Professional Documents
Culture Documents
Event Plan
Event Plan
Using the Universitys Undergrad Update email platform, a message about the
event will go out to the entire student body and feature an event description as
well as an image of the posters and links to all relevant social media sites.
In addition to University email, the campus-wide texting service for all school
related events will be utilized to provide updates closer to event times as well
as the River Life URL for students to access more detailed information.
The event details are presented in the following sample agenda:
Introduce and explain scavenger hunt and hand out activity sheets
Guest presenter talk on regional flora and fauna with respect to phenology
12:30 Conclude walk back with discussion of changes participants can make to
help improve the rivers health, provide feedback and suggestions, and take
opportunity to reinforce key message of event
*Interpretive materials for the event will include the scavenger hunt activity sheets as
well as informational brochures for participants to take home after the event
In the week following a River Walk, participants who provided a home mailing address
will receive a thank you note; this note will be constructed of pulp paper embedded with
wildflower seeds and printed with a simple thank you, as well as planting instructions to
further enforce the sustainable theme of the event.
Participants will also receive a brief follow-up survey via email with similar questions to
the conclusion of the walk, in order to ascertain what information is retained in the long
term, as well as all future promotional materials sent out by River Life if they indicated
an interest on the email sign-up sheet prior to the event.
The results of the follow-up survey will be used as the primary evaluation tool for the
River Walk events. In a brief 5-8 multiple choice and short answer questions,
participants will be polled to gauge the following:
Likelihood that they will advertise the event to others via social media and/or
word of mouth
Finally, a sample budget to be utilized with this event plan is shown below.
Promotional Materials:
Pricing: $1.90 each for 8 1/2 x 11 in. sheets through Botanical Paper
Works, shipping is free