Paryoll Cycle Concepts

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1) Retro run
-> Retro Run is used to apply the back dated changes.
i.e Suppose We run payroll on date 31st april for the 01st april 2014 to 31st a
pril 2014. After payroll run we change the Assignment data on 02nd april 2014. S
o to process the back dated changes data (2nd april 2014) we run Retro Pay.
->For Example: If for an employee a pay element like Home Rent Allowance should
be $600 from Feb12 but he has been paid only $500 and if realized on
May12, you can make a Retro Pay for Feb12 to pay the remaining amount of $100 to
that employee using this request.
List of various Retro requests:
- Retro-Notifications Report
- Retro Pay
- Retro Pay by Element
2) Payroll run(Batch Processing) / Quick Pay / Assignment Set
Quick Pay :- We run the Quick Pay run the payroll for an individual emplo
yee.
In Quick Pay
Date_Paid - on which date payment is made.
Date_Earned - Date of the month for which month element
would be processed.
Full Payrolll Run :- Payroll run is used to run the payroll for all emplo
yees to whom it assigned.
Assignment Set :- Set of Employees based on assignments that you select
3) Prepayments
Prepayments segregates employees basend on their Personal Payment method
, moreover it also blocks an amount (to be paid) for an employee based on his pa
yment method. To run Pre-payment result under payroll run result screen.
4) Bank(Magnetic Transfer) / Cheque write / Cash request (SA output file)

These request is run to do payment in system.
5) Costing (Elementwise costing)
Costing Request is used to Cost Element. when u run costing request all
elements are costed.
6) Costing of Payments (Organization Payment method Costing)
Costing of Payment request is used cost the organization payment method.
7) Transfter to GL
Transfer to GL is used to transfer the Payroll details to gl.
Assignment Set
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Tab:- (Amdement, criteria, generate tab)
Assignment set is used to group of assignments for which we want to run
the payroll
Element Set
==========
(include element, exclude element, element rules, classification rules i
.e earning, deductions..)
Element set is a group of elements for which we want to run the paryoll.
Proration:
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-> Proration will help us to calculate the exact amount to be paid for the servi
ce period.
-> Proration is used to calculate the element according to new value and old va
lue.
i.e suppose abc employee basic salary 15000 for the period 1st april 2014 to 15t
h april 2014 and salary is change for the employee at 16th april 2014 is 2000
the when you run the proration request it calculate the basic salary according t
o new value and old value.
i.e 7500 old value for 1st april 2014 to 15th april 2014
10000 new value for 16th april 2014 to 31st april 2014
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17500 Basic salary element value
Means there is change in grade or assignment in the middle of the month then we
have to proration for the element for calculation according to new value and old
value. .0
Proration depends on 2 Factors
i) Proration Formula
ii) Event Group
*** How we can retry payroll ?
Quick pay
In Quick Pay we can retry payroll by clicking on Retry Request.
Payroll run Retry
Window:- Payroll Processes
1) Select Particular Payroll
2) Run Retry Payroll Request
Retro steps
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1) Define event group ( Event group is a group of tables on which back dated ch
anges may be applied according to date tracked condition )
2) define element with the same element name suffix with retro
3) assign event group to normal element name
Balance
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Balances show the positive or negative accumulation of particular values over pe
riods of time. They are fed either by the direct run results (that is, Pay Value
s) of elements processed in the payroll run, or by input values.
Payroll
=======
Payroll is a list of company's employees and the amount of money they ar
e to be paid.
Setup Payroll
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6) Define Balance ( Payroll.pdf)
Total Compensation > Basics > Balance
2nd case
1) Define Element Set and check payroll
2) Define Advance Pay and Check Payroll (A2_AdvancePay)