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If you want to use Microsoft Outlook as a desktop mail program with LotusLive iNotes, there are
two options:
Option 1: Set up Microsoft Outlook to communicate with LotusLive iNotes using one of two
protocols: IMAP or POP. Using either IMAP or POP protocols, you can receive e-mail from the
LotusLive iNotes server. If you want to send e-mail messages using the LotusLive iNotes server,
you need to set up support for SMTP authentication when setting up either the IMAP or POP
client.
With Option 1, you can continue to use Microsoft Outlook as a desktop mail program while
using LotusLive iNotes as a Web-based mail offering.
Option 2: Option 2 includes Option 1 with the addition of migrating older messages from
Microsoft Outlook to LotusLive iNotes. You can migrate messages received before you set up
Microsoft Outlook to communicate with LotusLive iNotes.
LotusLive iNotes uses only the SSL-encrypted forms of POP, IMAP, and SMTP. If these ports are
blocked, Microsoft Outlook and LotusLive iNotes communication is not successful.
If you use POP, e-mail messages are pulled from the LotusLive iNotes Inbox folder. The
synchronization is not available.
2. The E-mail Accounts wizard starts. Select Add a new e-mail account. Click Next.
4. Type the information to complete the IMAP settings. Click More Settings.
5. In the Internet E-mail Settings window, go to the Outgoing Server tab and make the
following changes:
i. Select My outgoing server (SMTP) requires authentication.
ii. Select Use same settings as my incoming mail server.
6. Go to the Advanced tab and make the following changes for Server Port Numbers:
i. For Incoming server (IMAP), type 993 and select This server requires an
encrypted connection (SSL).
ii. For Outgoing server (SMTP), type 465 and select This server requires an
encrypted connection (SSL).
7. Click OK.
8. Click Next and finish the wizard.
Microsoft Outlook synchronizes with the LotusLive iNotes account. Any mail in the
LotusLive iNotes account should be displayed in Microsoft Outlook. There are two variables
that effect how quickly LotusLive iNotes mail is displayed in Microsoft Outlook: speed of the
Internet connection and how much mail is stored for the LotusLive iNotes account.
Microsoft Outlook might not automatically subscribe to all of the folders created for LotusLive
iNotes. If Microsoft Outlook does not display all of the LotusLive iNotes folders, complete the
following steps:
1. Go to the Microsoft Outlook menu bar. Select Tools -> IMAP Folders.
2. In the IMAP Folders window, click Query. A list of LotusLive iNotes folders is
displayed.
3. Select the folders you want displayed in Microsoft Outlook. Click Subscribe.
4. Click OK.
The folders should be displayed in Microsoft Outlook.
2. The E-mail Accounts wizard starts. Select Add a new e-mail account. Click Next.
4. Type the information to complete the POP settings. Click More Settings.
5. In the Internet E-mail Settings window, go to the Outgoing Server tab and make the
following changes:
i. Select My outgoing server (SMTP) requires authentication.
ii. Select Use same settings as my incoming mail server.
6. Go to the Advanced tab and make the following changes for Server Port Numbers:
i. For Incoming server (POP), type 995 and select This server requires an
encrypted connection (SSL).
ii. For Outgoing server (SMTP), type 465 and select This server requires an
encrypted connection (SSL).
7. Click OK.
8. Click Next and finish the wizard.
Microsoft Outlook synchronizes with the LotusLive iNotes account. Any mail in the LotusLive
iNotes account should be displayed in Microsoft Outlook. There are two variables that effect how
quickly LotusLive iNotes mail is displayed in Microsoft Outlook: speed of the Internet
connection and how much mail is stored for the LotusLive iNotes account.
2. The Import and Export Wizard starts. Select Import from another program or file.
Click Next.
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3. From the Import Personal Folders page, select Personal Folder File (.pst). Click
Next.
4. Locate the PST file that you want to import and select the option you want to use.
Click Next.
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5. Select the folder that you want to import. You can select all of the contents or some of
the contents of the PST file. Click Finish.
6. In the Microsoft Outlook folder, right-click to select the folder you want to copy.
From the pop-up menu, select Copy <folder-name>.
You can repeat this step as needed for other folders. When you complete this step, you are
moving the e-mail you want from Microsoft Outlook to the LotusLive iNotes server.
As the IMAP process transfers the mail, the Microsoft Outlook mail messages are displayed from
the LotusLive iNotes Inbox. This process takes a while to complete so do not panic if, after
refreshing the LotusLive iNotes Inbox, you see only some of the Microsoft Outlook messages.
The IMAP transfer moves messages one at a time, not in a large bundle.
Depending on the number of messages you are transferring, and the connection speed, the
migration of messages from Microsoft Outlook to LotusLive iNotes can take a while. If you want
to move a large folder of messages, you should allot enough time for the transfer to complete.
For example, you could start the transfer before you leave for an extended break during lunch or
at the end of the work day.
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