Type of

book/register
Register Of
Members
Register of
Directors,
Managers and
Secretaries
Register of
Debenture
Holders and
Trust Deed
Register Of
Substantial
Shareholders
Register of
Directors
Shareholdings,
Debentures
and Interests
Minutes Book
Register of
Charges
Books of
Accounts


Types of book/register
1. Register of Members/Shareholders
This is the register that records the names and addresses of the shareholders of
an incorporated company and the number and class of shares held by each
shareholders. It must be kept at the firm's registered office. If keep somewhere
else, must file in FORM 53 with the Registrar to notify the place or change of
place.
The particular required to be entered in the Register of Members are :
Name and address
I/C No and nationality
The number of shares held and the certificate number (if any)
The amount paid and agreed to be paid on shares
Date enter in the Register as members
Date ceased to be members
Date of allotment and the number of shares comprised in allotment
Date of transfer and the amount share involved


2. Register of Directors, Managers and Secretaries
This is the register shall contain with respect to each director his consent to the
appointment. Also, the register must contain with respect to each manager and
secretary. The manager is referring to the principal executive officer of the
company whether he is not the director.
The requirement for director are :
Full name, nationality/race, date of birth, residential address and his
business occupation
Particular of other directorship
Nature of appointment or change and relevant date
The requirement of managers and secretary:
Full name, nationality/race, date of birth, residential address and other
occupation
Nature of appointment or change and relevant date

3. Register of Debenture Holders
Every company that has issues debentures must keep a Register of Debenture
Holders and copies of trust deed at the registered office of companies.
The Register of Debenture Holders contain :
Name of holders, address
Amount held
Date entered in the register and date ceased to be holder

4. Register of Substantial Shareholders
A person is considered to be a substantial shareholder of accompany if
He has not less than 5% of aggregate of the nominal amount of all the voting
shares in the company.
The share capital is divided into 2 or more classes of shares and the shares
are held by him are in one or more of those class of shares
Notice of substantial shareholdings must be given to the company to enable
members of the company to be informed of such substantial shareholders.
The Register of Substantial Shareholders should contain :
Name of substantial shareholders, nationality, address
Full particulars of the voting shares in the company in which he has
interests
Full particulars of such interest
5. Register of Directors Shareholdings, Debentures and Interests
The register is containing about how much directors shareholdings, debentures
and interests. The Registers showing with respect to each director of the
company particulars of :
Shares in the company
Debentures or participatory interests
Rights or options in respect the acquisition or disposal of shares in,
debentures of or participatory interest
Contracts to which the director ia a party or under which he entitled to a
benefit in the company
Company must produce its Register at the commencement of each Annual
General Meeting (AGM) and keep it open and accessible during the meeting to
all persons attending the meeting.

6. Minute Book
Minutes are a written record of the business transacted at a meeting. Minutes
must be authentic, complete and free from ambiguity. Its usually include
Heading stating the name of the body holding the meeting, the kind of
meeting, the place, day, date and time of meeting
Names of persons present and those in attendance or by invitation
A record of decisions taken and resolution passed
Records of items of business not requiring formal resolution
Names of proposers and seconders
Minutes must be signed by Chairman of the meeting or by the Chairman at the
next succeeding meeting. It must be keep at the registered office

7. Register of Charges
This is the register that records all charges (judgments, liens, mortgages) on an
incorporated company and which must be kept at the registered office of the firm.
Besides that, the Register of Charges is to :
record of transactions and financial position of the company
sufficient records to enable true and fair accounts to be prepared and
auditing

8. Books of Accounts
Books of accounts is the entries that to be made in the accounting and other
records within 60 days of the completion of the transactions. It should be keep
and maintain at least 7 years after the completion of the transactions. It also must
be at the registered office or such other place.