REGULAR MEETING AT CITY HALL MONDAY, FEBRUARY 3, 2014 7:30 P.M. PRESENT: Mayor Marl_, Councilmembers: Bourgoin_, Girbach__, Sibo-Koenig_, Rhoads_, Roth_, TerHaar_ STAFF PRESENT: City Clerk RoyaL City Superintendent/Engineer Roubal__, City Treasurer Bennett_, Police Chief Hrinik_, PCF Superintendent Scull_, Parks & Recreation Director Scruggs_ OTHERS PRESENT: MOVED ____ SECONDED ____ to approve the agenda as submitted I umended. MOVED ____ SECONDED ____ to excuse the absence of ----------- PRESENTATIONS Saline Main Street 4th Quarter Presentation Planning Commission Annual Report CITIZEN COMMENTS ON AGENDA ITEMS: Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question on items that appear on this agenda. Comments will be limited to 3 minntes per person. Anyone who would like to speak is requested, but not required, to state his/her uame and address for the record. CONSENT AGENDA (Items preceded by the letter "C") The following "Consent Agenda" will nonnally be adopted without discussion, however, at the request of any Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council discussion. C-MINUTES To approve the minutes and synopsis of the January 13, 2014 Regular Meeting as submitted. C-BILLS C-14-20 C-14-21 ENVIRON To approve the payment of bills consisting of 130 payees in the amount of$171,890.74 as submitted. To approve the passport resolution as submitted limiting the number of persons who can handle passports. To acknowledge receipt of the January 23, 2014 memo from Connie DeHaan, Environmental Commission regarding Motions from 1-15-14 meeting; to approve the appointment of Joe Freeman to the Projects Commission as representative of the Environmental Commission for 2014. Saline City Council Regular Meeting Monday, February 3, 2014 Page 1- Agenda NEW BUSINESS 14-22 SCULL PURCHASE OF REPLACEMENT MEMBRANES FOR REVERSE OSMOSIS UNIT #1 MOVED SECONDED To acknowledge receipt of the January 27, 2014 memo from Water Production & Pollution Control Superintendent Scull; to approve OR not approve the purchase of 180 Filmtec NF90-400/34i membranes from Process Solutions in the amount of$90,120 with monies budgeted in the Water Treatment budget. 14-23 CHARITABLE GAMING LICENSE - SALINE MAIN STREET SMS MOVED SECONDED to acknowledge receipt of the January 22, 2014 memo from Bob Rosenberger, Saline Main Street, requesting that Saline Main Street be recognized as a non-profit organization operating in the community to be eligible to apply for a charitable gaming license from the State of Michigan; to approve and adopt OR not adopt the Local Governing Body Resolution for Charitable Gaming Licenses recognizing Saline Main Street as a non- profit organization operating in Saline for the purpose of obtaining charitable gaming licenses. 14-24 ROUBAL WWTP REHAB PROJECT - CONTRACTOR PAY REQUEST #3 MOVED SECONDED To acknowledge receipt of the January21, 2014 memo from City Supt./Engineer Roubal; to approve OR not approve WWTP Rehab Project- contractor pay request #3 to FHC in the amount of $213,351.30. DISCUSSION: 11 Commission, Committee, and Task Force reports from Councilmembers 11 Reports and Other Announcements 11 Code Review Task Force Update PUBLIC COMMENT: Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is requested, but not required, to state his/her name and address for the record. ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL UPCOMING MEETINGS OF CITY COUNCIL: FEBRUARY JO, 2014 WORK MEETING AT 6:30 p.m. REGULAR MEETING AT 7:30 p.m. (CIP) MARCH 3, 2014 WORK MEETING AT 6:30 p.m. REGULAR MEETING AT 7:30 p.m. (The Ride Presentation) MOVED SECONDED To excuse the absence MOVED SECONDED To adjourn at __ p.m. Saline City Council Regular Meeting Monday, February 3, 2014 Page 2- Agenda PLEDGE OF ALLEGIANCE SALINE CITY COUNCIL REGULAR MEETING AT CITY HALL MONDAY, JANUARY 13, 2014 7:30 P.M. PRESENT: Mayor Marl, Councilmembers: Bourgoin, Girbach, Sibo-Koenig, Rhoads, Roth, TerHaar STAFF PRESENT: City Manager Campbell, City Clerk Royal, City Superintendent/Engineer Roubal, City Treasurer Bennett, Business Ambassador Corfman, Police ChiefHrinik OTHERS PRESENT: M. Hess, B. Rubel, A. Bell, V. Cooperwasser, T. Elkington MOVED Rhoads SECONDED Sibo-Koenig To approve the agenda as amended. CARRIED UNANIMOUS CITIZEN COMMENTS ON AGENDA ITEMS: Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question on items that appear on this agenda. Comments will be limited to 3 minutes per person. Anyone who would like to speak is requested, but not required, to state his/her name aud address for the record. Mary Hess addressed City Council regarding Item 14-16 JAC Products IFT Application. CONSENT AGENDA (Items preceded by the letter "C") The following "Consent Agenda" will normally be adopted without discnssion, however, at the request of any Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council discussion. C-MINUTES To approve the minutes and synopsis of the January 6, 2014 Regular Meeting as submitted. C-BILLS To approve the payment of bills consisting of 59 payees in the amount of $184,040. 70 as submitted. C-14-14 To adopt the Resolution Denying the Appeal of Freedom of Information Act Request Number 13-164. MOVED Rhoads SECONDED Roth To approve the consent agenda as submitted. CARRIED UNANIMOUS PUBLIC HEARINGS 14-15 APPLICATION FOR IFT - MMI ENGINEERED SOLUTIONS, INC CORFMAN MOVED Girbach SECONDED TerHaar Saline City Council Regular Meeting Monday, January 13, 2014 Page 1- Draft Minutes To acknowledge receipt of the January 7, 2014 memo from Administrative Finance Assistant Corfman regarding Recommendation of the !FT Application from MM! Engineered Solutions, Inc. CARRIED UNANIMOUS MOVED Girbach SECONDED Bourgoin To open the public hearing affording the applicant and all taxing units an opportunity to be heard. CARRIED UNANIMOUS MOVED Girbach SECONDED Bourgoin To close the public hearing. CARRIED UNANIMOUS MOVED Rhoads SECONDED Bourgoin To approve and adopt the Resolution Approving Application of MM! Engineered Solutions, Inc. for Industrial Facilities Exemption Certificate in the amount of $36,915 for real property and $2, 113,067 .70 for personal property for a period of four (4) years subject to the terms and provisions of the Tax Abatement Agreement to be entered into by the applicant with the City of Saline; to authorize the Mayor and Clerk to execute said Tax Abatement Agreement as presented. CARRIED UNANIMOUS 14-16 APPLICATION FOR IFT-JAC PRODUCTS CORFMAN MOVED Girbach SECONDED Sibo-Koenig To acknowledge receipt of the January 7, 2014 memo from Administrative Finance Assistant Corfman regarding NOT RECOMMENDING the !FT Application from JAC Products. CARRIED UNANIMOUS MOVED Girbach SECONDED TerHaar To open the public hearing affording the applicant and all taxing units an opportunity to be heard. CARRIED UNANIMOUS MOVED Girbach SECONDED Sibo-Koenig To close the public hearing. CARRIED UNANIMOUS MOVED Bourgoin SECONDED Rhoads to approve and adopt the Resolution Approving Application of JAC Products for Industrial Facilities Exemption Certificate in the amount of $12, 77 5 for real property and $8,970, 7 41 for personal property for Saline City Council Regular Meeting Monday, January 13, 2014 Page 2- Draft Minutes a period of five (5) years subject to the terms and provisions of the Tax Abatement Agreement to be entered into by the applicant with the City of Saline; to authorize the Mayor and Clerk to execute said Tax Abatement Agreement as presented. CARRIED UNANIMOUS OLD BUSINESS 13-163 IFT EVALUATION GUIDELINES BENNETT MOVED Rboads SECONDED TerHaar To acknowledge receipt of the January 7, 2014 memo from Administrative Finance Assistant Corfman and to approve the recommendations to the !FT Evaluation Guideline: Under JOBS section - remove the wording "backed by $50,000 investment cost each in the application" and under the SPECIAL MERIT POINTS section - clarify point allocation for the LEED or Green Globe certification to read "with points awarded for whichever level is greater of the two." CARRIED UNANIMOUS NEW BUSINESS 14-17 14-18 14-19 ORDINANCE# 754 AN ORDINANCE TO AMEND SECTION 94-1 OF THE CITY CODE TO PROVIDE FOR UTILITY RATES ESTABLISHED BY RESOLUTION MOVED Rhoads SECONDED Sibo-Koenig To approve and adopt Ordinance No.754, An Ordinance to Amend Section 94-1 of the City to Provide for Utility Rates Established by Resolution. CARRIED UNANIMOUS RESOLUTION TO ADOPT WATER AND SEWER RATES MOVED TerHaar SECONDED Rhoads To approve and adopt the Resolution to Adopt Water and Sewer Rates. CARRIED UNANIMOUS REPORTING OF EVIP INFORMATION TO DEPARTMENT OF TREASURY MOVED Rhoads SECONDED TerHaar To acknowledge the memo dated January 9, 2014 from Deputy Treasurer McDonough and to approve the Consolidation Plan for reporting of EVIP information to the Department of Treasury by the 1/31/14 deadline as submitted. CARRIED UNANIMOUS DISCUSSION: 111 Council member Rhoads commented on concerned residents asking about Trinity Health's reduced services. " Council member Rhoads addressed City Council regarding the changes in Personal Property Taxes and possibly sending out another statement to businesses to remind them to return paperwork prior to the February I O'h deadline. 111 DPW Roof Repair Project Analysis PUBLIC COMMENT: Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is requested, but not required, to state his/her name and address for the record. Saline City Council Regular Meeting Monday, January 13, 2014 Page 3- Draft Minutes Mary Hess addressed City Council regarding the tables and chairs at Brecon Grille still being on the sidewalk. ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL UPCOMING MEETINGS OF CITY COUNCIL: FEBRUARY 3, 2014 REGULAR MEETING AT 7:30 p.m. FEBRUARY 10, 2014 REGULAR MEETING AT 7:30 p.m. MOVED Rhoads SECONDED Girbach To go into Closed Session to consider material exempt from discussion or disclosure by state or federal statute, in particular, to discuss a confidential written legal opinion subject to attorney-client privilege and to consider purchase of Real Property. The City Council will reconvene into Regular Session at the conclusion of the Closed Session. Roll Call Vote: Conncilmember Rhoads-yes; Conncilmember TerHaar-yes; Councilmember Girbach-yes; Councilmember Sibo-Koenig-yes; Councilmember Roth-yes; Councilmember Bourgoin-yes; Mayor Marl-yes Adjourned to Closed Session at 8:15 p.m. MOVED Bourgoin SECONDED Girbach To reconvene into open session. Roll Call Vote: Councilmember Rhoads-yes; Councilmember TerHaar-yes; Couucilmember Girbach-yes; Counciimember Sibo-Koenig-yes; Councilmember Roth-yes; Councilmember Bourgoin-yes; Mayor Marl-yes MOVED Girbach SECONDED Bourgoin To adjourn at 9:54 p.m. CARRIED UNANIMOUS Teresa Royal, City Clerk Brian D. Marl, Mayor DATE MINUTES APPROVED: Saline City Council Regular Meeting Monday, January 13. 2014 Page 4- Draft Minutes a ~ a d e and Exterior Renovation In MSA Name: Address: Private Am't Public Am't None Public Improvements (streets, sidewalks, lights & fixtures, landscaping & public amenities) Project: Address: Private Am't Public Am't Alley Arch Sign S. Ann Arbor Street $774 $3,714 Design Team Update- Team leader: Rebecca Schneider Total Am't Total Am't $4,488 Be Bloomin: Team held meetings with Nature's Garden to discuss the 2013 Be Bloomin program. They recommended appointing more "eyes" downtown to watch over the flowers and that instead of billing per watering, they'd prefer a set amount for the entire time period. The team discussed raising the sponsorship to $100 and also recommended having a reduced fee for sponsoring more than one basket. Banner Program: Began working with the Capstone class at Saline High School to help with the Banner Program project. An inventory was taken of all existing banners so that a 12-month program can be put in place that will make it easier on the DPW. We hope to identify the gaps throughout the year and discuss ways to fill those gaps. The Team is looking at examples from a Boulder, CO student project and also Palm Springs. Building Rehabilitation in MSA NONE New Construction in MSA NONE Buildings Sold in MSA NONE New Businesses Opened in MSA Business Name: Main Street Coins and Collectibles Detroit Dog Company Address: 101 E. Michigan Ave. 103 N. Ann Arbor St. E)(isting Downtown Businesses that have Expanded in MSA NONE Businesses Closed in MSA Type of Business: Coins and Collectibles Restaurant Business Closed: Address: Type of Business: FT Jobs Lost: Air Brush Tanning and More Businesses Moved Out of Downtown to Another Location NONE Housing Completed Downtown NONE 141 L Michigan Ave. Tanning Business & Economic Success Team Update Team leader: Karilyn Price FT Jobs Added: 1 2 PT Jobs Lost: 1 PT Jobs Added: 1 1 New Work Plans: The Team worked on developing Work Plans for 2014 and added several new Work Plans - Business Attraction, Sharing the Information from the Market Study, Updating our Business Inventory, and 147 Michigan Avenue. New Team Leader: Karilyn Price officially took over as the Team Leader of the BES team. We're excited to add her leadership to our organization. Training: Two new training initiatives were planned - Social Media Training with Kristi Trevarrow, DDA Director in Rochester, and we're bringing SPARK's How to Start a New Business Training to Saline. Events: Date: 26-0ct-13 Oct. 1529 #Attendees: 150 #Volunteer Hrs: Tickets sold Wicked Kickln' Hoedown Scarecrow Contest ladies Nite Out 10-0ct-13 150 Christmas Parade Float 7-Dec-13 5,000 Flip Book-Gift Giving GuidE 15-Dec-13 reached thousands * Main Street cost reflects the amount of pre-event out of pocket expenses 400 150 25 55 256 37 NA NA NA Main St. Cost:* $4,244 $ $ 300 $ 264 (the cost to Main Street if, for some reason, the event was not able to be held, i.e.: non-refundable deposits, etc.) Promotion Team Update Team Leader: Jill Durnen Revenue Raised: $1,500 $ $ $ 164 First Time Events: Two brand new events were held this quarter - the Wicked Kickin' Hoedown and the Scarecrow Contest. Both events were successful. We packed the house and brought down the barn at Wicked Kickin'. And we collaborated with Dr. Rob Borer to expand the Scarecrow Contest he started in 2012 and bring it downtown. Congratulations to Saline Optometry, our first pace winner as voted on by the public. A New Event for 2014: The Team has been working feverishly to get ready for our newest event- Taste of Saline. Thanks to our Chairs for this event - Ginger Winter and Jeanette Swartz, who have spearheaded the effort brilliantly. Christmas Parade Float: Saline Main Street took home the First Place Float Award at the 2013 Saline Christmas Parade. A lot of people worked very hard on the float, and our float-building chairperson, Dave Eberlein, did a masterful job pulling it al! together. Volunteer Hours Last Quarter October November December Fundraising Type: Public Private Sponsorship MS Board Training Sessions Attended Event Title: CQC Retreat MMS Quarterly Training Board Member Changes Position: Assistance Received 39 77 69 OrgTeam Promo Team 54 495 73 183 32 286 October $3,850 $70 $600 $4,520 Who Attended: Cindy Czubko Bob Rosenberger Bob Rosenberger Bob Rosenberger Cindy czubko David Rhoads Name Leaving: None Fed/State/Local Grants: Description: Organization Team Update - Team leader: Cindy Czubko Design Team 16 15 14 November $4,000 $170 $250 $4,420 Date: Oct. 17 & 18 9-Dec 10-Dec Am't Received: BES Team Total 41 645 42 390 27 428 1,463 December Quarterly Total $1,000 $8,850 $50 $290 $750 $1,600 $1,800 $10,740 Topic: Leadership for Saline's Future The Economic Impact a Main Street Program Can Have Volunteerism Downtown Matters: Testimonials from community leaders were gathered and put together in a brochure to help demonstrate the importance of our downtown. Volunteers: The need for and value of volunteers to Saline Main Street and to the well-being of our City was highlighted once again this quarter with almost 1,500 volunteer hours worked in October, November and December. Fun and Fundraising: The 2013 brochure was reviewed and changes were made to it even to understand and for to get involved. INTEROFFICE MEMORANDUM from the desk of Terri Royal, City Clerk TO: City Council CC: FROM: Terri Royall, City Clerk DATE: January 22, 2014 SUBJECT: Resolution Regarding Compliance with the State Department's Passport Application Acceptance Program Due to changes in the Passport Application Acceptance Program, employees who handle voter registration cards can no longer be part of the passport acceptance program. This resolution clearly separates the authority between employees who can accept passports and employees who handle voter registration cards. Thank you! CITY COUNCIL CITY OF SALINE Washtenaw County, Michigan Council member , supported by Council member _______ , moved the adoption of the following resolution: RESOLUTION REGARDING COMPLIANCE WITH THE STATE DEPARTMENT'S PASSPORT APPLICATION ACCEPTANCE PROGRAM WHEREAS, the City Clerk's office provides a number of services .......to'. local residents, including voter registration and passport application acceptance; and < WHEREAS, some City employees have been designated agents by the U. S. Department of State (the "State Department"), to accept passport applications and administer oaths and affirmations in CCJIJ,J!'lection with sucl'!li!PPlications; and WHEREAS, the City Council also wishes to accept;,\l()ter registration to provide voter registration cards; and WHEREAS, the State Department has City security policy'tffat prohibits passport acceptance agents from performing functiu.i:ti;;,, to voter registration cards and prohibits voter registration officials PPlications; and WHEREAS, the City wishes to policy so the Clerk's office can offer voter registration cards and acceptpassportYlilflplications: > NOW, THEREFORE, BE IT RE.$0LVED . i .. , > 1. Ms. Connie DeHaan/f\'lls Gail LaDuke, Partridge shall provide services related to applicatiOfl;> and sh<;jlf, not perform any services related to voter registration. \, . ' 2. Ms. Aimee Rutledge5jiall to voter registration and shall not provide any services related to of applications. 3. All processing systems, printers, paper/card stock, a?g,,cpther documents relatea;tp voter registration shall be kept in a locked location that is to any e'11Jployees perform or may perform services related to passport including, not limited to, Ms. DeHaan, Ms. La Duke, and Ms. Partridge. 4. All passport applications, completed passport transmittals, passport-related reference!"li;;iterials, andJf'le Passport Agent's Reference Guide shall be kept in a location that is .. tgia11 employees authorized to perform services related to voter registration, limitation, Ms. Rutledge. 5. All resolutions and parts of resolutions are, to the extent of any conflict with this resolution, rescinded. Moved by Council Member ---------' seconded by Council Member ---------that resolution be adopted. Brian Marl, Mayor Terri Royal, City Clerk GRAPIDS 57653-1 313486v1 2 INTEROFFICE MEMO To: From: Date: Re: Terri Royal ,, 11 n Connie DeHaan, Environmental Commission @J)o&--" 1-23-14 1-15-14 meeting At the Environmental Commission meeting January 15th, 2014 the following motions were made: 14-01 Election of Officers MOVED Niethammer SECONDED Price to appoint Steve Diebol to serve as office of Chairperson. CARRIED UNANIMOUS MOVED Hess SECONDED Niethammer to appoint Bruce Westlake to serve as office of Vice Chairperson. CARRIED UNANIMOUS MOVED Price SECONDED Westlake to appoint Joe Freeman to serve as a member (1 year) on the Special Projects Commission. CARRIED UNANIMOUS MOVED Diebol SECONDED Westlake to appoint Joe Freeman to serve as representative to the Saline River Greenway Alliance. CARRIED UNANIMOUS ,,r-----*- Reccived by - J / ~ City Manager, Todd Campbell TO: City Council FROM: Robert Scull DATE: January 27, 2014 RE: Purchase of replacement membranes for Reverse Osmosis Unit #1. The City operates two General Electric (GE) Reverse Osmosis (RO) units used for water softening, as part of its water treatment process. In the Reverse Osmosis process the water is pumped under pressure tluough a semi- permeable membrane. The softened water called permeate, is collected ai1d after some additional treatment is then pumped to the water distribution system. The membranes in each unit have a manufactures' life expectancy of 3 to 5 years. In March of 2012, the City replaced the original membranes in unit #2 with membr311es manufactured by Filmtec. At that time, I received specifications on six different models of membranes in which I looked at cost, quality of the water produced, operating pressures at installation and the projected pressure increase due to age. Filmtec appeared to be the best fit for the City's needs. Since then, the Filmtec membranes in unit #2 have performed very well; producing good quality permeate water at greatly reduced pressures and an energy savings of about 38%. Currently, the membranes of unit #1 appear to be failing. The signs of membrane failure are higher head pressure and an increase in the pem1eate conductivity which indicates water leaking around the membranes. I received quotes from the following distributors: Process Solutions Consolidated Water Solutions R.O Membrai1es Plus $90,120 $90,540* (does not include shipping) $125,817 The City has budgeted $246,000 annually for membrane and equipment replacement since the plant went on-line in 2005 (Line item 591-536-807-035 Water Treatment DWRf). I am requesting that the City Council approve the purchase of 180 Filmtec NF90-400/34i membranes from Process Solutions for the amonnt of ninety thousand one hundred twenty dollars ($90,120). So tions To: Process Solutions, Inc. 7845 Palace Drive Cincinnati, OH 45249 City of Saline 100 N. Harris Street Saline, MI 4817 6 Attn: Mr. Bob Scull Phone 513-79I-3338 Fax 513-794-7799 Date: December 10, 2013 Terms: Net 15 days Freight: Included Proposal No.: 121013-1 PROPOSAL FOR REVERSE OSMOSIS ELEMENTS Process Solutions, Inc. proposes to furnish the following replacement reverse osmosis elements for your existing RO system(s): Qty Mannfacturer 180 Filmtec NF90-400 Availability: Currently stock, subject to prior sale. Alternate: 180 Filmtec NF90-400/34i Availability: To be determined at time of order. If we are favored with your order, please address it to: Process Solutions, Inc. 784 5 Palace Drive Cincinnati, OH 45249 $480.00 Iota! delivered wice e o ~ / $498.00 $90,120.00 Respectfully submitted, Process Solutions, Inc. Ellen F. Adamski, President Bob Scull From: Sent: To: Subject: Bob, David Ostrow [sales@romembranesplus.com] Wednesday, January 15, 2014 7:24 PM Bob Scull RE: NF400/34i membrane inquiry Ground freight to zip 48176 for 180 pieces of NF90-400/34i would be $1,257. This includes insurance against loss/damage. If you have any questions, just let me know. Also a formal quote is available upon request. Regards, David Ssies EnQineer no !\M::rvff1HA1'1ES PL"US Division ol KENSINGTON FIL.TR/\Ti<)N Cor<)i S:Jrinos 330'7!3 US/\ 1Jffice 1 ::ax: ':1: 4 !-)7:) .. fJ:'.:<113 e From: David 0 st row lri.1.0 .. Sent: Wednesday, January 15, 2014 5:21 PM To: 'Bob Scull' Subject: RE: NF400/34i membrane inquiry Hi Bob, I ;) Lf) o i) 2 1-- For 180 pieces of NF90-400/34i (including interconnectors and related a-rings), we can offer you a price of $692.00 each, FOB Midwest USA warehouse (freight excluded). Leadtime for shipment is currently approx 4 - 6 weeks after receipt of pre-payment (cleared funds). We are working on a freight quote to zip 48176. ..and will get that to you by tomorrow (Thurs) morning. In the meantime, if you require new end adapters (which connect the end membranes to the housing end caps), then we'll need the end adapter pin from you ..... or the model of the membrane housings. Regards, David :-'\() PLUS Division ot f(ENSINGTON FILTHAT!C)N 56/+6 Corai Drive, #16'3 C:oral SprinQs. 3307G USA omce: 954 .. 344 .. 4431 E !\l\i] i 1 : J_Ll;L0QLT.l vv i:)'.)Si te 'v\f#VV .. 1 f>r. c 1 c(L <::,,., _,,,} ' c> L> To: Bob Scull City of Saline Fro1n: A1nber Mahon Consolidated Water Solutions Date: 12/10/13 Re: Quotation Bob, 10100JSt Omaha, NE 68127 Quotation Memorandum Thank you for the opportunity to provide you with a quotation for RO membranes. We have provided pricing on the Dow NF membranes with both the standard ends as well as the interlocking ends. Below please find our quotation: fi, Ll'lAr.itilXil:liJ'''' , [ 2-3 weeks $483.00 I
' 180 NF90-400/34i 180 I 2-3 weeks $503.00 J _ _J Terms: Net 30 Days FOB: Manufacturer Thank you for the opportunity to provide you with this quotation. lfyou have any questions, please don't hesitate to call. Best llegards, Amber iVlahon inside Sales Manager Consolidated Water Solutions Saline Main Street To: Saline City Council From: Bob Rosenberger CC: Todd Campbell, Terri Royal Date: 1/22/2014 Re: Charitable Gaming Qua!Hications Comments: Saline Main Street is requesting a resolution from City Council stating that our organization ls a recognized nonprofit organization in the community. We are intending to submit qualifications for a local Civic Organization Charitable Gaming license for the purpose of conducting raffles, drawings, and other charitable gaming events as approved by the State of Michigan. To: From: Date: Mayor Brian D. Marl and Saline City Council Gaiy Roubal. City Supt./Engineer it.1/7 Januaiy21. 2014 Cf- ~ ~ ' ' J ../l-- ... ~ . --- Rec/Rev by _____ _ Todd J. Campbell, City Manager RE: WWTP REHAB PROJECT ACCOUNTING STATUS I CONTRACTOR PAY REQUEST #3 Tetra Tech has carefully examined and facilitated the project worl< progress and has reviewed Pay Request #3 submitted by the contractor, Franklin Holwerda Company. City Staff had received and reviewed FHC Pay Request #3 and concurs with the Tetra Tech recommendations to proceed with the payment. Tetra Tech submitted the attached payment letter and a CD of work progress photos. City staff selected those photos which best exemplified the work accomplished in the past month, and then drafted the attached photo pages. SUMMARY OF FHC CONTACT ACCOUNTING BUDGET LINE 590.536.807.024: Original Construction Contract with FHC $ 1.276,000.00 Change Order #1 $ 20.492.00 Amended Contract $ 1,296,492.00 Pav Request #1 (November) $ 280,734.30 Balance $1,015,757.70 Pav Request #2 iDecemberl $ 113.985.90 Balance $ 901,771.80 Pay Request #3 fJanuaNI $ 213.351.30 Balance $ 688,420.50 If Council members have any specific project questions, please feel free to contact City Manager Todd Campbell at 734-429-4907 ext 2211, and Tetra Tech will be requested to provide additional progress information. Thank you for your considerations in this matter. January 20, 2014 Mr. Gary Roubal, PE City Superintendent City of Saline, Michigan I 00 N. Harris St. Saline, MI 48176 Re: Saline Wastewater Treatment Plant Improvements Contractor's Application for Payment #3 Dear Mr. Roubal: Please find enclosed the above referenced document. The application has been checked for accuracy and is recommended for payment. The project continues on schedule. Change Order #1 has been executed while Change Order #2 is pending. Most of the demolition has been completed. The contractor is working on equipment in the building and piping in the digester. Bases for the new waste gas burner have been poured. The coating on the tank's interior that was found to be delaminating has been removed; the Contractor has not yet submitted an invoice, but has informed us the cast was slightly under $8,000. This amount will be applied to the allowance originally budgeted for concrete repair, since there is no concrete repair required. Other work compete is the masonry wall and membrane for the gas room, miscellaneous piping, VFD installation with conduit and wiring. The boiler and most ancillary equipment have heen installed. Proposal Request E is currently under review. This includes the addition of stairs and a stoop to the exterior doors to the gas-tight room, and relocating the chilling unit as described in last month's payment cover letter. These items along with the tank coating removal and a flushing connection requested by the WWTP Superintendent will be included on Change Order #2. l I hope you find this complete. feel free to contact me with any questions. //
// ,../ ,cf.I / r Sincerely, ..,/ / __.,-;?' / f"/ ./ - ,., / .,,,,. e:-- / ."""-' <- <..,_.-..- Timothy W. Ard Construction Manager Tc! 714.665.6000 1 etra c:,_ /\rn' ,i.\1t;or", Mi 48 i 08 CONTRACTOR'S APPLICATION FOR PAYMENT NO. CONTRACTOR: Franklin Holwerda Company OWNER: City of Saline Substantial Completion Date: 9/7/2014 Milestone Completion Date: TITLE: Saline WWTP CONTRACT NO.: Final Completion Date: 3 [ FHC ll-0012-l l] 200-12789-13003-S- l 1017/2014 Saline WW Page l of2 Application is made for payment for the Work shown below, accomplished through the date of 12/27/2013 _.--. ---- :2-::- -.---="'.-"'"" __ ::::"- _ - 1. 0riginal GenlractSHm $-- l ,'.l-7-0,000,00. 2. Net Change by Change Order $ 20,492.00 3. Current Contract (line 1 + line 2) $ 1,296,492.00 4. Work Complete (from summary sheet) 41.79% $ 541,778.00 5. Stored Materials (from summary sheet, ifapplic.able) $ 133,857.00 6. Less 10% Retainage $ 54,177.80 7. Less 10% Retainage - Stored Materials $ 13,385.70 8. Total Retainage ((line 6 + 7) $ 67,563.50 9. Amount Due to Date (line 4+5-8) $ 608,071.50 10. Less Previous Payments (from summary sheet) $ 394,720.20 11. Amount Due This Application (line9-l0) $ 213,351.30 CONTRACTOR's Certification: The undersigned CONTRACTOR certifies that:(!) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment; (2) title to all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interest and encumbrances (except such as are covered by Bond acceptable to OWNER indemnifying OWNER against any such lien, claim, security interest or encumbrance); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective as that term is defined in the Contract Documents. ATTACHMENTS TO THIS CERTIFICATION: X Summary Sheet Other__ __ X __ Change Order Summary ---'-X"---- Stored Material Summary Date //tsjr i Payment to CONTRACTOR IJf the amount shown in line 11 above is recommended by ENGINEER, T<!tra TechMrt n By: \ fu 1 Date __ _ \ APPROVED: OWNER I !l "' Date 1/ <XI //1-
Franklin Holwerda Company Schedule of Values f Sal ine w.w.T.P. improvements I A B ' c D Description of Work Scheduled Previous !Item No: Value Apps. 001 Mobilization 25,000 8,500 002 General Conditions/Supervision 200,000 51,000 003 Allowance-Digester Tank Cleaning 50,000 - 004 Allowance-Digester Tank Reoairs 40,000 - 005 J I 311 Plunger Pumps 50,000 50,000 006 11319 Chop Pumos : 60,000 40,400 007 113 81 Spiral Heat Exchanger 45,000 41,000 008 13180 Hvdraulic Mixing 75,000 - 009 15198 Digester Handling Equipment 115,000 - 010 Digester Gas Drver 75' 000 61,400 Oll 15518 Dual Fuel Boiler 40,000 31,462 012 15100 Process Pioing 127,000 36,701 013 151 IO Process Valves 25,000 23,500 014 HW Svstem Piping 61,000 7,500 015 HV AC Equipment and Systems 41,000 5,640 016 Electrical - Process Eo 46, 500 18,400 017 Electrical - HV AC Eq 5,000 - 018 Electrical - Heat Trace 7,500 - 019 Electrical - Misc 15,000 3,875 020 Instrumentation - Control Panels 37,000 36,200 021 Instrumentation - Equioment 22,000 - 022 Instrumentation - Engineering 11, 200 8,500 023 Sitework 15,000 - 024 Demolition 26,000 6,500 025 Concrete 32,000 8,000 026 Maso nary 20,000 027 HM Door/Frames/Hardware 3,000 028 Paint 6,800 Original Contract Total: 1,276,000 438,578 co 1 ltems!>4 20,492 Revised Contract Total: 1, 296, 492 438,578 Application No.: Application Date: Period To: Architects 'Project No : E F G This Stored !Total Period Material to Date 3,500 12,000 35,000 I 86,000 - - ' 50,000 40,400 41,000 - 102,000 102,000 61,400 4,500 35,962 25,000 10,697 72,398 23,500 15' 000 22,500 1,500 7,140 9,200 :27,600 I - - 3,875 36,200 21,160 '21,160 8, 500 ' - 9, 500 '16,000 I 8,000 I - I -
IZ>21oco c;..,. ;u.13 o<>"I i'"a,,.ln Off-Site - . e @'No
I ";!;--. .... iD,lfil 01a Slud.s-e:. V'f\ ;y, '''6 Off-Site ' WASTEWATER REHAB PROGRESS PHOTOS - SET 5 January 21, 2014 Page 1of2 1. Exterior of Digester, old mixing equipment demolition 2. Exterior of Digester, old mixing equipment removed 3. Top of (rehab) Digestor with safety tri-pod 4. Stainless Steel & regular gas piping, fabricated on site 5. Gas piping and misc. equipment in boiler room 6. Overhead piping and misc equipment in boiler room WASTEWATER REHAB PROGRESS PHOTOS - SET 5 January 21, 2014 Page 2 of 2 7. New gas-fired boiler installed 8. New mixing pump suction piping installation 9. Masonry work on new gas-tight wall 10. Non-permeable membrane in gas-tight room 11. Underground valve replacement outside filter building 12. Concrete pier tube forms for gas burner pipe stands City of Saline 104 SALINE CITY COUNCIL ACCOUNTS PAYABLE REVIEW AND APPROVAL LOG Payees dated February 3, 2014 for Saline Recreation Complex 26 Payees dated February 3, 2014 for Grand Total for Payment 130 Payees dated February 3, 2014 for $ 158,290.61 $ 13,600.13 $171,890. 7 4 CITY OF SALINE INVOICES DUE AND PAID FOR PERIOD END JANUARY 29, 2014 PRESENTED FOR APPROVAL FEBRUARY 3, 2014 CKNO VENDOR AMOUNT DESCRIPTION S096S MICHAEL & LISA BYRNES 211.00 OVERPAYMENT S0966 CARLISLE/WORTMAN ASSOCIATES 1,340.00 SIGN ORDINANCE 2013 S0967 CHELSEA LUMBER 21.96 SUPPLIES S0968 COMCAST 84.8S 247 MONROE 0111-0210 S0969 OTE ENERGY 21,229.83 247 MONROE DEC S0970 GLOBAL ENVIRONMENTAL 66S.OO TOXICITY TESTS S0971 HACH COMPANY 314.27 ROSOLIC ACID S0972 KRISTEL GROUP, INC. 348.7S DPW JANITORIAL DEC S0973 MWEA 62.00 YOUNG MEMB 02/14-lS S0974 CITY OF SALINE PAYROLL ACCOUNT PAYROLL 011714 S097S SALINE DISTRICT LIBRARY 14 WINTER TAX S0976 SAM'S CLUB DIRECT 174.27 FLAG S0977 UNITED BANK & TRUST 2,868.00 JEAN BONDIE S0978 VERIZON WIRELESS 526.45 ADM!N 0102-0201 S0979 WASHTENAW COUNTY TREASURER 14 WINTER TAX S0980 DTE ENERGY 6,898.lS 1120 N AA 121213-011S14 S0982 JEFF FELDKAMP 210.00 DEC 13 INSPECTIONS S0983 JOHAN GRONEMAN 143.25 DUPLICATE PYMT S0984 HEARTLAND BANK 7S.30 DUPLICATE PYMT S098S INTERNATIONAL ASSOCIATION OF 120.00 2014 MEMB DUES S0986 STATE OF MICHIGAN 9S.OO SCULL CERTIFICATION S0987 MWEA 60.00 SNAY DUES S0988 NORTHERN DATA SYSTEMS USA 6,98S.3S ANNUAL FEE S0989 PITTSFIELD TOWNSHIP 70.00 DEC 13 INSPECTIONS S0990 PROVIDED SYSTEMS, INC. 980.00 SERVICE CC AUDIO S0991 JOE RINGBLOOM 140.00 DEC 13 INSPECTIONS S0992 THE SPRINT STORE 142.37 OVERPAYMENT S0993 WELLS FARGO 1,008.20 OVERPAYMENT S0994 CITY OF SALINE PAYROLL ACCOUNT JAN FRINGE BENEFITS S099S ROBERT BAUCHAT 62.91 DUPLICATE PAYMENT S0996 FELIX BURDO 30.00 MAILBOX DAMAGE S0997 TODD J. CAMPBELL 37S.OO FEB 14 AUTO STIPEND S0998 CLARK HILL PLC l,S00.00 FEB 14 FEE S0999 DTE ENERGY 4,S23.53 1233 BEACH 1216-0117 SlOOO DTE ENERGY 26,302.62 100 N HARRIS 1213-0114 SlOOl DICKINSON WRIGHT PLLC 8,91S.OO FEB 14 FEE 51002 FRONTIER NORTH INC. (Ml) 39S.68 SERVICE 0110-0209 51003 DAVID ANO WENDY GARRITY 133.34 OVERPAYMENT S1004 ROBERT AND DOROTHY JANSEN 31.36 DUPLICATE PAYMENT SlOOS KCI 1,420.90 POSTAGE ASSESSMENTS S1006 JAMES AND NADIA LANCASTER S6.26 DUPLICATE PAYMENT S1007 CYNTHIA LARSON S4.96 OVERPAYMENT 51008 JOHN MCCLELLAN 132.26 DUPLICATE PAYMENT 51009 OCCUPATIONAL HEALTH CENTERS 106.50 JOHN BELKNAP NEW EE S1010 CITY OF SALINE PAYROLL ACCOUNT PAYROLL 013114 S1011 JAMES REILLY 194.6S OVERPAYMENT 51012 ROBISON-BAHNMILLER FUNERAL S00.00 ROW BOND S1013 HERTZ SCH RAM PC 65,168.12 MTT 2013 TAX ADJUST S1014 SISTER CITIES INTERNATIONAL 2SO.OO ROYAL MEMB DUES S101S CHASE STANTON 210.00 CC RECORDING 9990SS FRONTIER 1S6.SO TRN# 22407494 9990S6 FRONTIER 36.89 TRN# 22409449 999057 FRONTIER 2,960.13 TRN# 22412074 SUB TOTAL 48 PAYEES $ 158,290.61 CITY OF SALINE INVOICES DUE AND PAID FOR PERIOD END JANUARY 29, 2014 PRESENTED FOR APPROVAL FEBRUARY 3, 2014 CKNO VENDOR AMOUNT DESCRIPTION CKNO VENDOR AMOUNT DESCRIPTION Sl016 21ST CENTURY NEWSPAPERS 26 12-2S & 12-26 ADS Sl017 ANN ARBOR WELDING SUPPLY 6.82 OXYGEN Sl018 ALEXANDER CHEMICAL CORPORATION 3407 DEPOSIT REFUND Sl019 ALTECH MECHANICAL SERVICE SS4.16 WWTP SERVICE REPAIR Sl020 ARROW UNIFORM RENTAL 503.0S CLEANING S1022 BRIARWOOD FORD 7.52 BUSHING Sl023 CHRIS BOULTER 8S.92 REIMBURSE FLASHLIGHT Sl024 CAMPBELL, INC 5203.5 CONTRACT BILLING Sl02S CAPITOL CLEANERS 80.4 DEC 13 CLEANING Sl026 CARQUEST OF SALINE 3717.77 CORE RETURN Sl030 COUNTRYSIDE LAWN & GARDEN EQUI 978.01 PARTS Sl031 CROSSBOW WATER 31S.94 IT EXCHANGER/FILTER Sl032 CUMMINS BRIDGEWAY, LLC 80S.44 RENEW CONTRACT S1033 DIUBLE EQUIPMENT INC 736.8 BRAKE FLUID 51034 DUBOIS-COOPER ASSOCIATES 8S2.3 PARTS S103S FAHEY SCHULTZ BURZYCH RHODES 980 FAURECIA S1036 FASTENAL COMPANY 847.14 NUTS & BOLTS Sl037 FISHER SCIENTIFIC 107.4 METHANOL OPTIMA 51038 FRANKLIN HOLWERDA COMPANY 2133Sl.3 WWTP PYMT 3 51039 GALETON 116.46 SUPPLIES Sl040 GOOFY'$ CAR WASH 97 DEC CAR WASH 51041 GRAINGER 28.4 MINI LAMP S1042 HYDRO DESIGNS !NC 83S SERVICE CONTRACT S1043 I.COMM 197 TROUBLESHOOT PHONE S1044 IDEXX DISTRIBUTION, INC 1019.42 GAMMA IRRAD COULE Sl045 INVOICE CLOUD 1000 DE-CONVERSION Sl046 J & R TRACTOR LLC 261.78 SUPPLIES S1047 JUN GA'S ACE HARDWARE 9.6 FASTENERS S1048 KONICA MINOLTA BUSINESS 27.59 31133748 COPIER DEC 51049 LAWN ET 3000 CONTRIB 010114-123114 51050 MAMC % BETTY KENNEDY 600 RUTLEDGE REGISTR S1051 MARSHALL & SWIFT 569.2 VALUATION BOOK S10S2 STATE OF MICHIGAN 46.5 M.S. DAUGHERTY S10S3 WASTE MANAGEMENT OF MICHIGAN S01S2.29 DEC RESIDENTIAL SVC 51054 MICHIGAN MUNICIPAL LEAGUE 120 BENNETT SEMINAR 51055 MML WORKERS' COMP FUND 1274.82 WC 13 ADDTL PYMT S10S7 NORTH EASTERN UNIFORMS & EQUIP 5 HARTWIG STRIPES S10S8 NORTHWEST POOLS INC 775 CHLORINE 51059 OAKLAND COUNTY TREASURER 6272.98 CLEMIS 51060 PEOPLE'S EXPRESS SERVICES 3675 DEC TRANSPORT S1061 PURCHASE POWER 2000 POSTAGE S1062 POSTMASTER 200 lST CLASS PRESORT FEE 51063 QUILL CORPORATION 286.47 MOUSE PAD 51064 RENT A JOHN 73 HANDICAP RENTALJAN 51065 SALINE AREA FIRE DEPARTMENT 442 FIRE RUNS 1214-1231 S1066 SHARED SERVICES, LLC 329.25 INV 2071172 AD 51067 SALINE ROTARY CLUB 160 ROTARY DUES & MEALS 51068 THE THARPE COMPANY, INC. 330.94 BONDIE RETIREMENT S1069 TRACTOR SUPPLY CREDIT PLAN 166.36 SUPPLIES 51070 TRUCK & TRAILER SPECIALTIES 402.9 PLOW BLADES 51071 USA BLUE BOOK 611.96 WASH BOTILES 51072 G.E. WACKER, INC 6863.04 FUEL 51073 WASHTENAW GLASS COMPANY INC 25 SIDE MIRROR REGLAZE 51074 WASHTENAW CO. BLDG INSPECTIONS 245 DEC 13 INSPECTIONS S107S JAY WIERENGA 75 WWTP LAB BLDG 51076 W!LTEC TECHNOLOGIES 220 SERVICE ALARMS SUB TOTAL 56 PAYEES $ 315,080.43 GRAND TOTAL 104 $ 158,290,61 RECREATION COMPLEX INVOICES DUE AND PAID FOR PERIOD END JANUARY 29, 2014 PRESENTED FOR APPROVAL FEBRUARY 3, 2014 CKNO VENDOR AMOUNT DESCRIPTION 20244 DTE ENERGY 6,885.68 1866 WOOD 1202-0101 20245 CITY OF SALINE PAYROLL ACCOUNT PAYROLL011714 20246 VERIZON WIRELESS 130.87 PARKS 0102-0201 20247 NORTHERN DATA SYSTEMS USA 367.65 ANNL SOFTWARE FEE 20248 SALINE CITY OF 900.00 CASH MOM2MOM SALE 20249 PING PROFESSIONAL SPORTS AG ENC 969.00 NOV CLASS REG 20250 DTE ENERGY 171.12 1780 WOOD 1216-0117 20251 CITY OF SALINE PAYROLL ACCOUNT PAYROLL 013114 20252 PRIME TYME ENTERTAINMENT 300.00 DJ DADDY /DAUGHTER 333028 FRONTIER 269.8 TRN# 22409448 333029 FRONTIER 52.32 TRN # 22412072 SUB TOTAL 9 PAYEES $ 10,046.44 CKNO VENDOR AMOUNT DESCRIPTION 20253 ALLIED-EAGLE SUPPLY COMPANY 766.39 SUPPLIES 20254 ARROW UNIFORM RENTAL 88.20 CLEANING 20255 BMI GENERAL LICENSING 297.00 RENEWAL 010114-123114 20256 CAR QUEST OF SALINE 22.36 BELTS 20257 COMCAST 261.65 1866 WOOD 0120-0219 20258 CRANDALL-WORTHINGTON, INC 542.50 WIPES 20259 JUNGA'S ACE HARDWARE 84.36 SUPPLIES 20260 MAPLEWOOD LANES INC 228.25 BOWLING 20261 MML WORKERS' COMP FUND 176.18 WC COMP FY13 20262 OFFICE DEPOT 304.35 SUPPLIES 20263 ORIENTAL TRADING COMPANY 74.24 SUPPLIES 20264 SALINE CITY OF 251.84 PARKS PETTY CASH 20265 PROFESSIONAL GRAPHICS 16.25 BROCHURE 20266 SCHOOi-TECH INC. 32.99 TRAINING LADDER 20267 TRACTOR SUPPLY CREDIT PLAN 6.49 ROPE & CLAMPS 20268 USTA 35.00 ANNUAL MEMBERSHIP 20269 WOLVERINE SUPPLY INC 365.64 VALVE REPAIR KIT SUB TOTAL 17 PAYEES $ 3,553,69 GRAND TOTAL 26 PAYEES $ 13,600.13