14 STEPS TO MERGE PARENTS AND STUDENTS STEP 1

STEP 2

STEP 3

STEP 4

STEP 5

STEP 6

STEP 7

STEP 8

STEP 9

STEP 10

STEP 11

STEP 12

STEP 13

STEP 14

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Inst')0ti&ns
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Open your Access database. Go to "Queries" and select "New."

Select "Find Duplicates Query Wizard" and select "OK" to start the uery wizard. Select the "!ables" radio button and choose the table you want to "iew duplicates #ro$. Select "Ne%t." Select the #ields you want to search #or duplicates. Select "Ne%t." &hoose any additional #ields you wish to "iew alon' with the uery. !hese #ields are #or your con"enience only and don(t a##ect your uery. Select "Ne%t." &hoose a na$e #or your uery or use the de#ault na$e and select "Finish."

)e$o"e duplicates $anually by selectin' each row you wish to delete and press the "Del" or "Delete" *ey on your *eyboard. +# you will need $ore than two or three $inutes to delete duplicates, re$o"e duplicates by creatin' a new table. &ontinue to Step - #or this $ethod. )e$o"e duplicates auto$atically. &lose your uery by usin' the red "." at the top o# the uery. Go to "!ables." &opy the table (cth dad&mum) with duplicates by hi'hli'htin' the table and pressin' "&trl" and "&" on your *eyboard. /aste the table by pressin' "&trl" and "0" on your *eyboard. &hoose a na$e #or the new table (cth dad&mum to append) and select "Structure Only." Select "OK." 1i'hli'ht the new table and select "Desi'n 0iew." Select the #ield (cth IdNumber) you wish to pre"ent duplicates in. )i'ht2clic* the 'ray bo% to the le#t and choose "/ri$ary Key." !his will pre"ent any duplicates in that #ield since a pri$ary *ey $ust be uni ue. 3ou can chan'e the pri$ary *ey #or the table a#ter you("e re$o"ed all duplicates. &lose the table to sa"e chan'es. Go to "Queries" and clic* "Desi'n 0iew." Select the table (cth dad&mum to append) you created in Step - and choose "Append" as your uery type. Query types are #ound in the toolbar with an icon loo*in' li*e two s$all white s uares ne%t to the red e%cla$ation point icon. Select the ori'inal table (cth dad&mum) to append. Dra' the asteris* 456 at the top o# the #ield list to the #irst #ield at the botto$ o# the desi'n "iew window. /ress the red e%cla$ation point icon on the toolbar to run the uery. /ress 3es all the way. Only uni ue records will be pasted into the new table.

5 6

)ena$e the ori'inal table to "!ableNa$e Ori'inal Date" or so$ethin' si$ilar and chan'e the new table to the ori'inal table(s na$e. !his will 'i"e you a bac*up in the e"ent a duplicate wasn(t actually a duplicate.

)ead $ore7 1ow to )e$o"e Duplicates in Access 8 e1ow.co$ http799www.ehow.co$9how:;<=>-?=:re$o"e2duplicates2 access.ht$l@i%zz=AdB.Crr>