOUNT NUMBER screen. Enabling or disabling Job Accounting from the DDS User Interface has no effect on jobs submitted over the network. If Job Accounting is OPTIONALLY ENABLED, the user may: enter a valid account number and press the Enter key, or press the Enter key directly.
PLEASE ENTER ACCOUNT OR PRESS ENTER
In either case, the READY... screen is displayed, and the user may scan and print copies. If a valid account number has been entered, all usage is charged to that account and is also accrued under System Account 0.1. If no account number was entered, usage is accrued only in the System Account under subaccounts 0.1 (total system usage) and 0.3 (usage by jobs with no account number. If Job Accounting is ENABLED, then the user must enter a valid account number before the READY... screen will be displayed. The message OR PRESS ENTER is not displayed. In any case, invalid numbers will be rejected, and the user will be asked to enter a valid number.
Job Accounting Submitting jobs

Using the 8825/8830 DDS with Job Accounting
Submitting jobs over the network
When Job Accounting is enabled from the Printer Control Panel, the system examines the incoming job for a valid account number. If none is found, the job is rejected, and an error page is printed.
Terminating use under an account

Once a valid job account number has been entered, all use of the 8825/8830 DDS Scanner is charged to that account. All usage continues to accrue to that account until: the user presses the Exit key while either the READY... screen or a fault screen is displayed. the FEATURE timer times out, due to no activity. The default value is 5 minutes, but this value may be changed. Refer to FEATURE Timer in the Reference section for information about changing the value.
Note: the 8825/8830 print drivers and Document Submission Tool (DST) software all have a feature that allows insertion of a job accounting number. Refer to the User Guides for these software products for details. If Job Accounting is optionally enabled from the Printer Control Panel, remote print jobs will be printed whether they have a valid account number or not. If a valid account number is present, the job will be charged to the user account (and subaccount, if present), and also accrued to system account 0.1 (total system usage). If no account number is present, the job is charged to system account 0.1 and also to system account 0.3 (jobs with no account number), just the same as if job accounting were disabled.
Enabling or disabling Job Accounting from the Printer Control Panel has no effect on jobs submitted through the Scanner.
When an account is no longer in use, the PLEASE ENTER ACCOUNT... screen is displayed.
Note: to avoid incorrect accounting, users should always ensure that the PLEASE ENTER ACCOUNT screen is displayed before leaving the 8825/8830 DDS for the next operator. Press the Exit key to obtain this screen.
Cleaning and Maintenance Scanner

Cleaning the Platen Glass and the Document Hold-down Guide
For the Scanner to do its best job, the optical surfaces and drive rollers must be kept clean. At the beginning of each day, perform the following steps: 1. Open the Top Cover. 2. Lift out the Document Hold-down Guide. 3. Examine the bottom surface of the guide for dirt. If even small amounts are found, clean the bottom surface of the guide with Lens and Mirror Cleaner 43P81 and a soft cloth. 4. Examine the top surface of the Platen Glass. If any smudges, fingerprints, or dirt are found, particularly on the surface of the clear aperture, then clean the glass with Lens and Mirror Cleaner 43P81 and a soft cloth. Ensure that no dust or fiber particles remain on the glass after cleaning. 5. Replace the Document Hold-down Guide. Note: orient the foam pads toward you when installing the Document Hold-down Guide. 6. Close the Top Cover.
Cleaning the Document Drive Rolls

At the beginning of each week, perform the following steps: 1. Open the Top Cover. 2. Examine the rubber rollers on the Document Drive Rolls. If the rollers are dirty, clean the rollers with Film Remover 8R27 and a soft cloth. 3. Close the Top Cover.
Foam Pad
Document Hold-down Guide Document Drive Roll
Top Cover
Platen Glass
Problem Solving
System
The display continuously displays a clock face, and the system does not initialize.
Check the following items: 1. Ensure that the Scanner is switched on. 2. Ensure that the SCSI Address Switch on the Scanner is not set to 0 or 7. If so, reset the switch to an address between 1 and 6 that is not used by any other connected SCSI device. Switch off all three units of the system. Then, switch on the Scanner, the Controller, and the Printer, in that order. The new address is then recognized.
SCSI Address Switch
Problem Solving
System
The display continuously displays a clock face, and the system does not initialize (continued).
3. Ensure that both connectors from the DDS User Interface are connected to the Controller. 4. Ensure that the SCSI cable from the Scanner is not connected to the HOST SCSI connector on the Controller. If so, switch off all three units of the 8825/8830 DDS and connect the SCSI cable as shown. Then, switch on the Scanner, the Controller, and the 8830 Printer in that order. If the problem still exists, call for service. Control Panel Cable, connected correctly
HOST SCSI CONNECTOR
SCSI Cable, connected correctly
Style A Controller
0 301010A-
HOST SCSI CONNECTOR
Connect Scanner SCSI cable here
Connect Control Panel cable here
Style B Controller
Problem Solving (continued)

Printer
Please refer to the User Guide for the 8830 Printer for help in solving problems in operation of the printer or difficulties with printer media.
The Scanner does not normalize

The scanner adjusts the camera by referencing the reflectivity of the Document Hold-down Guide. If there is dirt on the Platen Glass or the guide, some camera elements will see a level of reflectivity that is outside allowable limits. Normalization then fails, and copy quality may not be satisfactory. If this occurs: Check that the Document Hold-down Guide is installed before the Scanner is switched on. The Scanner will not normalize if the guide is not installed. 1. 2. 3. 4. 5. If the problem still exists, perform the procedure, Cleaning the Platen Glass and the Document Hold-down Guide. Then: Press the Menu Key on the Scanner DDS User Interface. Press the Next key until the Diagnostics mode is selected. Press the Enter key to enter the Diagnostics mode. Enter the Key Operator password and press the Enter key. Select Normalize Scanner. The message is displayed: The Scanner is currently Normalizing. Please wait... . When the Scanner successfully normalizes, the display reports that fact. Press the Exit key until the display indicates Ready to copy. Then continue normal operation. If the normalization process fails, a screen is displayed with the message, Normalization has Failed. Press the Exit button to return to the NORMALIZE SCANNER screen. Ensure that the Platen Glass and the Document Hold-down Guide are truly clean, and press the Enter key again. If the Scanner still fails to normalize, call for service.
Scanner
This problem solving section contains information that you can quickly try to restore or correct the scanners operation. If these procedures do not restore normal scanner operation, please call for service.
Locate the observed symptom below.

Find the symptom you are observing, and perform the steps indicated to fix the problem.
The Exposure Lamp does not illuminate when you switch on the Scanner
1. Check that the power cord is connected to the Scanner and to the correct power source. 2. Check that the Main Power Switch is in the on (1) position.
Problem Solving
Scanner (continued)
The documents lead edge enters the gap between the feed tray and the drive roll area
This problem is caused by curl in the lead edge of the document. Typically, the problem is seen in documents that are stored rolled up and not flat. Solutions: a. Place the lead edge beyond the gap between the feed tray and the drive roll area, and then insert the document into the feed rolls. b. Roll up the document in the reverse direction to remove the curl, then unroll the document and feed it again.
An Error message is displayed.

Find the error message in the table on the next page, and perform the Corrective Action indicated. If the corrective action does not solve the problem, call for service.
Images have gray areas caused by folds in the document

Some relatively stiff documents with creases or folds will lift off the platen glass, causing a gray area to appear in the image at the location of the fold. Refold the document in the reverse direction so that the creases become flat. Then feed the document again.

Error Message CLEAR PRINTS FROM FOLDER (on Printer Control Panel) Probable Cause Existing prints are blocking the input to the Folder. Corrective Action 1. Remove the prints from the Folder. Submit the job again. 2. The copy was longer than 2.1 metres, Remove the copy manually from the Folder before proceeding with additional copies. Continuous clock display on the DDS User Interface 1. The SCSI cable connectors may not be fully seated or are disconnected. 2. The Scanner was not switched on first when starting up the system. 3. The data cable for the DDS User Interface is not connected. CONTROLLER FAULT - 50000001 CONTROLLER FAULT - 50000002 The Controller has developed an internal fault: memory is full. Large documents using Automatic Scaling or Rotation may cause this fault. Photo and Mixed modes require significantly more memory than Line mode. Software problem when controlling the Scanner Document jam in the Scanner The Controller was unable to process the document. The scanned image is not found on the hard disk. (Continued) Wait for any previous jobs to complete printing; then resubmit the current job. 1. Check that the cable connectors are fully seated. 2. Switch off all components. Switch on the Scanner. Then switch on the Controller and the Printer. 3. Connect the data cable.
CONTROLLER FAULT - 50000003 CONTROLLER FAULT - 50000007 CONTROLLER FAULT - 50000008 - MEDIA JAM CONTROLLER FAULT - 50000011 - SCANNED IMAGE LOST
Switch off the Scanner and the Controller. Switch on the Scanner. Switch on the Controller Remove the jammed document. Scan the document again. Rescan the document.

Error Message SCANNER FAULT - 5000000B - CHECK SCANNER VERIFY SCANNER IS POWERED AND PROPERLY CONNECTED Probable Cause A fault has occurred in the communications with the Scanner. Corrective Action 1. Check that the SCSI cable is properly connected at both ends. 2. Check the Scanner is still connected to the AC power and is still switched on. Switch off all components. Switch on the Scanner, then switch on the Controller and the Printer. CONTROLLER FAULT - 50000012 - MEMORY FULL CONTROLLER FAULT - 5000013 - MEMORY FULL CONTROLLER FAULT - 50000014 - MEMORY FULL SCANNER FAULT - COMPLEX DOCUMENT Documents were scanned in too fast memory is full An error occurred during processing, due the complexity of the image that the document contains. The image submitted for printing is corrupted or does not conform to the standards for the format. 2. Wait for previously scanned documents to be processed and stored on the hard disk. Then scan the current document again. Rescan the document. The file system or memory is full. 1. Retrieve or delete some documents to create more space. Then rescan the document.
WARNING: xxxx
Recreate the image and try again.

The scanner does not position the document correctly at the starting position before scanning.
1. Ensure that you are inserting the document correctly. Refer to Locator feature and Manual document loading for more information. Center the document between the marks on the feed tray. Smoothly insert the document into the feed mechanism so that the entire lead edge of the document is against the rollers before the Scanner begins to stage the document. If these actions are not obtained, call for service.
a. Install the Document Hold Down Guide. Ensure that the actuator arm for the front sensor protrudes through the slot in guide. b. Close the top cover.
If the problem still occurs...

Call for service.
2. Check the operation of the two document sensor switches. a. Press the Menu key. b. Navigate to the CONFIGURATION/ SCANNER CONTROL menu. c. Ensure that AUTO SCAN is set to DISABLED. d. Open the top cover. e. Remove the plastic Document Hold Down Guide. f. Ensure that the Scanner is switched on. g. Manually actuate the front sensor. The sensor should actuate easily, with no sticking. The drive rollers should rotate while the sensor is actuated and stop after 3 seconds. If these actions are not obtained, call for service.
h. Hold down the front sensor, and then actuate the rear sensor within 1 second. The sensor should actuate easily, with no sticking. The drive rollers should operate in the reverse direction as long as the rear sensor is actuated. After releasing the sensor, the rolls stop within 1 second.
8830/ 8825DDS USER GUIDE
/120
Prepared by: Xerox Corporation 800 Philips Road Building 845-17S Webster, New York 14580-9791 USA 1999 Xerox Engineering Systems. All rights reserved. The digital box icon and the acronym XES are trademarks of XESystems, Inc. XEROX, The Document Company, the stylized X, 7356, 7346, 8825, 8830, and any identifying product names and numbers are trademarks of XEROX Corporation. All terms mentioned in this document which are known to be trademarks or service marks are appropriately capitalized. Copyright 1999 by Xerox Corporation. All rights reserved. Copyright 1999 by Xerox Engineering Systems. All rights reserved. Xerox Engineering Systems 300 Main Street East Rochester, N.Y. 14445 No part of this manual may be copied without prior written permission of Xerox Engineering Systems. Printed in the U.S.A 701P30070 6/99

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8825/8830 Digital Document System User Guide

701P30070 June 1999

FCC Compliance in the USA

EME Compliance in Canada

8825/8830 DDS User Guide/iii

8825/8830 DDS User Guide/iv Notes

About this manual

Getting to know the 8825/8830 DDS

DDS User Interface

8825/8830 DDS User Guide/1

8825/8830 DDS User Guide/2

Getting to know the 8825/8830 DDS

400 300 200 100 300 200

Adjustable Document Catch Tray

8825/8830 DDS User Guide/3

8825/8830 DDS User Guide/4

Getting to know the 8825/8830 DDS

Document Hold-down Guide Top Cover

Platen Glass FORWARD/REVERSE Switch

Getting to know the 8825/8830 DDS

DDS User Interface

Reduction & Enlargement

Sheet Status Lamp Illuminated R3 R2 R1 Auto

8825/8830 DDS User Guide/5

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Getting to know the 8825/8830 DDS

Getting to know the 8825/8830 DDS

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Getting to know the 8825/8830 DDS

Output Format - Synchro

PRESET OUTPUT FORMAT SELECT 8.5 X 11 ANSI A

Film Vellum/ Tracing Bond

Manual Preset Synchro

Getting to know the 8825/8830 DDS

400 300 200 100 300 200

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Reduction & Enlargement

Getting to know the 8825/8830 DDS

Reduction & Enlargement

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Getting to know the 8825/8830 DDS

Xerox 8830 DDS

Sets Build 1 100.0% 1 Finisher Store/ Recall 4 7 . Stop 2 5 8 0 Start 3 6 9

Getting to know the 8825/8830 DDS

DDS User Interface (continued)

Ready Screen in ...COPY mode

READY TO SCAN INSERT DOCUMENT

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Getting to know the 8825/8830 DDS

Sets Build 1 Finisher Store/ Recall Printer Interrupt 4 7 . Stop 2 5 8 0 Start 3 6 9

Getting to know the 8825/8830 DDS

Switching on the Scanner

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Getting to know the 8825/8830 DDS (continued)

Note: Catch Trays are shown removed. 2

Getting to know the 8825/8830 DDS (continued)

1. Controller Power Switch

2. Printer Power Switch

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