CAD Standards Guideline - rev.

August 4, 1999

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HARVARD UNIVERISTY PLANNING OFFICE PLANNING RESOURCES

CAD Standards Guideline

for Facility Documentation and Construction Projects

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TABLE OF CONTENTS
INTRODUCTION

1.

CAD QUALITY ASSURANCE CHECKLIST

2.

CAD DRAWING PRODUCTION

FILE FORMAT and SETUP Electronic File Format Scale, Units and Tolerances Fonts and Text Styles Blocks Title Blocks Policy on Model Space and Paper Space Policy on External Reference Files

LAYERING Standard Layer List Name Formatting General Rules about Uses Attributes (Colors, Pens, Linetypes)

FILE NAME CONVENTIONS Building and Floor Identification Codes Discipline Identification Codes Drawing Type Codes Drawing Numbers

POLICY on CAD FILE TRANSLATION Full AutoCAD Compliance Translation Testing Recommended

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INTRODUCTION
This document was produced in the summer of 1999 by the Property Information Unit at Harvard Planning and Real Estate in conjunction with interested members of the university-wide CAD/GIS (Computer Aided Design / Geographic Information Systems) Users Group. It represents the third major revision of Harvards CAD standards guideline. The second edition was published in 1996 and the first edition in 1994. The purpose of this document is to serve as a tight specification for producing and delivering CAD drawings for facility documentation projects and construction projects. The guidelines are intended to ensure the successful use and control of CAD/GIS systems and data throughout Harvard. Before a CAPS project can be closed out and final payment from Harvard University rendered, all specified materials must be submitted to the appropriate Harvard project manager or representative in accordance with production standards and special instructions described throughout this document. A signed copy of the CAD Quality Assurance Checklist found in section one of this document must also be submitted with CAD drawings being delivered during the closeout phase of CAPS projects. When a CAD Quality Assurance Checklist has been signed and submitted, the vendor (architect, engineer, contractor, etc.) is assuring that all materials adhere to the standards and guidelines set forth in this document. The layering standard outlined herein is a slightly modified version of the 1997 American Institute of Architects CAD Layer Guidelines. However, please note that Harvard follows its own guidelines for naming and organizing CAD files, instead of following the 1997 AIA recommendations in these areas.

Please direct any questions or comments about this document to the address below. Harvard University Planning Office 573 Holyoke Center 1350 Massachusetts Avenue Cambridge, MA 02138. tel: 617-496-4434 email: upo_library@harvard.edu and james_nelson@harvard.edu

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SECTION 1.0.0 CAD QUALITY ASSURANCE CHECKLIST

CAD drawings delivered upon closeout of a CAPS project must be accompanied by submission of the following checklist. When a checklist has been signed and submitted, the vendor (architect, engineer, contractor, etc.) is assuring that all materials adhere to the standards and guidelines set forth in this document.

CHECKLIST -File Format and Setup Electronic File Format Scale, Units & Tolerances Fonts and Text Styles Blocks Title blocks Policy on Model Space and Paper Space Policy on External Reference Files (XREFs) Layering Standard Layer List Layer Name Formatting General Rules about Naming and Uses Layer Attributes (Colors, Pens, Linetypes) File Name Conventions Building and Floor Identification Codes Discipline Identification Codes Drawing Type Codes Drawing Numbers Policy on CAD File Translation Full AutoCAD Compliance Translation Testing Procedures (if applicable)

Name of Accountable Vendor Representative (please print) _______________________________ Signature of Accountable Vendor Representative______________________________________ Phone Number _________________________________________________________________ Date _________________________________________________________________________

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SECTION 2.0.0 CAD DRAWING PRODUCTION

FILE FORMAT and SETUP Electronic File Format Facility documentation drawings and construction project drawings must be submitted to Harvard University in full compliance with AutoCAD release 14 software (file extension = .DWG). Throughout this document, the use of the name AutoCAD always implies AutoCAD release 14 unless otherwise noted.

Scale and Units All CAD drawing models should be drafted at full scale in architectural units, such that one drawing unit equals one inch.

Tolerances For Facility Documentation Drawings Typically it is required that exterior building dimensions recorded within CAD drawings must reconcile to within 1 inch of actual building dimensions as measured in the field, and interior building dimensions must reconcile to within 1/2 inch of actual field dimensions. However, individual project specifications may vary. Please confirm dimension error tolerances for each project with your Harvard client representative. For Construction Drawings Tolerances for construction drawings are implicit within professional service contracts.

Fonts & Text Styles For Facility Documentation Projects Only font ROMANS.shx is approved for use, unless otherwise agreed by the requesting Harvard client representative. Any text style using this font would be allowed. Dimensions, labels and notes, when requested as part of the project, should not appear larger than 1/4 height on printed drawings, and drawing titles should not appear larger than 1/2 height on printed drawings. For Construction Projects Text styles and fonts may vary, but the use of font ROMANS.shx for most applications is desirable. Special fonts which are not packaged with AutoCAD are not allowed.

Blocks Harvard is currently not imposing the use of any particular block definitions or block libraries. However, Harvard requires that the following general rules be employed when handling block entities: 1. All entities within a block must be created on layer 0. 2. Drawing entities translated into AutoCAD blocks from non-AutoCAD systems must revert to layer 0 when exploded within AutoCAD.

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3. File translation from non-AutoCAD systems which result in wall blocks within AutoCAD are unacceptable. Title blocks Each CAD file submitted to Harvard should have only one title block. If using paper space, the title block should be placed with its lower left hand corner point inserted at a coordinate location of (0,0,0). Depending on the purpose of the drawing, facility documentation or construction, the drawings title block should contain certain essential information that Harvard needs to store and retrieve each drawing in its library. Title Blocks for Facility Documentation Drawings Each Harvard faculty or department may have its own title block that it would like to see matched with drawings of facilities that it owns. Specifications for these title blocks will vary. See your Harvard client for exact title block specifications. A generic Harvard University title block template is available for use if there is no other available. List of Faculties/Departments with available title blocks: Harvard University - generic title block Harvard Planning and Real Estate Faculty of Arts and Sciences Title Blocks for Construction Drawings Consulting architects and engineers may use their own title blocks. At minimum, these title blocks should contain all of the information listed below. Project Information: Firm Name - representing the drawing author Project Name - as specified by Harvard Building Number - as specified by Harvard Building Name - specify only if the project name does not include this information already, and the project is building specific Project Number - assigned by the Vendor Drawing Information: Drawing Title - indicating the drawing content, e.g. floor plan, section, detail, etc. Drawing Number Date of Drawing - original drawing date including significant revision dates Drawing Scale - representing the intended plot scale of the drawing with title block North Arrow Policy on Model Space and Paper Space Harvard requires that each CAD file submitted as a project deliverable contains only one drawing model with one title block, using either of the following setup methods. Note that some Harvard faculties or departments that contract with Preferred CAD Vendors to provide facility documentation drawings may express a preference for one method to be used instead of another. In this case, please see your Harvard client representative for specific preferences. Method #1 -- Model Space Only. Both the drawing model and the drawings title block are contained in the same model space environment within a single CAD file. The paper space environment is not used. Method #2 -- Model Space and Paper Space Combined. Each CAD file is set up to contain only one title block in paper space which references the building model contained in model space.

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Policy on External Reference Files (XREFs) Harvard will not accept the submission of any CAD drawing deliverable which contains references to external source drawing files. All externally referenced data sources that were used during the CAD drawing production phase should be inserted and retained as a block within a single drawing file, including the title block, upon project completion and prior to drawing delivery to Harvard. The resulting selfcontained drawing file is an acceptable deliverable to Harvard.

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LAYERING Harvard has adopted most of the layer name and use rules recommended by the CAD Layer Guidelines published in 1997 by the American Institute of Architects (AIA). AIA recommendations which have been adopted by Harvard are included in this section. Where noted, Harvard has supplemented the AIA guidelines with its own rules and standards, as necessary. A copy of the AIA guideline may be obtained by calling the AIA/Rizzoli bookstore toll-free at 1-888-272-4115 and asking for item #R809-97 (CAD Layer Guidelines, Second Edition). Standard Layer Listing This section contains a partial list of AIA recommended layers to be used when producing facility documentation drawings and construction drawings for Harvard University, along with special layers identified for institutional space management purposes. Core layers identified below by a diamond symbol ( ) are to be used by Preferred CAD Vendors producing facility documentation drawings. Depending on the requesting Harvard faculty or department, the core layer list and attributes of core layers may vary somewhat from project to project. In this case, see your Harvard client representative for preferences. Core layers should also be used as the basis for construction drawings, supplemented as necessary by other layers in the standard listing. If necessary for construction drafting purposes, please refer to the Master Layer List in the 1997 AIA CAD Layer Guideline, pages 16-23, for additional layer names. If the Master Layer List is not sufficient, new layer names may be added using the formatting rules described in the next section entitled Layer Name Formatting, and as defined by the 1997 AIA CAD Layer Guidelines, pages 13-15.

CORE Name Description

LAYER Color

ATTRIBUTE Lineweight Linetype

Architectural
A-ANNO-TEXT A-ANNO-REDL A-ANNO-SYMB A-ANNO-LEGN A-ANNO-DIMS A-ANNO-TTLB A-ANNO-NOTE A-ANNO-NPLT A-ANNO-KEYN A-AREA A-AREA-IDEN A-AREA-OCCP A-AREA-PATT A-CLNG A-CLNG-GRID A-CLNG-PATT A-CLNG-SUSP A-DOOR A-DOOR-IDEN A-EQPM A-EQPM-CLNG A-EQPM-FIXD General Text Redlines Symbols Legends and schedules Dimensions Border and Title Block Job Notes Construction lines, nonplotting information, viewports Key notes Area calculation boundary lines Room numbers, tenant identifications, area calcs Occupant or employee names Area cross hatching Ceiling information Ceiling grid Ceiling patterns Suspended elements Doors Door number, hardware group, etc. Equipment - built in Ceiling-mounted or suspended equipment Fixed equipment 1-red 2-yellow 4-cyan 4-cyan 1-red 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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A-EQPM-IDEN A-EQPM-MOVE A-FLOR A-FLOR-CASE A-FLOR-EVTR A-FLOR-HRAL A-FLOR-IDEN A-FLOR-LEVL A-FLOR-PATT A-FLOR-SIGN A-FLOR-SPCL A-FLOR-STRS A-FLOR-TPTN A-FLOR-WDWK A-GLAZ A-GLAZ-FULL A-GLAZ-IDEN A-GLAZ-PHRT A-GLAZ-SILL A-ROOF A-ROOF-LEVL A-ROOF-OTLN A-ROOF-PATT A-WALL A-WALL-INTR A-WALL-FIRE A-WALL-FULL A-WALL-EXTR A-WALL-HEAD A-WALL-JAMB A-WALL-MOVE A-WALL-PATT A-WALL-PRHT

Equipment identification numbers Moveable equipment Floor information Casework (manufactured cabinets) Elevator cars and equipment Stair and balcony handrails, guard rails Room numbers, names, targets, etc. Level changes, ramps, pits, depressions Paving, tile, carpet patterns Signage Architectural specialties (accessories, etc.) Stair treads, escalators, ladders Toilet partitions Architectural woodwork (field-built cabs/counters) Windows, curtain walls, glazed partitions Full-height glazed walls and partitions Window number Windows and partial-height glazed partitions Window sills Roof Level changes Roof outline Roof surface patterns, hatching Walls general Interior Building Wall Fire wall patterning Full-height walls, stairs and shaft walls Exterior Building Wall Door / window headers (on reflected ceiling plans) Door / window jambs (on floor plans only) Moveable partitions Wall insulation, hatching and fill Partial-height walls (on floor plans only)

4-cyan

continuous continuous continuous continuous

2-yellow 4-cyan

continuous continuous continuous continuous continuous continuous continuous

2-yellow

continuous continuous continuous

2-yellow 4-cyan

continuous continuous continuous continuous continuous

1-red

continuous continuous continuous continuous continuous

9-lt grey

continuous continuous continuous

7-white

continuous continuous continuous continuous continuous

2-yellow

continuous

Civil
C-ANNO-DIMS C-ANNO-LEGN C-ANNO-NOTE C-ANNO-SYMB C-ANNO-TEXT C-ANNO-TTLB C-BLDG C-COMM C-FIRE C-NGAS C-NGAS-UNDR C-PKNG C-PKNG-ISLD C-PKNG-STRP C-PROP C-PROP-BRNG Dimensions Legends and schedules Notes Symbols General Text Border and Title Block Proposed building footprints Site communication/telephone poles, boxes, towers Fire protection-hydrants, connections Natural gas-manholes, meters, storage tanks Natural gas-underground lines Parking lots Parking islands Parking lot striping, handicapped symbol Property lines, survey benchmarks Bearings and distance labels 4-cyan 7-white 4-cyan 4-cyan 4-cyan 7-white continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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C-PROP-CONS C-PROP-ESMT C-ROAD C-ROAD-CNTR C-ROAD-CURB C-SSWR C-SSWR-UNDR C-STRM C-STRM-UNDR C-TOPO C-TOPO-RTWL C-TOPO-SPOT C-WATR C-WATR-UNDR

Construction controls Easements, rights-of-way, setback lines Roadways Center lines Curbs Sanitary sewer-manholes, pumping stations Sanitary sewer-underground lines Storm drainage catch basins, manholes Storm drainage pipe-underground Proposed contour lines and elevations Retaining wall Spot elevations Domestic water- manholes, pumping, storage Domestic water-underground lines

continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

Electrical
E-ANNO-TEXT E-ANNO-SYMB E-ANNO-LEGN E-ANNO-DIMS E-ANNO-TTLB E-ANNO-NOTE E-1LIN E-ALRM E-AUXL E-CCTV E-COMM E-CTRL E-CTRL-DEVC E-CTRL-WIRE E-INTC E-LITE E-LITE-CIRC E-LITE-CLNG E-LITE-EMER E-LITE-EXIT E-LITE-FLOR E-LITE-IDEN E-LITE-JBOX E-LITE-NUMB E-LITE-ROOF E-LITE-SPCL E-LITE-SWCH E-LITE-WALL E-POWR E-POWR-BUSW E-POWR-CABL E-POWR-CIRC E-POWR-CLNG E-POWR-EQPM E-POWR-FEED General Text Symbols Legends and schedules Dimensions Border and Title Block Job Notes One-line diagrams Miscellaneous alarm system Auxiliary systems Closed-circuit TV Telephone, communications outlets Electric control system Control system devices Control system wiring Intercom system Lighting Lighting circuits Ceiling-mounted lighting Emergency lighting Exit lighting Floor-mounted lighting Luminaire identification and text Junction box Lighting circuit numbers Roof lighting Special lighting Lighting-switches Wall-mounted lighting Power Busways Cable trays Power circuits Power-ceiling receptacles and devices Power equipment Feeders 5-blue 4-cyan 2-yellow 4-cyan 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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E-POWR-IDEN E-POWR-JBOX E-POWR-NUMB E-POWR-OTLN E-POWR-PANL E-POWR-SWBD E-POWR-URAC E-POWR-WALL E-RISR E-SOUN

Power identification, text Junction box Power circuit numbers Power outline for backgrounds Power panels Power switchboards Underfloor raceways Power wall outlets and receptacles Riser diagram Sound/PA system

continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

Fire Protection
F-ANNO-TEXT F-ANNO-SYMB F-ANNO-LEGN F-ANNO-DIMS F-ANNO-TTLB F-ANNO-NOTE F-CO2S F-CO2S-EQPM F-CO2S-PIPE F-HALN F-HALN-EQPM F-HALN-PIPE F-IGAS F-IGAS-EQPM F-IGAS-PIPE F-PROT F-PROT-ALRM F-PROT-EQPM F-PROT-SMOK F-SPRN F-SPRN-CLHD F-SPRN-OTHD F-SPRN-PIPE F-SPRN-STAN F-STAN General Text Symbols Legends and schedules Dimensions Border and Title Block Job Notes CO2 system CO2 equipment CO2 sprinkler piping Halon Halon equipment Halon Piping Inert gas Inert gas equipment Inert gas piping Fire protection systems Fire alarm Fire system equipment (hose cabinet/extinguishers) Smoke detectors/heat sensors Fire protection sprinkler system Sprinkler head-ceiling Sprinkler head-other Sprinkler piping Sprinkler system standpipe Fire protection standpipe system 4-cyan 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

Interior
I-ANNO-TEXT I-ANNO-SYMB I-ANNO-LEGN I-ANNO-DIMS I-ANNO-TTLB I-ANNO-NOTE I-EQPM I-EQPM-MOVE I-FURN I-FURN-CASE I-FURN-CHAR I-FURN-FILE General Text Symbols Legends and schedules Dimensions Border and Title Block Job Notes Equipment Moveable equipment Furniture Cabinetry / casement Chairs and other seating File cabinets 1-red 1-red 4-cyan 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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I-FURN-FREE I-FURN-IDEN I-FURN-PLNT I-FURN-PNLS I-FURN-POWR I-FURN-WKSF

Furniture - freestanding (desks, credenzas, etc.) Furniture numbers Plants Furniture system panels Furniture system-power designation Furniture system work surface components 4-cyan

continuous continuous continuous continuous continuous continuous

Landscaping
L-ANNO-TEXT L-ANNO-SYMB L-ANNO-LEGN L-ANNO-TTLB L-ANNO-NOTE L-PLNT L-PLNT-BEDS L-PLNT-GRND L-PLNT-PLAN L-PLNT-TREE L-PLNT-TURF L-SITE L-SITE-BRDG L-SITE-DECK L-SITE-FENC L-SITE-FURN L-SITE-PLAY L-SITE-POOL L-SITE-SPRT L-SITE-STEP L-SITE-WALL L-WALK L-WALK-PATT General Text Symbols Legends and schedules Border and Title Block Job Notes Plant and landscape materials Rock, bark, and other landscaping beds Ground cover and vines Planting plants Trees Lawn areas Site improvements Bridges Decks Fencing Site furnishings Play structures Pools and spas Sports fields Steps Walls Walks and steps Walks and steps-cross-hatch patterns 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

Mechanical
M-ANNO-TEXT M-ANNO-SYMB M-ANNO-LEGN M-ANNO-TTLB M-ANNO-NOTE M-CMPA M-CMPA-CEQP M-CMPA-CPIP M-CMPA-PEQP M-CMPA-PPIP M-CONT M-CONT-THER M-CONT-WIRE M-CWTR M-CWTR-EQPM M-CWTR-PIPE M-EXHS M-EXHS-DUCT General Text Symbols Legends and schedules Border and Title Block Job Notes Compressed air systems Compressed air equipment Compressed air piping Process air equipment Process air piping Controls and instrumentation Thermostats Low voltage wiring Chilled water systems Chilled water equipment Chilled water piping Exhaust system Exhaust system ductwork 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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M-EXHS-EQPM M-EXHS-RFEQ M-FUME-EQPM M-FUME-EXHS M-HOTW M-HOTW-EQPM M-HOTW-PIPE M-HVAC M-HVAC-CDFF M-HVAC-DUCT M-HVAC-EQPM M-HVAC-ODFF M-HVAC-RDFF M-HVAC-SDFF M-MDGS M-MDGS-EQPM M-MDGS-PIPE M-SPCL M-SPCL-EQPM M-SPCL-PIPE M-STEM M-STEM-CONP M-STEM-EQPM M-STEM-HPIP M-STEM-LPIP M-STEM-MPIP

Exhaust system equipment Rooftop exhaust equipment Fume hoods Fume hood exhaust system Hot water heating system Hot water equipment Hot water piping HVAC system HVAC ceiling diffusers HVAC ductwork HVAC equipment HVAC other diffusers Return air diffusers Supply diffusers Medical gas systems Medical gas equipment Medical gas piping Special systems Special equipment Special piping Steam systems Steam systems condensate piping Steam systems equipment High pressure steam piping Low pressure steam piping Medium pressure steam piping 5-blue

continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

Plumbing
P-ANNO-TEXT P-ANNO-SYMB P-ANNO-LEGN P-ANNO-TTLB P-ANNO-NOTE P-ACID P-ACID-PIPE P-DOMW P-DOMW-CPIP P-DOMW-EQPM P-DOMW-HPIP P-DOMW-RISR P-EQPM P-FIXT P-SANR P-SANR-EQPM P-SANR-FIXT P-SANR-FLDR P-SANR-PIPE P-SANR-RISR P-STRM P-STRM-PIPE P-STRM-RFDR General Text Symbols Legends and schedules Border and Title Block Job Notes Acid, alkaline, oil waste systems Acid, alkaline, oil waste piping Domestic hot and cold water systems Domestic cold water piping Domestic hot and cold water equipment Domestic hot water piping Domestic hot and cold water risers Plumbing - miscellaneous equipment Plumbing fixtures, toilets, sinks Sanitary drainage Sanitary equipment Plumbing fixtures Floor drains Sanitary piping Sanitary risers Storm drainage system Storm drain piping Roof drains 3-green 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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P-STRM-RISR

Storm drain risers

continuous

Structural
S-ANNO-TEXT S-ANNO-SYMB S-ANNO-LEGN S-ANNO-DIMS S-ANNO-TTLB S-ANNO-NOTE S-BEAM S-COLS S-FNDN S-FNDN-PILE S-FNDN-RBAR S-GRID S-GRID-DIMS S-GRID-EXTR S-GRID-IDEN S-GRID-INTR S-WALL General Text Symbols Legends and schedules Dimensions Border and Title Block Job Notes Beams Columns Foundation Piles, drilled piers Foundation reinforcing Column grid Column grid dimensions Column grid outside building Column grid tags Column grid inside building Structural bearing or shear walls 4-cyan 6-magenta 6-magenta 4-cyan 4-cyan 4-cyan 4-cyan 7-white continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

Telecomm
T-ANNO-TEXT T-ANNO-SYMB T-ANNO-LEGN T-ANNO-TTLB T-ANNO-NOTE T-CABL T-DIAG T-EQPM T-JACK General Text Symbols Legends and schedules Border and Title Block Job Notes Cable plan Diagram Equipment plan Data/telephone jacks 4-cyan 4-cyan 4-cyan 7-white 4-cyan continuous continuous continuous continuous continuous continuous continuous continuous continuous

University
U-ANNO-TEXT U-ANNO-REDL U-ANNO-SYMB U-ANNO-LEGN U-ANNO-DIMS U-ANNO-TTLB U-ANNO-NOTE U-ANNO-NPLT U-ANNO-KEYN U-SPAC-ROOM U-SPAC-RMNO U-SPAC-RMID U-SPAC-GROS U-SPAC-FLID U-SPAC-PATT General Text Redlines Symbols Legends and schedules Dimensions Border and University Title Block Job Notes Construction lines, nonplotting information, viewports Key notes Net room area boundaries (polylines) Signed or unsigned room number Space management control number for room polylines Gross floor area boundaries (polylines) Space management control number for floor polylines Area Hatching 4-cyan 1-red 4-cyan 4-cyan 4-cyan 7-white 4-cyan 7-whte 4-cyan 4-cyan 4-cyan 5-blue 6-magenta 5-blue continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous continuous

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Layer Name Formatting As recommended by the 1997 AIA CAD Layer Guidelines, layer names may be as short as six characters (discipline code + major group) or as long as sixteen characters (discipline code + major group + minor group + status). Here are the four examples of acceptable formula variations, with explanations of formula variables found below:
#1 #2 #3 #4 A-WALL A-WALL-FULL A-WALL-DEMO A-WALL-FULL-DEMO = = = = discipline code discipline code discipline code discipline code + + + + major group major group major group major group + + + minor group status code minor group

status

Discipline Code: The discipline code is a two-character field with the second character either a hyphen or a user-defined modifier. The predefined discipline codes are the same for both layer names and file names. For a complete list of discipline codes, see Naming Construction Drawings under File Name Conventions. Major Group: The major group designation is a four-character field that identifies the building system, such as doors, walls, windows, etc. Although most major groups are logically associated with specific discipline codes, it is possible to combine major group codes with any of the discipline codes. For example, AWALL or I-WALL. Minor Group: This is an optional, four-character field for further differentiation of major groups. For example, partial height walls (A-WALL-PART) might be differentiated from full height walls (A-WALL-FULL). The following common modifiers defined by the AIA can also be used in the minor group field:
IDEN PATT identification tags cross hatching, poche

example: example:

A-DOOR-IDEN A-WALL-PATT

If necessary, the minor group field may also be defined by the user, allowing additional layers to be added to accommodate special project requirements. However, this should only be done after checking the Master Layer List in the 1997 AIA CAD Layer Guidelines to see if any of the predefined layer names in that list would meet the special project requirements. Status Field: The status field is an optional four-character designator that differentiates new construction from remodeling and existing to remain. It is only needed when phases of work must be differentiated, and can be used in place of or in addition to a minor group designation, such as A-WALL-NEWW or AWALL-FULL-NEWW. In either case, the status field is always the last four-characters of the layer name. Defined values for this field as defined by the AIA are as follows:
NEWW EXST DEMO FUTR TEMP MOVE RELO NICN PHS1-9 new work existing to remain existing to demolish future work temporary work items to be moved relocated items not in contract phase numbers (1-9)

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General Rules about Names and Uses Layer uses are generally implied by the layer name. However, the following explanation of certain layer use rules should be noted. Status Field / Dominant Phase Rule: This rule pertains to the use of the status field in naming layers for construction projects, and is defined by the 1997 AIA CAD Layer Guidelines, page 14. It states that layers representing the dominant phase of a project can be represented without a status field. For example, in a small remodeling project, NEWW would indicate new construction, while layers without status fields would indicate parts of the existing building to remain. Conversely, a remodeling project consisting of mostly new construction might use EXST to indicate existing to remain building systems while all layers without a status field designator would represent new construction. Annotation and Title Blocks: These rules also come from the 1997 AIA CAD Layer Guidelines, which define annotation as comprising text, dimensions, title block and sheet borders, detail references and other elements on CAD drawings that do not represent physical aspects of a building. Annotation is designated by the major group ANNO, which can be combined with any discipline code. Types of annotation are designated below (asterisk represents any discipline code):
*-ANNO-DIMS *-ANNO-KEYN *-ANNO-LEGN *-ANNO-NOTE notes *-ANNO-NPLT *-ANNO-REDL *-ANNO-REVS *-ANNO-SYMB *-ANNO-TEXT *-ANNO-TTLB dimensions keynotes legends and schedules construction lines, nonplotting information, viewports redlines revisions symbols text title blocks and sheet borders

Annotation can be placed in both model space and paper space (see Policy on Model Space and Paper Space). Dimensions, symbols and keynotes would typically be placed in model space. Legends, schedules, title blocks, and sheet borders would typically be placed in paper space. The same layer names would be used in both cases. Elevations, Sections, and Three-Dimensional Drawings: Per the 1997 AIA CAD Layer Guidelines, special groups of layers within each discipline are defined for elevations, section, details, and three-dimensional views. Defined layer groups are as follows (asterisk represents any discipline code):
*-ELEV *-ELEV-IDEN *-ELEV-OTLN *-ELEV-PATT *-SECT *-SECT-MBND *-SECT-MCUT *-SECT-PATT *-SECT-IDEN *-DETL *-DETL-IDEN *-DETL-MBND *-DETL-MCUT *-DETL-PATT elevations component identification numbers building outlines textures and hatch patterns sections materials beyond section cut materials cut by section textures and hatch patterns component identification numbers details component identification numbers material beyond section cut material cut by section textures and hatch patterns

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AIA guidelines further recommend that the minor group ELEV can be added to any major group layer (A-WALL-ELEV, A-DOOR-ELEV, etc.) to identify information only seen in 3D views. This facilitates integrating three-dimensional CAD models with two-dimensional plans, as shown by this example:
A-WALL A-WALL-ELEV walls in plan view wall surfaces in 3D view

Harvard Defined Layers and Discipline Category: Harvard has defined a short list of layers designated for space management uses which should be employed in conjunction with facility documentation projects. These layers need not be used for construction projects. All Harvard defined layers can be found appended to the partial AIA layer list included with this document under the discipline code U (for University). Core Layers: Approximately 25 core layers have been identified by a diamond symbol ( ) in the Standard Layer Listing for use by Preferred CAD Vendors producing facility documentation drawings. These layers may also be use for producing construction drawings, when applicable. Depending on the Harvard faculty or department requesting facility documentation drawings, the core layer list and attributes of core layers may vary somewhat from project to project. In this case, see your Harvard client representative for preferences.

Attributes Many of the layers found in the partial AIA layer list in the Standard Layer Listing have been assigned specific attribute values by Harvard according to the following categories: color, pen weight, and linetype. Attributes that have not been pre-defined by Harvard may be assigned at the discretion of the user. Linetypes The default linetype of each layer is typically CONTINUOUS unless otherwise specified. Colors Harvard recommends the use of specific colors for core layers and annotation layers only (see the previous section regarding the definition of core layers). The color assignment of these layers can be found in the Standard Layer Listing. All other layers must have their colors assigned at the discretion of users. As a general rule for all projects, drawing entities should assume the color property of the layer on which they reside. This means that the color of individual entities should be assigned by layer as opposed to by entity. Entities which have been translated from non-AutoCAD based CAD systems often fail to meet this requirement. Color specifications for facility documentation projects may vary according to the preferences of Harvard faculties or departments requesting drawings. In this case, see your Harvard client representative for additional instructions.

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Pen Weight The following chart shows pen weight assignments which should maximize the printed clarity of drawings conforming to the color assignments of Harvards core layers. Other pen weights must be assigned at the discretion of each user. Preferred CAD vendors producing facility drawings should consult your Harvard client representative for preference variations.
Pen # 1 2 3 4 5 6 7 8 9 30 50 Color red yellow green cyan blue magenta white dk grey lt grey orange tan Weight .010 .010 .012 .012 .004 .016 .026 .012 .016 .025 .035 walls, interior (except partial height walls) Core drawing elements (including, but not limited to): furniture, casement, fixed/moveable equipment stairs details, doors, windows & glazing, elevator cars, toilet partitions, partial height walls toilets, text, dimensions, legends, etc, Harvard room polylines Harvard space tracking room numbers structural columns, Harvard gross floor polylines walls, exterior

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FILE NAME CONVENTIONS As explained in the following section entitled Policy on Model Space and Paper Space, Harvard requires that each CAD file submitted as a project deliverable contain only one drawing model with one title block. This policy allows each CAD file produced for either a facility documentation project or a construction project to be named according to the conventions outlined below. Without counting the file extension, CAD file names must not exceed 8 characters in length. Naming Facility Documentation Drawings (primary method)CAD files produced by Preferred CAD Vendors which typically contain drawings of existing facility conditions should be named according to the following formula:
file name format = = building ID code 4 character + + floor ID code 2 characters

EXAMPLES:
313_01.dwg 229A-1.dwg = = building #313 building #229A + + first floor #01 basement #-1

Building ID Code. The standard Harvard building identification code assigned by Harvard Planning and Real Estate is normally a three digit number sometimes followed by an alpha-numeric character in the fourth position. The alpha-numeric character is used to distinguish between additions to buildings constructed at different times, or between buildings that are part of the same complex but are separate structures. In the event that a building identification code is a simple three-digit number, without an alpha-numeric character, the fourth position should be an underscore character. Please contact your Harvard representative for the standard building identification codes that pertain to your project. Floor ID Code. The standard floor identification code follows a two digit numbering system. Floors above or at grade are numbered sequentially in ascending order, starting with 01, 02, 03, etc. Floors that are below grade are numbered in descending order prefaced by a minus sign and excluding the leading zero, starting with -1 (basement), -2, (sub-basement), -3, etc. Naming Facility Documentation Drawings (secondary method)Facility documentation drawings related to a specific building industry discipline or depicting a specific type of drawing other than a typical existing conditions floor plan may be named using either one of the formulas below. When using these formulas, the building ID codes and the floor ID codes should follow the same rules described above, and the discipline code and drawing type codes should be assigned according to the values listed in the following section for use with construction drawings.
file name format = = building ID code 4 character + + floor ID code 2 characters + + discipline code 1 character

EXAMPLES:
313_01A.dwg 229A-1F.dwg = = building #313 building #229A + + first floor #01 basement #-1 + + architectural code A fire protection code F

-- or --

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file name format

= =

building ID code 4 character

+ +

floor ID code (optional) 2 characters

+ +

drawing type code 2 characters

EXAMPLES:
313_01QP.dwg 229AEL.dwg = = building #313 building #229A + + first floor #01 n/a + + equipment plan code QP elevation drawing code EL

Naming Construction Drawings It is suggested that architects, engineers and contractors use the file naming convention shown below, which follows the Naming Model Files section of the 1997 American Institute of Architects CAD Layer Guidelines document. (Important Note: Do NOT use the AIA recommendation Naming Sheet Files, as Harvard requests that titleblocks and model files be contained within a single AutoCAD drawing file upon final delivery of project files to Harvard. See section entitled Policy on Model Space and Paper Space for further explanation.)
file name format = = discipline code 2 character + + drawing type code 2 characters + + drawing number 2 characters

EXAMPLE:
S-FP01.dwg = structural code S+ floor plan code FP + first drawing, number 01

Discipline Codes:
ACEFGHILArchitectural Civil Electrical Fire Protection General Hazardous Materials Interiors Landscape MPQSTUXZMechanical Plumbing Equipment Structural Telecommunications University (Harvard defined) Other disciplines Contractor / shop drawings

Drawing Type Codes that apply to all disciplines (where *- represents any discipline code):
*-FP *-SP *-DP *-QP *-XP Floor Plan Site Plan Demolition Plan Equipment Plan Existing Plan *-EL *-SC *-DT *-SH *-3D *-DG Elevation Section Detail Schedule Isometric/3D Diagrams

Drawing Type Codes (specific to a particular discipline): Architectural

A-CP A-EP A-NP A-RP Ceiling Plan Enlarged Plan Finish Plan Furniture Plan

Interiors
I-CP I-EP I-RP I-NP Ceiling Plans Enlarged Plans Furniture Plan Finish plan

Civil
C-EP C-GP C-RP C-SV C-UP Environmental Grading Roads/Topographic Survey Utility

Mechanical
M-CP M-HP M-PP Control Plan HVAC Ductwork Plan Piping Plan

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Electrical
E-CP E-GP E-LP E-PP Communication Grounding Lighting Plan Power Plan

Plumbing
P-PP Plumbing Plan

Structural
S-FP S-NP Framing Plan Foundation Plan

Fire Protection
F-VP F-KP Evacuation Plan Sprinkler Plan

Telecommunications
T-DP T-TP Data Telephone

Drawing Number. The drawing number is the number of the drawing as it falls into a sequential set. If there are five architectural floor plans in the set, then the first drawing is A-FP01.dwg and the fifth drawing is AFP05.dwg

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POLICY on CAD FILE TRANSLATION Error-free AutoCAD Drawing Deliverables: Harvard University recognizes that many of its construction and facility documentation service providers do not use the same CAD systems as the University. However, the University expects that service providers who work with non-AutoCAD file formats will submit DWG formatted CAD files upon project closeout that are fully compliant with all of the standards outlined herein, and which have no significant loss of drawing entities or project data that can result from standard CAD file translation procedures. All DWG files and CAD drawing entities submitted at the end of a project must be able to be manipulated using standard AutoCAD drafting procedures. Non-compliance with this policy may result in the rejection of CAD files submitted at project closeout in addition to delayed rendering of final project payment. DXF files will not be accepted at project closeout as a substitution for DWG CAD file deliverables. Translation Testing Recommended: For firms translating their native CAD file format into AutoCAD format also concerned about delivering error-free CAD files to Harvard upon project closeout, it is strongly recommended that thorough file translation testing be conducted before the drawing development phase of the project . This will assure early detection of file conversion issues, if any, and allow for corrective measures to be taken before the project closeout period.