Contractor Safety

Management System
Soehatman Ramli

Latar Belakang

Kontraktor merupakan unsur penting

dalam perusahaan sebagai mitra yang
membantu kegiatan operasi perusahaan

Kontraktor Konstruksi
Kontraktor Jasa
Kontraktor Operasi

soehatman ramli2008

Latar Belakang

Kontraktor rawan terhadap kecelakaan dalam

menjalankan kegiatannya

Tenaga Kontraktor bersifat sementara

Pekerja kasar dan pendidikan lebih rendah
Tingkat disiplin dalam bekerja kurang
Pemahaman tentang peraturan K3 perusahaan
rendah
Terlibat langsung dalam pelaksanaan pekerjaan
sehingga lebih banyak terpapar bahaya.

soehatman ramli2008

Latar Belakang

Kecelakaan yang menimpa kontraktor tinggi.

Kelalaian yang dilakukan kontraktor dapat
menimbulkan bahaya bagi operasi
perusahaan dan menimbulkan kecelakaan
yang mempengaruhi kinerja K3 perusahaan.
Kegiatan Kontraktor harus dikelola dengan
baik untuk menjamin keselamatan dalam
setiap kegiatan kerja kontraktor.
Pengelolaan Kontraktor melalui Contractor
Safety Management System (CSMS)

soehatman ramli2008

CSMS
CSMS adalah suatu sistem manajemen
untuk mengelola kontraktor yang bekerja
di lingkungan perusahaan.
CSMS merupakan sistem komprehensif
dalam pengelolaan kontraktor sejak
tahap perencanaan sampai pelaksanaan
pekerjaan

soehatman ramli2008

Pola Kontraktor
Perusahaan

Main Contractor

Main Contractor

Main Contractor

Sub Contractor

Sub Contractor

Sub Contractor

Pekerja

soehatman ramli2008

Partnership
CLIENT
Risk &
Hazards
involve in
Task

CONTRACTORS

Out Put
with
Accident Free

SUB-CONTRACTORS

Contractor Safety Management System

Management
Commitment

Risk
Assessment

soehatman ramli2008

Safe Work
Practices

Protection
Devices

Hubungan dengan Kontraktor

Company OHSMS

CONTRACTOR OHSMS

CSMS
OHS ELEMEN

OHS ELEMEN

CSMS sebagai jembatan untuk menghubungkan OHSMS Perusahaan

dengan OHSMS Kontraktor

soehatman ramli2008

Manfaat CSMS

CSMS menjembatani OHSMS Perusahaan dengan

OHSMS kontraktor Perusahaan memberikan
persyaratan yang harus dipenuhi oleh OHSMS
Kontraktor
Untuk itu, perusahaan harus memiliki OHSMS yang
baik, sehingga dapat memberikan kerangka dasar
bagi pengembangan OHSMS Kontraktor
Melalui pendekatan OHSAS 18001 CSMS adalah
bagian dari elemen 4.4.6. Operational Control
Operational Control memiliki korelasi dengan
keseluruhan elemen dalam OHSAS 18001, tidak
berdiri sendiri
soehatman ramli2008

Tujuan CSMS

Untuk meyakinkan bahwa kontraktor yang

bekerja dilingkungan perusahaan telah
memenuhi standar dan kriteria K3 yang
ditetapkan perusahaan.
Sebagai alat untuk menjaga dan
meningkatkan kinerja Keselamatan di
lingkungan kontraktor
Untuk mencegah dan menghindarkan
kerugian yang timbul akibat aktivitas kerja
kontraktor
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CONTRACTOR SAFETY
MANAGEMENT SYSTEM (CSMS)

H&SMS

Field
Implementation
phase
Pre Job Activity

Administration
phase

CSMS

Risk Assessment
Pre-Qualification

Work in Progress

Selection

Final Evaluation

Contract
Award

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Struktur CSMS
CSMS terdiri dari 6 langkah yang terbagi 2
tahapan sebagai berikut :
Tahap Administrasi

Risk Assessment
Prakualifikasi
Seleksi

Tahap Implementasi

Pre-Job Activity
Pelaksanaan Pekerjaan
Evaluasi
soehatman ramli2008

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Tahapan CSMS
Administratif

Implementasi

Risk Assessment

Pra-0Kualifikasi

Seleksi

Pre-Job Activity

Job in progress

Evaluasi

Proses Kontrak

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CSMS Introduction

Risk Assessment determine appropriate level of

Company involvement
Pre-qualification qualify Contractors
Selection select Contractors
Pre-job Planning Activities verify that Contractors
are familiar with the facility, personnel, and relevant
work to be performed
Work In Progress monitor Contractors while work is
in progress
Final Evaluation and Close-out evaluate Contractor
safety performance

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Purchasing
Risk Assessment

Contractor

Pre Qualification

Selection

Select
winner

Review
Verification
Score Safety
Requirement

Fill Safety
Pre
Qualification
form

Data Base

Check
Sub Con
Data

Contract
award

Pre Job Activity

Job Safety
Checklist

Work in Progress

Implement
Safety
Program

Final Evaluation

Project Mgr

Risk
Assessment
Required?

Contracted
work

Invitation
For
bidding

H&S Team

Reporting

Arrange
Pre job
Meeting

Regular
Safety
Inspection

Review
Safety
performance

soehatman ramli2008

Up date
Sub Con
Data
16

1. Risk Assessment

Risk Assessment
Bertujuan untuk mengetahui tingkat
resiko suatu pekerjaan yang akan
diserahkan kepada kontraktor.
Untuk menyesuaikan potensi bahaya
dengan kemampuan kontraktor
menjalankan pekerjaan dengan aman
Sebagai dasar menentukan krioteria
kontraktor yang sesuai melaksanakan
pekerjaan

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18

Penentuan Resiko
Sifat Pekerjaan
Lokasi Kerja
Potensi bahaya di tempat kerja
Potensi/kualifikasi kontraktor
Pekerjaan simultan
Lamanya pekerjaan
Pengalaman dan keahlian kontraktor

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Klasifikasi Resiko

Resiko diukur dan diberi peringkat :

Rendah
Medium
Tinggi
Klasifikasi Impak Resiko
Personnel Safety and Health Risks
Business Impacts

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Klasifikasi Pekerjaan
Pekerjaan kontraktor diklasifikasikan
menurut tingkat risiko/bahaya
Pekerjaan diklasifikasi atas :

1. Risiko Tinggi (H)

2. Risiko Sedang (M)
3. Risiko Rendah (L)

soehatman ramli2008

- Nilai Min 80
- Nilai Min 70
- Nlai Min 60

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Jenis Pekerjaan dan Resiko

Likelihood

Severity

Overall
Relative Risk

Tank Cleaning

2.

Compressor overhaul

3.

Fabrication and
Construction

4.

Cleaning Services

5.

Building Maintenance

6.

Plant TA

N0.

Type of Contract

1.

7.

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2. Pre Qualification

Prakualifikasi

Untuk melakukan seleksi awal kontraktor yang

memenuhi persyaratan K3 untuk melakukan
pekerjaan.
Mengevaluasi atas dasar daftar isian yang
diserahkan kontraktor tentang persyaratan
administratif, pengalaman dalam K3,
organisasi K3, personnel K3 yang dimiliki,
record K3 di proyek sebelumnya, Manual K3
yang dimiliki, serta referensi yang pernah
diperoleh.

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24

Pre-Qualification

Objective: to perform a review of a Contractors

financial viability and ability to perform the work
safely, technically correct, commerciality and on time
Method: Information concerning the Contractors
capabilities in HSE areas
Key Points:

Identify scope of work & establish contract strategy

Identify bidders
Perform HSE assessment
Identify areas needing improving
Approve Contractor & make arrangements

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PRE-QUALIFICATION PROCESS
Pekerjaan
Berdasarkan
Resiko

N
Diskualifikasi

Resiko
Tinggi?

Y
Perlu
PQ ?

Diskualifikasi

Syarat
Dokumen
HSE PQ

Lulus ?

N
Y

Verifikasi
Lapangan
(Audit &
Inspeksi)

Lulus ?

TENDER

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26

Sistem Penilaian
Sistem scoring berdasarkan elemen-elemen dalam questioner yang
meliputi :
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Policy Statement
Emergency Response Procedures
Basic Safety Rules (Safety Manual)
Accident Reporting Procedure
New Employee Orientation Program
Safety Meeting Program
Safety Training Program
Safety Inspection Program
Personal Protective Equipment (PPE)
Equipment & Materials Management
Professional Safety Support
Industrial Hygiene
Environmental
Statistical I & I Data
Incident Investigation
Sub-Contractors

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Contoh Sistem Penilaian Kontraktor

A
A. PRIMARY FACTORS
Policy Statement
Emergency Response Procedures
Basic Safety Rules (Safety Manual)
Accident Reporting Procedure
New Employee Orientation Program
Safety Meeting Program
Safety Training Program
Safety Inspection Program
Personal Protective Equipment (PPE)
Equipment & Materials Management
Total Rating
B. SECONDARY FACTORS
Professional Safety Support
Industrial Hygiene
Environmental
Statistical I & I Data
Incident Investigation
Sub-Contractors
Total Rating

COMMENT

0
3
7
0
3
7
0
3
7
0
3
7
0
3
7
0
3
7
0
3
7
0
3
7
0
3
7
0
3
7
____+ ____+
A
B

10
10
10
10
10
10
10
10
10
10
____+ ____X
C
D

0
5
11
0
6
14
0
6
14
0
3
7
0
5
11
0
6
14
____+ ____+

15
20
20
10
15
20
____+____X

soehatman ramli2008

0.70 = Rating
COMMENT

0.30 = Rating

28

Sistem Peringkat
Pekerjaan

Risk
Kategori

Phasing
Grade

Tinggi

80

Sedang

70

Rendah

60

soehatman ramli2008

Pass

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3. Selection

Seleksi

Menentukan kontraktor yang akan

melaksanakan pekerjaan sesuai dengan
proses penunjukan atau pelelangan yang
berlaku.
Prakualifikasi aspek K3 sebagai salah satu
unsur menentukan pemenang.

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Selection

Objective: to choose the Contractor that is most

likely to perform the work safely, economically,
technically correct with minimum company
supervision, and in a timely manner
Method: Communicate information of HSE
requirement and risk associated to Contractor in the
bid documents and pre-bid meetings
Key Points:

Distribute proposal
Contractor submits bid
Review bid
Award Contract

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4. Contract Award

Penunjukan Kontraktor
Berdasarkan hasil evaluasi ditentukan
pemenang atau pelaksana pekerjaan
Dokumentasi dan persyaratan kontrak
Organisasi pelaksana
Kick of meeting

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5. Pre Job Activities

Pre-Job Planning Activities

CONTRACT AWARD

Company:
Review HSE Plan
Monitor pre-execution status
Supervise, inspect, audit

HOLD KICK-OFF MEETING

Contractor:
HSE Plan

All:
Commence (or
continue) induction &
training
Attend progress
meeting

MOBILIZE TO WORK LOCATION

PRE-EXECUTION HSE REVIEW

PROCEED TO EXECUTION

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Pre Job Activities

Dilaksanakan setelah pemenang/pelaksana pekerjaan

ditetapkan.
Dilaksanakan kegiatan awal sebagai persiapan
sebelum pekerjaan dijalankan meliputi antara lain :

Pertemuan pendahuluan membahas rencana kerja.

Menentukan strategi pelaksanaan pekerjaan
Menentukan persyaratan perijinan yang diperlukan
Menentukan persyaratan tenaga kerja yang diperlukan.
Menentukan sistem pengawasan selama pekerjaan
berlangsung.

Memberikan kesempatan kepada kontraktor untuk

mengenal dan familiar dengan lokasi dan aktivitas
yang akan dikerjakan serta kondisi setempat serta
interaksi selama pekerjaan berlangsung
soehatman ramli2008

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6. Work in Progress

Pelaksanaan Pekerjaan

Program K3 diimplementasikan pada saat kegiatan

kerja berlangsung.
Kontraktor melakukan upaya pencegahan kecelakaan
dalam setiap langkah kegiatannya sesuai dengan sifat
dan jenis bahaya yang ada
Program K3 yang dijalankan disesuaikan dengan skala
pekerjaan, tingkat resiko dan jumlah tenaga kerja yang
dipekerjakan.
Key Points:
HSE performance report
Inspection
Incident reporting
Emergency drills.
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7. Final Evaluation

Evaluasi

Hasil CSMS harus dievaluasi secara berkala , khususnya setelah

suatu pekerjaan kontrak selesai.
Hasil evaluasi digunakan untuk menilai kinerja kontraktor.
Sebagai masukan untuk meningkatkan program CSMS dalam
perusahaan.
Dibentuk tim evaluasi yang melibatkan semua unsur terkait dalam
perusahaan.
Key Points:

HSE close-out report & final evaluation

Feedback

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Persyaratan CSMS

Lingkup CSMS Kontraktor

PERSYARATAN
OWNER

SMK3L
KONTRAKTOR
HSE MANUAL
KONTRAKTOR

PROSEDUR

HSE
PLAN

IMPLEMEN
TASI
Elemen2

INSTRUKSI
KERJA
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17.POLICY
STATEMENT

No written
Safety policy

A policy
statement
exists but not
in a widely
distributed
document.

Safety policy
established
responsibility for
safety, but not
widely distributed.

Policy clearly establishes

responsibility and
accountability and is
distributed to all
employees with periodic
updates.

18. EMERGENCY
RESPONSE

No written
Emergency
Response.

Basic
procedures
only.

Emergency
procedures written
for major scenarios,
e.g.
fires/explosions,
release of toxic or
flammable materials
and medical
emergencies. No
requirements
established for drill
frequencies.

Emergency procedures
for all major scenarios,
e.g. fire/explosion, H2S
release, evacuation.
Procedures documented
in an Emergency
Procedures Manual
which is widely
distributed. Frequency
of conducting drills
established.

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19.BASIC SAFETY
RULES (SAFETY
MANUAL)

No written
Safety
manual.

Safety rules
have been
developed in
written form.

Safety rules are

incorporated in Safety
Manual, but not in a
format which is
distributed to
employees.

Safety rules exist in

handbook form, distributed
to employees. Disciplinary
action procedures
established for infraction of
rules.

20.ACCIDENT
REPORTING

No written
Accident
Reporting
Procedures.

Written
procedures
requiring basic
reporting of
personal injuries
only.

Written procedures
requiring reports on all
accidents and
incidents.

Procedures require accident

reports to be provided to
Operator's representative.
Supervisor investigation
required to determine and
correct root causes.

21.NEW EMPLOYEE
ORIENTATION
PROGRAM

No formal
program.

Verbal
instructions on
Company
procedures only.

Orientation booklet
provided for new
employee, but no onthe-job orientation by
the supervisor.
Language barriers are
recognised.

Employee handbook
provided and supervisor
outlines, explains and
demonstrates new
employee's job. Follow- up
observation of the new
employee at work is
included. Employee has had
safe practices and
emergency duties
explained. Multi-lingual
program.

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22.SAFETY MEETING
PROGRAM

No formal
program.

Periodic safety
meetings for
special
operations only.

Safety meetings
performed on a
regularly scheduled
basis by the
supervisor or safety
representative.

In addition to "B" employees

are assigned topics to
discuss on a rotational
basis.

23.SAFETY TRAINING
PROGRAM

No safety
training
established.

On-site basic
safety training
conducted
occasionally.

Safety training is given

for specialised
operations, but no
routine training
conducted.

Formal safety training

programs have been
developed and are
conducted on a regular
basis. Retraining periods
are established.

No inspection
program

Plan relies on
outside sources,
i.e. insurance
company
inspections. No
supervisory
inspection of
work place.

A written program
outlining inspection
guidelines,
responsibilities,
frequency and followup is in effect.

In addition to "B", periodic

inspections are conducted
by top management or by
teams of specialists.

24.SAFETY
INSPECTION
PROGRAM

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46

A
25. PROFESSIONAL
SAFETY
SUPPORT

26. INDUSTRIAL
HYGIENE

None on staff. No
assignment to
any specific
person.

No Industrial
Hygiene policy
exists.

B
Safety is
assigned to a
specific person
on location.

Basic policy
exists but is not
enforced.

C
Safety
professional on
staff. Not routinely
involved in
operations

Safety professional on
staff who routinely
inspects operations
monitors compliance
and communicates

A policy exists
and recognizes
hazards but is not
followed up.

A policy exists which

manages operations to
minimize human health
impacts providing a
workplace free of

findings

recognized health

27. PERSONAL
PROTECTIVE
EQUIPMENT

No personal
protective
equipment.

47

Provides
minimum
personal
protective
equipment.

soehatman ramli2008

Provides
equipment but
lacks training and
follow-up.

Contractor furnishes all

safety equipment,
training and clothing
necessary for the
protection of it
personnel

A
27. PERSONAL
PROTECTIVE
EQUIPMENT

28.

No personal
protective
equipment.

No
ENVIRONMENT environmental
AL
policy exists.

Provides
minimum
personal
protective
equipment.

Provides
equipment but
lacks training and
follow-up.

A policy exists.

A policy exists
which complies
with local
regulations.

Contractor furnishes all

safety equipment,
training and clothing
necessary for the
protection of it
personnel

A policy which
exceeds local
regulations and
complies with PSC
expectations.

29. EQUIPMENT
AND
MATERIALS
MANAGEMENT

No program
exists for regular
inspection and
preventative
maintenance.

Basic program
exists, but not
applied and no
record keeping.

Program exists
but not regularly
applied and
limited record
keeping.

A regular program
exists for inspection,
preventative
maintenance,
operation,
acquisition and
certifications. Good
record keeping.

48

soehatman ramli2008

Lacks statistical data.

Trends are increasing
or rate is significantly
above the industry
norm.

Minimum statistical
data. Average
performance
compared to industry

Has historical data for past three years.

Trends are decreasing and relative

No procedures or
process established to
investigate incidents.
Near-misses not
recognized.

Basic procedures
exist but there is no
follow up.

Has procedures but is

deficient in several
areas that can be
corrected
through
changes in existing
programs.

Recognizes and records actual nearmiss incidents. Investigates incidents to

root causes through established
procedures. System exists to track all

No evidence that subcontractor's EHS

performance is
considered.

Sub-contractors EHS
performance is
irregularly reviewed.
No record keeping.

30. STATISTICAL
INCIDENT AND
INJURY DATA

No statistical and
injury data exists.

31. INCIDENT
INVESTIGATION

32. SUBCONTRACTORS

33. OTHER

49

soehatman ramli2008

Evidence that the subcontractor's safety

performance is taken
into account in the
selection process.
Some statistical
tracking of subcontractor safety
performance.

position in industry is hig

close out findings