DP Help Document - September 2013

1 Dynamic Positioning Operators Online Application Guide
DYNAMIC POSITIONING OPERATORS

ONLINE APPLICATION GUIDE
Dynamic Positioning Operators Certification 09/2013
INTRODUCTION
This guide aims to help explain the online application process and help you
apply. You can either go through the guide page by page, or alternatively
click on the relevant page below to go straight to the help page that you
need.
Please read the Logbook Guide to ensure your logbook has been
completed correctly.

Registering on the system Page 2
Logging in Page 6
Entering Course information Page 12
Entering Familiarisation Page 13
Entering Section C Information Page 15
Entering Course information Page 16
Entering Watchkeeping seatime Page 17
Entering Section F Information Page 19
Payment Page Page 21

DP Basic / Induction Course
A minimum of 180 days
watchkeeping experience
on class 2/3 vessels
DP Certificate issued
Endorsed Full
supervised DP
watchkeeping experience on
a combination of class 1,2 &
3 DP vessels. This must
include 60 days on Class 2/3
vessels. Any Class 1 time
used in this instance will
count as 0.5 time
DP watchkeeping
experience on class 1
vessels
Statement of suitability by
master of last DP vessel
DP Certificate issued
Endorsed Limited
UPGRADE
A minimum of 60 days DP
watchkeeping on class
2/3 vessels
Upgrade statement of
suitability by Master of last
class 2/3 vessel
DP Simulator course
Statement of suitability by
Master of last DP vessel
A minimum of 30 days DP familiarisation
experience and completion of Section C
logbook tasks

Dynamic Positioning Operators Certification
Registering
To obtain login details for the DP online application system:
Navigating to the correct page
Click on the Dynamic
Positioning tab. This will bring a
set of headers up on the page.
Select the header directly
underneath the DP header:
Login/Apply
Please complete the online
application BEFORE you
send your logbook into the
office.
Logbooks which are
submitted by post only will
be returned.

Registering
To obtain login details for the DP online application system:
Navigating to the correct page

When you have reached
Login/Apply, you will have
three different options for the
application.
If you have never bought
books from The Nautical
Institute, or been a member
or applied for a DP certificate
you will need to click here to
register onto the system.
If you have a Limited certificate and you
know your login details please click here. If
you already hold a Limited certificate but do
not know your login details please contact
the DP Department to gain access to your
user account.
If you are a member of The Nautical
Institute or have ever bought books or had a
previous application you will also have login
details. If you do not know your User ID
please contact The DP Department.
The DP Department take calls on Tuesdays
or Thursdays between 9am and 5pm (GMT)
This link can only be used by
companies that already have an
account with the Nautical Institute.

UPGRADE
If you already hold a
Limited certificate, do
not register with The
Nautical Institute
again. This can delay
your application.


Fill in the details as requested.
Please ensure that these details
are filled out correctly as the
name that is entered on this
page will be what is printed on
your certificate and it will be
sent to the address entered.
Creating a new account
To obtain login details for the DP online application system if you have never bought books from The Nautical Institute, or
been a member or applied for a DP certificate.
Entering your personal details as required
When filling out your
details please type using
the correct capitalisation
JOE BLOGGS
Joe Bloggs


PO Box address cannot be
used as a signature is required
upon delivery. Please ensure
you enter a street address into
this field.
To obtain login details for the DP online application system if you have never bought books from The Nautical Institute, or
A contact telephone number
is now mandatory as this is
needed to pass to the courier
when your documents are
returned.


To obtain login details for the DP online application system If you have never bought books from The Nautical Institute, or
If you would like your documents
sent to your home address this
section should be left blank.
If you would like your logbook to be
sent to a different address e.g. your
company please enter the address
at the bottom of the page as the
return address for documents.
The login details will be sent
to the email address that is
given on this page.
Please check that you have
entered this correctly.
Once you click Next your details will be
added to the system and an email will be
sent to you containing your username and
password. You can then use these details
and web link in the email to log into the
online application and continue with your
application.
If you do not receive the email, please check
in your junk/spam folder. If you are still
unable to see this email, please contact the
DP Department who will be able to give you
this information. Please DO NOT register
again as this will create duplicate accounts.

Logging In
To log into the DP online application system if you have a Limited certificate and you know your login details.
Navigating to the Dynamic Positioning page

On the homepage click
on the login button at
the top of the screen.


Logging In
To log into the DP online application system:
Entering your login details
On the login page please
enter your username/
membership number and
password and click login.


Logging In
To log into the DP online application system if you have a Limited certificate and you know your login details:
Navigating to the Dynamic Positioning page

After you have logged in you will be
directed back to the homepage you
can then choose where on the
website you would like to go. At the
top of the screen you will see a
button saying Logout. This means
that you are logged into your
account.
Click on the Dynamic
Positioning tab above the
main picture. This will
take you to the DP area
of the website.


Applying
To apply for your Dynamic Positioning certificate:
Navigating to the Dynamic Positioning application
Click on Login/Apply and
you will be sent to this
page.
Please choose between
the two options on the
screen. If you are
upgrading your
certificate you will need
to have the certificate
number and the issue
date to hand.


Applying
You will be directed to your
personal details page. Please
ensure that these details are all
correct. If you were registered on our
system from your Limited certificate
or buying books please check to
make sure that all details are up to
date and fill in any missing fields e.g.
email address and contact phone
number.
When all details have been checked
press the Next button at the bottom
of the screen.

This will take you through to the
beginning of the application.

Applying

If this is your first application for a
DP certificate select No and press
Next.
If you already hold a Limited
certificate please enter the
certificate number and the date that
it was issued before clicking Yes.
This will then bring all the previous
course and seatime information
through to your online application
and you will not have to re-enter all
of the information.

Applying
Entering your Basic course information

Please select the training
centre where you completed
your Basic course from the
drop down list. Then select
the date ensuring that it is in
the format dd/mm/yyyy. The
course entry in your logbook
must be signed and stamped
by the training institute.
Limited certificate
this information will
be greyed out and
you will not be able
to edit it. Please
click on the Next
button.
UPGRADE
IMPORTANT NOTE
If your course is more that 5 years (60
months) old The Nautical Institute will
be unable to accept it as part of the
scheme requirements.
Please do not amend the date in order
to go through to the next page as this
date will be checked and if it is found
to be over five years old your logbook
will be returned unprocessed to you.

Applying
Entering your Familiarisation seatime

You can enter the full IMO number or the
vessel name to search for the vessel. Please
click on the next to the box and a pop-up
box will appear. Select the correct vessel
from the available list.
If the vessel that you completed DP seatime
on does not appear on the list please
contact dp@nautinst.org with a copy of the
classification certificate so that it can be
checked and added to our system.
If the vessel is not officially classified the
time on the vessel cannot be used for the
familiarisation seatime.
UPGRADE
Limited certificate
be greyed out and
to edit it. Please
click on the Next
button.
When adding the dates when
you joined and left the vessel
please either select them from
the calendar or enter these
dates in the format dd/mm/yyyy.
If the year is not entered fully
you will be unable to move to
the next page of the application.

Applying
Entering your Familiarisation information

You must state that you have the seatime
confirmation letters from your company before
you move to the next page.
These need to be on letter-headed paper,
signed by the superintendent, marine manager,
operations manager or fleet/crew manager and
state that you worked onboard as a DPO
performing DP duties. Please see our New
Regulations section for more information. http://
www.nautinst.org/en/dynamic-positioning/dp-
scheme-additional-requirements.cfm
If this letter has not been obtained you need to
contact your company for this before
completing your online application. If you
confirm that you have this letter but it is not
enclosed in your application your documents
will be put on hold until the requirement is met
or return you application and documents to you
without processing. In this case, you will have
to re-apply online and re-pay for the courier
service.
After adding the dates, you need to
confirm that the familiarisation
logbook entry is signed and
stamped. You will need to scroll
along the box horizontally to the right
to finish entering in the relevant data.
The number of days and
familiarisation hours will be
automatically calculated by the
system.
When the information has been
added click on the at the end of
the line.
When the entry has been saved the
line will go grey and a new line will
appear underneath for extra entries.
To edit any previous entries click

Applying
Entering your Advanced course details

UPGRADE
Limited certificate you
will still need to add
these dates into the
system before moving
to the next page.
On this page you need to enter all of the
familiarisation dates that have been
signed off in Section C of your logbook.
Please note that the date must be
written in the format dd/mm/yyyy. You
must check the box next to each
completed entry to confirm that the task
in the logbook is signed.
All starred items must be signed off in
your logbook before a DP certificate can
be issued.
When all mandatory entries have been
completed press Next to go to the next
page

Applying
Entering your Advanced course details

UPGRADE
Limited certificate
be greyed out and
to edit it. Please
click on the Next
button.
Please select the training
centre where you completed
your Advanced course from the
drop down list. Then select the
date ensuring that it is in the
format dd/mm/yyyy. The
course entry in your logbook
must be signed and stamped
by the training institute.

Applying
Entering your Watchkeeping seatime details

You can enter the full IMO number or the
vessel name to search for the vessel.
Please click on the next to the box to
and a pop-up box will appear. You then
need to select the correct vessel from the
available list
If the vessel that you completed DP
seatime on does not appear on the list
please contact dp@nautinst.org with a
copy of the classification certificate so that
it can be checked and added to our
system.
If the vessel is not officially classified the
time on the vessel cannot be used for the
watchkeeping seatime.
When adding the dates joined and left
please either select them from the
calendar or enter these dates in the
format dd/mm/yyyy. If the year is not
entered fully you will be unable to
move to the next page of the
application.
Please note that you will need to scroll
horizontally to the right to enter in all
the relevant information and press the
save button
To edit any entry, please use the Edit
button. Please make sure that the
entry is saved before moving on.
Fill out this column ONLY if you
completed a seatime reduction
course at one of the approved
training centres.
If this column is ticked for all
entries, a certificate cannot be
issued.

Applying
Entering your Watchkeeping seatime details

Please take note of the
comments at the bottom of the
screen when applying
If you press the save button but
the line does not save and
become greyed this may be
because:
The dates that you have
added are not in the correct
format - dd/mm/yyyy
The dates you have added
overlap with another voyage
You have not confirmed that
the entry in your logbook has
been signed and stamped
UPGRADE
Limited certificate you
will need to add the
extra dates which you
are using to upgrade
your certificate

Applying
Entering your Section F details

Please enter the Section F
information from your logbook.
The Section F needs to be
signed and stamped by the
Master of the vessel or a
certified DPO onboard who is
aware of your capabilities. You
as the operator should also
have signed this page.
UPGRADE
You need to add the
dates of the new
Section F form. This
must have been
signed after the 60
days on DP2 has
been completed
The date added on the
Section F needs to be
after the required
amount of seatime has
been completed
Selecting the IMO number or the
vessel name will automatically
update the other field.
The vessel added here needs to
be the last vessel that seatime
was completed on.

Applying
Certificate entitlement

Please note what is written
on this page.
The cost of the courier will
depend upon the country the
logbook is being returned to.
If you are the holder of a Limited certificate
and are upgrading your certificate this line
should confirm that you are entitled to an
Unlimited certificate. If this line still says
Limited, please check you have entered the
upgrade information correctly and if
assistance is needed please contact the
DP Department before the payment is
made.
UPGRADE
Limited certificate this
page should say
Unlimited. If this still
says Limited DO NOT
continue with the
payment. Please
contact the DP Dept.

Applying
Payment type
You can now choose whether to
pay via credit card or by using a
PayPal account.
Please select the correct
payment method, and click the
Proceed to Payment button.

Applying
Payment details
When paying for the courier
please ensure that you check the
following:
Address Matching address
entered on website must
match records held with the
credit card company.
Postcode/ZIP Matching
same as with the credit card
company.
Card Verification usually 3-
digit security code.
Common problems
Use of a Non-Standard Keyboard:
as this type of keyboard is common
outside the UK and in particular
Europe & South America, many
non-UK users will encounter
problems when using such a
keyboard. In order to remedy the
problem please ensure that
characters and symbols entered
match with a standard keyboard.
Verification Process put in place by
the individuals Bank: this process is
outside the control of the Nautical
Institute as this has been set up by
the users bank to reduce the risk
of fraud. Please contact the bank.
Repeated attempts at processing:
the EPDQ system may lock-out the
individual if excessive attempts
have been made at processing
card payments. The individual can
try a different computer to attempt
processing.

Applying
Payment details
If using PayPal for the
payment method, please log
into your account and
following the instructions to
complete the payment.

Applying
Payment confirmation
You will receive this message if your
payment is successful.
Please remember to include the following
in your application:
Completed DP Logbook
Original signed and stamped
confirmation letters for ALL seatime
Original signed PDF application
form
Any extra documentation new
Section F, Limited certificate etc

You will receive two emails from
The Nautical Institute.
One will confirm your payment and
the other will contain a link to the
PDF document you need to
print, sign and send in with your
application.
Please check in the junk/spam
folder of your emails for this
message.
The NI will not able to process
your documents if the signed
hard copy of the PDF is not sent
along with your logbook. Please
note that all pages need to be
sent in with the application.

Applying
Payment confirmation
This message will appear if your
payment has not been
immediately verified.
If you receive an email stating that
your payment has been
unsuccessful, this may have been
for a number of reasons. See
opposite.
Please log back onto our website
payment again (this can be tried
with a different card)
Common problems
Use of a Non-Standard Keyboard:
as this type of keyboard is common
outside the UK and in particular
Europe & South America, many
non-UK users will encounter
problems when using such a
keyboard. In order to remedy the
problem please ensure that
characters and symbols entered
match with a standard keyboard.
Verification Process put in place by
the individuals Bank: this process is
outside the control of the Nautical
Institute as this has been set up by
the users bank to reduce the risk
of fraud. Please contact the bank.
Repeated attempts at processing:
the EPDQ system may lock-out the
individual if excessive attempts
have been made at processing
card payments. The individual can
try a different computer to attempt
processing.

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1 Dynamic Positioning Operators Online Application Guide

DYNAMIC POSITIONING OPERATORS

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