Matching Grants

Report to The Rotary Foundation

The Rotary Foundation

One Rotary Center
1560 Sherman Ave.
Evanston, IL 60201-3698, USA
Fax: 847-556-2151
E-mail: contact.center@rotary.org

The primary partner Rotary clubs/districts must submit Progress Reports every twelve months during
project implementation. The Final Report is due two months after completing the project.

Project Information
Matching Grant Number
Progress report

Project Country

79651

Host Partner Rotary Club:

Final report

The Philippines

Reporting Period
from: Dec 1, 2013

Rotary Club of Sto Domingo

International Partner Rotary Club:

Rotary Club of Chungju Jungang

to

Dec 31, 2014

District:

3780

District:

3740

Project Narrative
1. Briefly describe the project.

a. What were your original objectives?

The sole objective was to to help provide kitchen equipment for a bakery factory project for feeding
children in the Baseco slum, in cooperation with the World Mission Community.

b. What was actually accomplished? (Photographs can help to tell your story. Please submit any
action photos that you have that show beneficiary participation and demonstrate Rotarian
involvement in the project. Please also indicate the name of the photographer.)
The kitchen equipment were purchased almost exactly as specified. The purchases were made in four
batches. All pictures below were provide by the World Mission Community.
The banner
welcoming the
Rotary Club of
Sto Doming for
the Turn-Over
Ceremonies on
December 20,
2014. Photo
provided by
World Mission
Community
(WMC).

Ceremonial
cutting of ribbon.
At the center was
Club President
Virginia Fojas.
Next to her was
PP Marvin Isidore
C. Macatol, Club
Coordinator for
Vocational
Projects. At the
right most was
Reverend Sin
Sung Chul,
President of
World Mission
Community.
Others in the phot
were volunteers
of WMC. Photo
provided by
WMC.
Reverend Sin
Sung Chul gave a
plaque of
appreciation the
Rotary
International care
of Rotary Club of
Sto Domingo. At
the foreground
were the bread
baked by the
WMC bakers.
Photo provided
by WMC.

Photo session
with trainee
bakers. Photo
provided by
WMC.

Gift giving at the

feeding center in
Baseco. Photo
provided by
WMC.

c. When and where did the project take place, and who were the beneficiaries?
The project took place in Baseco, Manila.

Google Map link: http://bit.ly/BasecoManila

The beneficiaries would be approximately 1,000 kids who would enjoy the feeding program of the
World Mission Community. Current capacity of the community is only for 300 kids.
The other beneficiaries would be those who are being trained by the World Mission Community as
bakers. With the equipment purchased in this project, they would be able to hone their baking skills,
help in the feeding program and be more economically productive through opportunities they can
grab elsewhere.

2. Scope change. If the project was changed, how and why was it changed?
N/A. There was no change in scope.

Rotarian Involvement and Oversight

3. How did Rotarians manage and oversee the project?
The key roles played by the Rotarians were the following:
1. Handling and disbursement of project funds
2. Validation of prices submitted by suppliers
3. Project site visits and monitoring of use of project donations
6

4. How many Rotarians from the host partner district / club participated in the project?
5. In what way did the host Rotarians participate in the project? Please list all non-financial
involvement.
The following members of RC Sto Domingo were involved in the project:
1. PPs Johnson Ty, Enrico Angtuaco and Armando Lim Fund signatory and project oversight
2. PP Marvin Macatol coordination with World Mission Community, review of purchase
documents, report preparation
3. PP Paul Park, RC Sto Domingo liaison with District 3740
4. President Virigina Fojas project inspection, participation in turn over ceremony, recognition

6. How many Rotarians from the international partner district / club participated in the
project?

7. In what way did the international Rotarians participate in the project? Please list all non-financial
involvement.
1. PDG Jin-Goo Kim project proposal preparation, coordination with World Mission Community in
Korea
2. PPs Jin Hae-Seong, Lee Sang-Gyu and Kim Jin-Kyu contact persons in Korea

Community Impact
1,000 kids

8. How many people benefited from the project?

9. What was the impact of the project on the beneficiaries?

The impact of the project on the beneficiaries is improved access to nutritious diet, which, in turn, can
help them absorb school lessons more.

10. What are the expected long-term community impacts of the project?
The long-term impact is a generation of Baseco residents who shall be well-trained and molded
(physically, mentally and spiritually) to become productive members of the community and society. It
will create a mass of kids who will dissociate themselves from wasteful behavior, situations and
influences.

Financial Statement
Currency Used:

Philippine Peso (Php)

Exchange Rate:

= 1 USD

P41

11. Income
Sources of Income

Currency

1. TRF Matching Grant Award

2. Other Income (identify):
3. Interest Income (if any):

Php

Total Income:

Php

Amount

860,923.44
0.00
1,250.70
862,174.14

12. Expenses (add rows as needed)

Budget Item
Scale AMD 5kg / 5kg AMD

Name of Supplier

Currency

Total Cost
Php

Herrrnhut

Php

9,675.00

Thermomenter /

Herrrnhut

Php

1,935.00

Oil Thermometer /

Herrrnhut

Php

1,290.00

Herrrnhut

Php

1,290.00

Herrrnhut

Php

860.00

Herrrnhut

Php

860.00

Herrrnhut

Php

645.00

Herrrnhut

Php

860.00

Herrrnhut

Php

2,580.00

Herrrnhut

Php

2,150.00

Herrrnhut

Php

1,720.00

Herrrnhut

Php

1,290.00

Silicon Paddle /

Herrrnhut

Php

903.00

Stainless Scatter /

Herrrnhut

Php

430.00

Herrrnhut

Php

215.00

Rubber Paddle /

Herrrnhut

Php

215.00

Wooden Paddle /

Herrrnhut

Php

645.00

Sediment Paddle /

Herrrnhut

Php

215.00

Spatula /

Herrrnhut

Php

1,419.00

L Spatula / L

Herrrnhut

Php

3,225.00

Herrrnhut

Php

2,365.00

Herrrnhut

Php

1,290.00

Herrrnhut

Php

3,225.00

Herrrnhut

Php

2,365.00

Herrrnhut

Php

645.00

Herrrnhut

Php

43.00

Herrrnhut

Php

2,838.00

Herrrnhut

Php

2,451.00

Herrrnhut

Php

2,193.00

Herrrnhut

Php

4,902.00

Herrrnhut

Php

1,720.00

Bread Cup 14 * 18 /

Herrrnhut

Php

9,460.00

Dacuajea 16 hole / 16

Herrrnhut

Php

1,419.00

Madelein 12 hole /

Plastic Cup 3,000cc /

3,000cc

Measurement Bowl /

Pastry Blender 31cm /

Thill (large) /

31

( )

Thill /
Stainless Bowl 10QT 35.5 * 11cm /

10QT

Stainless Bowl 5QT 29 * 9cm /

5QT

Stainless Bowl 3QT 24* 7 /

Stainless Thill /

3QT
28*7

Plastic Scatter /

15 Style Cutter /
Forcing Ball /

15

Bread Knife /
Bread Brush /

Wooden Push Stick Large /

Wooden Push Stick Medium /

Stainless Scud Large /

Stainless Scud Medium /

Stainless Scud Small /
Cake Pan /

Muffine Cup /

Herrrnhut

Php

1,548.00

Cereal Pan /

12

Herrrnhut

Php

7,740.00

Pound Pan 130 * 55 * 45 /

Herrrnhut

Php

1,505.00

Pound Pan 250 * 70 * 65 /

Herrrnhut

Php

5,160.00

Circle Pan - Size 3 /

Herrrnhut

Php

4,300.00

Circle Pan Size 1 /

Herrrnhut

Php

4,300.00

Plain Bread Pan /

Herrrnhut

Php

9,460.00

Milk Bread Pan /

Herrrnhut

Php

5,160.00

Herrrnhut

Php

6,020.00

Herrrnhut

Php

5,160.00

Herrrnhut

Php

5,160.00

Herrrnhut

Php

5,418.00

Herrrnhut

Php

4,300.00

Herrrnhut

Php

3,440.00

Square Cake Pan Size 5 /

Square Cake Pan Size 3 /

Square Cake Pan Size 1

Chiffon Pan - Size 3 /

Chiffon Pan Size 1 /

Chiffon Pan Mini Size /

Circular Cake Pan Size 5 /

Herrrnhut

Php

5,160.00

Circular Cake Pan Size 3 /

Herrrnhut

Php

4,300.00

Circular Cake Pan Size 1 /

Herrrnhut

Php

3,440.00

Cheese Cake Pan - Size 3 /

Herrrnhut

Php

3,440.00

Cheese Cake Pan Size 1 /

Herrrnhut

Php

3,010.00

Cheese Cake Pan mini Size /

Herrrnhut

Php

3,010.00

Baguette Pan /

Herrrnhut

Php

7,525.00

Syrup Bottle /

Herrrnhut

Php

430.00

Budget Item
Stainless Table 31 * 59 Inch /

Total Cost
Php

Name of Supplier

Currency

Herrrnhut

Php

58,996.00

Herrrnhut

Php

3,784.00

Herrrnhut

Php

1,290.00

Herrrnhut

Php

10,750.00

Herrrnhut

Php

3,870.00

Herrrnhut

Php

73,014.00

Herrrnhut

Php

3,870.00

Herrrnhut

Php

57,620.00

Herrrnhut

Php

21,500.00

Showcase sc360 /

Herrrnhut

Php

57,620.00

Refrigerator UDS 25RFD /

Herrrnhut

Php

107,500.00

Cooler Double Locked /

Herrrnhut

Php

16,598.00

Oven /

Herrrnhut

Php

87,548.00

Etc /

Herrrnhut

Php

2,408.00

Herrrnhut

Php

189,314.00

Total Expenses:

Php

862,006.00

Cutting Board /

Knife /
Oil Paper /

Material Box /
Dough Conditioner /

Mixer /
Sink /
Locker /

Bread Making for 30,000pcs

13. Bank Statement - A bank statement that supports the above statement of income and expenses
must be attached to this report.

Important please read:

q For final reports, if there is less than US$200 remaining, please spend it on eligible items.
If there is more than US$200 remaining, it must be returned to The Rotary Foundation.
[Note: In India, government rules require that all unutilized funds be returned to the Rotary International South
Asia Office.]
q For grant awards over US$25,000, attach an Independent Financial Review to each progress report and the
final report.
q Keep all original receipts for at least five years, or longer if required by local law. Do not send receipts to TRF
unless requested by staff.
q If your project involves a revolving loan fund you will need to visit the Rotary website at: www.rotary.org to
download the Report Supplement for Revolving Loan Grants.

14. Certifying Signature Either the Host or International Partner must certify the report. If the grant is
club sponsored the current club president must certify the report and if the grant is district-sponsored the
district grants subcommittee chair must certify the report.
By signing this report, I confirm to the best of my knowledge that these Matching Grant funds were spent according
to Trustee-approved guidelines and that all of the information contained herein is true and accurate. Original
receipts for all expenses incurred will be kept on file for at least five years, or longer if required by local law, in case
they are needed for auditing purposes. I also understand that all photographs submitted in connection with this
report will become the property of RI and will not be returned. I warrant that I own all rights in the photographs,
including copyright, and hereby grant RI and TRF a royalty free irrevocable license to use the photographs now or
at any time in the future, throughout the world in any manner it so chooses and in any medium now known or later
developed. This includes the right to modify the photograph(s) as necessary in RIs sole discretion. This also
includes, without limitation, use on or in the web sites, magazines, brochures, pamphlets, exhibitions and any other
promotional materials of RI and TRF.

Print Name:

Marvin Isidore C. Macatol

Signature:
RC Sto Domingo QC

Date:

Feb 28, 2015

Rotary Title:

Past President

Club:

Print Name:

Virginia Fojas

Signature:

Date:

Rotary Title:

President

Club:

District:

RC Sto Domingo

District:

RI 3780

Feb 28, 2015

RI 3780

In our effort to improve our grant program, wed appreciate your feedback on the following questions:
A. Rotary Impact select all that apply

Our club or districts international Rotary connections are stronger as a result of this project.
Club membership has increased as a result of this project.
Visibility of Rotary in our community has increased.
Our clubs awareness of the needs in our community has increased.
Volunteer activity in our club or district has expanded.
Our club or district is more active in pursuing Foundation grants and Rotary programs.
Awareness of the needs in our community has increased among Rotarians in other countries.
Participation in this Matching Grant has not changed our club or district in any significant way.

B. Project Sustainability select all that apply

The project will continue to function without Foundation funds.

Equipment purchased with grant funds is being maintained with local materials and expertise.
If training was a component of the project, trainees are using their knowledge and skills.
This project has provided community members with the skills, knowledge, or institutions that will
allow them to help themselves.
The community has initiated additional projects related to the same or similar problems.
The project has not been sustainable.

C. Suggestions
Given your experience, do you have suggestions to improve the Matching Grants program?
None. All good! Youre awesome! Were all awesome!

If your project clearly demonstrates Rotarian involvement and is worthy of publication, please complete
an RI Newstip Form, available on the RI website at www.rotary.org. Please attach action photos showing
the beneficiaries or showing active Rotarian involvement and indicate the name of the photographer.

Report Checklist
Does your report include the following?

Time period of reporting

How and what the project accomplished
Rotarian participation, oversight and management
Rotary impact
Itemized report of income and expenses
A bank statement
Certifying signature
Independent Financial Review for grant awards of US$25,001 or more

Have you done the following?

Made copies of the report for both the host and international partner
Returned surplus funds over US$200 (except in India where all unutilized funds must be returned)
Made a file to store the report and receipt copies for five years or longer if required by local law