FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

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FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

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1.4 ORGANIZATION STRUCTURE

MANAGING DIRECTOR s GENERAL MANAGER WORKS MANAGER

MARKE TIN-G INCHA RGE

DESIGN & DEV.INCH ARGE DESIGN ASSSISTANTS

PRODUCTION INCHARGE

MATERIALS INCHARGE

Q.A INCHARGE

HRD

PURCHASE ASSISTANT

STORES INCHARGE

PLANNING ENGINEER

MAINT. ENGINEER

TOOL ROOM ENGINEER

I.C.Q.A INSP

I.P INSP

FIT INSP

DESP INSP

Machine shop supervisor

Assembly shop supervision Assembly. Fitters & workmen

Supervisor suppliers follow up

Assembly & testing supervision Testing workmen & Helpers

Dispatch supervision

Machinist and workmen gg

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CHAPTER 2

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2. INDUSTRY PROFILE
EVOLUTION OF MANUFACTURING INDUSTRY It came into being with the occurrence of technology and psycho-economic transformation in the western countries in the 18th-19th century. This was widely known as Industrial Resolution. It begins in Britten and replaces the labor investment in textile Production with mechanization and use of fuel. MANUFACTURING INDUSTRY The Manufacturing industry refers to those which involve in the manufacturing and processing of items and indulge in either creation of new commodities or in value addition. The manufacturing industry accounts for a significant share of the industrial sectoring the developed countries. The final product can either serve as a finished good for sale to the customer or as immediate good used in the production.

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Chapter-3

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3. RESEARCH DATA
The present study is based on the data collected from the primary and secondary data i.e, published sources namely the annual reports of the met flow control pvt ltd, other information relating to profile of factories have been obtained through interview sessions. 3.1. a PRIMARY The primary data which is collected fresh and /or first hand, for first time which is original in nature. Primary data is collected through personal interview, questionnaire.to support the secondary data 3.1. b SECONDARY The secondary data are those which have already collected and stored. Secondary data is easily collected through records, journals and annual reports of the company. The collection of secondary data saves money time and efforts. Secondary data are also available in trade magazines and books. The data collected is aimed at the organizational study of the company; the project is based on organization structure of the met flow control pvt ltd.

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3.2 OBJECTIVES OF THE STUDY:

The main objective of the study is organizational study of the company. The total study is based on the organizational study of the company met-flow controls Private Limited. OBJECTIVES To study the role played by each department To analyze effective planning, provision and utilization of resources To study the significance of organization structure To analyze the bases of departmentation

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Chapter-4

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4 FINANCE DEPARTMENT
Introduction This department is playing a vital role by providing and maintaining of the entire details of each and every financial activities of the company. This department consists of Director of financial Assistant Manager, an Accounts Officer, Senior Assistant, 6 Assistants and 2 Office boys.

4.1 OBJECTIVES
To provide accurate, and complete systematic information of financial activities. To maintain all the books of accounts and other financial documents. To prepare periodic financial statements of the company like Profit and Loss Account and Balance Sheet. To maintain statutory as per Company Act 1950. To monitor the fixed and variable expenses related to manufacturing units.

4.2 FUNCTIONS
Preparing of daily cash books. Receipts and payments. Maintenance of sales Journal

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Chapter-5

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5. PLANNING DEPARTMENT
Planning is the back bone of any organization. Success of any organization depends on how well things are planned. It is a process of chalking out the patch for attaining the ultimate purpose of business undertaking. It is done for usage of resources and to meet the delivery commitment.

5.1PLANNING DEPARTMENT
Contract Review Store Stock verification Issuing Indents For storage items

Material Shop Loading Components follow up

Venders development and loading Local purchases

Outsource facility survey

5.2 TYPES OF PLANS

1) Tentative plan It is a plan for particular which is drawn five weeks prior to a month. It can be modified / amended. 2) Final plan It is a plan which is issued one week earlier to the particular month. It can be modified

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Chapter-6 DESIGN AND DEVELOPMENT DEPARTMENT

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6. DESIGN AND DEVELOPMENT DEPARTMENT

There is a separate department called designing department in met flow controls pvt.ltd, headed by the head of the department. The design department is one of the most important departments in the company. All the products manufactured by met-flow controls require good quality and new designs, so that the customer will like, and appreciate the product. The company believes that outer appearance of the product. So it must be well designed. Design department is the mother of the department; this department has to confirm international standards. This department sees through that the design is safe reliable, cost effective and efficient; the employees in this department are working on CAD (Computer Aided design) System. Input of any will be as per the requirements of the customer and to see that the design output satisfied the customers expectation in actual performance. The company believes that without good and design, which are appealing to the customers its products are incomplete in their quality

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6.1 DESIGN AND DEVELOPMENT DEPARTMENT:

D&D Verificati on

D&D Planning

D&D Inputs

D&D Output

D&D Review

Clients SPL requirement Development

D & D changes Control

D&D Validation

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Chapter-7

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7. PURCHASE DEPARTMENT
OBJECTIVES To ensure that, all the purchase / processed items and services meet the specified requirements. SCOPE Applicable to all raw materials, bought out items, sub-contracted items, capital goods, consumable and service to be produced.

7.1 RESPONSIBILITIES
All the purchase activities related to various raw materials, stationary material equipment, instruments etc are carried out by the material department. To place purchase order for raw material like iron sheets, shafts, equipments, instruments, bearing motors gearbox, electrical item etc. To arrange for return of rejected material and get replacement etc.

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7.2 FUNCTIONS
Receive purchase requirements duly approved by the component authority from various departments. Evaluate various suppliers and if found suitable adds to the approved vendors list. Reviewing and updating approved vendors list annually. Prepare annual purchase budget in Consultation with the director and respective departmental heads and gets approved. After getting approval from the director issues purchase orders to the respective vendors.

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7.3 PURCHASE PROCEDURE

Purchase department play vital role in the company purchase dept Heads purchases the raw material required for the company. Suppliers search will be made first in met-flow experts decides about suppliers by supplier list will be gathered by internet. By adds by competitors analysis. Experts collect the information of suppliers and analyze the supplier profile, it they feel consistent to deal with that supplier then they take further actions. Company select more than two suppliers, it is because it is not safe to rely on only one supplier in case of delay supply by one supplier it harms the production, hampers the company growth after selecting suppliers

Under Evaluation

Vender approval

Vender revaluation

Rate Finalizing

Shortage & Rejection dept follow up

P.O Additions

P.O Raising on suppliers

Receipt of matt indents Train planning dept

Bill Verification

Bill passing & supplies payment arrangement

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CHAPTER- 8 PRODUCTION DEPARTMENT

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8. PRODUCTION DEPARTMENT
Identification Traceability & House Keeping Machine loading as/ Job cards Preventive Maintains of Machines Break down maintains of Machines

Value History card UTC Apparition offering for IWP

ASSTY & Testing

Daily production report preparation

Proposing necessary Training to operators

Painting & name plate firing

Packing & Dispatch

Material Handling

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8.1 RESPONSIBLITY
Production department has to work jointly with the marketing department, design department, purchase department, quality control department, engineering department, stores department and financial department. The work of the operating manager is to guide his juniors and achieve the production targets of the company. All the in- charge in the plant directly report to the CEO. The CEO takes order from the marketing department and according sets the targets and plans for the production. He has to keep the staff and works informed about all the latest developments and change so that they can guide the workers accordingly. The production manager has to see that the production done at the plant is of required quality. He has to also guide the engineering department and maintain the machinery of excellent production. The production manager advices the management while fresh personnel are inducted and new mach electrical department works under production and t consists of two persons.

They do the day to day maintain of the factory & they also go on site for commissioning work. The prepared a panel board covering the sequence of operation to be done, which designed and wring test of conveyors also is done. If the automation is very completed then expert advice is taken from outside company and some time the field plant layout is the overall arrangement of the production process, store room.

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CHAPTER 9

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9. QUALITY CONTROL DEPARTMENT

Met flow Control Company has strived to achieve excellence in design, quality, and manufacture and deliver defect-free competitive products and services in time. It is because of this fact that Met Flow Company has an envious record of quality. Company has maintained by following principles. Use of modern machinery in the production of quality goods. Emphasizing quality control program. Instruments Calibration Identification Traceability Incoming malt inspection In process inspection

Value T.C preparation

Value testing

Material color coding

Finalizing & testing

Co-ordination with external inspectors

External Tep verification

Releasing of dispatch clearance.

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9.1 RESPONSIBILITIES:
The quality control dept inspects the quality at various stages. The whole procedure of unloading to storing of raw material and issue of row materials for production purpose and bending, cutting, welding, and fabricating, inspecting, is supervised by quality control Department. First, when the raw materials are unloaded, the row materials are inspected. Here the quality control dept checks the quality, shapes, size, quality of row materials and also see to it that they are according to purchase order. Secondly, the quality control dept inspects the In-process material; it checks the smooth flow of production process. And also sees whether all the workers are performing the job or not.

Inspection is also done by the quality control dept to know whether correct parts are assembled to get the right end product. This inspection is done at the assembly stage.

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CHAPTER 10

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10. STORES DEPARTMENT

A separate room is provided for storing all the material systematically, the main In-change of stores department is the operating manager and stores officer. Techniques or tools of inventory control used in met-flow Controls pvt.ltd the store dept follow F.S.N. analysis method. Here goods are classified on the basis of fast- moving, slow- moving, and non- moving material within the organization. They also follow the A.B.C, analysis systems for inventory control. Proper storage of goods is very essential for effective production. Material when received are to be properly examined, tested and kept in a proper place known as storeroom in a scientific manner with a view of saving them from all kinds of damages proper storing of materials need suitable classification and condition, it is under the charge of an expert storekeeper.

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10.1 STORES DEPT: Malt receipt Items verification quality/weight Good receipt preparation

Material issue to Ass against interests

House keeping

Receipt of material from material shop

Bin card entry

Stock maintains

Material handling & proper storage

Material issuing subcontrol & material shop

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CHAPTER 11

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11 HUMAN RESOURCE DEVELOPMENT (HRD) DEPT

11.1 OBJECTIVES To finding out the resources for right person for right job It should create the working environment It is a supportive dept for the organization HRD has to take suitable action towards working condition.

Searching of H.R availabilities

Selection of suitable candidates

Goods working environment creation

Building of good relationship between management & employees

Arrangement of necessary training to staff & employees to upgrade the man power efficiency

Providing of necessary benefits to employees

Steady of human present efficiency & suitable action

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CHAPTER 12

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12 MARKETING DEPARTMENT
In met flow controls pvt.ltd. The marketing process begins when the marketing representation or the agents are sent to the customers to gather information about the requirement of the customers. Then a design is prepared according to the requirements of the customers and quotation or estimation is prepared. This quotation or estimation contains detailed information about the product, price, technical specification, transportation cost, tax and excise duty payable, payment terms and delivery date and other general terms and conditions. Quotation is issued to the customer and if the customer is satisfied with the quotation then the customer will place the order after receiving the order the production work begins.

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12.1 MARKETING PROCESS Finding out the client & approval Contract review Receipt of enquiries Rate quoting

Purchase order Receipt

Enquires finalizing

Order acceptation

Regular follow up/ co-ordination with clients

Receipt of customer feedback complaints

Widening of marketing area

Action plan for customers complaint

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CHAPTER 13

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13 SALES CO-ORDINATION DEPARTMENTS

The sales co-ordination department plays an important role in synchronies and harmonies the activities of al departmental units of an organization towards the accomplishment of organization activities. The MET-FLOW CONTROLS group consists of 2 important marketing and services oriented units.

1. MET-FLOW CONTROLS Marketing Service Private Limited: It is the marketing organization to sell all the products available from MET-FLOW CONTROLS group of companies and render prompt and efficient services. The MET-FLOW CONTROLS has 4 branch offices and Hubli is the head office.

2. MET-FLOW CONTROLS Process Equipment: It is the merchant exporters engaged in exporting products. Manufactured by MET-FLOW CONTROLS group as well associated companies.

13.1] OBJECTIVES
1. To co-ordinate with customer and concerned department for prompt execution of the orders. 2. To attend the customer complaint promptly and co-ordinate to prevent recurrence. 3. To translate mutually agreed customers requirements in to work orders.

4. To understand customer requirements if any before acceptance of orders.

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13.2RESPONSIBILITIES
1. To co-ordinate with various department concerned and give feedback to MET-FLOW CONTROLS customer regarding status of orders and also to organize clients inspection where required. 2. To attend customer complaint promptly. 3. To prefer contracts review activities and to communication customer requirements clearly and accurately within the organization through orders acceptance. 4. To identify training needs and to plan and organize for the same. 5. Non conformance review disposition and corrective/preventive action.

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CHAPTER 14

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SWOT ANALYSIS 14.1 STRENGTH

They are large scale supplier of valves and pumps. They follow standard system for all their activities. In marketing they are recognized by their quality. They provide quality products at Competitive price, prompt delivery and the unflinching commitment to excel. They have the reorganization from the ISO 9001/2000, and IBR certification. The plant has well equipped calibration room and a chemical and metallurgical laboratory They have efficient and well qualified and personnel. The plants are fully provided with the latest production and testing equipments. The environment of the company ecologically friendly. They follow standard system for all activities. They also provide many other facilities to their employees.

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14.2 WEAKNESS
They do not have financial controller. Due to high price the sales is not to the greatest extent. Cost for maintaining standard is more. Due to lack suppliers they are unable to provide quality accessories.

14.3 OPPORTUNITY
There is no restriction for movement of products in the world due to globalization. There is no sales tax and excise duty on exports. There are many foreign countries still to be covered.

13.4 THREATS
Many foreign valve companies are entering the domestic market because of globalization. Heavily depending on boundaries because of causing and other raw materials.

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CHAPTER 15

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15. LIMITATIONS
1. The time period taken for the study is limited for a period of 5 years 2. Study is based on information provided by company 3. Generalizations and conclusions are based on the findings of the present study. Since the study is solely confined to METFLOW CONTROL PVT LTD

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CHAPTER 16

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16 BIBILIOGRAPHY
COMPANY ANNUAL REPORT

Website: www.metflowindia.com

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