UNICEF-BCO : TERMS OF REFERENCE (TOR)

Job Title and Level: Senior Adini!trative A!!i!tant (TA)" #S-$

Se%tion: Adini!trative Se%tion
&'ration: ()* da+!
&'t+ Station: &,a-a" Ban.lade!,
/0 1'r2o!e o3 A!!i.nent: Under t,e %lo!e !'2ervi!ion o3 Adini!trative S2e%iali!t" Senior Adini!trative A!!i!tant (#S-$)
i! re!2on!ible 3or revie4in. and 2ro%e!!in. o3 all International and lo%al TA!" en!'rin. adini!trative !'22ort and o33i%e
!ervi%e!" 2ro%e!!in. vendor (travel a.ent) 2a+ent" !'2ervi!in. o33-!ite !tore" 2rovidin. 3'll 2roto%ol !ervi%e! in%l'din.
t,o!e related to air2ort" MOFA" MO5A" NBR and %ivil aviation" 2oli%e de2artent!" &e2't+ Coi!!ioner6! O33i%e" SB
O33i%e et%0
Indicative assignment dates: 1 September 2014
Supervisor: Administrative Specialist
Major duties and responsibilities:
/0 Adini!trative !'22ort and !ervi%e!0 Underta-e! deliver+ and i2roveent in adini!trative !'22ort and o33i%e !ervi%e! in%l'din.
!2a%e ana.eent" e7'i2ent" %on3eren%e and travel arran.eent!" do%'ent re2rod'%tion" %o'ni%ation!" ail and deliver+
!ervi%e!" lo%al 2ro%'reent and bill 2a+ent! o3 'tilitie!0 En!'re! t,e tiel+ and %o!t-e33e%tive 2rovi!ion o3 ba!i% o33i%e !ervi%e!
in%l'din. !2a%e ana.eent" e7'i2ent" %o'ni%ation! and 2rod'%tivit+0 S'22ort! t,e Inter-A.en%+ O2eration! Mana.eent
Tea8! a22roa%,e! 3or en,an%in. UN %oon !ervi%e! to attain e33i%ien%ie! and e33e%tivene!!0

90 5el2! ne.otiate and adini!ter atter! relatin. to o33i%e 2rei!e!" 'tilitie! and !ervi%e! 4it, vendor! and a.en%ie!0
(0 1ro%e!! and 3inali:e international and lo%al travel a't,ori:ation! in a%%ordan%e 4it, &FAM travel .'ideline! and 2ro%ed're!0
Cal%'late &SA" air3are and ot,er entitleent! and advi!e 2ro.rae !e%tion! on total b'd.et in2't0 1ro%e!!in. o3 lo%al and
international travel and 2ro%e!!in. o3 related travel %lai! and air3are0 1re2arin. e!tiate! 3or International travel! 3or t,e
%o'nter2art!0
*0 1ro%e!! vendor (air3are related) 2a+ent!0
;0 S'2ervi!e ana.eent o3 o33- !ite 4are,o'!e<!tore and en!'re ade7'ate !'22lie! in t,e !to%-0 Underta-e! 2,+!i%al %o'ntin. o3
!to%- on 7'arterl+ ba!i! and '2date t,e re%ord a%%ordin.l+0 En!'re! 3ire and !,o%- re!i!tan%e !tora.e 3a%ilitie!0 S'2ervi!e #S-*
!ta33 re!2on!ible 3or 4are,o'!e ana.eent0 =or- a! a ba%--'2 d'rin. ,i! ab!en%e
S'2ervi!ion o3 !tore ana.eent" En!'re all !tored IT e7'i2ent and ot,er O33i%e !'22lie! in 2ro2er anner 4it, a!!i.n inventor+
n'ber!0 En!'re aintainin. o3 !tore bin %ard!0
)0 S'2ervi!e 2a!!boo- i!!'e< rene4al" re%eivin. >I1! and ot,er .'e!t!" ,otel re!ervation" event ana.eent" i!!'an%e o3 di33erent
t+2e! o3 letter! et%0
Adini!ter! LTA! o3 ,otel and ven'e related !ervi%e! and travel related !ervi%e!0
1rovide 3'll 2roto%ol !ervi%e! in%l'din. t,o!e related to air2ort" MOFA" MO5A" NBR and %ivil aviation" 2oli%e de2artent!" &e2't+
Coi!!ioner6! O33i%e" SB O33i%e et%0 Obtain !e%'rit+ %learan%e 3or t,e Re2re!entative 3or ,i! doe!ti% travel!0
$0 En!'re! Lo.i!ti%! S'22ort 3or Seinar and Con3eren%e!" or.ani:e!<a-e! adini!trative arran.eent! 3or o33i%ial eetin.!"
4or-!,o2!" trainin." !einar!" %on3eren%e! and re%e2tion! in%l'din. !ear%,<!ele%tion o3 o!t %o!t e33e%tive ven'e" 3inali:e en'"
arran.e 3or %aterin. and ot,er lo.i!ti% !'22ort0 E?2lore! 3or di33erent %on3eren%e 3a%ilitie! in &,a-a and o't!ide0 Ne.otiate rate! 4it,
t,e0 1re2are! li!t o3 available 3a%ilitie!0
TERMS ! RE!ERE"#E !RMAT
(FOR Te2orar+ A22ointent!)
@0 A22ro2riate inter2retation and a22li%ation o3 adini!trative 2oli%+ and 2ro%ed're! are tiel+ i2leented to !'22ort o2eration! at
t,e %o'ntr+ and !'b-%o'ntr+ level!0
A0 An+ ot,er a!!i.ned adini!trative ana.eent re!2on!ibilitie! and !ervi%e! are e33e%tivel+ %arried o't and delivered0
$uali%ications or speciali&ed 'no(ledge)e*perience)competencies re+uired %or t,e assignment:
a) E&UCATION (Indi%ate t+2e o3 ed'%ation<trainin. re7'ired in%l'din. !-ill in e7'i2ent o2eration0)
Co2letion o3 !e%ondar+ ed'%ation !'22leented b+ te%,ni%al or 'niver!it+ %o'r!e! in t,e relevant 3ield o3 di!%i2line 4o'ld be
an a!!et0
b) =ORB EC1ERIENCE
Seven +ear!6 e?2erien%e" in%l'din. 2ro.re!!ivel+ re!2on!ible 4or- in adini!tration0
%) LAN#UA#ES
Fl'en%+ in En.li!, and ver+ .ood 4or-in. -no4led.e o3 Ban.la
d) COM1ETENCIES
i) Core >al'e! (Re7'ired)
Coitent
&iver!it+ and In%l'!ion
Inte.rit+
ii) Core Co2eten%ie! (Re7'ired)
Co'ni%ation DIIE
=or-in. 4it, 1eo2le DIIE
&rive 3or Re!'lt! DIIE
iii) F'n%tional Co2eten%ie! (Re7'ired)
Anal+:in. DIIE
A22l+in. Te%,ni%al E?2erti!e DIIE
Follo4in. in!tr'%tion! and 1ro%ed're! DIIE
1lannin. and Or.ani:in. DIIE
A22li%ation 4it, C> and a %o2+ o3 3illed in 1-// 3or !,o'ld be !ent to t,e C,ie3" 5'an Re!o'r%e!" BSL O33i%e Co2le?" /
Minto Road" S,a,ba." &,a-a0 -. 10 August 2014