BOARD OF DIRECTORS January 09, 2014

Agenda 1. Welcome Members & Guests......Greg Hearing, Chairman Emery Ivery, Tampa Area President United Way Suncoast 2. Consent Items a. November 12, 2013 Meeting Minutes (Attachment 1) b. November, 2013 Financial Report (Attachment 2) 3. United Way Suncoast update..Emery Ivery 4. Great Futures Breakfast.Vic Holcomb 5. Resource Development Strategy....Brian Best a. Steak Dinner.Lori Liburdi b. Year End ReportCassandra Thomas c. Yankees Luncheon..Brenda Browning d. Annual/major gifts.Jennie Yingling 6. Strengthening the Board...Scott Jacobsen a. Commitments b. Calendar 7. Operations..Chris Letsos a. Club Safety b. Youth Impact 8. Community Relations.....Ricky Gallon 9. Presidents Report.............Brad Baumgardner a. Advisory Board Summit b. 2014 Strategy Chairs 10. New Business 11. Announcements 12. Adjourn Notes: ________________________________________________________________________ ________________________________________________________________________ Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY NICK CAPITANO CLUB NOVEMBER 14, 2013 | 11:30 AM
MEMBERS PRESENT Manny Alvarez, Brian Best, Anne Carney, Lynn Dumais, Joe Garcia, Luis Garcia, Greg Hearing, Vic Holcomb, Scott Jacobsen, Collin Jotham, Keith Lawless, Lori Liburdi, Karen Mincey, Chris Roederer, Father Steve Ryan, Ryan Skubis, Don Smith, Marc Spencer, Andrea White. OTHERS PRESENT Brad Baumgardner, Brenda Browning, Ricky Gallon, Debbie McCarthy, Cassandra Thomas, Jennie Yingling and guests Tracy Tringali, Dee Solomon and Steve Hickman. Board Chair Greg Hearing called the meeting to order at 12:15 pm and thanked everyone for attending. Scott Jacobson introduced Tracy, who supports the BGC, and was a former neighbor of Paddy Moses. Brad introduced Dee, who serves on the advisory board at the Freddy Solomon Unit and Steve, the Chair of the East Pasco unit. Brian Best spoke about the newly remodeled Teen Room at the Capitano club. A team of GTE employees along with 3 partners of GTE, remodeled the room with wood floors, couches, x boxes and laptops. They knocked down walls to make the space larger for the teens. The opening was last week and several of the children cried when they saw their new room. Brian stated that E.C. Williams, a former board member, was very passionate about the BGC and Brian shares his passion. Next year, they want to work on the technology room. Joe Garcia presented a check to Brad for $50K from the Community Foundation for our Gang Prevention Program. Greg reminded everyone of the Staff & Board Appreciation on December 8th and asked the board to consider donating $150 toward the cost of the event in appreciation of our staff. Greg covered the cost last year, which was $4K. December 8th at Pin Chasers from 2:00 to 5:00 pm. Greg asked for 3 to 4 volunteers for the Cut for the Cure Charity Challenge. Last year Marc Spencer participated. We would get 50% of the money raised. Marc spoke about the event where he had friends and coworkers make donations to the Cure and he had to cut his hair. Marc raised $15K last year. If anyone is interested, please let Greg know. We will not commit to the event yet. CONSENT ITEMS The September 12, 2013 meeting Minutes and the September 2013 Financial Report were provided to the members for their review prior to the meeting and copies provided at the meeting. A Motion to approve the Minutes was made by Brian Best, second by Chris Roederer, Motion passed. Motion to approve the September Financial Report was made by Chris Roederer, second by Don Smith. Motion passed.

CORPORATE BOARD MEETING NOVEMBER 14, 2013 PAGE 2 DEVELOPMENT REPORT Cassandra Thomas thanked Chris and his wife Anita for opening their home for the Bourbon Tasting that raised about $13K. Chris stated that he will continue to hold this event as long as he has bourbon. Greg thanked the board for stepping up and bringing revenue in for the clubs through events like what Chris did. Cassandra also report that a little over $11K was raised at the Arcadis Golf Tournament and thanked the board members that participated. We applied for the Maytag Grant for $20K, which is based on videos submitted by various BGCs and voted on online. Our video on Ricky Gallon is one of the top 5. Cassandra also wanted to thank Jenny Swindal for hosting the yearly West Tampa Holiday Party in which she provides food, games Nike shoes and a Yankees bag of goodies to the kids. This year, along with the West Tampa Club, she has adopted the Dover club so 150 of our kids at each club will be able to participate. No dates have been set yet. Also recognized was David Lewis with United HealthCare and volunteers from the company and made a teen room out of a storage closet at our Town & Country Club. Lori Liburdi reported on the Steak Dinner that will be held next Tuesday at A la Carte. We have currently raised $148K, shy of our goal of $175K. We have our raffle items of Stock Your Bar, a cruise for 4, Vegas trip and Florida Fun Package along with two live auction items, a New York trip and a Peter Frampton signed guitar. We are honoring George Simmons who has donated over $300K over the last 10 years and have given out over $3M throughout the county as a family foundation. Vic Holcomb spoke on the Great Futures Breakfast and that we are closing in on the date for names and email addresses to be submitted. We have 83 tables but have room for 87. A large match will be announced the day of the breakfast. The focus is on bringing someone who has the spirit to make a donation. Greg mentioned this is also a great way of guests to network. Don Smith spoke about the Great Futures Golf Challenge event, January 17th and a March golf scramble. The event on the 17th everyone will try to play 100 holes. The golfers will have sponsors and we are looking to raise $40K to $50K. We have the entire course for our event with a Par 61. Theyd like to have 11 teams. The committee is Scott, Adam, Shelley and Don with a lot of help from Glenn. We currently have $18K in sponsorships currently. The cost to us is less than $4K. They have 9 teams committed and need additional sponsors. Brenda reported on the Yankees Luncheon on March 21st at the Marriott Waterside. The $10K tables are all sold out. Other ticket levels are available. PwC is our lead sponsor along with CapTrust. Tampa Bay Times is our Media sponsor. There will be a silent auction with all items being donated to us by the Yankees. Don Smith stated that for the golf tournament, they could use some help with gift items for the golfers and if anyone has a connection with someone for golf shirts to please let him know.

CORPORATE BOARD MEETING NOVEMBER 14, 2013 PAGE 3 PRESIDENTS REPORT: Brad first mentioned that Luis Garcia was honored by Villa Madonna and that evening a new record of $104K was raised. Brad asked Dee to speak about the Solomon Club. Dee reported that the club opened November 11th with 70 kids attending the first day with 100 kids registered, which is the maximum. The board is active and planning Christmas events. They would like to have an official grand opening sometime in January. Father Steve Ryan then reported on the Mary Help facility and that is set up for special activities, where clubs can come together. They are painting the gym and the BGC are welcome to use it. The Salesian Club has a small enrollment with some members being special needs students from the Catholic school. They have college groups coming in looking for service opportunities. Ryan Skubis shared that this is the 5th year for Robert Halfs Christmas for kids. This December 14th they will host 500 kids for the annual Christmas party, 400 in Tampa and 100 in Orlando. The goal is to collect 10K toys this year. Lori also wanted to thank Ryan for having Robert Half support the Steak Dinner by buying a table. Brad announced that we have promoted Jennie Yingling, Executive Director of our Pasco County Clubs, as our Director of Annual Gifts. We decided to look within the organization since development people seem to only stick around for 2-3 years. Jennie has been with us for 16 years. Jennie will be calling on the board members and will be the lead for the Great Futures Breakfast, working with Glenn. Brad asked Steve to report on the Stanley Park in Lacoochee project. Steve stated that the building should be opened in January thanks to Ronnie Deese. He also spoke about the Empty Bowls event at the Old County Court House in Dade City. This will be the second year and they have raised $22K as of today. Brad thanked all the board members for all the work they have done and for their service. Greg reminded everyone of the Steak Dinner this Tuesday, Staff Appreciation Event at Pin Chasers on December 8th, the golf challenge on January 17th and Yankees luncheon on March 21st. Before closing Brad announced 2 names to be approved as Foundation Board members. The nominees are Nick Reader, with MVP Holdings, recommended by Bob Basham and Brett Barton, who owns his own company. Scott Jacobson made a Motion to approve, second by Vic, Motion approved unanimously. Greg closed the meeting at 1:10 pm. Brenda Browning, Recorder __________________________ Shelley Kolseth, Secretary ___________ Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo

To: From: Date: Board of Directors Deborah L. McCarthy January 2, 2014

Subject: November 2013 Financial Statements

Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the eleven months ended November 30, 2013. The remarks below are made regarding net operating surplus or deficit before funding from the BGCTB Foundation and proceeds from the Great Futures Breakfast. We are currently ahead of budget by approximately $144,000 due primarily to the savings to date of $163,000 in Total Expenses. The savings in Total Expenses is due to a $78,000 savings in Total Personnel Costs due to vacancies in staff positions and a $85,000 savings in Total Operating Costs due to efforts to control supply costs and savings in occupancy costs from the sale of the Interbay building. See explanation of significant variances below: Professional Fees Overage of $41,000 Overage is due primarily to an overage in legal fees of $34,000 due to ongoing legal representation in the matter of the Llaneza Trust plus other additional fees of approximately $5,000 for the YMCA, CPS Associates and Expense Reduction Analysts. Contract Services Savings of $62,000 Savings is due to a savings of $52,000 to date for the lead teacher position for the 21st Century grant which was not filled this year and a savings of $9,000 for Summer Jobs Stipends due to a drop in the number of youth eligible to participate in the CSBG Summer Youth Employment (YES) program due to changes in the administration of the program by the BOCC for Hillsborough County. Both of these savings in costs will result in decreases in the funding from the respective grants for 2013.

Memo to Executive Committee

Page 2 of 2

Supplies Savings of $43,000 Savings is due primarily to a savings of $30,000 in the costs of the afterschool snack program due to a complete overhaul of the way this program is managed and implemented in the clubs beginning with a centralization of the menu planning and ordering of snacks through one approved vendor. Other savings include a savings of almost $15,000 in other club supplies and office supplies also due to efforts to centralize purchasing and establish a uniform process for all clubs. See also comments under Training, Travel & Meetings. Occupancy Savings of $22,000 Savings is due in large part to sale of Interbay club and savings in utilities, insurance and building repair & maintenance. Transportation Savings of $32,000 Savings is due primarily to savings to date in Repairs & Maintenance of $20,000. Do to the nature of repairs, it is difficult to predict the timing of these expenses. We look at our history to try to project our future expenses. Savings to date are nominal and can be reversed quickly if we have two or three major repairs happen simultaneously. Training, Travel & Meetings Overage of $17,000 Costs of meals for Meetings and Conferences were recorded as Supply Costs in prior years and were budgeted there. In 2013, we made a change to track these costs as part of the costs of meetings. See corresponding savings in Supply Costs. Program Services Overage of $14,000 Overage is due primarily to overage in youth activity costs. These are activities for the members at the clubs and include a variety of purposes ranging from monthly birthday celebrations to end of school year parties for club members to recognitions for report card grades. Please let me know if you have any questions or comments on the statements.

Thank you

1/3/2014 12:01:06 AM

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Financial Position
With Comparative Totals to Last Year - Unaudited

Page 1

Unrestricted Fund 11/30/2013

Land & Building Fund 11/30/2013

Temporarily Restricted Fund 11/30/2013

Endowment Fund 11/30/2013

Total All Funds 11/30/2013

Total All Funds 11/30/2012

Assets Current Assets Cash & Cash Equivalents Accounts Receivable Due From BGCTB Foundation Pledges Receivable - Current Investments - Short Term Prepaid Expenses Total Current Assets $678,224 $415,040 $681,465 $21,195 $0 $71,437 $1,867,361 $528,832 $0 $0 $0 $642,292 $0 $1,171,124 $784,106 $0 $0 $44,136 $287,708 $0 $1,115,950 $0 $0 $0 $0 $0 $0 $0 $1,991,162 $415,040 $681,465 $65,331 $930,000 $71,437 $4,154,435 $1,293,949 $201,343 $497,933 $84,746 $1,180,000 $159,525 $3,417,495

Non Current Assets Investments Land, Property and Equipment Prepaid Rent - Non Current Long Term Pledges Receivable Other Assets Total Non Current Assets $0 $0 $60,000 $0 $5,060 $65,060 $0 $7,210,256 $0 $0 $0 $7,210,256 $0 $0 $0 $80,930 $83,900 $164,830 $696,286 $0 $0 $0 $0 $696,286 $696,286 $7,210,256 $60,000 $80,930 $88,960 $8,136,431 $641,375 $7,857,609 $0 $14,645 $82,484 $8,596,113

Total Assets

$1,932,421

$8,381,380

$1,280,780

$696,286

$12,290,866

$12,013,608

Liabilities and Net Assets Liabilities Current Liabilities Accounts Payable Accrued Salaries & Benefits Payable Due to BGCTB Foundation Other Current Liabilities Total Current Liabilities $53,368 $204,818 $77,203 $5,471 $340,860 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $53,368 $204,818 $77,203 $5,471 $340,860 $32,451 $198,983 $800 $5,189 $237,422

1/3/2014 12:01:06AM

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Financial Position
With Comparative Totals to Last Year - Unaudited

Page 2

Unrestricted Fund 11/30/2013

Land & Building Fund 11/30/2013

Temporarily Restricted Fund 11/30/2013

Endowment Fund 11/30/2013

Total All Funds 11/30/2013

Total All Funds 11/30/2012

Other Liabilities Deferred Revenue Deferred Lease Revenue Total Other Liabilities $262,016 $0 $262,016 $0 $208,000 $208,000 $0 $0 $0 $0 $0 $0 $262,016 $208,000 $470,016 $206,914 $256,000 $462,914

Total Liabilities

$602,876

$208,000

$0

$0

$810,876

$700,336

Net Assets Net Assets Net Assets Total Net Assets $849,427 $849,427 $8,654,764 $8,654,764 $1,279,513 $1,279,513 $696,286 $696,286 $11,479,990 $11,479,990 $11,313,271 $11,313,271

Transfers Transfers Total Net Asset Transfers $480,118 $480,118 ($481,384) ($481,384) $1,266 $1,266 $0 $0 $0 $0 $0 $0

Total Net Assets

$1,329,545

$8,173,380

$1,280,780

$696,286

$11,479,990

$11,313,271

Total Liabilities and Net Assets

$1,932,421

$8,381,380

$1,280,780

$696,286

$12,290,866

$12,013,608

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Activity - Unrestricted Fund With Comparison to Budget & Last Year Actual - Unaudited
Year To Date This Year Actual Budget 1/1/2013 1/1/2013 Variance To To Favorable 11/30/2013 11/30/2013 (Unfavorable) Revenue Public Support United Way & Combined Campaigns Contributions Funds Released from Restriction Fees & Grants Total Public Support Revenue Program Service Revenue Investment Revenue Other Revenue Total Revenue Special Events Special Event Revenue Special Event Expenses Net Special Events Total Public Support and Revenue Expenses Personnel Costs Salaries Employee Benefits Payroll Taxes Other Employee Costs Total Personnel Costs Operating Costs Professional Fees Contract Services Supplies Information Technolgy Occupancy Expense Equipment Expense 348,292 4,255 23,600 376,146 400,965 3,500 20,230 424,695 (52,673) 755 3,370 (48,549) (13.1%) 21.6% 16.7% (11.4%) 410,000 5,000 22,000 437,000 405,278 4,408 22,671 432,357 (56,986) (153) 928 (56,211) (14.1%) (3.5%) 4.1% (13.0%) Year To Date Last Year Actual 1/1/2012 Variance To Favorable Variance 11/30/2012 (Unfavorable) %

Variance %

Total 2013 Annual Budget

770,154 1,056,615 98,894 1,818,722 3,744,386

782,890 1,050,300 97,500 1,753,150 3,683,840

(12,736) 6,315 1,394 65,572 60,546

(1.6%) 0.6% 1.4% 3.7% 1.6%

860,000 1,275,000 130,000 1,910,000 4,175,000

779,728 1,042,144 100,153 1,821,377 3,743,402

9,573 (14,471) 1,259 2,655 (984)

1.2% (1.4%) 1.3% 0.1% (0.0%)

582,884 (75,889) 506,995 4,627,527

611,200 (73,600) 537,600 4,646,135

(28,316) (2,289) (30,605) (18,608)

(4.6%) (3.1%) (5.7%) (0.4%)

626,800 (73,800) 553,000 5,165,000

578,478 (84,518) 493,961 4,669,720

4,406 8,629 13,034 (44,161)

0.8% 10.2% 2.6% (0.9%)

2,349,491 212,800 183,904 67,428 2,813,624

2,409,800 231,115 191,070 59,675 2,891,660

60,309 18,315 7,166 (7,753) 78,036

2.5% 7.9% 3.8% (13.0%) 2.7%

2,600,000 253,000 210,000 65,000 3,128,000

2,319,092 212,680 182,097 52,921 2,766,790

(30,399) (120) (1,807) (14,507) (46,834)

(1.3%) (0.1%) (1.0%) (27.4%) (1.7%)

74,120 133,124 239,192 74,676 1,101,442 38,108

33,500 195,540 282,020 73,630 1,122,965 37,370

(40,620) 62,416 42,828 (1,046) 21,523 (738)

(121.3%) 31.9% 15.2% (1.4%) 1.9% (2.0%)

36,000 203,000 314,500 84,000 1,223,500 41,500

54,231 204,259 276,632 77,609 1,131,844 32,152

(19,889) 71,135 37,440 2,933 30,403 (5,956)

(36.7%) 34.8% 13.5% 3.8% 2.7% (18.5%)

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Activity - Unrestricted Fund With Comparison to Budget & Last Year Actual - Unaudited
Year To Date This Year Actual Budget 1/1/2013 1/1/2013 Variance To To Favorable 11/30/2013 11/30/2013 (Unfavorable) 14,873 12,350 (2,523) 158,155 190,035 31,880 53,118 36,175 (16,943) 180,043 166,050 (13,993) 59,461 61,250 1,789 2,126,313 2,210,885 84,572 4,939,936 (312,409) 5,102,545 (456,410) 162,609 144,001 Year To Date Last Year Actual 1/1/2012 Variance To Favorable Variance 11/30/2012 (Unfavorable) % (7,054) (21,927) 310.8% 197,337 39,182 19.9% 49,260 (3,858) (7.8%) 208,567 28,524 13.7% 61,898 2,436 3.9% 7.0% 2,286,736 160,423 5,053,525 (383,806) 113,589 71,396 2.2% 18.6%

Printing & Postage Transportation Expense Training, Travel & Meetings Program Services Other Expenses Total Operating Costs Total Expenses NET SURPLUS/(DEFICIT) BEFORE BGCTB FUNDING & GREAT FUTURES BREAKFAST 2013 BGCTB Funding Released from Restriction Great Futures Breakfast NET SURPLUS/(DEFICIT) AFTER BGCTB FUNDING & GREAT FUTURES BREAKFAST 2013

Variance % (20.4%) 16.8% (46.8%) (8.4%) 2.9% 3.8% 3.2% 31.6%

Total 2013 Annual Budget 16,500 216,300 45,000 185,000 69,400 2,434,700 5,562,700 (397,700)

238,000 171,935 97,526

238,000 171,935 (218,410) 315,936 144.7%

238,000

258,000

(20,000) 171,935 223,331 177.5%

(159,700)

(125,806)