Technical Checklist for Creating Powerpoint Presentation

1. Slide Layout- slide layout determines how the content is arranged. There are various elements
to arrange, such as the Section Header, Comparison, Picture w/ Caption, and Vertical Title and
Text Layout.
2. Theme- a theme consists of various predefined presentation. It employs consistent background
color, graphics, font size, font color etc.
A carefully chosen design template will give a presentation a professional and consistent look.
3. Color Schemes- Make sure the color & the color scheme is relevant to the content. Extreme
may not be pleasant to the audience. Choose color combinations that make text easy to read.
4. Formatting Consistency- Fancy is not always better. Stick with simple fonts. The content of
the presentation should follow consistent formatting features. Verify if the following major
elements are consistent throughout the Powerpoint Slides:
Font (e.g. Times New Roman, Arial)
Font size (e.g. 24 point font size)
Font Style & Effect (bold, italic, underline, shadow, 5 upper script & subscript)
Font color
Text Alignment, Left, centered, right, justified)
Bullets, Numbering Style
Size of tables, graphs, pictures, etc.)
5. Amount of Information per slide (Text and Graphics)- Each powerpoint slide should only
include keypoints not scripts. Remember that the presentation for the audience to see
not to read from.
Avoid overwhelming information, fancy pictures, and unnecessary graphics.
Keep words large enough (atleast size 24)
Limit the number of words in a page.
Avoid paragraphs.
Use bullet points, but limit to six or less per slide.
Each bullet should have eight words or less.
Limit paragraphs to 1-3 slide per page. Too many graphics can be disgusting.
Slides are designed to supplement the presentation. Keep it simple, and dont read the
presentation word for word from the slides.
6. Charts- a chart is a pictorial presentation of data. The chart is used depends on the type of
data and the goal is to be achieved. When constructing a chart, consider the following key
elements.
Chart type (e.g. column, bar and pie)
Legend (the small box identifying the data series used in a chart)
Formatting (e.g. bars, pie slices, axes and gridlines)
Size
Title
Source (be aware of the copyright of a chart if retrieving from the internet)
7. Organization Chart- an organization chart is used to display a hierarchical structure. When
constructing an organizational chart, consider the following key elements:
Include only names and titles of individuals.
All the contents must be visible within the box.
The chart must fit within one slide.
The proper selection of the boxes that represents the correct hierarchy.
The proper formatting is applied.
8. Animation Effects- Special effects will give the presentation a dynamic and interactive
effect. Make sure they have a purpose. Otherwise, it will tend to be distracting. Keep in mind
that inconsistent animation effect and appropriate background are distracting.
Consistent Animation
One transition for all slides

9. Spell Check & Grammar- The audience will always appreciate an error-free presentation
Check for spelling errors.
Check for grammar errors.
10.Handout- Most people do not retain information at the same level. Therefore, provide the
audience w/ handouts and/or notes for future reference.