neo HR/Payroll

RetroPay & Payroll Processing User Guide

Issued: 01-OCT-200

Ta!le o" Contents

#!out t$is %or&!oo&''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''( %or&!oo& )odule Training'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''( #**ro+i,ate duration''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''( Training O!-ecti.es'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''( Understanding neo Ter,inology'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''' Tool!ar'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''/ 0ate Trac&''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1 0ate Trac& History'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''2 Calendar'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''11 3$ort-Cut 4eys'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''12 3earc$ing "or In"or,ation'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1( %ildcard''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1( 3earc$ "or an 5,*loyee'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''16 C$a*ter 1 7 RetroPay''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''11 3etting u* RetroPay''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''18 3etting u* an #ssign,ent 3et'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''12 Running RetroPay'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''2( C$a*ter 2 7 Payroll Processing''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''28 Payroll Processing C$ec&list'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''28 UT3 Payroll Process / Reconciliation C$ec&list ''''''''''''''''''''''''''''''''''''''''''22 )ont$ly Process''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''22 Payroll Processing''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''22

#!out t$is %or&!oo&

Workbook Module Training
T$is 9or&!oo& contains in"or,ation designed to *ro.ide you 9it$ t$e s&ills and &no9ledge to success"ully run RetroPay & Process t$e :ortnig$tly Payroll "or all UT3 5,*loyee;s !y: 1' 2' <uilding your na.igational s&ill le.el= Pro.iding you 9it$ an understanding o" t$e *rocesses "or running t$e RetroPay & :ortnig$tly Payroll "or UT3 5,*loyee;s'

T$e res*onsi!ility you $a.e !een gi.en today> to underta&e t$e RetroPay & Payroll Processing 5nd User Training> is UTS HRMS Payroll' T$is 9ill not !e t$e sa,e res*onsi!ility> to underta&e t$ese acti.ities & "unctions> in t$e PRO0UCTIO? en.iron,ent' <y t$e co,*letion o" t$is Training Course> RetroPay & Payroll Processing 5nd User Training> you 9ill $a.e !een *ro.ided 9it$ su""icient syste, &no9ledge to e@ui* you 9it$ t$e s&ills re@uired to *er"or, your Payroll 3u*er.isor;s "unction in t$e li.e syste,'

Approximate duration
C$a*ter 1 7 RetroPay s$ould ta&e a**ro+i,ately 2 $ours to co,*lete' C$a*ter 2 7 Payroll Processing s$ould ta&e a**ro+i,ately co,*lete' $ours to

Training Objecti es
U*on t$e co,*letion o" t$is training> you 9ill !e a!le to 7

Understand RetroPay Create an #ssign,ent 3et Run t$e RetroPay Process Understand t$e Payroll Process 3uccess"ully run a :ortnig$tly Payroll

Understanding neo Ter,inology

T$e neo Gra*$ical User Inter"ace AGUIB ena!les you to na.igate t$roug$out t$e a**lication 9it$ ease' It is co,*osed o" a series o" ,enus and icons'
Title <ar Tool!ar Icons 0ro* 0o9n )enu

%indo9

<uttons :ields

3tatus <ar / )essage Cine

!tem
<UTTO? 05:#UCT

"xplanation and Use

Initiates a *rede"ined action 9$en you select it 0e"ault is t$e ter, t$at re"ers to in"or,ation or data t$at a**ears once so,e initial data $as !een entered into t$e syste,' :or e+a,*le: In ,any cases t$e date de"aults in a data line' T$ese are syste, de"aults> t$at is> t$e syste, setu* deter,ines t$e de"ault .alues'

0ROP 0O%? T$e 0ro* 0o9n Cist allo9s you to @uic&ly scroll across to CI3T ot$er rele.ant "ields> 9$ilst re,aining on t$e acti.e line' C$anging t$e list ite,> allo9s you to see additional "ields in t$e line> 9it$out t$e need to use t$e scroll !ar'

0ROP 0O%? T$e 0ro* 0o9n )enu e+*oses a series o" su! ,enus t$at )5?U allo9 you to select a range o" o*tions' :I5C0 #n area in a 9indo9 t$at dis*lays data or allo9s data entry' Dou can ,o.e t$e cursor "ro, "ield to "ield using your ,ouse> or *ress t$e ETa!F &ey to ,o.e to t$e ne+t "ield and E3$i"tF G ETa!F to ,o.e to t$e *re.ious "ield' #l9ays use Title #ase 9$en you ty*e in"or,ation into "ields' T$is 9ill ensure consistency 9$en retrie.ing or loo&ing "or in"or,ation' One or ,ore 9indo9s used to acco,*lis$ a !usiness "unction' )any "ields $a.e a Cist o" Halues "ro, 9$ic$ you $a.e to select so,et$ing "ro, t$e data!ase> rat$er t$an ty*e t$e in"or,ation yoursel"' # set o" one or ,ore related "ields' # record ,ay also !e &no9n as a ro9' # grou* o" "ields set a*art "ro, ot$er "ields !y rectangular !o+ %$en you $a.e entered in"or,ation it is reco,,ended t$at you sa.e 9$at you $a.e entered' To sa.e you can use eit$er t$e #trl $ S "unction> or select t$e sa.e icon Ato* rig$t o" t$e screenB' I" it is essential t$at in"or,ation !e sa.ed in a "or,> a screen ,essage 9ill a**ear t$at 9ill *ro,*t you to sa.e your c$anges !e"ore e+iting t$e "or,' # region containing a scroll !ar so you can .ie9 additional "ields'

:OR) CI3T O: H#CU53 R5COR0 R5GIO? / <COC4 3#HI?G

3CROCCI?G R5GIO?

3T#TU3 <#R # line t$at a**ears near t$e !otto, o" your screen and dis*lays $ints> 9arnings> or error ,essages' #lso dis*lays status in"or,ation a!out t$e current 9indo9 or "ield> suc$ as @uery ,ode and record count in"or,ation' To see t$e "ull status !ar "or *ayroll *rocessing> ,a+i,iIe your Oracle screen !y selecting t$e ,a+i,ise !utton at t$e to* rig$t o" your screen' TOOC <#R # Tool <ar contains a series o" icons' 5ac$ tool !ar icon re*licates a co,,only used ,enu ite,' 0e*ending on t$e "ield or 9indo9 you are currently using> a tool!ar icon can !e ena!led or disa!led A!rig$t colour or dull colourB' Dou can dis*lay t$e na,e o" an ena!led tool!ar !y ,o.ing your ,ouse o.er t$e !utton'
6

Tool!ar
T$e tool!ar is a collection o" icon !uttons> 9$ere eac$ !utton *er"or,s a s*eci"ic action 9$en you c$oose it' 5ac$ tool!ar !utton re*licates a co,,only used ,enu ite,' 0e*ending on t$e conte+t o" t$e current "ield or 9indo9> a tool!ar !utton can !e ena!led or disa!led' Dou can dis*lay $el* "or an ena!led tool!ar !utton !y $olding your ,ouse o.er t$e !utton'

%utton

%utton &ame ' %rie( "xplanation

?e9 7 O*ens / Creates a ne9 record or Cine in t$e acti.e "or, :ind 7 0is*lays t$e :ind 9indo9 "or t$e retrie.al o" records 3$o9 ?a.igator 7 0is*lays t$e ?a.igator 9indo9 allo9ing selection o" anot$er ,enu *at$ / o*tion 3a.e 7 3a.es all *ending c$anges in an acti.e "or, Print 7 Prints t$e current screen your cursor is in' In so,e cases it ,ay *rint a re*ort associated 9it$ t$e current data' Close :or, 7 Closes all 9indo9s o" t$e current "or, Cut 7 Re,o.es t$e current selection to t$e cli*!oard Co*y 7 Co*ies your selection to t$e cli*!oard Paste 7 Inserts t$e contents o" t$e cli*!oard into t$e current "ield> and re*laces any selection' T$is co,,and is a.aila!le only i" you $a.e cut or co*ied te+t' Clear Record 7 5rases t$e current record 0elete 7 Re,o.es t$e current record "ro, t$e data!ase 0ate Trac& 7 #llo9s you to c$ange t$e e""ecti.e date "or a transaction to eit$er *ast or "uture date' %indo9 Hel* 7 0is*lays $el* "or t$e current 9indo9

0ate Trac&
0ate Trac& is an i,*ortant "unction utilised t$roug$out t$e HR / Payroll Core #**lication ,odules' It is a ,ec$anis, designed to *ro.ide t$e user 9it$ real-ti,e data on any s*eci"ied date' Dou can date trac& to a *ast> *resent or "uture date' 0ate Trac& can !e accessed a nu,!er o" di""erent 9ays: )ate Track Access &umber * 7

Res*onding +es in t$e decision !o+> 9$ic$ 9ill a**ear u*on o*ening your 5nter and )aintain 5,*loyee :or,' T$e #lter "((ecti e )ate 9indo9 9ill o*en
C$ange to eit$er a *ast or a "uture date

C$ange t$e "((ecti e )ate "ield eit$er to a *ast or "uture date Aaccording to your re@uire,entsB' 3elect t$e O4 <utton T$e Reset !utton re.ert t$e 5""ecti.e 0ate "ield to t$e current date' )ate Track Access &umber , 7

Using t$e 0ate Trac& icon> "ro, your Tool <ar> 9ill o*en t$e Alter "((ecti e )ate 9indo9

)ate Track Access &umber - 7

Using t$e 0ro* 0o9n )enu Pat$: Tools J #lter 5""ecti.e 0ate> 9ill o*en t$e Alter "((ecti e )ate 9indo9

0ate Trac& History

0ate Trac& History is an audit tool> allo9ing a user to see all c$anges ,ade to a record o.er ti,e' 0ate Trac& can !e accessed in a nu,!er o" 9ays: )ate Track History Access &umber * 7

Using t$e 0ate Trac& History icon> "ro, your Tool <ar> 9ill o*en t$e )ate Track History 9indo9 )ate Track History Access &umber , 7

Using t$e 0ro* 0o9n )enu Pat$: Tools J 0ate Trac& History> 9ill o*en t$e )ate Track History #.ange Summary %indo9 To ie/ )ate Track History: *0 O*en )ate Track History' T$e )ate Track History #.ange 1ield Summary 9indo9 9ill o*en'

T$e "ollo9ing in"or,ation is dis*layed 7 - 1rom )ate 7 dis*lays t$e date 9$ic$ a c$ange $as ta&en e""ect - To )ate 7 dis*lays t$e date t$at a c$ange $as ceased - #.ange 1ield Summary 7 dis*lays a !rie" re.ie9 o" t$e latest c$ange t$at 9as ,ade ,0 Tic& t$e 5""ecti.e !o+ to .ie9 t$e $istory details o" t$e c$ange -0 3elect t$e 1ull History <utton T$e )ate Track History o( Person %indo9 9ill o*en'
2

T$is 9indo9 or "older dis*lays t$e .alue o" eac$ "ield !et9een t$e e""ecti.e 1rom )ate to t$e e""ecti.e To )ate' T$e ro9 "or t$e current sna*s$ot Acorres*onding to your e""ecti.e dateB is $ig$lig$ted' Use t$e scroll !ar at t$e !otto, to .ie9 eac$ "ield'

10

Calendar
T$e syste, calendar is accessi!le on any date "ield' T$e current date is $ig$lig$ted as u*on accessing' 5it$er dou!le-clic& on t$e date or $ig$lig$t t$e date and select t$e O2 <utton'

)o.e "or9ard and !ac& in ,ont$s

)o.e "or9ard and !ac& in years

Current date is $ig$lig$ted

0ates can also !e entered !y ty*ing using t$e "ollo9ing "or,at: 00)O?TH-DDDD i'e' 1(-#UG-200 '

11

3$ort-Cut 4eys
5.eryt$ing t$at can !e done 9it$ t$e ,ouse can also !e done 9it$ t$e &ey!oard' T$ese "unctions are *er"or,ed using t$e "unction &eys> s$ort-cut &eys or @uic& &eys' T$e &ey!oard ,a**ing de"initions can !e accessed .ia t$e 0ro* 0o9n )enu Pat$: Hel* J 4ey!oard Hel* or selecting CtrlG4 T$e 9indo9 !elo9 9ill a**ear indicating all t$e s$ort-cut &ey o*tions a.aila!le'

#lso> re"er to t$e ta!le !elo9: 1unction

Clear <loc& Clear :ield Clear :or, Clear Record Co,,it A3a.eB Count Kuery 0elete Record 0u*licate :ield ?e+t :ield ?e+t Record Pre.ious <loc& Pre.ious Record

2ey
:1 :6 :8 :/ Ctrl G 3 :12 Ctrl G U* 3$i"t G :6 Ta! 0o9n 3$i"t G Page U* U* 12

1unction
0u*licate Record 5dit 5nter Kuery 5+ecute Kuery 5+it Insert Record Cist o" Halues ?e+t <loc& ?e+t Pri,ary 4ey ?e+t 3et o" Records Pre.ious :ield Print

2ey
3$i"t G :/ Ctrl G 5 :11 Ctrl G :11 : Ctrl G 0o9n Ctrl G C 3$i"t G Page 0o9n 3$i"t G :1 3$i"t G :8 3$i"t G Ta! Ctrl G P

3earc$ing "or In"or,ation

# @uery is co,*leted in t$ree *arts:

*0 ,0 -0

5nter @uery ,ode 7 3elect :11 Aall "ields $a.e turned !lueB 5nter t$e data t$at relates to 9$at you are loo&ing "or 5+ecute> or run t$e @uery 7 3elect CtrlG:11

<e"ore you enter a @uery you ,ust $a.e a clear "or,' To @uery a "or,> 9$ere you are unsure o" t$e na,e> use t$e 9ildcard sy,!ols> L> to @uery'

Wildcard
# %ildcard re*resented !y t$e *ercentage 3 sy,!ol can !e used 9$en you are loo&ing "or in"or,ation> es*ecially 9$en you are unsure o" co,*lete details' T$ere are a nu,!er o" 9ays t$e 9ildcard can assist 9$en searc$ing> as outlined !elo9: L LsL Ls,it$L Returns all records Returns all records containing t$e in"or,ation *ro.ided !et9een !ot$ *ercent signs' In t$is case all records containing t$e letter s' Returns all records containing t$e in"or,ation *ro.ided !et9een !ot$ *ercent signs' In t$is case all records containing t$e 9ord smit.

1(

Returns all records !eginning 9it$ t$e in"or,ation *ro.ided !e"ore t$e *ercent sign' In t$is case> all records !eginning 9it$ smi' s,iL-o$nL Returns all records !eginning 9it$ t$e in"or,ation !e"ore t$e *ercentage sign & a"ter t$e *ercentage sign' In t$is case all records !eginning 9it$ smi & containing jo.n'

s,iL

3earc$ "or an 5,*loyee

Dou can searc$ "or an e,*loyee !y eit$er t$eir 5,*loyee Identi"ication ?u,!er A3ta"" I0B or t$eir na,e' #s an 5,*loyee Identi"ication ?u,!er is uni@ue> searc$ results 9ill return t$e e+act ,atc$> t$us ,a&ing t$is a *re"era!le o*tion'

*0 ,0

*0 5nter 5,*loyee;s Uni@ue Identi"ication ?u,!er in t$e &umber :ield' ,0 3elect t$e 1ind <utton %$en you searc$ !y 5,*loyee na,e> t$ere ,ay !e ,ulti*le e,*loyees 9it$ t$e sa,e na,e' I" t$is is t$e case> t$e 1ind "mployee %indo9 9ill o*en "or you to select t$e e+act ,atc$'
*0

,0

*0 5nter 5,*loyee;s ?a,e in t$e 1ull &ame :ield' %$en searc$ing "or an 5,*loyee using t$e :ull ?a,e ,et$od al9ays use t$e con.ention 7 3urna,e> :irst ?a,e i'e' 3,it$> Mo$n ,0 3elect t$e 1ind <utton T$e 1ind People %indo9 9ill o*en

16

3elect 5,*loyee "ro, Here

3elect t$e O2 <utton

3elect 5,*loyee e+act ,atc$ "ro, t$e a.aila!le Cist o" Halues 3elect t$e O2 <utton' Dou 9ill !e returned to t$e 1ind People %indo9' 3elect t$e 1ind <utton'

1/

C$a*ter 1 7 RetroPay
RetroPay allo9s you to ,anage retroacti.e corrections or corrections ,ade in t$e *ast to a *ayroll' It *er,its you to *rocess date-e""ecti.e c$anges to a *ayroll "ro, a *rior *ay *eriod> ,a&e accurate re-calculations and ,a&e *ay,ents or deductions in t$e current *ay *eriod' %it$ RetroPay> you can *rocess one *erson or a grou* o" e,*loyees using an #ssign,ent 3et' RetroPay 9ill *ro.ide you 9it$ "ull *rotection to t$e integrity o" all *ayroll !alances and re*orting A9ill ,aintain e+isting $istoryB' T$e RetroPay !asic conce*t is to calculate t$e di""erence to an e,*loyee;s de"ined !alance' T$e RetroPay *rocess 9ill sa.e t$e actual *ayroll results o" *rocessing and t$en rerun all calculations "or eac$ *ay *eriod "ro, a gi.en start date' T$e "ollo9ing ele,ents $a.e !een included "or RetroPay *rocessing 7 "lement #ode 5010 5020 5026 5060 5160 5 00 5 10 5 20 5 (0 5600 5610 5620 56(0 56 0 5660 "lement &ame Ordinary Hours 3enior 3ta"" 3alary Grade 3te* Ordinary Pay Casual #cade,ic Casual Hours 2( Percent O.erti,e #t ?or,al Ti,e O.erti,e Ti,e Hal" O.erti,e 0ou!le Ti,e O/Ti,e 0ou!le Ti,e and Hal" 3$i"t #llo9ance 10 Percent 3$i"t #llo9ance 12N6 3$i"t #llo9ance 16 Percent 3$i"t #llo9ance 60 Percent 3$i"t #llo9ance 16 Percent 3$i"t #llo9ance 160 Percent

11

Setting up RetroPay
To set u* RetroPay t$e "ollo9ing t$ree ste*s ,ust occur 7 *0 0e"ine and Cin& RetroPay 5le,ents ,0 0e"ine a RetroPay 5le,ent 3et O R5TRONP#DN5C5)5?T3 -0 0e"ine an #ssign,ent 3et 3te*s one & t9o $a.e !een *re-de"ined as *art o" t$e Pro-ect neo con"iguration'

18

Setting up an Assignment Set

#n #ssign,ent 3et is used to create & *rocess su!-sets or su!-grou*s o" e,*loyees associated to a *ayroll' %$en running t$e RetroPay !y 5le,ent *rocess an #ssign,ent 3et 9ill re@uire creating' Using your UTS HRMS Payroll Res*onsi!ility Pat$: ?a.igator J Payroll J #ssign,ent 3et

T$e Assignment Set %indo9 9ill o*enP

5nter #ssign,ent 3et ?a,e Here

#ttac$ a**ro*riate Payroll Here

*0 5nter an #ssign,ent 3et ?a,e in t$e &ame "ield 7 T$e UT3 Con.ention is as "ollo9s 7 P#DROCC 3UP5RHI3OR;3 I?ITI#C3NTDP5 O: P#DROCC PROC533I?GNP#D 0#T5 i'e' T%NR5TRONP#DN12#UG0 or )5<N<O?U3NRU?N2/#UG0 AIn so,e cases> you ,ay "ind t$at t$e Pay 0ate is not a**lica!leB 3yste, constraint 7 Dou ,ust only use 9ords or na,es 9$ic$ contain #-Q> 0-2 or ANB c$aracters' Dou cannot start a ?a,e 9it$ a nu,!er & t$ere ,ust not !e any s*aces in your assign,ent set na,e'
12

,0 #ttac$ a**ro*riate Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly -0 3a.e your Record 7 Ctrl G 3 or ' 40 3elect t$e Amendment <utton AT$is o*tion Includes or 5+cludes 5,*loyee #ssign,ents 7 re"er !elo9 "or detailed in"or,ationB Or 50 3elect t$e #riteria <utton AT$is o*tion uses :or,ula Criteria 7 re"er !elo9 "or detailed in"or,ationB 60 3a.e your Record 7 Ctrl G 3 or '

#,end,ent O*tion

Ty*e Include or select "ro, t$e COH in t$e !nc7"xc "ield' T$is 9ill attac$ your 5,*loyee to your #ssign,ent 3et' 5nter t$e a**ro*riate 5,*loyee;s 3urna,e in t$e 1ull &ame "ield or #ssign,ent ?u,!er in t$e Assignment &um "ield ARe,e,!er t$e #ssign,ent ?u,!er ,ust !e t$e 5,*loyee;s Pri,ary #ssign,entB' 3a.e your Record 7 Ctrl G 3 or ' Dou cannot create a ,i+ture o" Include and 5+clude ro9s i" you $a.e not created Rcriteria; and generated a "or,ula'

Criteria O*tion

20

 5nter one criterion in eac$ ro9> and -oin t$e criteria using #?0 or OR in t$e #ondition "ield' :ield details are as "ollo9s 7 &um 7 T$e se@uence nu,!er o" eac$ condition in your rule' I" you use se@uence nu,!ers t$at are ,ulti*les o" 10> it 9ill !e easier to insert ne9 conditions later' #ondition 7 Cea.e t$e "irst ro9 !lan&' 5nter #?0 or OR "or second and su!se@uent ro9s' )atabase !tem 7 3elect data!ase ite,s as .aria!les "or your de"inition' #ll data!ase ite,s are *re"i+ed !y an a,*ersand E&F' Operator 7 3elect o*erators to deter,ine relations$i*s !et9een data!ase ite,s or .alues' T$e list o" o*erators are dis*layed !elo9 O*erator Cess t$an 3y,!ol 8 )eaning T$e condition is true i" t$e "irst e+*ression is al*$a!etically !e"ore> or $as a nu,erically s,aller .alue> or an earlier date t$an t$e second e+*ression' T$e condition is true i" eit$er t$e less t$an OR t$e e@ual to o*erator returns a true result' T$e condition is true i" !ot$ e+*ressions $a.e e+actly t$e sa,e .alue' :or te+t> t$e case o" t$e e+*ression ,ust !e t$e sa,e' 3o> "or e+a,*le> S3,it$S is not e@ual to S3)ITHS

Cess t$an or e@ual to 5@uals

89 9

21

Greater t$an

Greater t$an or e@ual to

:9

T$e condition is true i" t$e "irst e+*ression is al*$a!etically a"ter> or $as a nu,erically greater .alue> or a later date t$an t$e second e+*ression' T$e condition is true i" eit$er t$e greater t$an OR t$e e@ual to o*erator returns a true result'

;alue7)atabase !tem 7 3elect data!ase ite,s "or t$e second .aria!le' #lternati.ely> you can enter a "i+ed .alue o" t$e sa,e ty*e as t$e data!ase ite,' #s an e+a,*le> $ere is a de"inition "or an assign,ent set o" e,*loyees 9it$ salaries !et9een 1/>000 and 2 >000:

3a.e your criteria and c$oose t$e <enerate !utton' T$is 9ill generate a "or,ula associated to your #ssign,ent 3et' Dou can .ie9 and edit t$is "or,ula in t$e :or,ula 9indo9' T$e "or,ula na,e 9ill !e t$e sa,e as t$e assign,ent set na,e' I" you 9ant to include or e+clude indi.idual assign,ents "ro, t$e set de"ined !y your criteria> c$oose t$e #,end,ent !utton' 3elect t$e assign,ents you 9ant to include or e+clude "ro, t$e set' 3a.e your Record 7 Ctrl G 3 or '

22

Running RetroPay
To run RetroPay access your Re*ort Re@uests' T$is can !e accessed one o" t9o 9ays 7 *0 Using your UTS HRMS Payroll Res*onsi!ility Pat$: ?a.igator J Processes and Re*orts J 3u!,it Processes and Re*orts

Or ,0 :ro, your Tool!ar Pat$: Hie9 J Re@uests

T$e 1ind Re=uests %indo9 9ill o*enP

2(

*0 3elect t$e Submit a &e/ Re=uest> <utton T$e Submit a &e/ Re=uest %indo9 9ill o*enP

,0 3elect Single Re=uest' T$is allo9s you to su!,it an indi.idual re@uest' -0 3elect t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

*0 ,0

-0

*0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e RetroPay Re@uest ?a,e O RetroPay %y "lement' T$e Parameters %indo9 9ill o*enP

,0 Co,*lete t$e RetroPay Para,eters %indo9 as "ollo9s 7 5nter t$e Assignment Set 9$ic$ relates to t$is RetroPay or select "ro, t$e COH 3elect R"TRO?PA+?"@"M"&TS in t$e "lement Set "ield' 5nter t$e Start )ate o" t$e RetroPay' T$is date 9ill al9ays !e a standard 2 "ortnig$ts or 28 days *rior to t$e current *ay *eriod' 5nter t$e "nd )ate o" t$e RetroPay' T$is date 9ill de"ault to your 0ate Trac&ed 0ate and s$ould re"lect t$e end o" t$e current Pay Period' 3elect t$e O2 <utton -0 3elect t$e Submit <utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

26

Dour Re@uest 9ill go t$roug$ a nu,!er o" P$ases and 3tatuses> u*on e+ecution' T$ese include 7 P.ase Pending Running Co,*leted Status ?or,al ?or,al ?or,al

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your RetroPay Process' 3elect t$e ;ie/ @og> <utton

2/

 T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e RetroPay 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed' Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you continue 9it$ any *rocessing' Once all #ssign,ents $a.e !een success"ully *rocessed> *roceed to 3te* o" t$e :ortnig$tly Payroll Process' Re"er to your Payroll Processing C$ec&list'

21

C$a*ter 2 7 Payroll Processing

Payroll Processing #.ecklist

28

UT3 Payroll Process / Reconciliation C$ec&list

:ortnig$tly Process

*0 5nsure ?e9 Hires> 5,*loyee )odi"ications and Ter,ination re@uire,ents are co,*lete ,0 Terminations Run Ter,ination Process Run Kuic&Pay -0 RetroPay !y 5le,ent 40 Payroll Run Run Payrun Re*ort 7 5nsure re@uest is co,*lete and status is AnormalB Hie9 CogP "or errors I" errors occur> Run Payroll Message Report 7 #scertain and understand error' Resol.e errors Run t$e Retry Payroll Run Report 50 Reports Hig$ / Co9 Re*ort Payroll Reconciliation A#ustraliaB 7 3u,,ary 60 Prepayments 7 9$ic$ *re*ares *ay dis!urse,ent> and *ay ad.ice "or *rinting' C0 )irect "ntry DAustralian %"#S 1ormatE Re*ort 7 to generate 5:T :ile "or 0es&!an& u*load' F0 <alance Payroll Reconciliation Anet *ayB and *re*are re,ittance o" P#DG to #TO' G0 Payroll Reconciliation DAustraliaE H )etail Re*ort A"or #uditB *I0 UTS#J Pay Ad ice Report 7 Produces Paysli*s "or e,*loyees ACasualsB' **0 Payslip Arc.i e DAustraliaE 7 Produces online *aysli* "or sta"" *,0 #osting K Processes TT#U)# Payroll Costing #d-ust,ent Process A)ulti*le #ssign,entsB Costing AProduces GC Mournals "or Payroll CostingB UT3C: P#D Costing ACusto,ised Costing ProcessB *-0 #osting K Reports Costing 3u,,ary Re*ort Costing 0etail Re*ort Cost <rea&do9n Re*ort "or 0ate Range 7 <rea&do9n *40 Trans(er to <@ 7 Trans"ers Mournal entries to GC Inter"ace ta!les 7 ad.ise :inance 0e*art,ent "or c$ec&ing and *osting into GC' *50 UTS#J @ea e @iability Report 7 Produces lea.e *ro.isions A!alances and dollars !ased on $ourly rateB "or use !y :inance to *roduce ,anual GC Mournals' C010 #nnual Cea.e Plan C100 Cong 3er.ice Cea.e Plan

)ont$ly Process
*0 Reconcile Payroll Clearing #ccount ,0 Run Process to trans"er )ont$ly 3alary #ccrual -ournal entries to GC Inter"ace ta!les 7 Partial Period #ccrual Calculation 7 Produces GC Mournals "or 3alary #ccruals -0 #d.ise :inance 3yste,s o" a!o.e trans"er 40 Payroll State Tax Report 7 Produces 3tate Payroll Ta+ Cia!ility "or re,ittance !y Payroll and creation ,anual GC Mournals !y :inance

Payroll Processing
22

3te* 1 5nsure ?e9 Hires> 5,*loyee )odi"ications and Ter,ination re@uire,ents are co,*lete' 3te* 2 5nsure all Ter,inations Pay,ents $a.e !een calculated & all Kuic&Pays $a.e !een run' 3te* ( 5nsure t$e RetroPay !y 5le,ent Process $as !een co,*leted' Re,e,!er> all RetroPay Processes are run "or a standard 2 "ortnig$ts or 28 days *rior to t$e current *ay *eriod' 3te* 7 Payroll Run *0 Using your UTS HRMS Payroll Res*onsi!ility ?a.igate to your Payroll Process Results %indo9' Pat$: ?a.igator J Hie9 J Payroll Process Results

T$e Payroll Processes %indo9 9ill o*enP

(0

 5nter t$e a**ro*riate Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 5nter t$e 1rom & To 0ates' T$ese can !e c$osen "ro, t$e a.aila!le COH or can !e entered using t$e UT3 Con.ention 7 UPay Period ?u,!erJ UProcessing DearJ U<i-%ee&J i'e' 6 200 <i-%ee&' T$is date 9ould relate to t$e 6 t$ Pay *eriod o" t$e "inancial year 1 Muly 200 to (0 Mune 2006' 3elect t$e 1ind <utton' T$is 9ill return all Processes> 9$ic$ $a.e !een run 9it$ t$e c$osen Pay PeriodAsB' &oteJ T$is 9ill include all Kuic&Pays> <atc$ 5le,ent 5ntries ATi,es$eet ProcessingB and any Payroll Runs' ,0 :ro, your Tool!ar Pat$: Hie9 J Re@uests

T$e 1ind Re=uests %indo9 9ill o*enP

(1

 3elect t$e Submit a &e/ Re=uest> <utton T$e Submit a &e/ Re=uest %indo9 9ill o*enP

3elect Single Re=uest' T$is allo9s you to su!,it an indi.idual re@uest' 3elect t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

(2

a0 b0

c0

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Payroll Run T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e a**ro*riate Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' T$e Consolidated 3et "ield 9ill de"ault 9it$ UTS AU %usiness <roup' T$e ,ost current Pay Period date 9ill de"ault' &oteJ Dour 0ateTrac&ed 0ate 9ill a""ect t$e Pay Period 0ate' 3elect an ele,ent set and assign,ent set i" re@uired' #ssign,ent 3ets 7 Occasions 9$en you need to use assign,ent sets "or t$e *ayroll run include t$e "ollo9ing 7 - Dou need to *rocess a s*eci"ic :aculty> Unit or 3c$ool t$is Pay Period> as t$ey ,ust recei.e t$eir *ay ad.ices !e"ore t$e rest o" t$e Uni.ersity'
((

- Dou need to *rocess a correction run> as entries 9ere not recei.ed in ti,e "or t$e nor,al run and t$e o.erti,e ,ust !e *aid t$is *eriod' - Dou 9ant to *rocess an additional run as t$e 5nter*rise #gree,ent $as *ro.ided all UT3 sta"" 9it$ an increase> 9$ic$ ,ust !e *aid *rior to t$e end o" t$e ne+t *ay *eriod' To "ul"il t$ese re@uire,ents you can select "ro, a range o" assign,ents as "ollo9s 7 - Include all assign,ents - Include or e+clude indi.idually identi"ied assign,ents - Include or e+clude certain grou*s o" assign,ents> !y using a "or,ula 5le,ent 3ets7 In t$e nor,al *ayroll run you 9ould 9ant to include all ele,ents> !ut "or an 5nter*rise #gree,ent <onus "or e+a,*le> you 9ould 9ant to include only t$e !onus ele,entAsB' Dou can select ele,ent sets as "ollo9s 7 - Include all ele,ents - Include or e+clude indi.idually identi"ied ele,ents - Include or e+clude classi"ications o" ele,ents' 3elect t$e O2 <utton c0 3elect t$e Submit <utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9' Ho9e.er> as a Payroll Run ,ay ta&e se.eral ,inutes> e.en $ours> you can Hie9 t$e Payroll Progress t$roug$ t$e Payroll Processes %indo9' To do t$is Close t$e Re@uests %indo9' T$e Payroll Processes %indo9 9ill o*enP

3elect t$e 1ind <utton' T$is 9ill re"res$ your data & t$e Payroll Run s$ould no9 a**ear in your %indo9'
(

 To ,onitor t$e *rogress o" your *ayroll run> select t$e *ayroll run record and select t$e Process !n(o0 <utton' T$e Payroll Progress Monitor %indo9 9ill o*enP

T$is acti.ates t$e Payroll Progress )onitor> allo9ing you to .ie9 t$e na,e o" t$e run currently *rocessing and t$e "stimated #ompletion Ti,e Ato* rig$t $and corner o" 9indo9B' Dou can u*date t$ese details !y selecting t$e Re(res. <utton or tic& t$e Automatic Re(res. !o+ A!otto, le"t $and corner o" %indo9B to ena!le c$anges to dis*lay as t$ey occur' Ta&e note o" t$e ;olume 3ection o" t$e %indo9' T$is 9ill dis*lay t$e nu,!er o" #ompleted #ssign,ents & t$e ?u,!er o" !n "rror #ssign,ents' To see "urt$er in"or,ation a!out t$e assign,ents ,a&ing u* t$e *ayroll *rocess> select t$e *ayroll run record and c$oose "ro, t$e !uttons at t$e !otto, o" t$e Payroll Processes 9indo9' In"or,ation 9ill dis*lay "or t$e assign,ent records *rocessed in t$e *ayroll run 7 - Assignment Process: Cists details o" t$e assign,ent *rocesses ,a&ing u* t$e *ayroll' - Message: 0is*lays any syste, ,essages relating to t$e *ayroll *rocess' - Process !n(or,ation: 3u,,ariIes *rocessing status in"or,ation "or t$e assign,ent *rocesses' - #oncurrent ManagerJ 5na!les you to @uery details o" t$e run to .ie9 log "ile details' -0 I" errors occur> run t$e Payroll )essage Re*ort to ascertain> understand & correct errors' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton
(6

 5nsure Single Re=uest is "lagged & select t$e O2 <utton a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Payroll Message Report T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 3elect t$e Payroll &ame o" t$e *ayroll "or 9$ic$ you 9ant to see t$e error ,essages' 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate "or 9$ic$ to .ie9 t$e error ,essages' T$is restricts t$e *ayroll ,essages to t$e *ay *eriod you select' Dou can select a Payroll Process Type' T$is is O*tional' T$is 9ill restrict t$e *ayroll ,essages to t$e *ayroll *rocess ty*e you select' #ll ,essages "or all runs o" t$is ty*e o" *rocess i'e' Kuic&Pay Run> "or t$e "ortnig$t selected> are returned' Dou can select a Payroll Process' T$is is O*tional' T$is 9ill restrict t$e *ayroll ,essages to one instance o" t$e *ayroll *rocess ty*e selected' I" you lea.e t$e Process Ty*e "ield !lan& you can c$oose one instance o" any *ayroll *rocess "or t$e *eriod selected' 3elect a ,essage Se erity @e el "or t$e ,essages in t$e re*ort i'e' :atal> or lea.e t$e "ield !lan& to see ,essages o" all le.els o" se.erity' Dou can select #ssign,ent ?u,!er or 5,*loyee ?a,e as sort criteria "or t$e re*ort' T$e de"ault is e,*loyee na,e' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

(/

Dour Re@uest 9ill go t$roug$ a nu,!er o" P$ases and 3tatuses> u*on e+ecution' T$ese include 7 P.ase Pending Running Co,*leted Status ?or,al ?or,al ?or,al

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Payroll )essage Re*ort' 3elect t$e ;ie/ Output <utton

(1

40 Resol.e your 5rrors' T$e error 3tatus; you 9ill !e loo&ing "or> on your Payroll )essage Re*ort are> eit$er System )etected 5rrors Aassign,ent *rocessing $altsB or 1atal 5rrors' 50 Run t$e Retry Payroll Run Re*ort' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Retry Payroll Run T$e Para,eters %indo9 9ill o*enP

(8

b0 c0

5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 3elect t$e Payroll Run "ro, t$e a.aila!le COH ' 3elect t$e O2 <utton 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Payroll )essage Re*ort' Return to t$e Payroll Processes %indo9'

(2

 3elect t$e 1ind <utton' T$is 9ill re"res$ your data' 3elect t$e Payroll Run Re*ort 3elect t$e Assignment Process <utton' T$e Assignment Processes %indo9 9ill o*enP

T$e Status "ield & Status Colu,n s$ould success"ully read Co,*lete "or all #ssign,ents' Continue 9it$ t$e Payroll Process !y *roceeding to 3te* 6' Ho9e.er> i" not all errors $a.e !een resol.ed> re-run t$e )essages Re*ort> Resol.e outstanding R:atal; 5rrors & run t$e Retry Payroll Re*ort' T$is *rocess 9ill continue until all #ssign,ents> to !e *rocessed in t$e *ayrun> $a.e a status o" R#omplete;'

3te* 6 7 Re*orts :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Payroll Reconciliation DAustraliaE H Summary T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate "or 9$ic$ to reconcile your *ayroll' <y selecting t$e 3tart & 5nd 0ates "or t$e *ay *eriod> all Payroll Runs & Kuic&Pays 9ill !e a**lied to t$e Payroll Reconciliation' 5nsure 9$en reconciling you include all Ter,ination Kuic&Pay *a*er9or& along 9it$ your Payroll *a*er9or&' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9' Dour Re@uest 9ill go t$roug$ a nu,!er o" P$ases and 3tatuses> u*on e+ecution' T$ese include 7 P.ase Pending Running Co,*leted Status ?or,al ?or,al ?or,al

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort'
2

 3elect t$e ;ie/ Output <utton

T$is Re*ort 9ill *ro.ide you 9it$ a su,,ary o" t$e "ollo9ing in"or,ation 7 - 5,*loyee ?a,e - #ssign,ent ?u,!er - Ta+a!le 5arnings - ?on Ta+a!le 5arnings - 0eductions - Ta+ - ?et Pay,ent T$e Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort is used to reconcile t$e :ortnig$tly Payroll to t$e <5C3 0irect 5ntry 5:T <an& "ile A3te* 1 o" t$e Payroll Processing C$ec&listB' 3$ould t$e Total ?et Pay,ent "ro, t$e Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort & t$e Total 5:T Paya!le "ro, t$e 0irect 5ntry A#ustralian <5C3 :or,atB Re*ort not reconcile> you 9ill need to *roceed to 3te* 2 to run t$e Payroll Reconciliation A#ustraliaB 7 0etail Re*ort' 3te* / 7 Pre*ay,ents T$e Pre*ay,ents Re*ort generates all *ay,ent dis!urse,ents and *ay ad.ices "or *rinting' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton
(

T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Prepayments T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' T$e Consolidated 3et "ield 9ill de"ault 9it$ UTS AU %usiness <roup' 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate0 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

 3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your PrePay,ents Re*ort' 3elect t$e ;ie/ @og> <utton

T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed'
6

Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you continue 9it$ any *rocessing' Once all #ssign,ents $a.e !een success"ully *rocessed> *roceed to 3te* 1 o" t$e :ortnig$tly Payroll Process' Re"er to your Payroll Processing C$ec&list' 3te* 1 7 0irect 5ntry A#ustralian <5C3 :or,atB Re*ort T$e 0irect 5ntry A#ustralian <5C3 :or,atB Re*ort generates an out*ut> 9$ic$ is reconciled to t$e Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort along 9it$ an 5:T :ile "or 0es&!an& U*loading' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O )irect "ntry DAustralian %"#S 1ormatE T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' T$e Consolidated 3et "ield 9ill de"ault 9it$ UTS AU %usiness <roup' 3elect t$e a**ro*riate *ayroll *eriod> Start )ate0 3elect t$e a**ro*riate "nd )ate0 &oteJ T$e Payroll 5nd 0ate 9ill de"ault to your 0ate-Trac&ed 0ate' 3elect t$e "1T in t$e Payment Met.od "ield' 5nter t$e a**ro*riate Transaction )ate' &oteJ T$e Transaction 0ate 9ill de"ault to your 0ate-Trac&ed 0ate' 3elect %ranc. in t$e Sort Se=uence "ield' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete

1

 Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your 0irect 5ntry A#ustralian <5C3 :or,atB Re*ort' 3elect t$e ;ie/ Output <utton

T$is Re*ort 9ill *ro.ide you 9it$ t$e "ollo9ing in"or,ation 7 - Record Ty*e - <3< ?u,!er - <an& #ccount ?u,!er - Transaction Code - #,ount - #ccount Holder - Codge,ent Re"erence - Trace Record - Total 5:T Pay,ent T$e Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort is used to reconcile t$e :ortnig$tly Payroll to t$e <5C3 0irect 5ntry 5:T <an& "ile' 3$ould t$e Total ?et Pay,ent "ro, t$e Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort & t$e Total 5:T Paya!le "ro, t$e 0irect 5ntry A#ustralian <5C3 :or,atB Re*ort not reconcile> you 9ill need to *roceed to 3te* 2 to run t$e Payroll Reconciliation A#ustraliaB 7 0etail Re*ort' 3te* 8 3te* 8 o" t$e :ortnig$tly Payroll Process is to reconcile t$e Payroll Anet *ay,entB and *re*are t$e re,ittance o" P#DG APay #s Dou GoB to t$e #TO A#ustralian Ta+ O""iceB'
8

3te* 2 7 Payroll Reconciliation A#ustraliaB 7 0etail T$e Payroll Reconciliation A#ustraliaB 7 0etail Re*ort is generated 9$en t$e :ortnig$tly Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort & t$e <5C3 0irect 5ntry 5:T <an& "ile do not reconcile' T$e Reconciliation 0etail Re*ort is also generated eac$ "ortnig$t "or #udit *ur*oses' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Payroll Reconciliation DAustraliaE H Summary T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate "or 9$ic$ to reconcile your *ayroll' <y selecting t$e 3tart & 5nd 0ates "or t$e *ay *eriod> all Payroll Runs & Kuic&Pays 9ill !e a**lied to t$e Payroll Reconciliation' 5nsure 9$en reconciling you include all Ter,ination Kuic&Pay *a*er9or& along 9it$ your Payroll *a*er9or&' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

60

 3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Payroll Reconciliation A#ustraliaB 7 3u,,ary Re*ort' 3elect t$e ;ie/ Output <utton

61

 T$is Re*ort 9ill *ro.ide you 9it$ t$e "ollo9ing detailed in"or,ation 7 - 5,*loyee ?a,e - #ssign,ent ?u,!er - Ter,ination 0ate - 5arnings 0escri*tion> Rate> Hours & Pay Halue - 0eduction 0escri*tion & Pay Halue - 5,*loyer C$arges 0escri*tion & Pay Halue - Total Ta+a!le 5arnings - Total ?on Ta+a!le 5arnings - Total 0eductions - Total Ta+ - ?et Pay,ent - Total 5,*loyer C$arges 3te* 10 7 UT3C: Pay #d.ice Re*ort T$e UTS#J Pay Ad ice Report Produces Paysli*s "or Casual & selected 5,*loyees' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

62

UT3C: Pay #d.ice Re*ort

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O UTS#J Pay Ad ice Report T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 3elect t$e a**ro*riate Pay Period Start )ate ' "nd )ates' 3elect a**ro*riate #ssign,ent 3et' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

6(

 3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Pay #d.ice A#ustraliaB Re*ort' 3elect t$e ;ie/ Output <utton

T$e Paysli* #d.ice a!o.e is an e+a,*le o" t$e UT3 Custo,ised Casual Paysli* #d.ice> 9$ic$ 9ill !e generated !y t$e UTS#J Pay Ad ice Report' 3te* 11 7 Paysli* #rc$i.e A#ustraliaB T$e Paysli* #rc$i.e A#ustraliaB Process *roduces t$e Custo,ised UT3 online *aysli*> 9$ic$ is accessi!le .ia neo 5,*loyee 3el" 3er.ice' :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Payslip Arc.i e DAustraliaE T$e Para,eters %indo9 9ill o*enP

66

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' T$e Consolidated 3et "ield 9ill de"ault to UTS AU %usiness <roup0 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Pay #d.ice A#ustraliaB Re*ort' 3elect t$e ;ie/ @og> <utton

6/

 T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed' Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you continue 9it$ any *rocessing'

61

T$e Paysli* #d.ice a!o.e is an e+a,*le o" t$e UT3 Custo,ised Online Pay #d.ice> 9$ic$ 9ill !e generated !y t$e Payslip Arc.i e DAustraliaE Process' T$is *aysli* 9ill accessi!le .ia neo 5,*loyee 3el" 3er.ice' 3te* 12 7 Costing Processes UT3 $a.e t$ree se*arate Costing *rocesses> 9$ic$ need to occur eac$ "ortnig$tly *ayrun' T$ey include 7 *0 TT#U)# Payroll Costing #d-ust,ent Process 7 t$is *rocess ca*tures all UT3 )ulti*le #ssign,ent costing in"or,ation' ,0 Costing 7 t$is *rocess *roduces GC AGeneral CedgerB Mournals "or Payroll Costing -0 UT3C: Pay Costing 7 t$is *rocess ca*tures all *ayroll costing and translates it into t$e :inance a**ro*riate natural accounts ready "or GC Trans"er'

68

LLAUMA Payroll #osting Adjustment Process :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O LLAUMA Payroll #osting Adjustment Process T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 3elect t$e a**ro*riate Pay Period "ro, t$e COH '' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'
62

 3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your TT#U)# Payroll Costing #d-ust,ent Process' 3elect t$e ;ie/ @og> <utton

T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed'
/0

 Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you continue 9it$ any *rocessing' #osting H Standard :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O #osting T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll'
/1

 T$e Consolidated 3et "ield 9ill de"ault to UTS AU %usiness <roup 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Costing 7 3tandard Process' 3elect t$e ;ie/ @og> <utton

/2

 T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed' Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you continue 9it$ any *rocessing' UTS#J PA+ #osting :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O UTS#J PA+ #osting T$e Para,eters %indo9 9ill o*enP

/(

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 3elect t$e a**ro*riate *ayroll *eriod> Start )ate & "nd )ate 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Costing 7 3tandard Process' 3elect t$e ;ie/ Output <utton

5,*loyees 9it$ Costing errors 9ill a**ear $ere

I" errors occur> you 9ill need to "i+ t$ese errors against t$e indi.idual & re-run t$e UTS#J PA+ #osting Process' Please ensure you c$ec& t$is 5rror Cisting to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you continue 9it$ t$e :ortnig$tly Payroll'
/

To ;ie/ an "mployeeBs #osting (rom t.e Payroll Processes Windo/> :ro, your ?a.igator %indo9 Pat$: Hie9 J Payroll Process Results

5nter t$e a**ro*riate Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 5nter t$e 1rom & To 0ates' T$ese can !e c$osen "ro, t$e a.aila!le COH or can !e entered using t$e UT3 Con.ention 7 UPay Period ?u,!erJ UProcessing DearJ U<i-%ee&J i'e' 6 200 <i-%ee&' T$is date 9ould relate to t$e 6 t$ Pay *eriod o" t$e "inancial year 1 Muly 200 to (0 Mune 2006' 3elect t$e 1ind <utton' T$is 9ill return all Processes> 9$ic$ $a.e !een run 9it$ t$e c$osen Pay PeriodAsB' &oteJ T$is 9ill include all Kuic&Pays> <atc$ 5le,ent 5ntries ATi,es$eet ProcessingB and any Payroll Runs' 3elect t$e #osting Re*ort 3elect t$e Assignment Process <utton T$e Assignment Processes %indo9 9ill o*enP

/6

 3elect t$e 5,*loyee or #ssign,ent you 9is$ to .ie9 Costing' 3elect t$e #osting <utton T$e Costing %indo9 9ill o*enP

Clic& Here to !ring !ac& Costing In"or,ation

Clic& Here to o*en t$e Costing %indo9

3elect t$e Pay Period 0ate Clic& in t$e 5le,ent ?a,e :ield to return all Costing entries' 3elect t$e a**ro*riate "lement &ame & clic& into t$e #ost #odes "ield' T$e UT3 Cost #llocation :le+"ield %indo9 9ill o*enP

//

 Dou can .ie9 all costing details $ere> $o9e.er i" you are re@uired to c$ange any o" t$e costing "ields> t$is ,ust occur against t$e 5,*loyee;s #ssign,ent Record' T$is Costing "ield is Hie9 Only #ccess' 3te* 1( 7 Costing Re*orts T$ere are t$ree Costing Re*orts to !e generated as *art o" t$e UT3 :ortnig$tly Payroll Process' T$ese include 7 Costing 3u,,ary Re*ort Costing 0etail Re*ort Cost <rea&do9n Re*ort "or 0ate Range #osting Summary Report :ro, your Tool!ar Pat$: Hie9 J Re@uests 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

/1

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O #osting Summary Report T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Costing 5""ecti.e 3tart 0ate & 5nd 0ate 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' T$e Consolidated 3et 9ill de"ault to UTS AU %usiness <roup' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

/8

 3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Costing 7 3tandard Process' 3elect t$e ;ie/ Output <utton

T$is Re*ort 9ill *ro.ide you 9it$ t$e "ollo9ing in"or,ation 7 - Cost #llocation - Credit - 0e!it - Total Credit - Total 0e!it
/2

#osting )etail Report 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O #osting )etail Report T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Costing 5""ecti.e 3tart 0ate & 5nd 0ate 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll'
10

 T$e Consolidated 3et 9ill de"ault to UTS AU %usiness <roup' 3elect eit$er HTM@ or #omma )elimited in t$e Out*ut :ile Ty*e "ield' HT)C 9ill o*en into a 9indo9 as s$o9n !elo9> $o9e.er> co,,a deli,ited can !e sa.ed onto your local dri.e and o*ened into eit$er )icroso"t 5+cel or )icroso"t %ord' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Costing 7 3tandard Process' 3elect t$e ;ie/ Output <utton

11

 T$is Re*ort 9ill *ro.ide you 9it$ detailed transaction-!ytransaction Costing details' T$e 0etailed Costing Re*ort is .ery use"ul 9$en trou!le s$ooting errors a"ter t$e GC AGeneral CedgerB Trans"er Process A3te* 1 o" t$e :ortnig$tly Process C$ec&listB' #ost %reakdo/n Report (or )ate Range 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O #ost %reakdo/n Report (or )ate Range T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7

12

 3elect t$e a**ro*riate Start )ate & "nd )ate "or your s*eci"ic Costing re@uire,ents' 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' 3elect AU) as t$e Re*orting Currency 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Cost <rea&do9n Re*ort "or 0ate Range Re*ort' 3elect t$e ;ie/ Output <utton

1(

 T$is Re*ort 9ill *ro.ide you 9it$ costing in"or,ation "or a s*eci"ied *eriod rat$er t$an t$e standard "ortnig$tly *eriod' T$is re*ort 9ill *ro.ide you 9it$ t$e "ollo9ing in"or,ation 7 - #ccount In"or,ation - 0e!it #,ount - Credit #,ount - Total 0e!it - Total Credit 3te* 1 7 Trans"er to GC Once all costing re*orts $a.e !een generated> & c$ec&ed "or accuracy> t$e General Cedger Trans"er can occur' 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O Trans(er to <@ T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll ?a,e i'e' UT3 :ortnig$tly> 235R :) :ortnig$tly or access :ortnig$tly Payroll' T$e Consolidated 3et "iled 9ill de"ault to UTS AU %usiness <roup' 3elect t$e a**ro*riate Start )ate & "nd )ate "or your Payroll' 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

16

 3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your Trans"er to GC Process' 3elect t$e ;ie/ @og> <utton

T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed'
1/

 Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you noti"y t$e a**ro*riate :inance de*art,ent o" Costing trans"erence' 3te* 16 7 UT3C: Cea.e Cia!ility 5+*ort T$e UTS#J @ea e @iability "xport *rocess *roduces lea.e *ro.isions A!alances and dollars !ased on $ourly ratesB "or use !y :inance to *roduce ,anual General Cedger Mournals' T$is re*ort is to !e generated "ortnig$tly & e,ailed across to :inance "or t$e "ollo9ing Cea.e Plans 7 C010 #nnual Cea.e Plan C100 Cong 3er.ice Cea.e Plan @I*I Annual @ea e Plan 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O UTS#J @ea e @iability "xport T$e Para,eters %indo9 9ill o*enP

11

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll Period 5nd 0ate in t$e @ea e @iability as at "ield' 5nter @I*I Annual @ea e Plan in t$e @ea e Accrual Type "ield' 5nter t$e a**ro*riate Cegal 5,*loyer i'e' UT3 #U Cegal 5ntity> 235R Radio 3tation or access UT3 3elect t$e O2 <utton c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your UT3C: Cea.e Cia!ility 5+*ort Process' 3elect t$e ;ie/ Output <utton

18

 T$e UT3C: Cea.e Cia!ility 5+*ort Process *roduces a C3H "ile' Dou 9ill need to 3a.e t$is e+*ort re*ort & e,ail it> on a "ortnig$tly !asis> to t$e :inancial #ccounting Tea, 9it$in :inance' 3$ould any 5rrors or %arnings a**ear in t$e 3tatus o" t$e 5+*ort 7 3elect t$e ;ie/ @og> <utton

12

 T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed' Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you sa.e t$e C3H out*ut Cea.e Cia!ility 5+*ort :ile' #ll errors ,ust !e recti"ied *rior to e,ailing t$e e+*ort re*ort to t$e :inancial #ccounting Tea, 9it$in :inance'

80

@*II @ong Ser ice @ea e Plan 3elect Submit a &e/ Re=uest <utton 5nsure Single Re=uest is "lagged & select t$e O2 <utton T$e Submit Re=uest %indo9 9ill o*enP

a0 5nter t$e Re@uest ?a,e in t$e &ame "ield or 3elect "ro, t$e COH ' T$e Re@uest ?a,e O UTS#J @ea e @iability "xport T$e Para,eters %indo9 9ill o*enP

b0 5nter t$e "ollo9ing in"or,ation in t$e Para,eters %indo9 7 5nter t$e Payroll Period 5nd 0ate in t$e @ea e @iability as at "ield' 5nter @*II @ong Ser ice @ea e Plan in t$e @ea e Accrual Type "ield' 5nter t$e a**ro*riate Cegal 5,*loyer i'e' UT3 #U Cegal 5ntity> 235R Radio 3tation or access UT3 3elect t$e O2 <utton
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c0 3elect t$e Submit !utton' Dou can re.ie9 t$e 3tatus o" your re@uest in t$e Re=uest %indo9'

3elect t$e Re(res. )ata <utton until t$e re*ort is Co,*lete Once t$e P$ase & 3tatus reads #ompleted &ormal> you $a.e success"ully run your UT3C: Cea.e Cia!ility 5+*ort Process' 3elect t$e ;ie/ Output <utton

T$e UT3C: Cea.e Cia!ility 5+*ort Process *roduces a C3H "ile' Dou 9ill need to 3a.e t$is e+*ort re*ort & e,ail it> on a "ortnig$tly !asis> to t$e :inancial #ccounting Tea, 9it$in :inance'

82

3$ould any 5rrors or %arnings a**ear in t$e 3tatus o" t$e 5+*ort 7 3elect t$e ;ie/ @og> <utton

T$e Cog 9ill *ro.ide you 9it$ t$e Total ?u,!er o" #ssign,ents *rocessed in t$e :ortnig$tly Payroll 9it$ all your de"ined conditions' T$e "ields you s$ould !e c$ec&ing are as "ollo9s 7 - Total #ssign,ent count - Total #ction count - 3uccess"ully *rocessed' Please ensure you c$ec& t$ese to ensure all e+*ected assign,ents $a.e !een success"ully *rocessed !e"ore you sa.e t$e C3H out*ut Cea.e Cia!ility 5+*ort :ile' #ll errors ,ust !e recti"ied *rior to e,ailing t$e e+*ort re*ort to t$e :inancial #ccounting Tea, 9it$in :inance'

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